Foreign Fire Tax Insurance Board

Agenda Village of Arlington Heights Foreign Fire Insurance Tax Board Fire Station #2, Conference Room 1150 N. Arlington Hts. Rd., 60004 December 8, 2022 9:00 AM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Approval of Minutes 9/8/2022 IV. REPORTS A. Treasurer's Report V. OLD BUSINESS A. Education Requests B. House Fund Requests C. Bottled Water D. Uniform Patches E. T Shirts F. Pelotons G. Forms H. Photos VI. NEW BUSINESS A. Station Boards B. Gym Shoes C. Fitness Clothing D. Coats VII. OTHER BUSINESS VIII.ADJOURNMENT Persons with disabilities requiring auxiliary aids or services, such as an American Sign Language interpreter or written materials in accessible formats, should contact Rosangela Maldonado, at 33 S. Arlington Heights Road, Arlington Heights, Illinois 60005, rmaldonado@vah.com or (847)368- 5791.  Foreign Fire Insurance Tax Board 12/8/2022 Item: Minutes Department: Foreign Fire Insurance Tax Board ATTACHMENTS: Description Type Minutes 9.8.2022 Minutes  FOREIGN FIRE INSURANCE TAX BOARD Minutes of Meeting 1150 N. Arlington Heights Road Arlington Heights, IL 60004 September 8, 2022 Board Members in Attendance: Ross Chapman Rob Losik Kevin Flynn Lance Harris James Stempien Scott Miller Absent: Martin Moran Guests: Rick Manthy David Strojny Alex Bellucci Jim Stempien called the 3rd quarter 2022 meeting to order at 9:02 am. APPROVAL OF MINUTES: Minutes of the May 17, 2022 meeting were reviewed. Rob Losik made a motion to approve the minutes; it was seconded by Kevin Flynn; no objections; motion carried. TREASURER’S REPORT: In Marty Moran’s absence, Jim Stempien reports that the current fund balance is $444,801. Jim Stempien made a motion to accept the Treasurer’s Report; seconded by Ross Chapman; motion carried. Jim Stempien welcomed new Fire Chief Lance Harris to his first Foreign Fire Tax meeting. To accommodate guests, an item of New Business was considered prior to opening Old Business for discussion. NEW BUSINESS Tools for Training – FF/P Bellusci is a member of the candidate mentoring program which is part of the Training Division. As part of the program, they utilize the academy including the roof prop, training tower etc. FF/P Bellusci is requesting $2,500 for tools to have the ability repair and build new props for the academy. This will not only benefit new candidates but will also benefit the entire Department. The funds will purchase the following tools: 20V Cordless Framing Nailer w/Battery 20V Cordless Roofing Nailer w/Battery 60V Cordless Worm Drive Circular Saw w/Batter Corded Compound Double Bevel Miter Saw 20V Drill/Impact Driver Combo w/ 2 Batteries Nails Foreign Fire Insurance Tax Board 2022 3rd Qtr 9.8.2022 Prices are comparable at Home Depot, Lowes and Menards. Currently members are bringing in their own tools. It will be nice to have Department tools for training. There was discussion on the different saws, bases and purchasing items that will be the safest for our members. Tools will be stored in locked cans at the training tower. Jim Stempien made a motion to approve an amount not to exceed $3,500 for FF/P Alex Bellucci to work in coordination with Training Chief Strojny to outfit the training needs and tools with the best prices and vendors in the area and to make the purchase through Biljana; seconded by Rob Losik. Roll was called: Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. OLD BUSINESS Station 4 TV - FFITB funded the cabinet for the TV at station 4. Review from FF/P Lindgren is that it came out really nice. If anything could have been done different, he would have ordered a bigger cabinet, otherwise it turned out great! SCBA Mask Bags – FFITB purchased a resupply of SCBA mask bags embroidered with badge numbers. Update from FF/E Wachal is that they received the bags and all is well. ImageTrend Conference – Division Chief Manthy thanks the FFITB for their support. The conference went well. Three members attended the conference and the cost was well under the budgeted amount. Division Chief Roberts, attended a workshop on Continuum which is a new data analytics program that was purchased. FF/P Gripper attended a workshop for inspection and preplan program which will work with the interface for the Building Department’s inspections. Station Alerting - Lieutenant Rymut said that the monies approved at the previous meeting is going well. It is not completed yet. When the installer showed up, due to the depths of the walls at Station 4, they thought they were going to be over budget and need more money but it all worked out in the end with the Fire Department covering additional costs. For the three display boards, we received the mounting brackets and the monitors have been ordered and IT has the computers for them. Station 1’s location is figured out and we are working on locations for Station 3 & 4. They will be installed next month. Technical Rescue Team – Funds were used to screen print Carthartt jackets for the Technical Rescue Team. Ross Chapman said that all jackets are screen printed and completed. Topic for a future meeting, Lieutenant Piscitiello brought up that the new bunker gear has setup where you can integrate a gut belt into. Air One will no longer sell the gut belt branded gear because of manufacturer issues. There was also discussion about bailout kits. The bailout kits are outdated and looking for a replacement. Jim Stempien said for the Technical Rescue Team, Team Leader Retel has recently added two new members. Every member is assigned a kit of equipment and every member has personalized stickers for all their items. The new members plus an additional member that has changed over needs stickers Foreign Fire Insurance Tax Board 2022 3rd Qtr 9.8.2022 printed. Mark has reached out to Public Works to print the stickers in their workshop but they cannot accommodate the request what we’re trying to make. Jim reached out to the previous online company and it is about $70 per member to print up the stickers. This vendor will only accept credit card as payment when item is shipped. Jim Stempien made a motion for $300 to purchase the remaining needed Technical Rescue team stickers using the online vendor stickercutting.com or through Suburban Access, whichever provides the best price; seconded by Rob Losik. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. Fitness Clothing – Rob Losik coordinated our last purchase of fitness t-shirts and shorts through Custom Imprint. Rob is glad that he was able to find a vendor to accommodate us. We received the t-shirts and shorts and the whole process went smoothly. Custom Imprint did a great job and Rob is excited to work with Custom Imprint and purchase the winter gear. Turnout Gear – Chief Hanselman attended the previous meeting with requests for funds to supplement the purchase of the second set of turnout gear. Everything went great and he thanks the FFITB. Bottled Water – FF/E Kuhn says that our system for rehabbing bottled water is nonexistent. Some of our rigs have gone out of town and found refrigerators and cases of bottled waters on vehicles. Stu researched prices for pallets of bottled water from nearby vendors. A pallet of water is the ballpark of $400 - $500. Most vendor can deliver. Each station and engineers will make the decision of where to store their water. Jim Stempien made a motion not to exceed $600 to purchase a pallet of water to be delivered from the best priced vendor around. Pallet will be delivered to Station 2 and the water will be distributed accordingly; seconded by Kevin Flynn. Stu Kuhn will coordinate with Biljana on the purchase. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. NEW BUSINESS House Fund Requests – Marty Moran has informed Jim that there are no requests for house funds that need conversation. Foreign Fire Insurance Tax Board 2022 3rd Qtr 9.8.2022 Kitchen Chairs – Chief Carpenter is requesting $6,000 to make a purchase through Office Depot, which the Village has an account with, for 32 office type chairs to replace kitchen table chairs at the fire stations. Rob Losik made a motion not to exceed $6,500 to purchase chairs; seconded by Ross Chapman. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. Workout Equipment – Scott Miller visited Schaumburg Fire Department where his brother works and Schaumburg FD has Peloton bikes. A Peloton bike is a bike that has a screen and is connected to hundreds of classes. There is a demand for members to use the bike. Scott would like to bring Peloton bikes to our stations. Scott received a quote from Mike at Direct Fitness Solutions in the amount of $15,152. Direct Fitness Solutions is the only authorized vendor in our area for Peloton bikes. The quote includes the following: • 4 bikes • 1 year subscription – commercial account with unlimited membership • Shipping fees • Delivery to each station Ross Chapman made a motion for $16,200 for 4 Peloton bikes, 1 year subscription and associated tv interface costs; seconded by Scott Miller. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nayes: None Ayes: 6; Nays 0 Motion carried. Scott Miller will work with Biljana on this purchase. T-Shirts – With the new guidelines on uniforms and the possibility of wearing t-shirts on extremely hot days, Administration is hoping that our members are in one uniformed t-shirt and not the variety that is out there. This current year, members wore appropriate t-shirts that they had on hand. If the same policy is in place next year, Administration wants members in one uniformed t-shirt, no variations and no wear and tear. Jim Stempien reached out to our current vendor Special T Unlimited and they gave us great pricing. Jim, Rob and Ross did a test run and found a shirt that they like. There’s a print on them and it’s been washed, dried, shrink tested and they hold up well. The original design will be used. T- shirt quote is $12 a shirt up to XL printed and it increases to $14 a shirt at XXL and larger. There is no money in the uniform budget for this. Ross Chapman made a motion for $12,000 for 5 t-shirts per member plus extras to be purchased through Special T Unlimited; seconded by Rob Losik. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. Foreign Fire Insurance Tax Board 2022 3rd Qtr 9.8.2022 Uniform Patches – Chief Harris is requesting funds to remove our uniform flag patch which is on backwards and replace with a correct flag patch on Class A uniforms. Chief Harris received a quote from Today’s Uniform in Crystal Lake for $12.50 to take the flag off and sew it back on the correct way. We will start with Honor Guard members, and then by shift. Chief Harris will lead the project. Ross Chapman made a motion not to exceed $6,000 to get proper orientation of uniform flags for all Class A uniform for the whole department; seconded by Rob Losik. Roll was called. Ayes: S. Miller, K. Flynn, R. Chapman, R. Losik, J. Stempien, L. Harris Nays: None Ayes: 6; Nays 0 Motion carried. Funding Request Form – Jim Stempien and Marty Moran are working on a funding request form to put on the intranet where members can submit their request. Reimbursement Program – Jim Stempien and Marty Moran are working on looking at the language and adding some clarifying language to the reimbursement program instructions sheet. Education Reimbursement Request – Marty did not have any requests. Department Photos – There was discussion on updating department photos. There have been many additions and promotions to the department that need photos. There was discussion on how many photos and composites to be ordered. Department photos is tabled until next meeting. Chief Harris is working on getting a quote from Shapiro Photography. Motion made by Rob Losik to adjourn 3rd quarter meeting; seconded by Jim Stempien. The meeting was adjourned at 10:45 am. Foreign Fire Insurance Tax Board 2022 3rd Qtr 9.8.2022