Foreign Fire Tax Insurance Board

Agenda Village of Arlington Heights Foreign Fire Insurance Tax Board Fire Station #2, Conference Room 1150 N. Arlington Heights Road, AH, IL 60004 March 23, 2023 9:00 AM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Approval of Minutes 12/8/22 IV. REPORTS A. Treasurer's Report V. OLD BUSINESS A. Education Requests B. House Fund Requests C. Forms D. Station Boards VI. NEW BUSINESS A. Academy Supplies B. Fitness Items C. Clothing Items D. FF Self Rescue Kits E. TV Organization F. HVAC Cleaning G. Station Allowance H. Seagrave Project I. FDIC Hotels J. FDIC Funding Program VII. OTHER BUSINESS VIII.ADJOURNMENT Persons with disabilities requiring auxiliary aids or services, such as an American Sign Language interpreter or written materials in accessible formats, should contact Erin Mercado, at 33 S. Arlington Heights Road, Arlington Heights, Illinois 60005, emercado@vah.com or (847)368-5793.  Foreign Fire Insurance Tax Board 3/23/2023 Item: Minutes Department: Fire ATTACHMENTS: Description Type FFITB 12/8/22 Meeting Minutes Minutes  FOREIGN FIRE INSURANCE TAX BOARD Minutes of Mee ng 1150 N. Arlington Heights Road Arlington Heights, IL 60004 December 8, 2022 Board Members in A endance: Ross Chapman Kevin Flynn James Stempien Sco Miller Marty Moran Absent: Lance Harris Rob Losik Guests: Les East Melissa Cayer Jim Stempien called the 4th quarter 2022 mee ng to order at 9:07 am. APPROVAL OF MINUTES: Minutes of the September 8, 2022 mee ng were reviewed. Ross Chapman made a mo on to approve the minutes; it was seconded by Kevin Flynn; no objec ons; mo on carried. TREASURER’S REPORT: Marty Moran reports that the current fund balance is $589,175. Interest of $3,855 received. Jim Stempien made a mo on to accept the Treasurer’s Report; seconded by Kevin Flynn; mo on carried. OLD BUSINESS: Educa on Requests – Marty Moran reports that C. Rymut has been accepted into FEMA Advanced Individual Concept and Emergency course. There is no cost for this class but he needs to drive back and forth to Libertyville and back each day to a end. He is required to submit a thesis paper to EMI to complete this course. He also has a book invoice needed for research. Ross Chapman made a mo on to cover C. Rymut’s educa on expense for travel and expenses in the amount of $406.04 from his annual tui on funds; seconded by Jim Stempien. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. House Fund Requests – Marty Moran reports that there is nothing outstanding. Marty states that there has been confusion on the amount; the amount is $50 including tax. Tax exemp on form can and should be used for all purchases whenever possible. FFITB 4th Qtr Mtg 12.8.2022 ti ti ti ti ti ti ti tt ti tt ti ti ti ti ti tt ti  Bo led Water – FFITB ordered a pallet of bo led water for hydra on, rehab res and training. The pallet arrived a couple months ago. The water was divvied to all sta ons. Jim Stempien checked all 4 sta ons and they s ll have a stockpile. There are no funds to approve a second pallet yet. Uniform Patches – Chief Harris handled this personally to get all uniforms updated with the ag corrected. This project went smooth and is completed. T Shirts – Jim Stempien received sizes from all members and is ready to order from Special T Unlimited. Pelotons – Pelotons were delivered. Sco Miller reports that everyone loves the Peloton and are happy. We are s ll working on connec ng to the tv. Forms – Jim Stempien is working on a general request form with step-by-step instruc ons on how to submit a request to the FFITB, educa on request form and a kitchen request form. Once completed, he’ll pass it around for feedback prior to sending out to the department. Photos – Chief Harris came to the last mee ng and requested an update for photos for the department. He didn’t have all the informa on last mee ng so request was tabled. He now has the numbers using Shapiro Photography. The cost to get new headshots for every member of the department and complete composite for each sta on and admin o ce with fees come out to $7,750. The last me we tackled this project was in 2014 and FFITB approved not to exceed $7,000. Jim Stempien made a mo on not to exceed $9,000 for photography through Shapiro Photography to update department photos; seconded by Marty Moran. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. NEW BUSINESS: Sta on Boards – C. Rymut submi ed previously submi ed to purchase tradi onal style Sta on Boards at each sta on on the bay oor that displays your riding assignments / training for the day. Chief Koeppen supported this and the funds were approved but the funds were not u lized and the funds expired. K. Evans wishes to revisit this and to take over the project. K. Evans has been in contact with the same vendor. K. Evans received quotes and mock ups. The boards run $1,000 apiece and are custom hand made with a lead me of 4 – 8 weeks. Boards can be customized to our needs and includes wall mounts and hardware, erasers, markers and free delivery. We will need our current administra on support. Jim Stempien made a mo on not to exceed $5,000 with Tragas Custom Builds con ngent on Fire Administra on approval; spending can be decreased if u lizing Sco Miller’s prototype at Sta on 1; seconded by Marty Moran. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. FFITB 4th Qtr Mtg 12.8.2022 ti fl ti ti ti ti fi ti ti ti tt ti ti tt ffi tt ti ti tt ti ti tt ti ti ti ti fl ti ti ti ti ti ti ti ti ti tt ti  Gym Shoes – For the past 10 years, FFITB purchases each member a pair of gym shoes to encourage members health and tness. We currently use Runners High and Tri. Runners Hi and Tri is a local business and they give us a discount. They open up early 3 consecu ve days to accommodate our members as they get o shi . The brands that they carry can be limited. The brands that are available are Brooks, Saucony, 3 models of new balance, Reebok Nano’s and an addi on is bike shoes to be used with Peloton. The program dates will be January 21, 2023 – March 1, 2023. A deposit of $5,000 is issued at the beginning of the program with balance due at the end of the program. Sco Miller made a mo on not to exceed $13,500 for Ross Chapman to oversee the gym shoe purchase department wide through Runners High and Tri; seconded by Marty Moran. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. Fitness Clothing – This is a con nua on of the program Rob Losik started in the warmer months where the department received t shirts and short for working out. Rob used the highest priced items for 1 zip up hoodie/sweatshirt and sweatpants to es mate. It would cost $125 per person. Jim Stempien made a mo on not to exceed $15,000 for Rob Losik to handle this project to ou it each member of the department in hoodie (1) and sweatpants (1) using the same previous vendor; seconded by Kevin Flynn. Ross Chapman amends the mo on to include the administra ve sta in our workout clothing program to encourage health and tness amongst all members of the ins tu on; seconded by Marty Moran. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. Coats – Fire Chief Harris has a game jacket that is iden cal to the Local 3105 union jacket. Chief Harris is interested in having this jacket become a duty jacket. Chief Harris received a quote from Today’s Uniforms with patch, name and ag for a li le over $8,300. The vendor can have these delivered within a few weeks. Chief Harris is reques ng the ini al purchase through FFITB and any new hires will be funded by the Fire Department. Ross Chapman made a mo on not to exceed $12,000 for game duty jackets if American made jackets are available, otherwise $8,5000 for non-American made game duty jackets through Today’s Uniforms; seconded by Sco Miller. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. OTHER BUSINESS: FFITB 4th Qtr Mtg 12.8.2022 tf ti ff ti ti ti ti ti ti ti tt ti ti fl ti ti ft ti ti ti ff fi fi tt ti ti ti tt  Forcible Entry Wedges – M. Oates is reques ng the purchase of addi onal Aluminum Force Wedges for future members of the Fire Dept. A few years ago, they were able to get 96 wedges for members. The wedges are incorporated into forcible entry training. These wedges are con nuously used during this training have a longer service life as opposed to tradi onal wood wedges that split or break into pieces. M. Oates would like to request the purchase of an addi onal 25 wedges at minimum for new and future members. If the FFITB would like to increase the number, he would need no more than 50 to accommodate the future hires and replacements. The quote is $18 a wedge from Air One. Marty Moran made a mo on not to exceed $1,200 for 50 wedges and to add the wedges to the con nuous purchase list; seconded by Kevin Flynn. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. Tech Rescue Equipment – Team leader M. Retel has exhausted his budget for 2022 for buying equipment for the team. He purchased team share items. He has also requested for his 2023 budget to be increased. He needs a few miscellaneous items for the team. He supplied a quote from Darley. Jim Stempien previously crossed checked the prices from other vendors and M. Retel received excellent pricing for the items. Ross Chapman made a mo on not to exceed $1,700 for addi onal tech rescue equipment; seconded by Sco Miller. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. Public comment – Public comment was made by a guest. Guest commented to ask assistant village manager Diana Mikula for resources to create paperless forms. Guest also stated that if FFITB receives funds from homeowners’ insurance, there should be a line item on their bill showing how much is given to FFITB fund. Jim Stempien explained that homeowner’s insurance is not the funding source for the FFITB, and that businesses in Arlington Heights who purchase insurance from an insurance company outside Illinois, pay a 2 % fee for Foreign Fire Insurance Tax Fund. Illinois Municipal League Resolu on – Illinois Municipal League (IML) has capped their fee at 5% in 2019. They collect the fees from various insurance companies and distributes it to the FFITB. The FFITB can operate independently and collect their own fees or con nue to work with the IML. If the FFITB wants to operate independently, then a document sta ng so should be created. Jim Stempien made a mo on to accept the FFITB Resolu on authorizing IML to collect the 2% Foreign Fire tax fee that has been happening since 2019; seconded by Ross Chapman. Ayes: R. Chapman, S. Miller, K. Flynn, M. Moran, J. Stempien Nays: None Ayes: 5, Nays: 0 Mo on carried. FFITB 4th Qtr Mtg 12.8.2022 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti tt ti  Mo on made by Kevin Flynn to adjourn 4th quarter mee ng; seconded by Marty Moran. The mee ng was adjourned at 11:04 am. FFITB 4th Qtr Mtg 12.8.2022 ti ti ti