Village Board of Trustees
Regular MeetingArlington Heights, IL · November 17, 2025
Agenda
AGENDA
President and Board of Trustees
Village of Arlington Heights
Board Room
Arlington Heights Village Hall
33 S. Arlington Heights Road
Arlington Heights, IL 60005
November 17, 2025
7:30 PM
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL OF MEMBERS
IV. APPROVAL OF MINUTES
A. 11/3/25 Meeting Minutes
B. 9/15/2025 Closed Session Minutes
V. APPROVAL OF ACCOUNTS PAYABLE
A. 11/15/25 Warrant Register
VI. RECOGNITIONS AND COMMUNICATIONS
A. Proclamation Honoring Veterans
VII. PUBLIC HEARINGS
VIII. CITIZENS TO BE HEARD
Anyone wishing to speak on a subject not on the Agenda should fill out a card, located in the
back of the room, and hand it to the Village Clerk. Please limit your comments to three
minutes.
IX. CONSENT AGENDA
This Agenda consists of proposals and recommendations that, in the opinion of the Village
Manager, will be acceptable to all members of the Board of Trustees. The purpose of this
Agenda is to save time by taking only one roll call vote instead of separate votes on each item.
Consideration of this Consent Agenda will be governed by the following rules and procedures
prior to roll call vote:
1. Any Trustee who wishes to vote "no" or "pass" on any Consent Agenda items should so
indicate.
2. Upon the request of any one Trustee, any item will be removed from the Consent Agenda
and considered separately after adoption of the Consent Agenda.
3. Citizens in the audience may request that the Board remove any item from this Consent
Agenda for separate consideration after adoption of the Consent Agenda.
4. One roll call vote will be taken and will cover all remaining Consent Agenda items.
A. Resolution Approving an Agreement with Municipal GIS Partners, Inc., for GIS
Services
B. Resolution Approving an Intergovernmental Agreement with the O'Hare Noise
Compatibility Commission
C. Ordinance Amending Chapters 4 and 6 of The Municipal Code of The Village of
Arlington Heights Regarding Appointment to The Village Police Department
D. Resolution — Adoption of the Board of Fire and Police Commission Rules
E. Resolution Approving a Contract for Municipal Elevator Maintenance Services
F. Resolution Approving a Contract for the Purchase of Sodium Chloride (Road Salt)
Through the State of Illinois
G. Resolution Approving a Contract for the Purchase of One Interceptor Vehicle for
the Police Department
H. Ordinance Amending Chapter 18 of the Municipal Code of the Village of Arlington
Heights regarding Mobility Vehicles and Devices
I. Resolution Approving an Agreement with Community Nutrition Network and Senior
Services Association dba Meals on Wheels for Northern Illinois to Provide Services
to Senior Citizens
X. NEW BUSINESS
A. Discussion of Village Policy Regarding Federal Civil Immigration Enforcement
XI. ADJOURNMENT
XII. CLOSED SESSION
5 ILCS 120/2(c)(1): appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel
Persons with disabilities requiring auxiliary aids or services, such as an American Sign
Language interpreter or written materials in accessible formats, should contact the Health &
Human Services Department, at 33 S. Arlington Heights Road, Arlington Heights, IL 60005,
healthmail@vah.com or 847/368-5760.
Packet
AGENDA
President and Board of Trustees
Village of Arlington Heights
Board Room
Arlington Heights Village Hall
33 S. Arlington Heights Road
Arlington Heights, IL 60005
November 17, 2025
7:30 PM
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL OF MEMBERS
IV. APPROVAL OF MINUTES
A. 11/3/25 Meeting Minutes
B. 9/15/2025 Closed Session Minutes
V. APPROVAL OF ACCOUNTS PAYABLE
A. 11/15/25 Warrant Register
VI. RECOGNITIONS AND COMMUNICATIONS
A. Proclamation Honoring Veterans
VII. PUBLIC HEARINGS
VIII. CITIZENS TO BE HEARD
Anyone wishing to speak on a subject not on the Agenda should fill out a card, located in the
back of the room, and hand it to the Village Clerk. Please limit your comments to three
minutes.
IX. CONSENT AGENDA
This Agenda consists of proposals and recommendations that, in the opinion of the Village
Manager, will be acceptable to all members of the Board of Trustees. The purpose of this
Agenda is to save time by taking only one roll call vote instead of separate votes on each item.
Consideration of this Consent Agenda will be governed by the following rules and procedures
prior to roll call vote:
1. Any Trustee who wishes to vote "no" or "pass" on any Consent Agenda items should so
indicate.
Page 1 of 249
2. Upon the request of any one Trustee, any item will be removed from the Consent Agenda
and considered separately after adoption of the Consent Agenda.
3. Citizens in the audience may request that the Board remove any item from this Consent
Agenda for separate consideration after adoption of the Consent Agenda.
4. One roll call vote will be taken and will cover all remaining Consent Agenda items.
A. Resolution Approving an Agreement with Municipal GIS Partners, Inc., for GIS
Services
B. Resolution Approving an Intergovernmental Agreement with the O'Hare Noise
Compatibility Commission
C. Ordinance Amending Chapters 4 and 6 of The Municipal Code of The Village of
Arlington Heights Regarding Appointment to The Village Police Department
D. Resolution — Adoption of the Board of Fire and Police Commission Rules
E. Resolution Approving a Contract for Municipal Elevator Maintenance Services
F. Resolution Approving a Contract for the Purchase of Sodium Chloride (Road Salt)
Through the State of Illinois
G. Resolution Approving a Contract for the Purchase of One Interceptor Vehicle for
the Police Department
H. Ordinance Amending Chapter 18 of the Municipal Code of the Village of Arlington
Heights regarding Mobility Vehicles and Devices
I. Resolution Approving an Agreement with Community Nutrition Network and Senior
Services Association dba Meals on Wheels for Northern Illinois to Provide Services
to Senior Citizens
X. NEW BUSINESS
A. Discussion of Village Policy Regarding Federal Civil Immigration Enforcement
XI. ADJOURNMENT
XII. CLOSED SESSION
5 ILCS 120/2(c)(1): appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel
Persons with disabilities requiring auxiliary aids or services, such as an American Sign
Language interpreter or written materials in accessible formats, should contact the Health &
Human Services Department, at 33 S. Arlington Heights Road, Arlington Heights, IL 60005,
healthmail@vah.com or 847/368-5760.
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Page 6 of 249
Fund Fund Description Total Transaction Amount
101 GENERAL FUND $286,023.95
215 CDBG FUND $20,461.25
227 FOREIGN FIRE INS TAX FUND $20,150.50
231 CRIMINAL INVESTIGATION FD $173.08
VILLAGE OF ARLINGTON 235 MUNICIPAL PARKG OPR FUND $130,590.15
HEIGHTS
267 SOUTH ARL HTS RD TIF $97,644.60
WARRANT REGISTER FOR
301 DEBT SERVICE FUND $318.00
CHECK DATE: 11/15/2025
401 CAPITAL PROJECTS FUND $61,769.72
505 WATER AND SEWER FUND $354,648.17
506 LEAD SERVICE LINE REPL FUND $49,700.00
511 SOLID WASTE FUND SWANCC $151,122.00
515 ARTS ENTERT & EVENTS FUND $5,159.31
605 HEALTH INSURANCE FUND $750,001.52
621 FLEET OPERATIONS FUND $592,710.92
625 TECHNOLOGY FUND $7,974.11
715 GUARANTY DEPOSITS FUND $9,700.00
TOTAL ALL FUNDS $2,538,147.28
Page 7 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0000 NON DEPARTMENTAL
$200.00
314601 715-0000-220930- Bulldog Concrete LLC BOND REFUND-REC-014788-2025 $200.00
$200.00
314602 715-0000-220930- CD Group Contractors LLC BOND REFUND-REC-014801-2025 $200.00
$200.00
314603 715-0000-220930- Eiden construction co. BOND REFUND-REC-014829-2025 $200.00
$200.00
314604 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014785-2025 $200.00
$200.00
314605 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014789-2025 $200.00
$600.00
314606 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014779-2025 $200.00
314606 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014779-2025 $200.00
314606 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014779-2025 $200.00
$200.00
314607 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014780-2025 $200.00
$200.00
314608 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014781-2025 $200.00
$200.00
314609 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014782-2025 $200.00
$200.00
314610 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014786-2025 $200.00
$200.00
314611 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014793-2025 $200.00
Page 2 Page 8 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
$200.00
314612 715-0000-220930- J&J Pavement Repairs, Inc. BOND REFUND-REC-014798-2025 $200.00
$200.00
314613 715-0000-220930- JDM Demolition and Concrete BOND REFUND-REC-014797-2025 $200.00
$1,200.00
314614 715-0000-220930- JRC Design Build BOND REFUND-REC-014805-2025 $200.00
314614 715-0000-220930- JRC Design Build BOND REFUND-REC-014805-2025 $500.00
314614 715-0000-220930- JRC Design Build BOND REFUND-REC-014805-2025 $500.00
$200.00
314615 715-0000-220930- K&K Concrete, LLC BOND REFUND-REC-014778-2025 $200.00
$200.00
314616 715-0000-220930- K&K Concrete, LLC BOND REFUND-REC-014799-2025 $200.00
$200.00
314617 715-0000-220930- Kaplan Paving BOND REFUND-REC-014783-2025 $200.00
$200.00
314618 715-0000-220930- Kaplan Paving BOND REFUND-REC-014784-2025 $200.00
$200.00
314619 715-0000-220930- KAPLAN PAVING BOND REFUND-REC-014795-2025 $200.00
$200.00
314620 715-0000-220930- Mark Bart BOND REFUND-REC-014802-2025 $200.00
$700.00
314621 715-0000-220930- NK Architect BOND REFUND-REC-014806-2025 $200.00
314621 715-0000-220930- NK Architect BOND REFUND-REC-014806-2025 $500.00
$900.00
314622 715-0000-220930- Poul's Landscaping BOND REFUND-REC-014827-2025 $200.00
314622 715-0000-220930- Poul's Landscaping BOND REFUND-REC-014827-2025 $200.00
Page 3 Page 9 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314622 715-0000-220930- Poul's Landscaping BOND REFUND-REC-014827-2025 $500.00
$200.00
314623 715-0000-220930- RM OLSON CONCRETE, INC BOND REFUND-REC-014791-2025 $200.00
$200.00
314624 715-0000-220930- Scaravalle Company Inc. BOND REFUND-REC-014828-2025 $200.00
$1,700.00
314625 715-0000-220930- Smart Construction Group, Ltd. BOND REFUND-REC-014800-2025 $200.00
314625 715-0000-220930- Smart Construction Group, Ltd. BOND REFUND-REC-014800-2025 $500.00
314625 715-0000-220930- Smart Construction Group, Ltd. BOND REFUND-REC-014800-2025 $500.00
314625 715-0000-220930- Smart Construction Group, Ltd. BOND REFUND-REC-014800-2025 $500.00
$200.00
314626 715-0000-220930- TMW Enterprises Paving & Maintenance BOND REFUND-REC-014794-2025 $200.00
$400.00
314627 715-0000-220930- Xclusive Concrete BOND REFUND-REC-014790-2025 $200.00
314627 715-0000-220930- Xclusive Concrete BOND REFUND-REC-014790-2025 $200.00
$30.00
314636 101-0000-441150- MARY E VARESE CITATION REFUND $30.00
($2,677.82)
902711 605-0000-471230- BLUE CROSS BLUE SHIELD OF MEDICAL/DENTAL 10/1-10/15 ($2,677.82)
ILLINOIS
$6,829.26
902712 101-0000-211060- VISION SERVICE PLAN VISION NOV 2025 $1,763.82
902712 101-0000-211060- VISION SERVICE PLAN VISION NOV 2025 $5,065.44
$5,695.81
902713 101-0000-210910- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $4,638.16
902713 101-0000-210930- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $1,057.65
Page 4 Page 10 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
$7,205.32
902716 101-0000-210910- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $5,868.65
902716 101-0000-210930- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $1,336.67
DEPARTMENT 0000 TOTAL: $26,782.57
Page 5 Page 11 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0101 BOARD OF TRUSTEES ADMIN
$39.39
314685 101-0101-510020- VERIZON WIRELESS ACCT 88534852600001 $39.39
DEPARTMENT 0101 TOTAL: $39.39
Page 6 Page 12 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0201 INTEGRATED SERVICES ADMIN
$100.00
314510 101-0201-522700- AT & T MOBILITY ACCT 232106787838 $100.00
$500.00
314527 101-0201-530010- CAPITAL FAX NEWSLETTER SUBSCRIPTION $500.00
$36.73
314598 101-0201-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $36.73
$96.00
314646 101-0201-522020- ROTARY CLUB OF ARLINGTON HTS DUES $96.00
$118.82
314685 101-0201-522700- VERIZON WIRELESS ACCT 88534852600001 $118.82
DEPARTMENT 0201 TOTAL: $851.55
Page 7 Page 13 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0301 HUMAN RESOURCES ADMIN
$39.39
314681 101-0301-522700- VERIZON WIRELESS ACCT 28544404900001 $39.39
$428,015.30
902711 605-0301-542750- BLUE CROSS BLUE SHIELD OF MEDICAL/DENTAL 10/1-10/15 $402,730.29
ILLINOIS
902711 605-0301-542770- BLUE CROSS BLUE SHIELD OF MEDICAL/DENTAL 10/1-10/15 $25,285.01
ILLINOIS
$324,664.04
902714 605-0301-520600- HMO ILLINOIS NOVEMBER 2025 HMO PREMIUM $324,664.04
DEPARTMENT 0301 TOTAL: $752,718.73
Page 8 Page 14 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0501 FINANCE ADMIN
$17.49
314499 101-0501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $8.50
314499 101-0501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $8.99
$39.39
314674 101-0501-522700- VERIZON WIRELESS ACCT 38508581800001 $39.39
DEPARTMENT 0501 TOTAL: $56.88
Page 9 Page 15 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 0601 INFORMATION TECHNOLOGY ADMIN
$100.09
314499 625-0601-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $100.09
$5,046.88
314528 625-0601-550100- CDW GOVERNMENT INC OFFICE EQUIPMENT $45.38
314528 625-0601-550100- CDW GOVERNMENT INC OFFICE EQUIPMENT $339.46
314528 625-0601-550100- CDW GOVERNMENT INC OFFICE EQUIPMENT $4,662.04
$925.35
314683 625-0601-522700- VERIZON WIRELESS ACCT 98726153700001 $925.35
$1,901.79
314684 625-0601-522700- VERIZON WIRELESS ACCT 6126793497 $1,901.79
DEPARTMENT 0601 TOTAL: $7,974.11
Page 10 Page 16 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 1001 BOARDS & COMM ADMIN
$10,000.00
314504 101-1001-540050- ARLINGTON HTS COMM CONCERT BAND GRANT $10,000.00
BAND
$60.00
314508 101-1001-540050- ARLINGTON SIGNS & BANNERS PRINTING SERVICES $60.00
DEPARTMENT 1001 TOTAL: $10,060.00
Page 11 Page 17 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 1008 BOARDS & COMM FIRE & POL COMM
$450.00
314540 101-1008-520750- CONRAD POLYGRAPH INC PROFESSIONAL SERVICES $450.00
DEPARTMENT 1008 TOTAL: $450.00
Page 12 Page 18 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 1018 BOARDS & COMM SPECIAL EVENTS
$86.31
314578 515-1018-540550- LOWES COMMERCIAL SERVICES EVENT SUPPLIES $86.31
DEPARTMENT 1018 TOTAL: $86.31
Page 13 Page 19 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 3001 POLICE DEPT ADMIN
$326.83
314495 101-3001-521650- ACCURATE DOCUMENT SHREDDING SERVICES $326.83
DESTRUCTION
$107.92
314499 101-3001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $107.92
$2,533.66
314513 101-3001-522700- AT&T MOBILITY NATIONAL ACCT 287328367893 $2,533.66
ACCOUNTS LLC
$780.75
314520 101-3001-530350- BRANDING TOUCHPOINT / CLOTHING & APPAREL $780.75
IPROMOTE U
$595.00
314539 101-3001-521650- COMPASSION FUNERAL SERVICES PROFESSIONAL SERVICES $275.00
INC
314539 101-3001-521650- COMPASSION FUNERAL SERVICES PROFESSIONAL SERVICES $320.00
INC
$540.00
314549 101-3001-521650- FLENTGE, ANDREW REIMBURSEMENT $540.00
$1,082.09
314552 101-3001-521650- GOLF ROSE PET LODGE PROFESSIONAL SERVICES $464.60
314552 101-3001-521650- GOLF ROSE PET LODGE PROFESSIONAL SERVICES $617.49
$540.00
314566 101-3001-521650- JASPER, TIMOTHY REIMBURSEMENT $540.00
$1,385.00
314567 101-3001-521651- JG UNIFORMS CLOTHING & APPAREL $497.50
314567 101-3001-533250- JG UNIFORMS CLOTHING & APPAREL $497.50
314567 235-3001-530350- JG UNIFORMS CLOTHING & APPAREL $195.00
314567 235-3001-530350- JG UNIFORMS CLOTHING & APPAREL $195.00
Page 14 Page 20 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
$273.99
314569 101-3001-530350- KIM JINHONG REIMBURSEMENT $273.99
$198.30
314571 101-3001-522150- KONICA MINOLTA BUSINESS USA OFFICE MACHINES & ACCESS $2.93
314571 101-3001-522150- KONICA MINOLTA BUSINESS USA OFFICE MACHINES & ACCESS $4.11
314571 101-3001-522150- KONICA MINOLTA BUSINESS USA OFFICE MACHINES & ACCESS $61.49
314571 101-3001-522150- KONICA MINOLTA BUSINESS USA OFFICE MACHINES & ACCESS $129.77
$237.86
314582 101-3001-530050- MC KESSON MEDICAL SURGICAL MEDICAL SUPPLIES $118.93
GOV
314582 101-3001-530050- MC KESSON MEDICAL SURGICAL MEDICAL SUPPLIES $118.93
GOV
$219.24
314598 101-3001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $219.24
$96.00
314646 101-3001-522020- ROTARY CLUB OF ARLINGTON HTS MEMBERSHIP DUES $96.00
$540.00
314648 101-3001-521650- SEFTON, CHRISTOPHER REIMBURSEMENT $540.00
$262.09
314677 101-3001-522700- VERIZON WIRELESS ACCT 68682493000001 $262.09
DEPARTMENT 3001 TOTAL: $9,718.73
Page 15 Page 21 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 3003 POLICE DEPT CRIMINAL INVEST
$173.08
314638 231-3003-540010- PET PROS K9 SUPPLIES $35.19
314638 231-3003-540010- PET PROS K9 SUPPLIES $137.89
DEPARTMENT 3003 TOTAL: $173.08
Page 16 Page 22 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 3501 FIRE ADMIN
$1,191.66
314499 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $15.99
314499 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $52.67
314499 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $73.99
314499 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $89.43
314499 101-3501-531650- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES $19.78
314499 101-3501-531650- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES $311.80
314499 101-3501-533450- AMAZON COM CAPITAL SERVICES FIRE EQUIPMENT & SUPPLY $349.82
314499 101-3501-533450- AMAZON COM CAPITAL SERVICES PUBLIC EDUCATION SUPPLIES $61.91
314499 401-3501-550150- AMAZON COM CAPITAL SERVICES FIRE EQUIPMENT $216.27
$36.37
314526 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $7.75
314526 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $9.92
314526 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $18.70
$24,000.00
314544 401-3501-550150- DINGES FIRE COMPANY FIRE EQUIPMENT $24,000.00
$6,173.00
314556 101-3501-522030- HARPER COLLEGE CORP SERVICES TRAVEL & TRAINING $6,173.00
$100.00
314564 101-3501-522030- ILLINOIS FIRE SERVICE TRAVEL & TRAINING $100.00
ADMINISTRATIVE PROFESSIONALS
$19.98
314585 101-3501-521020- MES SERVICE COMPANY, LLC EQUIPMENT MAINTENANCE $19.98
$689.42
314598 101-3501-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $90.82
Page 17 Page 23 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314598 101-3501-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $598.60
$7,800.00
314645 101-3501-522030- ROMEOVILLE FIRE DEPARTMENT TRAVEL & TRAINING $7,800.00
$599.60
314661 101-3501-530350- TODAY'S UNIFORMS CLOTHING & APPAREL $149.90
314661 101-3501-530350- TODAY'S UNIFORMS CLOTHING & APPAREL $149.90
314661 101-3501-530350- TODAY'S UNIFORMS CLOTHING & APPAREL $149.90
314661 101-3501-530350- TODAY'S UNIFORMS CLOTHING & APPAREL $149.90
$1,182.16
314663 101-3501-521020- TRACE ANALYTICS INC EQUIPMENT MAINTENANCE $1,182.16
$1,024.61
314678 101-3501-521160- VERIZON WIRELESS ACCT 44205897800001 $300.30
314678 101-3501-522700- VERIZON WIRELESS ACCT 44205897800001 $724.31
$24,893.01
314690 101-3501-531850- WS DARLEY & CO FIRE EQUIPMENT $1,141.64
314690 101-3501-531850- WS DARLEY & CO FIRE EQUIPMENT $5,547.33
314690 401-3501-550150- WS DARLEY & CO FIRE EQUIPMENT $65.63
314690 401-3501-550150- WS DARLEY & CO FIRE EQUIPMENT $1,550.00
314690 401-3501-550150- WS DARLEY & CO FIRE EQUIPMENT $2,230.49
314690 401-3501-550150- WS DARLEY & CO FIRE EQUIPMENT $6,853.59
314690 401-3501-550150- WS DARLEY & CO FIRE EQUIPMENT $7,504.33
DEPARTMENT 3501 TOTAL: $67,709.81
Page 18 Page 24 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 3701 FOREIGN FIRE INSURANCE ADMIN
$10,311.00
314498 227-3701-550150- ALLEN TRENCH SAFETY FIRE EQUIPMENT $10,311.00
CORPORATION
$312.62
314555 227-3701-522030- HANSEN, ANDREW TUITION REIMBURSEMENT $312.62
$9,275.08
314576 227-3701-550150- LIFE FITNESS FIRE EQUIPMENT $9,275.08
$251.80
314597 227-3701-522030- OATES, MATTHEW TUITION REIMBURSEMENT $251.80
DEPARTMENT 3701 TOTAL: $20,150.50
Page 19 Page 25 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 4001 PLANNING
$97,644.60
314543 267-4001-550250- DIMEO BROTHERS INC CONSTRUCTION SERVICES $97,644.60
$25.00
314548 101-4001-530050- FASTSIGNS PRINTING SERVICES $25.00
$370.50
314574 101-4001-521650- LEGRAND REPORTING & VIDEO TRANSCRIBING SERVICES $370.50
SERVICES
$2,662.38
314586 101-4001-520050- MICROSYSTEMS PROFESSIONAL SERVICES $2,662.38
$326.34
314598 101-4001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $27.19
314598 101-4001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $30.31
314598 101-4001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $268.84
$56.00
314656 515-4001-533050- SUBURBAN ACCENTS INC PRINTING SERVICES $56.00
$55.00
314657 101-4001-530010- SUMMIT PRINT SOLUTIONS PRINTING SERVICES $55.00
DEPARTMENT 4001 TOTAL: $101,139.82
Page 20 Page 26 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 4101 COMMUNITY DEVL BLK GRNTADMIN
$20,461.25
314650 215-4101-541030- SHELTER INC CDBG PROGRAM $20,461.25
DEPARTMENT 4101 TOTAL: $20,461.25
Page 21 Page 27 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 4501 BUILDING ADMIN
$462.36
314499 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $116.38
314499 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $123.57
314499 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $222.41
$210.35
314520 101-4501-530350- BRANDING TOUCHPOINT / CLOTHING & APPAREL $41.20
IPROMOTE U
314520 101-4501-530350- BRANDING TOUCHPOINT / CLOTHING & APPAREL $169.15
IPROMOTE U
$240.00
314546 101-4501-520050- ELEVATOR INSPECTION SERVICE PROFESSIONAL SERVICES $40.00
COMPANY LLC
314546 101-4501-520050- ELEVATOR INSPECTION SERVICE PROFESSIONAL SERVICES $200.00
COMPANY LLC
$472.68
314679 101-4501-522700- VERIZON WIRELESS ACCT 54209747800001 $472.68
$165.72
314680 101-4501-522700- VERIZON WIRELESS ACCT 54209747800002 $165.72
DEPARTMENT 4501 TOTAL: $1,551.11
Page 22 Page 28 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7001 HEALTH ADMIN
$179.28
314499 101-7001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $25.56
314499 101-7001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $68.70
314499 101-7001-533100- AMAZON COM CAPITAL SERVICES NURSING SUPPLIES $29.08
314499 101-7001-533100- AMAZON COM CAPITAL SERVICES NURSING SUPPLIES $55.94
$360.00
314503 101-7001-520250- ARLINGTON CENTER FOR COUNSELING SUBSIDY $360.00
RECOVERY
$25.04
314526 101-7001-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $25.04
$100.00
314575 101-7001-520250- LEMKE, SHERRY COUNSELING SUBSIDY $100.00
$667.88
314583 101-7001-533100- MC KESSON MEDICAL SURGICAL MEDICAL SUPPLIES ($92.16)
314583 101-7001-533100- MC KESSON MEDICAL SURGICAL NURSING SUPPLIES $54.23
314583 101-7001-533100- MC KESSON MEDICAL SURGICAL NURSING SUPPLIES $705.81
$47.89
314598 101-7001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $47.89
$158.52
314682 101-7001-522700- VERIZON WIRELESS ACCT 88556712200001 $158.52
DEPARTMENT 7001 TOTAL: $1,538.61
Page 23 Page 29 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7007 HEALTH SENIOR SERVICES
$150.00
314519 101-7007-540160- BILLINGTON, CHARLES PROGRAM INSTRUCTIONAL FEE $150.00
$110.00
314521 101-7007-540160- BREAKING GROUNDS IN DRUMMING PROGRAM INSTRUCTIONAL FEE $110.00
$525.00
314523 101-7007-540160- BUFFALO GROVE PARK DISTRICT PROGRAM INSTRUCTIONAL FEE $525.00
$66.97
314526 101-7007-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $66.97
$2,526.00
314547 101-7007-521020- EXPERT POOL TABLE REPAIR EQUIPMENT MAINTENANCE $2,526.00
$375.00
314659 101-7007-540160- SUSAN KAY MADDOX PROGRAM INSTRUCTIONAL FEE $375.00
$250.00
314689 101-7007-540160- WPM PRODUCTIONS, INC. PROGRAM INSTRUCTIONAL FEE $250.00
DEPARTMENT 7007 TOTAL: $4,002.97
Page 24 Page 30 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7101 PUBLIC WORKS ADMIN
$11,995.00
314497 101-7101-521110- ALL WINDOW CLEANING SERV INC SERVICE BUILDING MAINTENANCE $11,995.00
$310.58
314499 101-7101-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $310.58
$311.00
314500 101-7101-522020- AMERICAN SOCIETY OF CIVIL DUES $311.00
ENGINEERS
$490.00
314501 101-7101-531650- ANDERSON LOCK BUILDING MAINTENANCE SUPPLY $490.00
$31,850.75
314502 101-7101-521550- APEX LANDSCAPING INC LANDSCAPING SERVICES $1,904.87
314502 101-7101-521550- APEX LANDSCAPING INC LANDSCAPING SERVICES $1,904.88
314502 101-7101-521550- APEX LANDSCAPING INC LANDSCAPING SERVICES $6,399.00
314502 101-7101-521550- APEX LANDSCAPING INC LANDSCAPING SERVICES $6,399.00
314502 101-7101-521550- APEX LANDSCAPING INC LANDSCAPING SERVICES $15,243.00
$420.50
314507 101-7101-521360- ARLINGTON RENTAL INC EQUIPMENT RENTAL $420.50
$2,151.00
314509 101-7101-522700- AT & T ACCT 217S667106106 $2,151.00
$2,722.18
314512 101-7101-522700- AT&T ACCT 8310015322822 $2,722.18
$392.00
314518 101-7101-531850- BERLANDS HOUSE OF TOOLS SMALL TOOLS & EQUIPMENT $392.00
$1,107.72
314524 101-7101-531900- BUILDERS ASPHALT LLC STREET SUPPLIES $543.32
Page 25 Page 31 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314524 101-7101-531900- BUILDERS ASPHALT LLC STREET SUPPLIES $564.40
$7.13
314526 101-7101-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $7.13
$2,254.12
314530 401-7101-550300- CHRISTOPHER B BURKE LTD PROFESSIONAL SERVICES $2,254.12
$4,298.93
314531 101-7101-531400- COLORBLENDS AGRICULTURAL SUPPLIES $4,298.93
$176.35
314532 101-7101-522700- COMCAST CABLE ACCT 8771100721360921 $176.35
$42.84
314535 101-7101-522700- COMCAST CABLE ACCT 8771100720049004 $42.84
$32.13
314537 101-7101-522700- COMCAST CABLE ACCT 8771100720048998 $32.13
$735.00
314541 101-7101-521110- CONVERGINT TECHNOLOGIES LLC SERVICE BUILDING MAINTENANCE $735.00
$2,850.00
314550 101-7101-522030- FOX VALLEY FIRE & SAFETY TRAVEL & TRAINING $2,850.00
COMPANY
$250.00
314551 101-7101-530350- GIOVANNI SOTTILE REIMBURSEMENT $250.00
$122,975.20
314554 235-7101-550250- HAMMER CONSTRUCTION, LLC CONSTRUCTION SERVICES $15,804.00
314554 235-7101-550250- HAMMER CONSTRUCTION, LLC CONSTRUCTION SERVICES $21,511.40
314554 235-7101-550250- HAMMER CONSTRUCTION, LLC CONSTRUCTION SERVICES $37,266.80
314554 235-7101-550250- HAMMER CONSTRUCTION, LLC CONSTRUCTION SERVICES $48,393.00
$300.00
Page 26 Page 32 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314559 101-7101-522030- HEALTHFIT LLC TRAVEL & TRAINING $300.00
$1,888.75
314560 101-7101-531800- HIGH STAR TRAFFIC STREET SIGN SUPPLIES $1,888.75
$143.33
314562 101-7101-530350- HORNE, ROBERT REIMBURSEMENT $143.33
$360.00
314565 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $120.00
314565 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $240.00
$164.95
314577 101-7101-522020- LINDA FOSTER REIMBURSEMENT $82.47
314577 101-7101-522020- LINDA FOSTER REIMBURSEMENT $82.48
$36.54
314578 101-7101-531650- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $36.54
$18.98
314581 101-7101-531850- MATTS ACE HARDWARE SMALL TOOLS & EQUIPMENT $18.98
$104.00
314589 101-7101-531400- MULCH CENTER AGRICULTURAL SUPPLIES $104.00
$1,457.80
314592 101-7101-521500- NICOR ACCT 01701843946 $1,457.80
$170.16
314595 101-7101-531650- NORTHWEST ELECTRICAL SUPPLY BUILDING MAINTENANCE SUPPLY $170.16
CO
$102.12
314598 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES ($8.36)
314598 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $8.36
314598 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $22.75
Page 27 Page 33 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314598 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $22.78
314598 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $56.59
$19,976.77
314599 101-7101-530390- OFFEN PETROLEUM LLC FUEL $19,976.77
$28,214.75
314600 101-7101-521150- OLIVE GROVE LANDSCAPING LLC LANDSCAPING SERVICES $28,214.75
$589.30
314633 401-7101-550300- HOLLY JACKSON RESIDENT REIMBURSEMENT $589.30
$280.00
314634 401-7101-550300- KEVIN SPITZ RESIDENT REIMBURSEMENT $280.00
$968.75
314635 401-7101-550300- MARK KLIMEK RESIDENT REIMBURSEMENT $968.75
$216.00
314640 101-7101-531400- POSSIBILITY PLACE NURSERY AGRICULTURAL SUPPLIES $216.00
$589.00
314641 101-7101-522700- PRECISE MRM LLC PHONE SERVICES $589.00
$75.00
314642 101-7101-522700- PTS COMMUNICATIONS INC PHONE SERVICES $75.00
$8,116.00
314644 101-7101-521550- ROBERT W HENDRICKSEN LANDSCAPING SERVICES $8,116.00
COMPANY
$5,017.00
314649 515-7101-533050- SERVICE SANITATION EVENT SERVICES $5,017.00
$72.73
314652 101-7101-522700- SOUND INCORPORATED PHONE & DATA $72.73
$1,170.05
Page 28 Page 34 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314654 101-7101-531550- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $443.33
314654 101-7101-531550- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $714.48
314654 401-7101-550200- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $12.24
$18,878.40
314655 101-7101-531750- STEINER ELECTRIC COMPANY STREET LIGHT SUPPLIES $18,828.48
314655 101-7101-531850- STEINER ELECTRIC COMPANY SMALL TOOLS & EQUIPMENT $49.92
$29,200.16
314658 101-7101-521150- SUPERIOR ROAD STRIPING CONSTRUCTION SERVICES $29,200.16
$11,275.00
314662 401-7101-550300- TOMAR CONSTRUCTION COMPANY, CONSTRUCTION SERVICES $5,350.00
INC.
314662 401-7101-550300- TOMAR CONSTRUCTION COMPANY, CONSTRUCTION SERVICES $5,925.00
INC.
$2,181.81
314667 101-7101-530350- ULINE INC MISCELLANEOUS SUPPLIES $787.83
314667 101-7101-531450- ULINE INC JANITORIAL SUPPLIES $583.98
314667 101-7101-531850- ULINE INC MISCELLANEOUS SUPPLIES $810.00
$3,970.00
314673 401-7101-550300- UTILITY DYNAMICS CORP EQUIPMENT MAINTENANCE $3,970.00
$1,736.16
314675 101-7101-522700- VERIZON WIRELESS ACCT 58675303500001 $1,736.16
$156.00
314688 101-7101-531650- WINDY CITY LIGHTS EQUIPMENT $156.00
$808.27
314693 101-7101-530350- ZORO TOOLS INC CLOTHING & APPAREL $593.03
314693 101-7101-531450- ZORO TOOLS INC JANITORIAL SUPPLIES $215.24
$358.54
Page 29 Page 35 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
802536 101-7101-522700- AT&T ACCT 84779713213488 $58.25
802536 101-7101-522700- AT&T ACCT 84739271083278 $58.68
802536 101-7101-522700- AT&T ACCT 84734215365273 $60.27
802536 101-7101-522700- AT&T ACCT 84739420624707 $60.38
802536 101-7101-522700- AT&T ACCT 84739443682112 $60.38
802536 101-7101-522700- AT&T ACCT 84739208661733 $60.58
$10,287.62
802539 101-7101-521500- COMMONWEALTH EDISON ACCT 6437571222 $103.92
COMPANY
802539 101-7101-521500- COMMONWEALTH EDISON ACCT 1158409000 $338.00
COMPANY
802539 101-7101-521500- COMMONWEALTH EDISON ACCT 8017024000 $503.66
COMPANY
802539 101-7101-521500- COMMONWEALTH EDISON ACCT 4410867000 $9,342.04
COMPANY
$12,466.00
802540 101-7101-521500- CONSTELLATION NEW ENERGY INC ACCT 8063214 $12,466.00
$10,235.45
802541 101-7101-521500- NICOR ACCT 06802945268 $54.68
802541 101-7101-521500- NICOR ACCT 40178600009 $59.52
802541 101-7101-521500- NICOR ACCT 38178600003 $61.93
802541 101-7101-521500- NICOR ACCT 19426400008 $149.53
802541 101-7101-521500- NICOR ACCT 38096400007 $153.81
802541 101-7101-521500- NICOR ACCT 28178600004 $155.17
802541 101-7101-521500- NICOR ACCT 53278600001 $170.19
802541 101-7101-521500- NICOR ACCT 43278600002 $197.07
802541 101-7101-521500- NICOR ACCT 94830700004 $228.38
802541 101-7101-521500- NICOR ACCT 72489260108 $319.68
Page 30 Page 36 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
802541 101-7101-521500- NICOR ACCT 95407400001 $471.49
802541 101-7101-521500- NICOR ACCT 97034457784 $838.97
802541 101-7101-521500- NICOR ACCT 96945600003 $1,610.19
802541 101-7101-521500- NICOR ACCT 55616726109 $2,265.17
802541 101-7101-521500- NICOR ACCT 25422686599 $3,499.67
DEPARTMENT 7101 TOTAL: $356,957.82
Page 31 Page 37 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7201 WATER AND SEWER ADMIN
$143.94
314499 505-7201-531850- AMAZON COM CAPITAL SERVICES SMALL TOOLS $143.94
$1,436.00
314506 505-7201-550150- ARLINGTON POWER EQUIPMENT OPERATIONAL EQUIPMENT $1,436.00
$2,525.00
314515 505-7201-520050- BAXTER & WOODMAN PROFESSIONAL SERVICES $2,525.00
$97.98
314516 505-7201-531550- BENJAMIN MOORE MT PROSPECT BUILDING MAINTENANCE SUPPLY $97.98
PAINT
$439.97
314517 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY $50.33
314517 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY $389.64
$10,713.14
314522 505-7201-521020- BUCKEYE POWER SALES CO. INC. EQUIPMENT MAINTENANCE $10,713.14
$205.80
314533 505-7201-522700- COMCAST CABLE ACCT 8771100720175502 $205.80
$2.31
314536 505-7201-522700- COMCAST CABLE ACCT 8771100720048980 $2.31
$112.39
314538 505-7201-521500- COMMONWEALTH EDISON ACCT 4554927000 $112.39
COMPANY
$347.30
314542 505-7201-530350- CUTLER WORKWEAR CLOTHING & APPAREL $158.35
314542 505-7201-530350- CUTLER WORKWEAR CLOTHING & APPAREL $188.95
$1,900.00
314550 505-7201-522030- FOX VALLEY FIRE & SAFETY TRAVEL & TRAINING $1,900.00
COMPANY
Page 32 Page 38 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
$154.84
314553 505-7201-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $154.84
$272.17
314557 505-7201-522020- HASSENAUER, MICHAEL REIMBURSEMENT $85.25
314557 505-7201-530350- HASSENAUER, MICHAEL REIMBURSEMENT $186.92
$27,740.59
314558 505-7201-521350- HBK WATER METER SERVICE INC METER SERVICES & SUPPLY $9,995.00
314558 505-7201-521350- HBK WATER METER SERVICE INC METER SERVICES & SUPPLY $390.00
314558 505-7201-521350- HBK WATER METER SERVICE INC METER SERVICES & SUPPLY $17,238.59
314558 505-7201-531020- HBK WATER METER SERVICE INC METER SUPPLIES $117.00
$300.00
314559 505-7201-522030- HEALTHFIT LLC TRAVEL & TRAINING $300.00
$244.98
314561 505-7201-530350- HOLTHOUSE, RYAN REIMBURSEMENT $244.98
$2,700.00
314573 505-7201-550150- LEE JENSEN SALES CO INC EQUIPMENT $2,700.00
$488.50
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY ($11.86)
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $11.86
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $12.62
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $23.72
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $39.34
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $39.79
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $42.98
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $67.80
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $96.56
Page 33 Page 39 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314578 505-7201-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $165.69
$38,349.60
314579 505-7201-521300- M E SIMPSON CO INC PROFESSIONAL SERVICES $14,999.55
314579 505-7201-521300- M E SIMPSON CO INC PROFESSIONAL SERVICES $23,350.05
$40.93
314581 505-7201-531550- MATTS ACE HARDWARE BUILDING MAINTENANCE SUPPLY $31.96
314581 505-7201-531600- MATTS ACE HARDWARE CHEMICALS $8.97
$9.52
314584 505-7201-531550- MENARDS-LONG GROVE BUILDING MAINTENANCE SUPPLY $9.52
$14,675.55
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $520.00
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $526.25
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $552.84
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $900.00
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $926.61
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $1,050.00
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $1,368.00
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $1,755.52
WAUCONDA, INC.
314587 505-7201-531010- MID AMERICAN WATER OF WATER SUPPLIES $2,779.83
WAUCONDA, INC.
314587 505-7201-531050- MID AMERICAN WATER OF PUMPING/STORAGE SUPPLIES $4,296.50
WAUCONDA, INC.
$868.46
314591 505-7201-521020- NATIONAL LIFT TRUCK INC EQUIPMENT MAINTENANCE $868.46
$1,000.00
Page 34 Page 40 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314593 505-7201-522030- NORTHEASTERN IL PUBLIC SAFETY TRAVEL & TRAINING $1,000.00
$39.18
314598 505-7201-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $39.18
$2,125.00
314639 505-7201-521250- PIZZO & ASSOCIATES, LTD PROFESSIONAL SERVICES $400.81
314639 505-7201-521250- PIZZO & ASSOCIATES, LTD PROFESSIONAL SERVICES $661.69
314639 505-7201-521250- PIZZO & ASSOCIATES, LTD SEWER SUPPLIES $1,062.50
$589.00
314641 505-7201-522700- PRECISE MRM LLC PHONE SERVICES $589.00
$9,756.00
314651 505-7201-521020- SMART COVER SYSTEMS EQUIPMENT MAINTENANCE $9,756.00
$203.99
314665 505-7201-530350- TRISTAN MILLER REIMBURSEMENT $203.99
$6,896.72
314667 505-7201-550100- ULINE INC OFFICE EQUIPMENT $3,268.92
314667 505-7201-550100- ULINE INC OFFICE EQUIPMENT $3,627.80
$182.46
314672 505-7201-531600- USA BLUEBOOK CHEMICALS $182.46
$1,157.45
314675 505-7201-522700- VERIZON WIRELESS ACCT 58675303500001 $1,157.45
$376.34
314676 505-7201-522700- VERIZON WIRELESS ACCT 78635116200001 $376.34
$37,200.00
314687 506-7201-550150- WEST SIDE TRACTOR SALES CO EQUIPMENT $37,200.00
$119.51
802536 505-7201-522700- AT&T ACCT 84759080850047 $119.51
Page 35 Page 41 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
$141.12
802539 505-7201-521500- COMMONWEALTH EDISON ACCT 6949217000 $141.12
COMPANY
$9,368.80
802540 505-7201-521500- CONSTELLATION NEW ENERGY INC ACCT 1050214 $2,490.90
802540 505-7201-521500- CONSTELLATION NEW ENERGY INC ACCT 1050216 $2,723.47
802540 505-7201-521500- CONSTELLATION NEW ENERGY INC ACCT 1050218 $4,154.43
$802.05
802541 505-7201-521500- NICOR ACCT 05850400002 $55.49
802541 505-7201-521500- NICOR ACCT 42567835683 $57.41
802541 505-7201-521500- NICOR ACCT 16797600000 $155.80
802541 505-7201-521500- NICOR ACCT 04055600003 $193.71
802541 505-7201-521500- NICOR ACCT 76830700001 $339.64
DEPARTMENT 7201 TOTAL: $173,726.59
Page 36 Page 42 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7301 PARKING ADMIN
$248.23
314511 235-7301-521500- AT&T ACCT 847R0608437214 $248.23
$817.62
802539 235-7301-521500- COMMONWEALTH EDISON ACCT 9934124000 $817.62
COMPANY
DEPARTMENT 7301 TOTAL: $1,065.85
Page 37 Page 43 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7302 PARKING VAIL ST. GARAGE OPER
$176.35
314534 235-7302-521500- COMCAST CABLE ACCT 8771100721377909 $176.35
$692.00
314570 235-7302-521020- KINGS III OF AMERICA, LLC EQUIPMENT MAINTENANCE $692.00
$2,740.34
802540 235-7302-521500- CONSTELLATION NEW ENERGY INC ACCT 1050215 $2,740.34
DEPARTMENT 7302 TOTAL: $3,608.69
Page 38 Page 44 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7303 PARKING NORTH GARAGE OPER
$1,372.51
802540 235-7303-521500- CONSTELLATION NEW ENERGY INC ACCT 1060231 $1,372.51
$56.30
802541 235-7303-521500- NICOR ACCT 12690400002 $56.30
DEPARTMENT 7303 TOTAL: $1,428.81
Page 39 Page 45 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7304 PARKING EVERGREEN ST GAR OPER
$962.15
802540 235-7304-521500- CONSTELLATION NEW ENERGY INC ACCT 1050222 $962.15
$159.45
802541 235-7304-521500- NICOR ACCT 92296400002 $159.45
DEPARTMENT 7304 TOTAL: $1,121.60
Page 40 Page 46 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7401 SOLID WASTE DISPSL SWANCCADMIN
$151,122.00
902715 511-7401-521540- SOLID WASTE AGENCY DEC 2025 TIPPING FEES $1,667.00
902715 511-7401-521540- SOLID WASTE AGENCY DEC 2025 TIPPING FEES $149,455.00
DEPARTMENT 7401 TOTAL: $151,122.00
Page 41 Page 47 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 7501 MUNICIPAL FLEET SVCS ADMIN
$3,529.18
314496 621-7501-531510- ALEXANDER EQUIPMENT CO INC VEH MAINTENANCE SUPPLY $3,529.18
$1,257.00
314499 621-7501-531500- AMAZON COM CAPITAL SERVICES VEH MAINTENANCE SUPPLY $1,257.00
$2,253.48
314505 621-7501-531510- ARLINGTON HTS FORD VEH MAINTENANCE SUPPLY $161.70
314505 621-7501-531510- ARLINGTON HTS FORD VEH MAINTENANCE SUPPLY $662.48
314505 621-7501-531510- ARLINGTON HTS FORD VEH MAINTENANCE SUPPLY $1,429.30
$594.00
314514 621-7501-531510- AUTO TECH CENTERS INC VEH MAINTENANCE SUPPLY $594.00
$591.46
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY ($65.00)
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $17.64
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $58.14
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $59.36
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $59.49
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $105.84
314525 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $355.99
$1,172.08
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY ($35.00)
ENTERPRISES
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY ($22.00)
ENTERPRISES
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY ($22.00)
ENTERPRISES
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $67.98
ENTERPRISES
Page 42 Page 48 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $94.74
ENTERPRISES
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $108.34
ENTERPRISES
314529 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $980.02
ENTERPRISES
$140.98
314553 621-7501-531510- GRAINGER W W INC VEH MAINTENANCE SUPPLY $23.08
314553 621-7501-531510- GRAINGER W W INC VEH MAINTENANCE SUPPLY $23.69
314553 621-7501-531510- GRAINGER W W INC VEH MAINTENANCE SUPPLY $25.68
314553 621-7501-531510- GRAINGER W W INC VEH MAINTENANCE SUPPLY $27.40
314553 621-7501-531510- GRAINGER W W INC VEH MAINTENANCE SUPPLY $41.13
$189.75
314563 621-7501-531510- IL RECOVERY GROUP INC VEH MAINTENANCE SUPPLY $189.75
$540.00
314572 621-7501-531510- LEAHY-WOLF COMPANY VEH MAINTENANCE SUPPLY $540.00
$150.95
314580 621-7501-531510- MACQUEEN EMERGENCY GROUP VEH MAINTENANCE SUPPLY $150.95
$9,705.39
314588 621-7501-531510- MONROE TRUCK EQUIPMENT VEH MAINTENANCE SUPPLY $1,077.85
314588 621-7501-531510- MONROE TRUCK EQUIPMENT VEH MAINTENANCE SUPPLY $2,104.32
314588 621-7501-531510- MONROE TRUCK EQUIPMENT VEH MAINTENANCE SUPPLY $2,822.17
314588 621-7501-531510- MONROE TRUCK EQUIPMENT VEH MAINTENANCE SUPPLY $3,701.05
$1,106.21
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY ($246.80)
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $28.86
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $36.37
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $42.18
Page 43 Page 49 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $102.82
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $176.00
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $179.26
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $248.74
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $258.28
314590 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $280.50
$350.90
314594 621-7501-521070- NORTHWEST AUTO WASH EQUIPMENT MAINTENANCE $350.90
$46.09
314596 621-7501-531510- NORTHWEST FREIGHTLINER VEH MAINTENANCE SUPPLY $46.09
$17.05
314637 621-7501-531510- PATLIN INC VEH MAINTENANCE SUPPLY $17.05
$5,000.00
314643 621-7501-521020- RITTER GIS PROFESSIONAL SERVICES $5,000.00
$260.00
314647 621-7501-531510- RUSH TRUCK CENTER-CAROL VEH MAINTENANCE SUPPLY $260.00
STREAM
$56.65
314653 621-7501-531510- STANDARD EQUIPMENT CO VEH MAINTENANCE SUPPLY $56.65
$121.26
314660 621-7501-521360- TERRACE SUPPLY CO EQUIPMENT RENTAL $121.26
$425.00
314664 621-7501-522030- TRANS CHICAGO TRUCK GROUP TRAVEL & TRAINING $425.00
$1,774.99
314666 621-7501-531510- TRUCK DOGZ VEH MAINTENANCE SUPPLY $1,774.99
$575.00
Page 44 Page 50 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
314668 621-7501-521070- ULTRA STROBE COMMUNICATIONS VEH MAINTENANCE SUPPLY & $287.50
INC SERVICES
314668 621-7501-531510- ULTRA STROBE COMMUNICATIONS VEH MAINTENANCE SUPPLY & $287.50
INC SERVICES
$190.92
314670 621-7501-530350- UNIFIRST CORPORATION CLOTHING & APPAREL $95.46
314670 621-7501-530350- UNIFIRST CORPORATION CLOTHING & APPAREL $95.46
$944.34
314671 621-7501-531510- US AUTOFORCE VEH MAINTENANCE SUPPLY $944.34
$250.00
314686 621-7501-530350- VLIEGER, ROSS REIMBURSEMENT $250.00
$2,064.00
314691 621-7501-531510- ZARNOTH BRUSH WORKS INC VEH MAINTENANCE SUPPLY $2,064.00
$1,634.16
314692 621-7501-531510- ZEIGLER OF SCHAUMBURG VEH MAINTENANCE SUPPLY $164.00
314692 621-7501-531510- ZEIGLER OF SCHAUMBURG VEH MAINTENANCE SUPPLY $352.88
314692 621-7501-531510- ZEIGLER OF SCHAUMBURG VEH MAINTENANCE SUPPLY $1,117.28
DEPARTMENT 7501 TOTAL: $34,940.84
Page 45 Page 51 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 9001 CAPITAL ADMIN
$79,773.00
314515 505-9001-550250- BAXTER & WOODMAN PROFESSIONAL SERVICES $405.00
314515 505-9001-550250- BAXTER & WOODMAN PROFESSIONAL SERVICES $30,870.00
314515 505-9001-550250- BAXTER & WOODMAN PROFESSIONAL SERVICES $48,498.00
$109,595.00
314545 505-9001-550250- DURABILT FENCE SERVICE BUIILDING MAINTENANCE $109,595.00
$28,753.58
314558 505-9001-550250- HBK WATER METER SERVICE INC METER SERVICES & SUPPLY $28,753.58
$2,500.00
314628 506-9001-550250- ONE TIME LEAD LINE LEAD LINE REIMBURSEMENT $2,500.00
REIMBURSEMENT
$2,500.00
314629 506-9001-550250- ONE TIME LEAD LINE LEAD LINE REIMBURSEMENT $2,500.00
REIMBURSEMENT
$2,500.00
314630 506-9001-550250- ONE TIME LEAD LINE LEAD LINE REIMBURSEMENT $2,500.00
REIMBURSEMENT
$2,500.00
314631 506-9001-550250- ONE TIME LEAD LINE LEAD LINE REIMBURSEMENT $2,500.00
REIMBURSEMENT
$2,500.00
314632 506-9001-550250- ONE TIME LEAD LINE LEAD LINE REIMBURSEMENT $2,500.00
REIMBURSEMENT
DEPARTMENT 9001 TOTAL: $230,621.58
Page 46 Page 52 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 9003 CAPITAL EQUIPMENT
$557,770.08
314568 621-9003-550050- JX TRUCK CENTER- BOLINGBROOK SNOW PLOWS $557,770.08
DEPARTMENT 9003 TOTAL: $557,770.08
Page 47 Page 53 of 249
VILLAGE OF ARLINGTON HEIGHTS
WARRANT REGISTER
CHECK DATE: 11/15/2025
CHECK # ACCOUNT # VENDOR NAME/# DESCRIPTION AMOUNT TOTAL AMOUNT
Department 9557 DEBT SVC 2019 REFUNDING 2011
$318.00
314669 301-9557-560200- UMB BANK NA AGENT FEES $318.00
DEPARTMENT 9557 TOTAL: $318.00
WARRANT TOTAL: $2,538,147.28
Page 48 Page 54 of 249
Village Board of Trustees
11/17/2025
Item: Proclamation Honoring Veterans
Department: Integrated Services
Item Description:
ATTACHMENTS:
1. Veterans 2025
Page 55 of 249
PROCLAMATION
In Recognition of
United States Veterans
November 2025
WHEREAS, United States Veterans of the Armed Forces selflessly and heroically
served our nation in times of war and peace, defending the principles of freedom
and democracy; and
WHEREAS, the sacrifices made by these men and women demonstrate their
enduring commitment to duty, honor and country; and
WHEREAS, in 2024 there were approximately 17.6 million U.S. military veterans
making up about 7% of the adult population; and
WHEREAS, the Village of Arlington Heights supports our veterans and recognizes
the irreplaceable contributions made by the men and women in uniform who served
our country; and
WHEREAS, the Village of Arlington Heights honors with respectful recognition the
contributions our veterans made to advance peace and freedom at home and around
the world; and
WHEREAS, the Village of Arlington Heights encourages American citizens to pause
and reflect on the courage and sacrifice of our veterans.
NOW, THEREFORE, I, James J. Tinaglia, Mayor of the Village of Arlington Heights,
along with the Arlington Heights Village Board, extend our deepest gratitude and
heartfelt appreciation for the service and sacrifice made by every single Veteran. We
honor them today, the entire month of November, and every day.
James J. Tinaglia, Mayor
Trustee James Bertucci Trustee Bill Manganaro
Trustee Wendy Dunnington Trustee Carina Santa Maria
Trustee Colin H. Gilbert Trustee Tom Schwingbeck
Trustee Robin LaBedz Trustee Greg Zyck
Page 56 of 249
Village Board of Trustees
11/17/2025
Item: Resolution Approving an Agreement with Municipal GIS
Partners, Inc., for GIS Services
Department: Integrated Services
Item Description:
Since 2017, the Village of Arlington Heights has been a member of the GIS
Consortium ("Consortium"), a 45-member organization comprised of
municipalities in northeastern Illinois, of which Consortium members share
the cost of establishing a regional Geographic Information Systems program
("Program"). On behalf of its members, the Consortium selected Municipal
GIS Partners, Inc. ("MGP"), for the provision of services related to the
Program and, therefore, the Village and MGP desire to enter into a contract
for GIS support services for the period beginning January 1, 2026, through
December 31, 2026. MGP continues to meet staff expectations and is a
reliable and innovative GIS service provider. It is necessary for each
Consortium member to enter into an annual agreement with MGP in order to
maintain their standing as a Consortium member.
Staff recommends approval of a 1-year renewal of the Service Provider
Contract and Statement of Work. Funds in the amount of $199,468.20 are
available and budgeted in account #625-0601-520050 for Fiscal Year 2026.
The 1-year term renewal and the calendar year project utilization/service
rate adjustments and modifications to the Contract are set forth in the
attached.
ATTACHMENTS:
1. AH Resolution Approving Agreement with Municipal GIS Partners 2026
2. MGP Master Arlington Heights 2026 V01
3. MGP Master Arlington Heights 2026 Attachment 1 - Statement of Work
V02
4. MGP Master Arlington Heights 2026 Attachment 2 - Insurance V01
Page 57 of 249
VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO.
A RESOLUTION APPROVING AN AGREEMENT WITH
MUNICIPAL GIS PARTNERS, INC., FOR GIS SUPPORT SERVICES
WHEREAS, the Village is a member of the GIS Consortium (“Consortium”), an
organization comprised of municipalities in northeastern Illinois, which Consortium shares the
cost of establishing a regional Geographic Information Systems program (“Program”); and
WHEREAS, on behalf of its members, the Consortium selected Municipal GIS Partners,
Inc. (“MGP”), for the provision of services related to the Program; and
WHEREAS, the Village and MGP desire to enter into a new agreement for GIS Support
Services for the one-year period beginning January 1, 2026 (“Agreement”); and
WHEREAS, the Village President and Board of Trustees have determined that approving
the Agreement will serve and be in the best interest of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as
follows:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this
Resolution are found to be true and correct and are hereby adopted as part of this Resolution.
SECTION 2. APPROVAL OF AGREEMENT. The President and Board of Trustees
hereby approve the Agreement in substantially the form attached to this Resolution as Exhibit A.
SECTION 3. EXECUTION OF AGREEMENT. The Village Manager and the Village
Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the
Agreement upon receipt by the Village Clerk of at least one original copy of the Agreement
executed by MGP; provided, however, that if the executed copy of the Agreement is not received
by the Village Clerk within 60 days after the effective date of this Resolution, then this authority
to execute and attest will, at the option of the President and Board of Trustees, be null and void.
SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from
and after its passage and approval as provided by law.
[SIGNATURE PAGE FOLLOWS]
Page 58 of 249
AYES:
NAYS:
PASSED AND APPROVED THIS day of , 2025
Village President
ATTEST:
Village Clerk
1
4854-9671-5926, v. 1
Page 59 of 249
EXHIBIT A
AGREEMENT
2
4854-9671-5926, v. 1
Page 60 of 249
GIS CONSORTIUM SERVICE PROVIDER CONTRACT
This contract (this “Contract”) made and entered into this 1st day of January, 2026 (the
“Effective Date”), by and between the Village of Arlington Heights, an Illinois municipal
corporation (hereinafter referred to as the “Municipality”), and Municipal GIS Partners,
Incorporated, 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the
“Consultant”).
WHEREAS, the Municipality is a member of the Geographic Information System
Consortium (“GISC”);
WHEREAS, the Consultant is a designated service provider for the members of GISC and
is responsible for providing the necessary professional staffing resource support services as more
fully described herein (the “Services”) in connection with the Municipality’s geographical
information system (“GIS”);
WHEREAS, the Municipality desires to engage the Consultant to provide the Services on
the terms set forth herein; and
WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois
statutes relating to professional registration applicable to individuals performing the Services
hereunder and has the necessary expertise and experience to furnish the Services upon the terms
and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter
set forth, it is hereby agreed by and between the Municipality and the Consultant that:
SECTION 1
SCOPE OF SERVICES
1.1 Statement of Work. This Contract contains the basic terms and conditions that will
govern the overall relationship between the Consultant and the Municipality. The Consultant will
provide the Services described in the statement of work attached hereto as Attachment 1
(“Statement of Work”), which shall become a part of and subject to this Contract.
1.2 Supplemental Statements of Work. Any additional services to be performed by the
Consultant may be added to this Contract after the Effective Date by the mutual agreement of the
parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of
Work which shall also be subject to the terms and conditions set forth in this Contract.
1.3 Additional Compensation. If the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Municipality, the Consultant shall give written
notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the
decision of the Municipality Manager relative to a claim submitted by the Consultant, all work
required under this Contract as determined by the Municipality Manager shall proceed without
interruption.
1 of 13
Page 61 of 249
1.4 Contract Governs. If there is a conflict between the terms of this Contract and the
Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such
Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained
in such Statement of Work.
SECTION 2
PERFORMANCE OF WORK
2.1 All work hereunder shall be performed under the direction of the Village Manager
or their designee (hereinafter referred to as the “Municipality Manager”) in accordance with the
terms set forth in this Contract and each relevant Statement of Work.
SECTION 3
RELATIONSHIP OF PARTIES
3.1 Independent Contractor. The Consultant shall at all times be an independent
contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall
be construed to constitute a partnership, joint venture or agency relationship between the parties.
3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall
be considered to be employees of the Municipality for any reason, including but not limited to for
purposes of workers’ compensation law, Social Security, or any other applicable statute or
regulation.
3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto
has the authority to bind the other to any third party or to otherwise act in any way as the
representative of the other.
SECTION 4
PAYMENT TO THE CONSULTANT
4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with
the terms and amounts set forth in the applicable Statement of Work, provided that:
(a) The Consultant shall submit invoices in a format approved by the
Municipality.
(b) The Consultant shall maintain records showing actual time devoted to each
aspect of the Services performed and cost incurred. The Consultant shall permit the authorized
representative of the Municipality to inspect and audit all data and records of the Consultant for
work done under this Contract. The Consultant shall make these records available at reasonable
times during this Contract period, and for a year after termination of this Contract.
(c) The service rates and projected utilization set forth in the applicable
Statement of Work shall adjust each calendar year in accordance with the annual rates approved
by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work.
2 of 13
Page 62 of 249
(d) Payments to the Consultant shall be made pursuant to the Illinois Local
Government Prompt Payment Act (50 ILCS 505/1 et seq.).
(e) The Municipality is a tax-exempt municipality and will provide Consultant
with a copy of the Municipality’s current sales tax exemption certificate. Consultant shall not
charge the Municipality any tax incurred by the Consultant for these Services.
4.2 Service Rates. The fees and/or service rates set forth in the Statement of Work and
Supplemental Statement of Work include all applicable federal, state, and local taxes of every kind
and nature applicable to the Services as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits
and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or
inventions. All claim or right to claim additional compensation by reason of the payment of any
such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by
Consultant.
SECTION 5
TERM
5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract,
the initial term of this Contract shall commence on the Effective Date and remain in effect for one
(1) year (the “Initial Term”).
5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year
periods or for any other period as mutually agreed to in writing and set forth in a Supplemental
Statement of Work executed by both parties (each, a “Renewal Term”).
5.3 Status of this Contract. The expiration of the Initial Term or a Renewal Term shall
not terminate or affect the obligations of the Parties to each other under any existing Statement of
Work or Supplemental Statement of Work issued pursuant to this Contract, and such Statement of
Work or Supplemental Statement of Work shall continue in full force and effect and shall continue
to be governed by the terms of this Contract until the expiration or completion of such Statement
of Work or Supplement Statement of Work or until such Statement of Work or Supplemental
Statement of Work is itself terminated pursuant to this Contract.
SECTION 6
TERMINATION OF CONTRACT
6.1 Voluntary Termination. Notwithstanding any other provision hereof, (a) the
Municipality may terminate this Contract, any Statement of Work, or any Supplemental Statement
of Work during the Initial Term or any Renewal Term, with or without cause, at any time upon
ninety (90) calendar days prior written notice to the Consultant.; (b) the Consultant may terminate
this Contract, any Statement of Work, or any Supplemental Statement of Work, with or without
cause, at any time upon one hundred eighty (180) calendar days prior written notice to the
Municipality; or (c) following the expiration of the Term of this Agreement, and notwithstanding
Section 5.3 of this Agreement, either Party may terminate any Statement of Work or any
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Supplemental Statement of Work, with or without cause, upon thirty (30) calendar days prior
written notice to the other Party.
6.2 Termination for Breach. Either party may terminate this Contract upon written
notice to the other party following a material breach of a material provision of this Contract by the
other party if the breaching party does not cure such breach within fifteen (15) days of receipt of
written notice of such breach from the non-breaching party.
6.3 Payment for Services Rendered. In the event that this Contract is terminated in
accordance with this Section 6, the Consultant shall be paid for services actually performed and
reimbursable expenses actually incurred.
6.4 Effect of Termination. Termination of any Statement of Work or Supplemental
Statement of Work will have no effect on this Contract. Termination of this Contract will serve to
immediately terminate all open Statements of Work and Supplemental Statements of Work, absent
a written agreement between the parties otherwise. Termination or expiration of this Contract, any
Statement of Work, or any Supplemental Statement of Work will not affect any right or obligation
of a party that comes into effect before, upon, or after such termination or expiration, or otherwise
survives such termination or expiration, which was incurred by such party prior to such termination
or expiration.
SECTION 7
CONSULTANT PERSONNEL AND SUBCONTRACTORS
7.1 Adequate Staffing. The Consultant must assign and maintain during the term of
this Contract and any renewal thereof, an adequate staff of competent employees, agents, or
subcontractors (“Consultant Personnel”) that is fully equipped, licensed as appropriate and
qualified to perform the Services as required by the Statement of Work or Supplemental Statement
of Work.
7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as
practicable prior to terminating the employment of, reassigning, or receiving notice of the
resignation of, any Consultant Personnel assigned to provide the Municipality with the Services.
The Consultant shall have no claim for damages and shall not bill the Municipality for additional
time and materials charges as the result of any portion of the Services which must be duplicated
or redone due to such termination or for any delay or extension of the time of performance as a
result of any such termination, reassigning, or resignation.
7.3 Use of Subcontractors. The Consultant’s use of any subcontractor or subcontract
to perform the Services shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Contract. All Services
performed under any subcontract shall be subject to all of the provisions of this Contract in the
same manner as if performed by employees of the Consultant. Consultant shall be fully responsible
and assumes liability for the acts and omissions of all subcontractors directly or indirectly
employed by, or working at the direction of, the Consultant in the performance of the Services.
7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice
to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall
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promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for
damages for a delay or extension of the applicable Statement of Work as a result of any such
removal or replacement.
7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the
term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly,
through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to
induce or encourage any employee of the Consultant to terminate his or her employment with the
Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges
that the aforementioned restrictive covenant contained in this Section is reasonable and properly
required for the adequate protection of the Consultant’s business.
SECTION 8
ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES
8.1 Facilities, Equipment, and Records. The Municipality shall provide the Consultant
with adequate and safe office space, furnishings, records, hardware, software and connectivity to
fulfill the objectives of the GIS program including, without limitation, the following:
(a) Office space for the Consultant’s Personnel. This space should effectively
and securely house all required GIS systems, peripherals and support tools. This space must be
available during normal business hours;
(b) Furnishings including adequate desk(s), shelving, and seating for the
Consultant’s Personnel;
(c) Hardware, software, peripherals, internet access, and network connectivity
meeting current minimum technical standards, as determined by Consultant from time to time, to
perform the program objectives efficiently; and
(d) Any Municipality data or record which is necessary for carrying out the
work as outlined in the Contract, Statement of Work or Supplemental Statement of Work.
8.2 Backup and Recovery Systems. The Municipality shall be responsible for
installing, operating and monitoring the backup and recovery systems for all the Municipality’s
GIS assets that permit the Consultant to continue Services within a reasonable period of time
following a disaster or outage. The Consultant shall be responsible for installing, operating and
monitoring the backup and recovery systems for all Consultant’s assets that permit the
Municipality to continue accessing the GISC Materials and Services within a reasonable period of
time following a disaster or outage.
8.3 Right of Entry; Limited Access. Consultant’s Personnel performing Services shall
be permitted to enter upon the Municipality’s property in connection with the performance of the
Services, subject to those rules established by the Municipality. Consent to enter upon a
Municipality’s facility given by the Municipality shall not create, nor be deemed to imply, the
creation of any additional responsibilities on the part of the Municipality. Consultant’s Personnel
shall have the right to use only those facilities of the Municipality that are necessary to perform
the Services and shall have no right to access any other facilities of the Municipality.
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8.4 Compliance with Law. The Municipality shall comply with all applicable local,
state, and federal laws including those pertaining to safety, harassment, and discrimination.
SECTION 9
CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA
9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks,
service marks, logos, tradenames and images provided by or on behalf of the Municipality to the
Consultant for use in performing the Services and the GIS database (including files created from
the database) created by Consultant hereunder (the “Municipal Materials”) are the sole and
exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a
license to use the Municipal Materials except as needed to perform the Services hereunder.
9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to
obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain
a license for Municipality to use the Third-Party Materials as part of the Services for the purpose
specified in the applicable Statement of Work. “Third-Party Materials” shall include, but are not
limited to, computer software, script or programming code or other materials owned by third
parties and/or any software available from third parties, that is licensed by Consultant for the
benefit of the Municipality.
9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials
and Third-Party Materials, all members of GISC and the Consultant may use or share in any
improvements or modifications incorporated into any computer software (in object code and
source code form), script or programming code used or developed by the Consultant in providing
Services hereunder (the “GISC Materials”).
(a) The Consultant herby grants the Municipality a limited, personal,
nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in
connection with the Municipality’s GIS. Upon expiration or termination of this Contract, or at
such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder,
the Municipality shall not be entitled to or granted a license in future enhancements, improvements
or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party
that the Municipality engages to maintain or update the GISC Materials in connection with the
Municipality’s GIS; provided that such third party agrees in writing to be bound by the license
restrictions set forth in this Contract.
(b) The Municipality acknowledges that the Consultant is in the business of
providing staffing resource support services and that the Consultant shall have the right to provide
services and deliverables to third parties that are the same or similar to the services that are to be
rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such
services.
9.4 Confidential Information. In the performance of this Contract, the Consultant may
have access to or receive certain information in the possession of the Municipality that is not
generally known to members of the public ("Confidential Information"). The Consultant
acknowledges that Confidential Information includes, but is not limited to, proprietary
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information, copyrighted material, educational records, employee data, financial information,
information relating to health records, resident account information, and other information of a
personal nature. Consultant shall not use or disclose any Confidential Information without the
prior written consent of the Municipality. Consultant will use appropriate administrative, technical
and physical safeguards to prevent the improper use or disclosure of any Confidential Information
received from or on behalf of the Municipality. Upon the expiration or termination of this
Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing
destruction of) all Confidential Information furnished by the Municipality along with all copies
thereof in its possession including copies stored in any computer memory or storage medium. The
term “Confidential Information” does not include information that (a) is or becomes generally
available to the public other than as a result of a breach of this Contract by the Consultant; (b) was
in the Consultant’s or Consultant Personnel’s possession on a non-confidential basis from any
source other than the Municipality, which source, to the knowledge of the Consultant, is entitled
to disclose such information without breach of any obligation of confidentiality; (c) is
independently developed by the Consultant without the use of or reference to, in whole or in part,
any Confidential Information; (d) required to be disclosed pursuant to a court order issued by a
court having jurisdiction thereof (subject to Section 9.5); or (e) information subject to disclosure
under FOIA (as defined below in Section 9.6). For avoidance of doubt, it is agreed that the GISC
Materials shall not be considered Confidential Information.
9.5 Dissemination of Confidential Information. Unless directed by the Municipality,
Consultant shall not disseminate any Confidential Information. If Consultant is presented with a
request for documents by any administrative agency or with a subpoena duces tecum regarding
any Confidential Information which may be in Consultant's possession as a result of Services
provided under this Contract, unless prohibited by law, Consultant shall immediately give notice
to the Municipality with the understanding that the Municipality shall have the opportunity to
contest such process by any means available to it prior to submission of any documents to a court
or other third party. Consultant shall not be obligated to withhold delivery of documents beyond
the time ordered by a court of law or administrative agency, unless the request for production or
subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall
cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding
confidentiality and dissemination of information as agreed to by Consultant under this Contract.
9.6 Freedom of Information Act Requests. Within four (4) business days after the
Municipality’s Notice to the Consultant of the Municipality’s receipt of a request made pursuant
to the Illinois Freedom of Information Act (ILCS 140/1 et seq. – herein “FOIA”), the Consultant
shall furnish all requested records in the Consultant’s possession which are in any manner related
to this Contract or the Consultant’s performance of the Services, including but not limited to any
documentation related to the Municipality and associated therewith. The Consultant shall not
apply any costs or charge any fees to the Municipality or any other person, firm or corporation for
its procurement and retrieval of such records in the Consultant’s possession which are sought to
be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall
defend, indemnify and hold harmless the Municipality including its several departments and
including its officers and employees and shall pay all of the Consultant’s Costs associated with
such FOIA request or requests including Costs arising from the Consultant’s failure or alleged
failure to timely furnish such documentation and/or arising from the Consultant’s failure or alleged
failure otherwise to comply with the FOIA, whether or not associated with the Consultant’s and/or
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the Municipality’s defense of any litigation associated therewith. In addition, if the Consultant
requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more
of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection
therewith. As used herein, “in the Consultant’s possession” includes documents in the possession
of any of the Consultant’s officers, agents, employees and/or independent contractors; and “Costs”
includes but is not limited to attorneys’ fees, witness fees, filing fees and any and all other expenses
— whether incurred by the Municipality or the Consultant.
9.7 News Releases. The Consultant may not issue any news releases without prior
approval from the Municipality Manager nor will the Consultant make public proposals developed
under this Contract without prior written approval from the Municipality Manager.
9.8 Survive Termination. The provisions of Section 9.1 and 9.4 through and including
9.8 shall survive the termination of this Contract.
SECTION 10
LIMITATION OF LIABILITY
10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE
EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES,
EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT
LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED
WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF
PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT
OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT,
CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES
OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
SECTION 11
CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE
11.1 Warranty of Services. The Consultant warrants that the Services shall be performed
in accordance with industry standards of professional practice, care, and diligence practiced by
recognized consulting firms in performing services of a similar nature in existence at the time of
the Effective Date.
11.2 Indemnification. The Consultant shall indemnify and save harmless the
Municipality and its officers, employees, and agents from and against any and all loss, liability
and damages of whatever nature, including Workmen’s Compensation claims by Consultant’s
employees, in any way resulting from or arising out of the intentional, willful and wanton,
negligent and/or gross negligent actions or omissions of the Consultant, the Consultant’s
employees and agents.
11.3 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in Attachment 2 to this Contract.
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11.4 No Personal Liability No official, director, officer, agent, or employee of any party
shall be charged personally or held contractually liable by or to the other party under any term or
provision of this Contract or because of its or their execution, approval or attempted execution of
this Contract.
SECTION 12
GENERAL PROVISIONS
12.1 Equal Employment Opportunity Clause. In the event of the Consultant’s non-
compliance with the provisions of this Section 12.1 or the Illinois Human Rights Act, 775 ILCS
5/1-101, et seq., as it may be amended from time to time, and any successor thereto (the “Act”),
the Consultant may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and this Contract may be
cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation. During the performance of this Contract,
the Consultant agrees as follows:
(a) The Consultant will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital status, order of
protection status, national origin or ancestry, citizenship status, age, physical or mental disability
unrelated to ability, military status or an unfavorable discharge from military service; and, further,
the Consultant will examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any underutilization.
(b) That, if the Consultant hires additional employees in order to perform this
Contract or any portion of this Contract, the Consultant will determine the availability (in
accordance with 44 Ill. Admin. C. 750.5, et seq., as it may be amended from time to time, and any
successor thereto (the “Applicable Regulations”)) of minorities and women in the areas from
which the Consultant may reasonably recruit and the Consultant will hire for each job classification
for which employees are hired in a way that minorities and women are not underutilized.
(c) That, in all solicitations or advertisements for employees placed by the
Consultant or on the Consultant’s behalf, the Consultant will state that all applicants will be
afforded equal opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge
from military service.
(d) That the Consultant will send to each labor organization or representative
of workers with which the Consultant has or is bound by a collective bargaining or other agreement
or understanding, a notice advising the labor organization or representative of the Consultant’s
obligations under the Act and the Applicable Regulations. If any labor organization or
representative fails or refuses to cooperate with the Consultant in the Consultant’s efforts to
comply with the Act and the Applicable Regulations, the Consultant will promptly notify the
Illinois Department of Human Rights (the “Department”) and the Municipality and will recruit
employees from other sources when necessary to fulfill its obligations under the Contract.
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(e) That the Consultant will submit reports as required by the Applicable
Regulations, furnish all relevant information as may from time to time be requested by the
Department or the Municipality, and in all respects comply with the Act and the Applicable
Regulations.
(f) That the Consultant will permit access to all relevant books, records,
accounts and work sites by personnel of the Municipality and the Department for purposes of
investigation to ascertain compliance with the Act and the Department's Rules and Regulations.
(g) That the Consultant will include verbatim or by reference the provisions of
this Section 12.1 in every subcontract awarded under which any portion of the Contract obligations
are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the
same manner as with other provisions of this Contract, the Consultant will be liable for compliance
with applicable provisions of this Section 12.1 by subcontractors; and further the Consultant will
promptly notify the Municipality and the Department in the event any subcontractor fails or refuses
to comply with the provisions. In addition, the Consultant will not utilize any subcontractor
declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
12.2 No Collusion. The Consultant represents and certifies that the Consultant is not
barred from contracting with a unit of state or local government as a result of (i) a delinquency in
the payment of any tax administered by the Illinois Department of Revenue unless the Consultant
is contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois
Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section
33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.
12.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual
harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,
775 ILCS 5/2-105(A)(4).
12.4 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees,
and take all other action that may be necessary to ensure that the Services are provided, performed,
and completed in accordance with all required governmental permits, licenses, or other approvals
and authorizations that may be required in connection with providing, performing, and completing
the Services, and with all applicable statutes, ordinances, rules, and regulations, including without
limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any
statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited classification, including, without limitation, the
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human
Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any
federal, state, or local grant received by Municipality or Consultant with respect to this Contract
or the Services.
12.5 Assignments and Successors. This Contract and each and every portion thereof
shall be binding upon the successors and the assigns of the parties hereto; provided, however, that
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no assignment, delegation or subcontracting shall be made without the prior written consent of the
Municipality.
12.6 Severability. The parties intend and agree that, if any paragraph, subparagraph,
phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect.
12.7 Third Party Beneficiary. No claim as a third party beneficiary under this Contract
by any person, firm, or corporation other than the Consultant shall be made or be valid against the
Municipality.
12.8 Waiver. No waiver of any provision of this Contract shall be deemed to or
constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided
in this Contract.
12.9 Governing Laws. This Contract shall be interpreted according to the internal laws,
but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County,
Illinois.
12.10 Headings. The headings of the several paragraphs of this Contract are inserted only
as a matter of convenience and for reference and in no way are they intended to define, limit, or
describe the scope of intent of any provision of this Contract, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
12.11 Modification or Amendment. This Contract constitutes the entire Contract of the
parties on the subject matter hereof and may not be changed, modified, discharged, or extended
except by written amendment or Supplemental Statement of Work duly executed by the parties.
Each party agrees that no representations or warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment hereof.
12.12 Attachments. Attachments 1 and 2 are attached hereto, and by this reference
incorporated in and made a part of this Contract. In the event of a conflict between any Attachment
and the text of this Contract, the text of this Contract shall control.
12.13 Rights Cumulative. Unless expressly provided to the contrary in this Contract,
each and every one of the rights, remedies, and benefits provided by this Contract shall be
cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by
law.
12.14 Good Faith Negotiation. Before commencing any legal action, the parties agree to
enter into good faith negotiations to resolve any controversy, claim, or dispute (“Dispute”). Such
good faith negotiations shall commence promptly upon a party’s receipt of notice of any Dispute
from the other party and continue for a period of fourteen (14) days or any period of time as
mutually agreed upon.
12.15 Notices. All notices, reports and documents required under this Contract shall be in
writing (including prepaid overnight courier, electronic transmission or similar writing) and shall
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be given to such party at its address or e-mail address set forth below, or at such other address or
e-mail address as such party may hereafter specify from time to time. Each such notice shall be
effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent
to an e-mail address, upon the sender’s receipt of an acknowledgment from the intended recipient
(such as by the “return receipt requested” function, as available, return e-mail or other written
acknowledgment).
If to Municipality: Village of Arlington Heights
33 S Arlington Heights Rd
Arlington Heights, IL 60005
Attention: Jack Cascone
E-mail: jcascone@vah.com
If to Consultant: Municipal GIS Partners, Incorporated
701 Lee Street, Suite 1020
Des Plaines, IL 60016
Attention: Thomas Thomey
E-mail: tthomey@mgpinc.com
12.16 Force Majeure. No party to this Contract shall be responsible or liable for, or
deemed in breach hereof because of, any delay in the performance of its respective obligations
under this Contract to the extent that such delay is due substantially to circumstances beyond the
party’s reasonable control and without the fault or negligence of the party experiencing such delay.
Such circumstances may include, but are not limited to, any act of God, fire or other casualty,
epidemic, quarantine, “stay home” or similar order, strike or labor dispute, embargo, war or
violence, act of terrorism, or any law, order, proclamation, ordinance, demand, requirement, action
or inaction of any national, state, provincial, local, or other government or governmental agency
(each, a “Force Majeure”). Upon the occurrence of a Force Majeure, the party experiencing the
Force Majeure shall notify the other party in writing immediately following such Force Majeure,
but in no case later than three (3) business days after such party becomes aware of the occurrence
of the Force Majeure. The written notification shall provide a reasonably detailed explanation of
the Force Majeure.
12.17 Counterpart Execution. This Contract, Statement of Work or any Supplemental
Statement of Work may be executed in several counterparts, each of which, when executed, shall
be deemed to be an original, but all of which together shall constitute one and the same instrument.
12.18 Tort Immunity Defenses. Nothing contained in the Contract is intended to
constitute, and nothing in the Contract will constitute, a waiver of the rights, defenses, and
immunities provided or available to the Municipality under the Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. or any other applicable State
law.
[REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as
of the date first above written.
ATTEST: VILLAGE OF ARLINGTON HEIGHTS
By: By:
Name: Name:
Its: Its:
ATTEST: CONSULTANT: MUNICIPAL GIS
PARTNERS, INCORPORATED
By: By:
Name: Brian Dieker Name: Thomas A. Thomey
Its: Business Operations Manager Its: President
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Attachment 1
Statement of Work
to
GIS Consortium Service Provider Contract
(see attached)
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Attachment 2
Insurance
to
GIS Consortium Service Provider Contract
(see attached)
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www.mgpinc.com
Attachment 1 – Tradition Statement of Work
To GIS Consortium Service Provider Contract
About Municipal GIS Partners (MGP)
MGP (the Consultant) is the Service Provider to the GIS Consortium (GISC). It is necessary that each GISC
member enter into an annual agreement with the Consultant (GISC Service Provider) to maintain their
standing as a GISC member.
GISC Membership includes:
• Complete Geographic Information System (GIS) program staffing with technology cost
distribution across GISC members
• Access to all membership solutions and products
• Participation in collaborative opportunities to share ideas and solutions
The Included Services section below expands on services provided by this agreement.
General Purpose
The Consultant will manage, develop, operate, and maintain all or part of the Village of Arlington Heights
(the Municipality) GIS program, as directed by the Municipality. Additionally, the Consultant will identify
opportunities for continued program development and enhancement.
Program Staffing
The Consultant provides all the requisite staffing and skillsets required to manage the Municipality
program, including:
• Technical professionals supporting the Municipality’s program needs
• Advanced technical support staff for analysis, system integration, and escalation
• Systems analysts for ensuring product, solution, and infrastructure performance
• Professional program managers for ensuring service levels
Direct Program Hours
Services related to the fulfillment of Municipality requests, execution of planned projects, and
maintenance of the Municipality program required to support the system.
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Team Access During Normal Working Hours
The Consultant typically works Monday through Friday 8:00AM to 5:00PM. The Municipality has direct
access to the staff assigned to the Municipality. Alternatively, the Municipality can call the Consultant’s
general telephone number or submit an email to Consultant’s service desk for service.
Emergency Event Support
The Consultant will support Municipality emergency events within a reasonable timeframe of notification
and work to staff the event for its duration. These services are not limited to normal business hours.
The Service Level section below expands on the program staffing services included in this agreement.
Direct Program Hours
Pursuant to the GISC membership agreement and bylaws all members must contract for a service level
consistent with the allocation practices as prescribed by the GISC. The direct program staffing allocation
for the Municipality for this agreement period is:
Agreement Period: January 1, 2026, through December 31, 2026
Direct Program Hours: 1,318.00
{Onsite presence: Average of 12.36 days per month; estimated based upon 90 percent of the
direct program hours, provided the Municipality and Consultant shall consult with each other in
good faith from time to time on the advisability of flexible work arrangements whereby the
program hours may be completed off-site, particularly in circumstances where the assigned staff
and program are meeting or exceeding expectations.}
Fees and Expenses
The fee for the direct program hours set forth above is $16,622.35 per month. The total contract value
for the agreement period is $199,468.20. Such fee does not include taxes or any reimbursable out-of-
pocket expenses that may be incurred by the Consultant.
Included Services
This section identifies the professional staffing, products and solutions, and business structures included
in this service agreement. The Municipality is responsible for identifying and prioritizing the aspects of
the services that are most important. The Consultant is responsible for implementing those priorities and
communicating progress.
Program Management
The Consultant provides the required staffing and organization with the skills and expertise to manage,
develop, and maintain the system per the Municipality’s priorities which includes GISC shared
infrastructure, platforms, products, and solutions. Services include:
1. Consulting and reporting with all Municipality departments
2. Project identification, management, and delivery
3. User training and onboarding
4. Resource management and scheduling
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Data Management
The Consultant is responsible for the GIS and related data based on priorities as directed by the
Municipality, including data creation, management, and delivery.
Primary Layers:
Addresses, parcels, buildings, streets, railroads, water utilities, sewer utilities, municipal boundary, zoning
districts, planned unit developments, variances, TIF districts, special use permits, annexations, signs,
trees, recreation areas, bike paths, water features, school districts, emergency response boundaries,
refuse collection, and legislative districts.
Municipality Priority Layers
The Consultant’s local government data model has over 260 standard layers. Included in this service is
the identification, creation, and management of layers as directed by the Municipality.
Data Quality
One of the primary accountabilities of the Consultant is to ensure that Primary and Municipality Priority
layers are of high-quality. Practices employed include:
1. Daily data quality reporting and alerting
2. Mistake proofing databases, processes, and productivity tools
3. Address Verification to identify discrepancies between Municipality ERP and department systems
4. Formation and support of key data stakeholder teams
5. Data management documentation for Municipality layers
Products and Solutions
GISC Membership includes unlimited access to the products and solutions developed by the Consultant
for the GISC and its members. The Consultant is accountable for:
1. Collaboration with third party vendors and partners
2. Deploying shared solutions for the Municipality
3. Integration with ERP and department systems
4. Identifying and communicating new solution opportunities
5. Managing existing solutions to agreed service levels
6. Infrastructure monitoring, alerting, and mitigation
7. Patching, updating, and securing shared infrastructure
8. Researching and evaluating opportunities for development
9. Resource planning and scheduling
10. Scalability planning and right sizing
11. Technical documentation
12. Testing and quality certification
Solution List
The following are the primary products and solutions provided by the Consultant through membership in
the GISC:
1. Address Pre-Check: A tool to standardize address data in Municipality systems and workflows
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2. Address Verification: A product to assess and score community address quality across
department systems
3. Asset Management and Manager Dashboards: A solution that enables the Municipality to
manage and visualize infrastructure data and maintenance
4. Community Map Viewer: A publicly accessible map viewer designed for residents and businesses
5. Community-Portal: An address-based portal that integrates and organizes department data for
staff, residents, and local businesses
6. Local Government Data Model: A database standard developed for, and in partnership with,
members of the GISC
7. myGIS: A secure staff accessible mapping system to discover and analyze all Municipality GIS
data
8. Project Sharing Catalog: A resource that showcases available projects and solutions for
collaboration, visibility, and reuse across teams
9. Real-Time Solutions: A resource that showcases available projects and solutions for
collaboration, visibility, and reuse across teams
10. Story Maps: A tool to consume and visualize data from real-time sensors and assets
Service Level Agreement
The Consultant is responsible for managing the quality and availability of GISC infrastructure and
solutions. These parameters are determined by GISC Board policy and included in these services.
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Attachment 2 - Insurance
To GIS Consortium Service Provider Contract
Consultant’s Insurance
Consultant shall procure and maintain, for the duration of this Contract, insurance against claims for
injuries to persons or damages to property, which may arise from or in connection with the performance
of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the
Municipality named as additional insured, on a form at least as broad as the ISO
Additional Insured Endorsement CG 2010 and CG 2026.
2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol
01 “Any Auto” with the Municipality named as additional insured, on a form at least as
broad as the ISO Additional Insured Endorsement.
3. Workers’ Compensation as required by the Labor Code of the State of Illinois and
Employers’ Liability insurance (the policy shall include a 'waiver of subrogation').
B. Minimum Limits of Insurance: Consultant shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. The general aggregate shall be twice the
required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000
or a project/contract specific aggregate of $1,000,000.
2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employers’ Liability: Workers’ Compensation coverage with
statutory limits and Employers’ Liability limits of $500,000 per accident.
C. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be
declared to and approved by the Municipality. At the option of the Municipality, either: (1) the
insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the
Municipality, its officials, agents, employees and volunteers; or (2) the Consultant shall procure a
bond guaranteeing payment of losses and related investigation, claim administration and defense
expenses.
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D. Other Insurance Provisions: The policies are to contain, or be endorsed to contain, the following
provisions:
1. General Liability and Automobile Liability Coverages: The Municipality, its corporate
authorities, officials, officers, agents, employees, and volunteers are to be covered as
insureds as respects: liability arising out of activities performed by or on behalf of the
Consultant; products and completed operations of the Consultant; premises owned,
leased or used by the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on the scope of
protection afforded to the Municipality, its officials, agents, employees and volunteers.
2. The Consultant’s insurance coverage shall be primary as respects the Municipality, its
corporate authorities, officials, officers, agents, employees, and volunteers. Any
insurance or self-insurance maintained by the Municipality, its officials, agents,
employees and volunteers shall be excess of Consultant’s insurance and shall not
contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Municipality, its corporate authorities, officials, officers, agents,
employees, and volunteers.
4. The Consultant’s insurance shall contain a Severability of Interests/Cross Liability clause
or language stating that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer’s liability.
5. If any commercial general liability insurance is being provided under an excess or
umbrella liability policy that does not “follow form,” then the Consultant shall be
required to name the Municipality, its corporate authorities, officials, officers, agents,
employees, and volunteers as additional insureds
6. All general liability coverages shall be provided on an occurrence policy form. Claims-
made general liability policies will not be accepted.
7. The Consultant and all subcontractors hereby agree to waive any limitation as to the
amount of contribution recoverable against them by the Municipality. This specifically
includes any limitation imposed by any state statute, regulation, or case law including any
Workers’ Compensation Act provision that applies a limitation to the amount recoverable
in contribution such as Kotecki v. Cyclops Welding. Consultant agrees to indemnify and
defend the Municipality from and against all such loss, expense, damage or injury,
including reasonable attorneys' fees, which the Municipality may sustain as a result of
personal injury claims by Consultant’s employees, except to the extent those claims arise
as a result of the Municipality’s own negligence.
E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt requested, has been given to
the Municipality.
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F. Acceptability of Insurers: Insurance is to be placed with insurers with a Best’s rating of no less
than A-, VII and licensed to do business in the State of Illinois.
G. Verification of Coverage: Consultant shall furnish the Municipality with certificates of insurance
naming the Municipality, its corporate authorities, officials, officers, agents, employees, and
volunteers as additional insured’s and with original endorsements, affecting coverage required
herein. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are
to be received and approved by the Municipality before any work commences. The Municipality
reserves the right to request full certified copies of the insurance policies and endorsements.
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Village Board of Trustees
11/17/2025
Item: Resolution Approving an Intergovernmental Agreement with
the O'Hare Noise Compatibility Commission
Department: Integrated Services
Item Description:
The O'Hare Noise Compatibility Commission (ONCC) was formed in 1996 by
the City of Chicago as an intergovernmental agency in an effort to address
aircraft noise in communities around O'Hare International Airport. ONCC's
membership now includes 42 communities and 19 school districts.
The Village is a long-standing member of the ONCC. Mayor Tinaglia is the
Village’s representative on the Commission, with Ronald Hudson, resident,
and Jeff Bohner, Environmental Health Officer, as alternate designees.
The current Intergovernmental Agreement (IGA) between the Village and
the ONCC expires on December 31, 2025. The new IGA will extend the
Village's membership from January 1, 2026, through December 31, 2030.
The Village retains the right to withdraw from the IGA with 60 days' notice.
Staff recommends the Village Board approve the IGA to extend the Village's
membership in the ONCC.
ATTACHMENTS:
1. Resolution Authorizing the O'Hare Noise Compatibility Commission
Intergovernmental Agreement Extension 2026 to 2030
2. O'Hare Noise Compatibility Commission Intergovernmental Agreement
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VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO. ______________
A RESOLUTION AUTHORIZING AN AMENDMENT OF THE
INTERGOVERNMENTAL AGREEMENT RELATING TO
THE O’HARE NOISE COMPATIBILITY COMMISSION
WHEREAS, the City of Chicago is a home rule municipality pursuant to Article VII, Section 6 of
the 1970 Illinois Constitution (the “Illinois Constitution”), and, as such, may exercise any power
and perform any function related to its government and affairs; and
WHEREAS, the City of Chicago owns and operates an airport known as Chicago O’Hare
International Airport (the “Airport”); and
WHEREAS, Pursuant to authority granted by (a) an ordinance adopted by this City Council on
July 10, 1996, and published in the Journal of the Proceedings of the City Council of the City of
Chicago, Illinois (the "Journal") of such date at pages 24918-24932, as repealed and amended by
an ordinance adopted on October 30, 1996, and published in the Journal of such date at pages
31189-31198, as further amended by an ordinance adopted on June 8, 2005, and published in the
Journal of such date at pages 49854-49856, as further amended by Ordinance Number 02010-
3886 adopted on September 8, 2010, and published in the Journal of such date at pages 99104-
99116, as further amended by Ordinance Number 02010-6949 adopted on January 13, 2011, and
published in the Journal of such date at pages 110759-110772, as further amended by Ordinance
Number 02014-5870 adopted on September 10, 2014, and published in the Journal of such date
at pages 87841-87853, as further amended by Ordinance Number 02015-7370 adopted on
November 18, 2015, and published in the Journal of such date at pages 13604-13617; (b) Section
10 of Article VII of the Illinois Constitution; and (c) the Intergovernmental Cooperation Act (5
ILCS 220/1 et seq.), the City entered into an intergovernmental agreement relating to the O'Hare
Noise Compatibility Commission (the "Agreement") by and among the City and various
municipalities, Cook County, DuPage County, and public school districts (as defined in the
Intergovernmental Agreement, “Participants”); and
WHEREAS, The O'Hare Noise Compatibility Commission (the "O'Hare Commission") was
established pursuant to the Agreement and provides a common forum for interested parties to
have a voice in the aircraft noise issues related to the Airport; and
WHEREAS, by its terms, the Intergovernmental Agreement became effective in November of
1996 and the term was extended from December 31, 2025 to December 31, 2030, and
WHEREAS, ONCC has indicated a desire to approve the extension of the Intergovernmental
Agreement; and
WHEREAS, the Village of Arlington Heights is currently a member of the O’Hare Noise
Compatibility Commission; and
WHEREAS, The City of Chicago approved the extension of the Intergovernmental Agreement
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which is attached to this Resolution as “EXHIBIT A;” now, therefore,
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows:
SECTION 1. That the recitals set forth herein above are incorporated herein by reference as the
factual basis for this transaction.
SECTION 2. That the Village President is hereby authorized to execute, and the Village Clerk
attest the approval of the attached Intergovernmental Agreement relating to the O’Hare Noise
Compatibility Commission.
SECTION 3. That this Resolution shall be in full force and effect from and after its passage and
approval according to law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of , 2025
Village President
ATTEST:
Village Clerk
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INTERGOVERNMENTAL AGREEMENT RELATING TO
THE O’HARE NOISE COMPATIBILITY COMMISSION
This agreement, effective January 1, 2026, succeeds the previous agreement that was
approved by the Chicago City Council and which went into effect on January 1, 2021, which
expires under its own terms on December 31, 2025. It is entered into by the City of Chicago, a
municipality and home rule unit of government under the Illinois Constitution of 1970, by and
through the Chicago Department of Aviation, and the undersigned Members, organized under the
laws of the State of Illinois. In consideration of the mutual agreements contained in this
Agreement, the City of Chicago and each Member agree as follows below.
Section 1. Establishment of O’Hare Commission; Purposes.
The O’Hare Noise Compatibility Commission (“O’Hare Commission”) is hereby
established pursuant to Section 10 of Article VII of the Illinois Constitution of 1970 and the
Intergovernmental Cooperation Act. The purposes of the O’Hare Commission are to: (a)
determine certain Noise Compatibility Projects and Noise Compatibility Programs to be
implemented in the O’Hare Commission Area; (b) oversee an effective and impartial noise
monitoring system; (c) advise the City of Chicago concerning O’Hare-related noise issues; and (d)
provide a forum for direct citizen engagement.
Section 2. Definitions.
Whenever used in this Agreement, the following terms shall have the following meanings
listed below.
“Advisory Member” means an authorized representative of a non-governmental entity or
group located in the O’Hare Commission Area who shall serve as a special advisory Member of
the O’Hare Commission as provided in Section 3.D. of this Agreement, but who shall have no
voting powers on the O’Hare Commission and shall not be parties to the Agreement.
“Alternate” means a Designee’s substitute.
“Chicago TRACON Boundary” means the area depicted in Appendix B.
“City” means the City of Chicago. The Commissioner of Aviation or his or her Alternate
(or any successor thereto) shall have the sole authority to undertake the City of Chicago’s
obligations and responsibilities under this Agreement, and the City shall act by and through the
Commissioner of Aviation or his or her Alternate (or any successor thereto) for purposes of this
Agreement, except as otherwise set forth in this Agreement.
“Designee” means a Member’s chief elected officer for a municipality other than the City,
the Commissioner of Aviation for the City, chief elected officer for a county, or the superintendent
or chief executive for a school district.
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“FAA” means the Federal Aviation Administration or any successor agency.
“Member” means, at any time, each city, village, public school district, or county located
in the O’Hare Commission Area that has executed a counterpart of this Agreement on the basis set
forth in this Agreement, other than the City. In addition, “Member” shall include Wards 36, 38,
39, 40, 41, and 45 of the City of Chicago (“Chicago Ward Members”) as set forth in Section
3.B.(iii) of this Agreement, who shall be eligible to participate as individual Members on the
O’Hare Commission upon approval and execution of this Agreement by the City.
“Noise Compatibility Programs” means programs, including but not limited to the
Residential Sound Insulation Program and the School Sound Insulation Program, which address
aircraft noise concerns in the O’Hare Commission Area as determined by the O’Hare Commission
in cooperation with the City.
“Noise Compatibility Projects” means the noise compatibility projects (including
administrative costs) in the O’Hare Commission Area which are eligible for funding based on FAA
regulations and grant assurances, which have been identified as eligible for participation in Noise
Compatibility Programs as determined by the O’Hare Commission in cooperation with the City
based on criteria adopted by the O’Hare Commission, and for which there is available funding.
Noise Compatibility Projects include, but are not limited to, the sound insulation of homes and
schools and/or providing the funding for such sound insulation to be implemented. Participation
in a Noise Compatibility Program or receipt of a Noise Compatibility Project shall be voluntary
on the part of the relevant property owner.
“O’Hare” means Chicago O’Hare International Airport.
“O’Hare Commission Area” means the Illinois area within the Chicago TRACON
Boundary with an interest in O’Hare-related aircraft noise issues, which area includes, but is not
limited to, the following municipalities, counties (which shall represent their respective residents
in unincorporated areas), and public school districts: (i) the City of Chicago, Addison, Arlington
Heights, Bartlett, Bensenville, Bloomingdale, Des Plaines, Elmhurst, Elmwood Park, Franklin
Park, Glenview, Hanover Park, Harwood Heights, Hoffman Estates, Itasca, Lincolnwood, Melrose
Park, Mount Prospect, Niles, Norridge, Northlake, Palatine, Park Ridge, River Forest, River
Grove, Rolling Meadows, Rosemont, Schaumburg, Schiller Park, South Barrington, St. Charles,
Stone Park, and Wood Dale; (ii) Cook County and DuPage County; and (iii) School Districts 2, 7,
59, 63, 64, 80, 81, 84, 84.5, 85.5, 86, 87, 88, 89, 100, 214, 234, and 401. Municipalities, counties,
and public school districts may be added to or removed from the O’Hare Commission Area
pursuant to the terms of this Agreement.
“Part 150 Plan” means a noise abatement and land use compatibility plan developed
pursuant to 14 C.F.R. Part 150, or any successor provision.
“Residential Sound Insulation Program” means the program determined by the O’Hare
Commission in cooperation with the City to provide sound insulation to homes in the O’Hare
Commission Area that are affected by O’Hare-related aircraft noise, and that are eligible for sound
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insulation pursuant to FAA guidelines and regulations and eligibility criteria established by the
O’Hare Commission in cooperation with the City, and for which there is available funding.
“School Sound Insulation Program” means the program determined by the O’Hare
Commission in cooperation with the City to provide sound insulation to schools in the O’Hare
Commission Area that are affected by O’Hare-related aircraft noise, and that are eligible for sound
insulation pursuant to FAA guidelines and regulations and eligibility criteria established by the
O’Hare Commission in cooperation with the City, and for which there is available funding.
“TRACON” means an FAA Terminal Radar Approach Control facility.
Section 3. Composition and Organization.
A. In order for a person to participate as a Designee, the city, village, public school
district, or county represented by such person must have approved and executed a counterpart of
this Agreement by December 31, 2025, or pursuant to Section 7.G. of this Agreement, except that
the Chicago Ward Members shall be eligible to participate as individual Members of the O’Hare
Commission upon approval and execution of this Agreement by the City.
B. The O’Hare Commission shall consist of: (i) the chief elected officer as Designee
or other Alternate of each of the municipalities and counties in the O’Hare Commission Area,
except that the Commissioner of Aviation, or his or her Alternate, shall represent the City in an ex
officio capacity; (ii) the superintendent, or chief executive as Designee or other Alternate of each
public school district serving any portion of the O’Hare Commission Area; and (iii) Chicago Ward
Designees, who shall be appointed by the Mayor of the City of Chicago. An individual may serve
as a Designee or an Alternate for only one Member, except that Chicago Ward Designees shall not
have an Alternate.
C. The O’Hare Commission Area includes municipalities, counties, Chicago wards,
and public school districts with an interest in O’Hare-related noise issues, and a principal purpose
of this Agreement is to provide a forum for those municipalities, counties, Chicago wards, and
public school districts within the O’Hare Commission area to work together with the City on a
cooperative basis in addressing these issues.
D. The Chair, with majority approval of the Executive Committee, as defined in the
O’Hare Commission bylaws, may appoint non-governmental entities or groups to serve as special
Advisory Members of the O’Hare Commission. Advisory Members may participate fully in the
deliberations of the O’Hare Commission, but shall have no voting powers and shall not be parties
to this Agreement.
E. The O’Hare Commission shall elect annually from its Designees or Alternates a
Chair, Vice Chair, Treasurer, and any other officers that it deems necessary pursuant to the O’Hare
Commission bylaws. The O’Hare Commission shall appoint, retain, and employ an Executive
Director and such other staff, professional advisors, and consultants as may be needed to carry out
its powers and duties. The appointment of the Executive Director must be approved by a simple
majority of the Members of the O’Hare Commission.
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F. Unless otherwise specified in the bylaws, a majority of the Members of the O’Hare
Commission in good standing shall constitute a quorum for the transaction of business. Except as
provided for in Section 7.H., a concurrence of a simple majority of the quorum shall be necessary
for the approval of any action by the O’Hare Commission. The O’Hare Commission shall establish
a schedule of regular meetings in accordance with its bylaws (“Regular Meetings”), and special
meetings may be called by the City or any five Members of the O’Hare Commission upon at least
seven days’ written notice to the City, each Member, and each Advisory Member.
Section 4. O’Hare Commission Powers and Duties.
A. The O’Hare Commission shall have the following duties and powers listed below.
(1) The O’Hare Commission shall determine certain Noise Compatibility Programs
and Noise Compatibility Projects to be implemented in the O’Hare Commission Area in
cooperation with the City as set forth in Appendix A, and shall establish criteria for participation
in such Noise Compatibility Programs and for determining the priorities for providing such Noise
Compatibility Projects.
(2) The O’Hare Commission may make recommendations to the City regarding noise
reduction programs at O’Hare including, but not limited to, the use of new technologies and flight
patterns, preferential runway usage, the implementation of sound insulation programs, the use of
ground run-up enclosures, and the implementation of FAA standard noise abatement, takeoff, and
high-altitude approach procedures. No such recommendations shall be submitted to the FAA or
implemented by the City without the prior approval of the O’Hare Commission. The O’Hare
Commission also shall cooperate with the City in seeking agreements with the airlines using
O’Hare and the FAA, as appropriate, with respect to aircraft noise mitigation and related matters.
(3) The O’Hare Commission may advise the City concerning any Part 150 Plan
concerning O’Hare. The City shall not submit any such plan or any subsequent revision proposed
by the City to the FAA without allowing the O’Hare Commission 60 days to review it and submit
written recommendations to the City for consideration.
(4) The O’Hare Commission may request and, except as set forth below, the City shall
provide full access to all publicly available documents relating to: (i) any O’Hare noise
monitoring; (ii) any O’Hare-related Noise Compatibility Project proposed or undertaken in whole
or in part by the City; and (iii) any recommendations or submissions to the FAA by the City related
to aircraft noise mitigation related to O’Hare. Such requests may not impose an undue burden
upon the City or interfere with its operations. In such circumstances, the City shall extend to the
O’Hare Commission an opportunity to confer with it in an attempt to reduce the request to
manageable proportions.
(5) Neither the O’Hare Commission, nor any of its Members, representatives, agents,
employees, consultants, or professional advisors shall use, or assist other persons in using FAA
flight data for O’Hare and/or Chicago Midway International Airport (“Data”) in legal actions to
enforce noise abatement policy or regulations without prior approval of the FAA, and shall not
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release such Data without notice to and consultation with the FAA. The O’Hare Commission and
its Members, representatives, agents, employees, consultants, or professional advisors shall not
release the Data for use by law enforcement agencies or for use in any civil litigation except as
otherwise required by law. If the O’Hare Commission or any of its Members, representatives,
agents, employees, consultants, or professional advisors are required by law to release such Data,
they shall notify the FAA before doing so. This notification must be provided promptly after the
O’Hare Commission or any of its Members, representatives, agents, employees, consultants, or
professional advisors receives a request or requirement to release the Data, and prior to the release
of the Data. The O’Hare Commission and its Members, representatives, agents, employees,
consultants, or professional advisors shall not release Data if advised by the FAA that the Data
contains any information deemed sensitive at the sole discretion of the FAA, unless required by
law to release such Data.
(6) The O’Hare Commission shall adopt an annual expense budget for each fiscal year,
which shall be consistent with the City of Chicago fiscal year. The O’Hare Commission’s expense
budget shall be adopted at least 30 days prior to the commencement of each such fiscal year. The
O’Hare Commission’s expense budget shall be funded by the City and any grants received
pursuant to Section F of Appendix A of this Agreement, following the evaluation and approval by
the City of the proposed budget request.
(7) The O’Hare Commission shall have the power to sue and be sued and to take any
other action necessary to perform its powers under this Agreement. No funds received by the
O’Hare Commission from the City shall be used for legal services or other costs in connection
with any action by the O’Hare Commission against the City, its officers or employees, or any
airline using O’Hare, except for enforcement of the provisions of this Agreement. The City will
indemnify, defend, and hold harmless Members from any and all claims, costs, expenses, including
attorney’s fees, damages, judgments and court costs arising out of the Member’s participation in
the O’Hare Commission. Members shall promptly provide to the City copies of any notices which
Members may receive of any claims, actions, fines, proceedings or suits as may be given or filed
in connection with the Member’s participation in the O’Hare Commission.
(8) The O’Hare Commission shall undertake any procurement activities in accordance
with this Agreement and pursuant to applicable law.
(9) The O’Hare Commission shall adopt bylaws consistent with the powers enumerated
herein.
B. A record of proceedings and documents of the O’Hare Commission shall be
maintained, which shall be available for inspection by the City, each Member, each Advisory
Member, and the public as permitted by law. The accounts of the O’Hare Commission shall be
subject to an annual audit by a qualified independent public accountant.
C. The powers and duties of the O’Hare Commission shall be limited to those
expressly set forth in this Agreement.
Section 5. Term of Agreement.
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A. This Agreement shall be effective January 1, 2026, and shall terminate on
December 31, 2030, unless otherwise terminated with the written consent of the City and two-
thirds of the Members. The term of this Agreement may be extended upon the approval of the
City and any Member which wishes to extend the term of the Agreement. If any Member defaults
in any material respect in the performance of any of its duties or obligations under this Agreement,
and such default continues for 30 days after the O’Hare Commission notifies the Member, the
O’Hare Commission may terminate the defaulting Member’s participation as a party to this
Agreement. A material default by a Member shall include, but is not limited to, failure to comply
with Section 6.
B. Any Member may withdraw as a Member of the O’Hare Commission at any time
by providing 60 days advance written notice of its intent to withdraw to the City and the O’Hare
Commission. Each such written notice shall be accompanied by a certified copy of a resolution or
other official action of such Member’s legislative body authorizing such withdrawal. Following
its withdrawal from the O’Hare Commission, the Member shall cease to exercise any of its rights
under this Agreement and to be responsible for any subsequent obligation incurred by the O’Hare
Commission.
C. The City may terminate this Agreement at any time after January 1, 2026, upon 180
days prior written notice to each Member and each Advisory Member. Following the City’s
termination of this Agreement, the rights and obligations of each party to this Agreement shall
terminate.
Section 6. Attendance Policy
A. Members’ Designees or Alternates shall attend the majority of Regular Meetings in
a calendar year. If a Members’ Designee or Alternate misses three consecutive or the majority of
Regular Meetings in a single calendar year, the Member will receive written notification from the
Executive Director that it will be temporarily suspended from the O’Hare Commission for a period
of one year, which shall begin on the date of the written notification.
B. Temporary suspension will involve the loss of membership and voting privileges
for that one-year period from the date of the suspension. During the temporary suspension,
suspended Members may attend meetings and participate in discussions as members of the public,
but will not count as part of the voting quorum and will not be eligible to vote.
C. At any time during its one-year temporary suspension, a Member may appeal its
temporary suspension by submitting a written request to the Executive Director due to a change in
circumstances. Reinstatement of the Member shall be governed by the bylaws.
D. No later than 30 days following the end of the temporary suspension period, a
Member may submit a written request to the Executive Director to be reinstated. Reinstatement
of the Member shall be governed by the bylaws. If the Executive Director does not receive the
reinstatement request within 30 days after the end of the suspension period, then this Agreement
shall be terminated between the City and the Member.
6
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Section 7. Miscellaneous.
A. All notices hereunder shall be in writing and shall be given as follows:
If to the City, to:
Commissioner of Aviation
Chicago Department of Aviation
10510 W. Zemke Road
Chicago, IL 60666
If to a Member, to the address set forth on the signature page of the counterpart of this
Agreement executed by such Member, and, in the case of Chicago Ward Members, to such
addresses and telephone numbers as they may provide to the O’Hare Commission. Members may
provide an email address for purposes of receiving notices.
All notices shall be effective upon receipt by U.S. mail or email. Any Member may change
the address or addresses for notices to be sent to it by giving notice to the O’Hare Commission.
B. No Member may assign its rights or obligations under this Agreement without the
prior written consent of the City and the other Members.
C. The City shall not be responsible or liable for damage to property or injury to
persons that may arise from, or be incident to, compliance with this Agreement or the
implementation of a Noise Compatibility Program or a Noise Compatibility Project by a Member
or other municipality or county. A Member shall not be responsible or liable for damage to
property or injury to persons that may arise from, or be incident to, compliance with this
Agreement or the implementation of a Noise Compatibility Program or a Noise Compatibility
Project by the City, another Member, or another municipality or county. The City’s financial
obligations under this Agreement are limited to legally available airport revenues. Neither the City
nor any Member shall be liable for any expenditures, indebtedness, or other financial obligations
incurred by the O’Hare Commission unless the City or such Member has affirmatively agreed to
incur such expenditure, indebtedness, or financial obligation. No Advisory Member shall be
subject to any liabilities or obligations under this Agreement.
D. This Agreement and the bylaws authorized in Section 4.A.(9) constitutes the entire
agreement of the parties with regard to the subject matter hereof. This Agreement shall not confer
upon any person or entity other than the parties hereto any rights or remedies. Appendix A and
Appendix B are incorporated herein and made a part of this Agreement.
E. This Agreement may be executed in one or more counterparts, each of which shall
be considered an original instrument, but all of which shall be considered one and the same
agreement, and shall become binding when one or more counterparts have been signed by each
party. Each counterpart may vary in order to identify the Member, its address for notices, and its
execution by an authorized officer. The execution of counterparts of this Agreement by a
municipality, public school district, or county located in the O’Hare Commission Area prior to
7
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December 31, 2025, shall not require the consent of the O’Hare Commission, the City, or any
Member.
F. This Agreement shall be governed and construed in accordance with Illinois law.
G. Any municipality, public school district, or county located in the O’Hare
Commission Area that does not become a Member prior to December 31, 2025, may thereafter
become a Member upon: (i) the approval of the City and a majority of the O’Hare Commission
as set forth in Section 3.F. of this Agreement; and (ii) execution of a counterpart of this Agreement.
H. The approval of the City and two-thirds of the Members shall be required to amend
this Agreement. Notice of any proposed amendment shall be transmitted to each Member and
each Advisory Member at least ten days prior to the meeting of the O’Hare Commission at which
any proposed amendment is to be first considered. Any amendment shall be effective on all parties
hereto when counterparts are executed by the City and two-thirds of the Members.
8
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Executed as of this day of , 2025.
CITY OF CHICAGO
By:
Commissioner
Chicago Department of Aviation
9
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_____________________________________ (Name of Member)
By:
Authorized Officer
Address: _____________________________________
_____________________________________
_____________________________________
_____________________________________
10
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APPENDIX A
Implementation of Noise Compatibility Programs and Projects
In connection with the development and implementation of Noise Compatibility Programs
and Noise Compatibility Projects in the O’Hare Commission Area, the City and the O’Hare
Commission shall have the following duties and responsibilities listed below.
A. The Members of the O’Hare Commission shall direct the further development of
the Noise Compatibility Programs for the O’Hare Commission Area. The Members of the O’Hare
Commission shall establish criteria for the equitable allocation of Noise Compatibility Projects
and approved airport revenues (including by not limited to FAA Airport Improvement Program
(“AIP”) grants, Passenger Facility Charge (“PFC”) funds, and General Airport Revenue Bonds,
and/or bonds backed by such funding sources) within the O’Hare Commission Area and the
priorities for providing Noise Compatibility Projects, subject in each case to approval by the FAA
and in compliance with all applicable FAA regulations and grant assurances, as well as other
applicable law, and subject to available funding.
B. The City shall retain all necessary powers to satisfy the assurances made to the FAA
in connection with the expenditure of airport revenues, including eligibility for sound insulation
and/or sound insulation funding that is paid by airport revenues. The City shall enter into all
agreements and assurances and shall take all other actions that may be necessary to provide for the
utilization of airport revenues on the basis set forth in this Appendix A. Each Member and
municipality and county that receives Noise Compatibility Projects shall enter into all agreements
and assurances, including agreements with and assurances to the City, shall execute any necessary
certificates, records, and other documents, and shall take all other actions that may be necessary
to obtain and maintain FAA approval for the use of the airport revenues as contemplated in this
Appendix A. Neither the O’Hare Commission nor any Member shall take or omit to take any
action if such action or omission violates restrictions on the use of airport revenues. The City shall
not be obligated in any year to pay or utilize any amounts in excess of available airport revenues
to carry out the purposes of this Appendix A.
C. The determination of eligibility to participate in a Noise Compatibility Program or
receive a Noise Compatibility Project is not to be construed as an admission or determination of
negative impact by aircraft noise or of liability for damages or any other injury relating to aircraft
noise on the part of the City or the O’Hare Commission.
D. In the event they are determined to be eligible for participation in a Noise
Compatibility Program, property owners in the O’Hare Commission Area shall not be required to
pay any portion of the cost of any Noise Compatibility Project. Upon approval by the City and
with the consent of the property owner, at its option the City may acquire homes that are subject
to very high levels of aircraft noise.
E. Noise Compatibility Projects outside the City may be implemented through
Members and other municipalities and counties located in the O’Hare Commission Area. A
municipality and county may request that the City undertake a Noise Compatibility Project within
A-1
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its corporate boundaries. Noise Compatibility Projects within the boundaries of the City shall be
implemented by the City. The City may enter into agreements in connection with the planning
and implementation of proposed Noise Compatibility Projects in the O’Hare Commission Area.
All procurement activities related to Noise Compatibility Projects shall be undertaken in
accordance with applicable law.
F. The City shall provide administrative support and professional and technical
assistance to the O’Hare Commission, each Member, and all other municipalities and counties
located in the O’Hare Commission Area in connection with the operations of the O’Hare
Commission and the planning and implementation of Noise Compatibility Projects.
G. The O’Hare Commission may receive grants from any source to be used for the
purpose of discharging its duties and obligations in accordance with the provisions of this
Appendix A, and also may make grants for such purposes. The O’Hare Commission may expend
any such grants for purposes consistent with this Appendix A. The City and the O’Hare
Commission shall each use its best efforts (including serving as the sponsor or applicant for federal
grants) to obtain the maximum amount of federal funds in connection with any Noise
Compatibility Projects, so as to maximize the availability and impact of the City’s financial
contribution to Noise Compatibility Projects in the O’Hare Commission Area.
H. The City shall install, operate, and maintain a permanent noise monitoring system
(“System”) at and around O’Hare. The purposes of the System include validation of the FAA-
approved noise contour for O’Hare, assisting in determining the eligibility and priority of proposed
Noise Compatibility Projects for schools, enhancing public understanding of aircraft noise issues,
and monitoring trends in aircraft noise.
(1) The City may retain a third-party vendor (“System Operator”) selected by the City
with the input of the O’Hare Commission to operate and maintain the System pursuant to an
agreement between the City and the System Operator.
(2) At the request of the O’Hare Commission, the City may also retain and pay the cost
of another third-party vendor (“System Expert”) to provide independent management oversight of
the System. The System Expert shall be mutually selected by the City and the O’Hare
Commission. The System Expert will be responsible for independently verifying data and system
operation through the review of all inputs and operational aspects of the System. All reports
prepared by the System Expert shall be provided directly to the City and the O’Hare Commission.
The activities and duties of the System Expert shall be consistent in all respects with the applicable
requirements of the FAA. If the O’Hare Commission requests the City to retain and pay for such
a System Expert, the amount that the City is obligated to pay the System Expert shall not exceed
$200,000 per year, adjusted annually in accordance with the Consumer Price Index for All Urban
Consumers (“CPI-U”) for the Chicago-Naperville-Elgin area.
(3) The System shall include a minimum of 36 monitoring sites in the O’Hare
Commission Area, plus such number of additional permanent monitoring sites as may be agreed
upon by the City and the O’Hare Commission.
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(4) The data collected by the System shall be made available by the City to the O’Hare
Commission and any Member that requests such data. The City shall provide reports to the O’Hare
Commission and any Member based on the data collected by the System.
(5) Neither the O’Hare Commission, nor any of its Members, representatives, agents,
employees, consultants, or professional advisors shall use, or assist other persons in using,
information generated by the System in violation of Section 4.A.(5) of this Agreement.
A-3
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APPENDIX B
B-1
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Village Board of Trustees
11/17/2025
Item: Ordinance Amending Chapters 4 and 6 of The Municipal Code
of The Village of Arlington Heights Regarding Appointment to
The Village Police Department
Department: Human Resources
Item Description:
As a Home Rule municipality, the Village has proposed changing its
promotional rules for Sergeants to remove promotions from the jurisdiction
of the Board of Fire and Police Commissioners. Under the new plan, the
appointment authority will be assigned to the Village Manager, as it already
is for Commander, Deputy Chief, and Chief positions. The Board of Fire and
Police Commissioners will still oversee discipline for Sergeants.
Recommendation
Approval of an ordinance changing the appointment authority for Police
Sergeants from the Board of Fire and Police Commissioners to the Village
Manager.
ATTACHMENTS:
1. AHORDI~1
Page 100 of 249
AN ORDINANCE AMENDING CHAPTERS 4 AND 6
OF THE MUNICIPAL CODE OF THE VILLAGE OF ARLINGTON HEIGHTS
REGARDING APPOINTMENT TO THE VILLAGE POLICE DEPARTMENT
WHEREAS, the Village of Arlington Heights is a home rule municipal corporation in accordance
with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village has the authority to adopt ordinances and to promulgate rules and
regulations that pertain to its government and affairs; and
WHEREAS, Article I of Chapter 4 of the Municipal Code of Arlington Heights, Illinois, 1995, as
amended (“Village Code”), sets forth rules and regulations concerning the officers, members, and duties
of the Village Police Department; and
WHEREAS, pursuant to Section 6-205 of the Village Code, the Village has established a Board of
Fire and Police Commissioners for the appointment and discipline of officers and members of the Police
Department; and
WHEREAS, the President and Board of Trustees desire to amend Chapters 4 and 6 of the Village
Code concerning the appointment of Police Sergeants; and
WHEREAS, the President and Board of Trustees have determined that it will serve and be in the
best interests of the Village and its residents to amend Chapters 4 and 6 of the Village Code pursuant to this
Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this Ordinance
are found to be true and correct and are hereby adopted as part of this Ordinance.
SECTION 2. OFFICE OF POLICE SERGEANTS. The Village Board of Trustees hereby
amends Article I, titled “General Provisions,” of Chapter 4, titled “The Police Department,” of the Village
Code to: (i) re-number existing Sections 4-108 through 4-113 as Sections 4-109 through 4-114,
respectively; and (ii) add a new Section 4-108 to read as follows:
“Section 4-108 Office of Police Sergeant Created.
There is hereby created the office of Police Sergeant. Effective January 1,
2026, Police Sergeants shall be appointed by the Village Manager. The appointment
to Police Sergeant shall be filled by a current member of the Arlington Heights Police
Department, from the rank of Patrol Officer only. Compensation for the Police
Sergeants shall be determined in accordance with the current Village pay plan.
Nothing in this Section is intended to modify or otherwise remove the Board of Fire
and Police Commissioners’ disciplinary authority over Police Sergeants.”
SECTION 3. APPOINTMENT AND COMPENSATION – POLICE DEPARTMENT. Section
4-111, titled “Appointment and Compensation of Members,” of Article I, titled “General Provisions,” of
Chapter 4, titled “The Police Department,” of the Village Code is hereby amended to read as follows:
“Section 4-111 Appointment and Compensation of Members.
Additions are bold and double-underlined; deletions are struck through.
4936-2058-8638, v. 1 1
Page 101 of 249
All regular members of the Police Department except the Chief, Deputy Chiefs,
and Police Commanders, shall be appointed by the Board of Fire and Police
Commissioners. Effective January 1, 2026, all regular members of the Police
Department except the Chief, Deputy Chiefs, Police Commanders, and Police
Sergeants shall be appointed by the Board of Fire and Police Commissioners. They
shall be employees of the Village.
All appointments of police officers shall be for a probationary period of 18 months.
If, at the expiration of that time, the applicant, in the opinion of the Board of Fire and Police
Commissioners, proves to be fit for the position, he shall be permanently certified to the
position by the Board. If, in the judgment of the Board of Fire and Police Commissioners,
he shall prove unsatisfactory at the expiration of 18 months, he shall be dropped from the
service. Provided, however, that if the Village hires a Certified Entry Candidate, as defined
by the Rules of the Village Board of Fire and Police Commissioners, such candidate shall
serve a probationary period of 12 months, unless extended because of an employee's
extended absence from work during the employee's first 12 months of employment.”
SECTION 4. BOARD OF FIRE AND POLICE COMMISSIONERS. Section 6-205, titled
“Board of Fire and Police Commissioners,” of Article II, titled “Appointive Boards and Commissions with
Statutory Authority,” of Chapter 6, titled “Boards and Commissions,” of the Village Code is hereby
amended to read as follows:
“Section 6-205 Board of Fire and Police Commissioners.
There is hereby created a Board of Fire and Police Commissioners as provided
by Statute.
* * *
e. Powers, Duties and Responsibilities. The Board of Fire and Police
Commissioners shall have such powers, duties and responsibilities
assigned by the Board of Trustees, including the following:
1. The Board of Fire and Police Commissioners shall make rules
for, and appointments to, the Fire and Police Departments as is
necessary, except as provided in paragraph 2 below and as that
power may otherwise be reserved to the President and Board of
Trustees.
2. The Board of Fire and Police Commissioners shall appoint all
officers and members of the Fire and Police Departments of the
Village, except the ranks above Police Sergeant and Fire
Lieutenant. Effective January 1, 2026, the Board of Fire and
Police Commissioners shall appoint all officers and
members of the Fire and Police Department of the Village,
except the ranks above Patrol Officer and Fire Lieutenant.
All appointments made by the Board of Fire and Police
Commissioners shall be from the rank next below that to which
the appointment shall be made, other than that of the lowest
rank.
Additions are bold and double-underlined; deletions are struck through.
4936-2058-8638, v. 1 2
Page 102 of 249
3. The Board of Fire and Police Commissioners shall also make
rules to provide for the imposition of discipline upon members
of the Fire and Police Departments, including, but not limited
to, suspension, demotion, reduction in rank and discharge.
Disciplinary action shall be in accordance with the statutes of
the State of Illinois, except as modified by the ordinances of the
Village.”
* * *
SECTION 5. POLICE SERGEANT HIRING AND PROMOTIONS.
A. This Ordinance is not to be deemed or interpreted as affecting any sergeant promotional
eligibility list, or the ranking of candidates on that list, existing as of the date of adoption of this Ordinance.
B. On and after January 1, 2026, any promotional rules of the Board of Fire and Police
Commissioners will not apply to police sergeant promotions or appointments.
SECTION 6. SEVERABILITY. If any provision of this Ordinance or part thereof is held invalid
by a court of competent jurisdiction, the remaining provisions of this Ordinance are to remain in full force
and effect, and are to be interpreted, applied, and enforced so as to achieve, as near as may be, the purpose
and intent of this Ordinance to the greatest extent permitted by applicable law.
SECTION 7. PUBLICATION. The Village Clerk is hereby directed to publish this Ordinance
in pamphlet form pursuant to the Statutes of the State of Illinois
SECTION 8. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of _______, 2025.
________________________________________
Village President
ATTEST:
________________________________________
Village Clerk
Additions are bold and double-underlined; deletions are struck through.
4936-2058-8638, v. 1 3
Page 103 of 249
Village Board of Trustees
11/17/2025
Item: Resolution — Adoption of the Board of Fire and Police
Commission Rules
Department: Human Resources
Item Description:
The Rules of the Arlington Heights Board of Fire and Police Commission have
been revised to reflect the transfer of promotional authority from the Board
of Fire and Police Commission to the Village Manager, effective January 1,
2026.
The Board of Fire and Police Commissioners reviewed the revised rules at
their October 28, 2025, meeting and recommended that the Village Board
adopt the current revised rules.
Recommendation
It is recommended that the Village Board adopt the attached Resolution
adopting Rules for the Board of Fire and Police Commissioners, effective
January 1, 2026.
ATTACHMENTS:
1. Proposed new rules of the Arlington Heights Board of Fire and Police
Commissioners
2. AH_Resolution_Approving_BFPC_Rules
Page 104 of 249
RULES OF THE
ARLINGTON HEIGHTS
BOARD OF FIRE AND POLICE
COMMISSIONERS
Adopted:
November 10, 2025
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TABLE OF CONTENTS
CHAPTER 1 ADMINISTRATION
CHAPTER 2 ENTRY-LEVEL APPLICATIONS AND QUALIFICATIONS
CHAPTER 3 POLICE OFFICER EXAMINATION PROCESS
CHAPTER 4 ENTRY-LEVEL FIREFIGHTER EXAMINATION PROCESS
CHAPTER 5 PROMOTIONS/APPOINTMENTS
CHAPTER 6 MISCELLANEOUS
CHAPTER 7 SUSPENSIONS AND DISCHARGES
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CHAPTER 1 ADMINISTRATION
SECTION 1.1: GENERAL PROVISIONS
A. General Authority. The Board of Fire and Police Commissioners of the Village of
Arlington Heights derives its powers and authority from Division 2.1 of the Illinois
Municipal Code, 65 ILCS 5/10-2.1-1 et seq., and Section 6-205 of the Arlington
Heights Village Code. These Rules and Regulations shall apply to the government,
control, and administration of the Commission and to the conduct of examinations
for original appointments to, of examinations for promotions within, and of hearings
on charges brought against members of the Village’s Fire and Police Departments.
B. Savings Provision. If any court of competent jurisdiction determines that any
provision of these Rules and Regulations is invalid, then that judgment shall not
affect any other provision of these Rules and Regulations.
C. Collective Bargaining Agreements. In the event of a conflict between these Rules
and Regulations and any collective bargaining agreement that applies to the
Village’s sworn police and fire personnel, the terms of the collective bargaining
agreement will control.
D. Exempt Positions/Ranks. These Rules and Regulations shall not apply to any
appointed ranks within the Police and Fire Departments that the Village Board of
Trustees has exempted from the Commission’s jurisdiction and authority.
SECTION 1.2: DEFINITIONS
The word Commission and/or Board wherever used shall mean the Board of Fire and
Police Commissioners of the Village of Arlington Heights, Illinois. Use of the masculine
gender herein includes, where applicable, the female gender.
SECTION 1.3: MEMBERSHIP
The Board shall consist of three members appointed by the Village President, by and with
the advice and consent of the Village Board of Trustees. The terms and qualifications of
the Commission members will be in accordance with Section 6-205 of the Arlington
Heights Municipal Code.
SECTION 1.4: BOARD OFFICERS
The Board shall elect one of its members as a Chairperson in May of each calendar year,
who shall serve in that capacity for one year. Pursuant to Section 6-205 of the Arlington
Heights Municipal Code, no Board member shall serve as Commission Chairperson for
more than three consecutive years, unless the Village President determines that such
continued service is in the best interests of the Village.
The Village’s Human Resources Director (or any other Village official designated by the
Village Manager) shall serve as the Board’s Secretary for purposes of preparing the
minutes of Commission meetings; maintaining all papers pertaining to Commission
business; preparing and maintaining examinations materials; and performing other
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duties that the Commission may assign. The Board Secretary is not a member of the
Board, and has no voting rights regarding Commission business.
SECTION 1.5: MEETINGS
Commission meetings shall be held at the call of the Chairperson. Special Commission
meetings may be called by the Village President, the Village Board of Trustees, the
Chairperson, or a Commission quorum.
All regularly scheduled and special meetings of the Commission shall be conducted in
accordance with the Illinois Open Meetings Act. The order of business at any Board
meeting shall follow the posted meeting agenda, which may be modified in the
Chairperson’s discretion. Absent extenuating circumstances, Board meetings will be held
in suitable meeting space on Village property.
A member may attend a meeting by video or audio conference only in accordance with
the following:
• A quorum of the members of the Commission is physically present at the location
of the meeting; and
• The member is prevented from physically attending the meeting because of one
of the following reasons:
(a) personal illness or disability;
(b) employment purposes or the business of the public body; or
(c) a family or other emergency.
If a member wishes to attend a meeting under the rules set forth above, the member must
notify the Liaison before the meeting, unless advance notice is impractical.
SECTION 1.6: QUORUM
Two Commission members shall constitute a quorum for the conduct of all Commission
business.
SECTION 1.7: AMENDMENT TO RULES
The Commission may recommend changes to these Rules by a majority vote. Proposed
amendments will be submitted to the Village Board for consideration. Upon approval by
the Village Board, the Commission shall publish a notice and copy of the amended rules
on the Village’s website. The amended rules will take effect no sooner than ten calendar
days after their publication on the Village’s website.
SECTION 1.8: REPORTS
When requested by the Village President, the Board will submit a report of its activities
and operations to the President and Village Board of Trustees.
CHAPTER 2 ENTRY LEVEL APPLICATION AND QUALIFICATIONS
SECTION 2.1: NOTICE OF ENTRY LEVEL EXAMS
When the Board deems it appropriate to conduct an examination for the entry level rank
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of police officer or firefighter, the Board shall publish a notice of that examination on the
Village’s Internet website and via other sources as the Board deems appropriate. Such
notice must be provided at least two weeks prior to the date of the entry level examination.
The Notice will include instructions regarding how to submit an application for employment
as an entry-level police officer or firefighter.
SECTION 2.2: APPLICATION FORMS AND FEES
Applications for entry-level positions shall be filed on forms furnished by the Board or its
testing agent, and applicants must comply with the requirements of that form in every
respect, including the submission of any requested documents that establish
qualifications for employment. Any failure to comply with the application instructions, or
any inaccurate answer/information on an application form may disqualify the applicant
from continuing with the examination process and/or serve as a basis for terminating the
applicant once hired.
Each applicant must pay an application fee in the amount set by the Board. The Board
may adjust the application fee at any time or decide to waive the fee altogether.
All documents submitted to the Board by any applicant become the property of the Village.
SECTION 2.3: MINIMUM QUALIFICATIONS
Applicants for entry-level police officer and firefighter positions must meet the following
minimum qualifications at the time they submit their applications for employment (unless
otherwise provided below):
A. Firefighter applicants at the time of application must be legally authorized to work
in the United States under federal law. Police officer applicants at the time of
application must be (i) legally authorized to work in the United States under federal
law; and (ii) legally authorized under federal law to obtain, carry, or purchase or
otherwise possess a firearm.
B. Applicants for entry-level police officer and firefighter positions must be at least 21
years of age and have not reached their 35th birthday. Applicants will be exempt
from the age-35 hiring requirement as permitted by 65 ILCS 5/10-2.1- 6(d), 65 ILCS
5/10-2.1-6.3(c) and 65 ILCS 5/10-2.1-14, as those Sections may be amended from
time to time.
C. Applicants for an entry-level firefighter position must possess a high school
diploma or its equivalent.
Applicants for an entry-level police officer position must possess a high school
diploma or its equivalent and an Associate’s Degree. In lieu of an Associate’s
Degree, an applicant may:
(a) possess credit for at least 60 hours toward a bachelor’s degree from an
institution of higher learning accredited by the U.S. Department of
Education; or
(b) have served for 24 months of honorable active duty in the United
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States Armed Forces and not have been discharged dishonorably or
under circumstances other than honorable; or
(c) served for 180 days of active duty in the United States Armed Forces in
combat duty recognized by the Department of Defense and has not been
discharged dishonorably or under circumstances other than honorable.
Applicants must meet the minimum educational requirements by the time a conditional
offer of employment is extended.
D. Every applicant must be of good moral character, temperate habits and physically
and psychologically able to perform the essential job functions of the applied-for
position, with or without a reasonable accommodation.
E. Applicants must possess a valid driver’s license.
SECTION 2.4: DISQUALIFICATIONS
The Board may disqualify an applicant at any time before, during, or after the examination
if that applicant:
A. Has improperly filed his application or failed to comply with the filing instructions.
B. Has made inaccurate answers, provided inaccurate information or omissions of a
material nature at any time during the application and examination process.
C. Has failed any examination component for the applied-for position.
D. Is found lacking in any of the minimum qualifications described in Section 2.3 of
these Rules and Regulations.
E. Has been convicted of a felony, or any misdemeanor that, in the judgment of the
Board, renders the applicant unsuitable for the applied-for position.
Notwithstanding the foregoing, no firefighter shall be disqualified for employment
in the Fire Department due to a misdemeanor conviction, except for those
misdemeanors listed in 65 ILCS 5/10-2.1-4 and 65 ILCS 5/10-2.1-6.3, as those
Sections may be amended from time to time.
F. Has engaged in any illegal conduct (regardless of the existence of a conviction),
which the Board deems inconsistent with the position of a police officer or
firefighter.
G. Has character or employment references that are deemed unsatisfactory.
H. Has been terminated from public or private sector employment.
SECTION 2.5: RELEASE OF INFORMATION
The applicant must sign and deliver to the Board or its agent a waiver and release of
information in order to allow the Board to conduct a proper investigation into the
applicant’s qualifications for employment.
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CHAPTER 3 POLICE OFFICER EXAMINATION PROCESSES
SECTION 3.1: TYPES OF POLICE EXAMINATION PROCESSES
When deemed appropriate, the Commission may elect to periodically conduct a regular
entry-level police officer examination process and/or a certified entry-level police officer
examination process. Such a testing process may be initiated even when names still
remain on an Eligibility List or certified candidate pool.
SECTION 3.2: ENTRY-LEVEL POLICE EXAMINATION
Applicants who proceed through the regular entry-level police officer examination process
will be subject to the following testing elements:
A. Physical Ability. Applicants must provide proof of a current and valid “Peace Officer
Wellness Evaluation Report” (POWER) card with their completed job application
in order to qualify for placement on any eligibility list. Each applicant is responsible
for any costs associated with the POWER testing process.
B. Other Examination Elements. The Commission shall identify the testing
components, passing scores, and relative weights at the beginning of the entry-
level testing process.
C. Preference Points. Applicants who have passed their examinations by the required
percentages shall be eligible for military preference points as described in 65 ILCS
5/10-2.1-8, as may be amended from time to time, and any other preference points
that the Commission identifies at the beginning of the entry- level testing process.
Election of such preference points must be made according to any instructions
offered by the Board or its agent.
D. Eligibility List. After the award of preference points, the Board shall issue a Final
Eligibility List, with applicants ranked in order of their relative excellence based on
their examination scores and preference points. Successful applicants will be
ranked without regard to the date of their examination. Applicants will remain on
the Eligibility List for one year from the date the Commission added the applicant’s
name to the Eligibility List.
SECTION 3.3: CERTIFIED POLICE EXAMINATION
All persons possessing certification from the Illinois Law Enforcement Training and
Standards Board (“ILETSB”) (or capable of obtaining a training waiver from ILETSB
pursuant to 50 ILCS 705/8.1(a) and ILETSB’s Rules) may be considered for accelerated
entry to the Arlington Heights Police Department (referred to as “certified entry
candidates”). Certified entry candidates will be subject to the following eligibility criteria
and testing components:
A. Eligibility. At the time of application, certified entry candidates must possess a
certificate attesting to his or her successful completion of the Minimum Standards
Basic Law Enforcement Training Course as prescribed by ILETSB; or the
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certified entry candidate must be able to demonstrate that he/she can likely secure
a training waiver from ILETSB once hired. At the time of application, a certified
entry candidate must also: (1) be in good standing with his or her current law
enforcement agency; (2) possess skills and abilities that are substantially
equivalent to those possessed by a Village police officer; and (3) possess all of
the qualifications described in Section 2.3 of these Rules and/or not be disqualified
based on the factor(s) described in Section 2.4 of these Rules.
B. Examination Elements. Certified entry candidates that satisfy the eligibility criteria
in subsection (A) will not be required to attend an applicant orientation session or
take a written examination. The examination process for certified entry candidates
will include the elements described in Section 3.5 of these Rules. No preference
points are awarded for certified entry candidates.
C. Candidate Pool. Certified entry candidates that have satisfied the eligibility
requirements described in Section 3.3(A) will be added to a certified candidate
“pool.” Certified entry candidates in this pool will have no scored ranking. Certified
entry candidates will remain in the certified candidate pool for one year from the
date the Commission added the certified entry candidate’s name to the pool.
SECTION 3.4: SELECTION OF POLICE CANDIDATES
Upon receipt of a position requisition, the Commission shall have the discretion to fill an
entry-level police officer vacancy from either the Eligibility List described in Section 3.2(D)
or the certified entry pool described in Section 3.3(C). Should the Commission decide to
make an appointment from the Eligibility List, the Commission shall make an appointment
from the ten (10) highest ranked candidates on the list (or if there are less than ten
candidates, selection shall be made from any remaining candidates on the Eligibility List.).
Should the Commission decide to make an appointment from the certified candidate pool,
the Commission may select any candidate from the pool.
SECTION 3.5: POLICE DEPARTMENT STAFF INTERVIEWS, BACKGROUND
INVESTIGATION AND MEDICAL EXAMS
The Commission periodically may direct Police Department staff to conduct a criminal
and employment background investigation of a certain number (or percentage) of
Eligibility List applicants and/or certified pool candidates. At their discretion, the Board
and Police Department may include a polygraph exam and an oral interview with a panel
of Police Department staff as part of the aforementioned criminal and employment
background investigation. The criminal and employment background investigation
(including any polygraph and staff panel interview) will be scored on a pass/fail basis.
Upon successful completion of the criminal and employment background investigation,
the Board will decide when (if at all) to schedule an oral interview between Board
members and Eligibility List applicants and/or certified pool candidates (which will also
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be scored on a pass/fail basis). Upon successful completion of the Board interview, the
Board will decide when (if at all) to offer an applicant or certified entry candidate an offer
of employment, conditioned exclusively on the successful passage of a physical and
psychological medical examination (which may include a pre-employment test for the use
of alcohol and illegal use of drugs).
CHAPTER 4 FIREFIGHTER ENTRY-LEVEL EXAMINATION PROCESS
SECTION 4.1: ENTRY-LEVEL FIREFIGHTER EXAMINATION
Applicants who proceed through the entry-level firefighter examination process will be
subject to the following testing elements:
A. Physical Ability. The Commission elects to utilize the Candidate Physical Ability
test (CPAT), including ladder climbing component, for the purpose of testing a
firefighter applicant’s physical ability. Applicants must provide proof of a current
and valid CPAT card and ladder component with their completed job application to
quality for placement on a Final Eligibility List. Any costs associated with the CPAT
certification and ladder component testing will be at the expense of the applicants.
B. Written Examination. All applicants shall be required to take a written examination.
The passing score and weight of such a written examination will be announced
prior to the beginning of the testing process.
C. Preliminary Eligibility List. Applicants who have presented a valid CPAT card and
passed the written examination will be placed in rank order of excellence on a
Preliminary Eligibility Register.
D. Preference Points. An applicant will receive five military preference points based
on the military service described in 65 ILCS 5/10-2.1-6.3(h)(1), as may be
amended from time to time. To obtain such military preference points, the applicant
must comply with any instructions issued by the Board or its agent. At the
beginning of the testing process, the Board may announce other preference points,
which will be offered and calculated in accordance with 65 ILCS 5/10-2.1- 6.3(h),
as amended from time to time.
E. Final Eligibility List. After the award of preference points, the Board shall issue a
Final Eligibility List, with applicants ranked in order of their relative excellence
based on their examination scores and preference points. The Final Eligibility List
shall be in effect for a period of two years from its effective date.
SECTION 4.2: SELECTION OF FIREFIGHTER CANDIDATES
Upon receipt of a positions requisition, the Commission shall select the top-ranked
candidate from the Final Eligibility List described in Section 4.1(E). Exceptions to this
selection process will be governed by 65 ILCS 5/10-2.1-6.3, as may be amended from
time to time.
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SECTION 4.3: BACKGROUND INVESTIGATION AND MEDICAL EXAMS
Upon selection from the Final Eligibility List, an applicant must successfully pass a
criminal and employment background investigation, which may include an oral interview
with the Board (which will be scored on a pass/fail basis). Upon successful completion of
that background investigation, applicants will be sent for a polygraph examination. If the
applicant passes the polygraph, an applicant will be made an offer of employment,
conditioned exclusively on the successful passage of a physical and psychological
medical examination (which may include a pre-employment test for the use of alcohol and
illegal use of drugs).
CHAPTER 5 PROMOTIONS/APPOINTMENTS
SECTION 5.1: FIRE DEPARTMENT PROMOTIONAL EXAMINATIONS
The Commission shall provide for promotions to the rank of Fire Lieutenant in accordance
with the Fire Department Promotion Act and any applicable collective bargaining
agreement, as they may be amended from time to time. After a promotion to the position
of Fire Lieutenant, the promoted employee shall be on probationary status for a period of
one year. The Fire Chief may revert such probationer to the previous classification without
cause.
SECTION 5.2: POLICE DEPARTMENT SERGEANT PROBATIONARY PERIODS
After the appointment of an individual to the rank of Police Sergeant, the appointed
employee shall be on probationary status for a period of one year. The Police Chief may
revert such probationer to the previous classification without cause.
CHAPTER 6 MISCELLANEOUS
SECTION 6.1: RETIREMENT
The age for retirement of all full-time members of the Fire and Police Department is 65
years.
SECTION 6.2: ENTRY-LEVEL PROBATIONARY PERIODS
The probationary periods for entry-level firefighters and police officers shall be set by the
applicable collective bargaining agreement. The Fire and Police Chiefs have the authority
to terminate a probationary firefighter and police officer, respectively, without notice or
cause.
SECTION 6.3: CERTIFICATE OF APPOINTMENT
The Commission Chairperson is responsible for issuing letters of appointment for all
entry-level firefighters and police officers, and newly promoted Fire Lieutenants. Police
Sergeants are appointed by the Village Manager. Notwithstanding the foregoing, the
Board retains jurisdiction and authority for reviewing and/or issuing suspensions and
discharges of Police Sergeants.
SECTION 6.4: ADDITIONAL POWERS
The Board retains all powers and authority as set forth in Division 2.1 of the Illinois
Municipal Code unless otherwise provided for in these Rules and Regulations.
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CHAPTER 7 DISCIPLINARY SUSPENSIONS AND REMOVALS
SECTION 7.1: GENERAL PROVISIONS
A. Collective Bargaining Agreements. The provisions of any collective bargaining
agreement that apply to the Village’s sworn police and fire personnel shall control
to the extent they are inconsistent with this Chapter.
B. Probationary Employees and Exempt Management Personnel. This Chapter does
not apply to probationary employees who may be suspended or removed from
Village service without cause. This Chapter also does not apply to the suspension
or removal of employees who currently hold a position which has been exempted
from the Board’s appointment authority by the Village Board.
C. Cause Required. Non-probationary fire and police personnel subject to the Board’s
appointment authority can be suspended or removed only for cause. Unless
defined differently by Illinois courts, “cause” shall mean some substantial
shortcoming that renders the employee’s continuance in office or employment in
some way detrimental to the discipline and efficiency of the service.
D. Filing and Service of Papers: All papers under this Chapter may be filed with the
Board by delivering them personally or by electronic mail to the Board’s Secretary
or Chairperson. All papers that are required to be served under this Chapter shall
be delivered personally or by electronic mail to the party designated (or the party’s
counsel if so represented). Proof of service will be made by certification of the
person responsible for the delivery.
SECTION 7.2: DISCIPLINARY SUSPENSIONS
A. Patrol Officers. The Chief of Police may unilaterally suspend any bargaining unit
Patrol Officer for up to 30 days without filing charges with the Board. Board appeals
from such suspensions are not permitted pursuant to applicable collective
bargaining agreement provisions.
B. Police Sergeants. The Chief of Police may unilaterally suspend any Police
Sergeant for up to five calendar days without filing charges with the Board.
Sergeants may appeal the suspension to the Board by filing a Notice of Appeal
within five calendar days after service of the written suspension notice, regardless
of when the suspension is to be served. Such Appeals shall be served on the
Police Chief at the same time they are filed with the Board.
C. Firefighters and Fire Lieutenants. The Fire Chief may unilaterally suspend any
Firefighter or Lieutenant for up to five calendar days without filing charges with the
Board. Firefighter or Lieutenants may appeal the suspension to the Board by filing
a Notice of Appeal within five calendar days after service of the written
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suspension notice, regardless of when the suspension is to be served. Such
Appeals shall be served on the Fire Chief at the same time they are filed with the
Board.
SECTION 7.3: CHARGES FOR SUSPENSION AND REMOVAL
A. Complainant. Charges seeking a disciplinary suspension or removal may be filed
only by the Police Chief, Fire Chief or Village Manager.
B. Charges. Charges must be in writing, signed by the Complainant, and describe the
facts alleged to constitute cause for suspension or removal. After the Charges are
filed with the Commission, the Board shall cause the Charges to be served on the
Respondent personally or by receipted delivery at the Respondent’s last known
home address.
SECTION 7.4: PRE-HEARING PROCEDURES
A. Hearing Date. Upon the filing of Charges or an Appeal, the Board shall set the
date, time, and place for hearing, the date of which shall be within 30 days after
the Charge-filing date.
B. Notice of Hearing. The Board shall cause notice of hearing to be served on the
parties promptly but not less than ten days prior to the hearing date. The notice
shall be sent by receipted delivery or personal service.
C. Continuance. Motions for continuance of the hearing made by either party shall be
in writing and shall be filed with the Board and served on the opposing party not
less than 48 hours prior to the time set for hearing. In no circumstances will the
initial hearing date be continued beyond 30 days from the date Charges were
originally filed. Alternatively, the Board in its discretion may proceed with the first
day of hearing, but continue the hearing until a late date for purposes of witness
testimony and other evidentiary matters.
D. Attendance of Witnesses; Production of Documents. Either party, at any time prior
to the hearing, may ask the Board to issue subpoenas for witnesses to appear and
testify at the hearing or to have any person produce books, papers, records,
accounts, and other documents. Such a request must be in writing and must
adequately identify the person(s) or documents sought to be subpoenaed. Such
applications must be served on the opposing party. Within five calendar days of
service, the opposing party may file objections with the Board to the requested
subpoena(s). After the elapse of the objection period, the Board or its Chairperson
may issue the requested subpoena if the Board or Chairperson deems the witness
testimony or documents to be relevant to the hearing. The subpoenas may be
authorized by the signature of the Chairperson without a meeting. Parties seeking
enforcement of a subpoena must apply to the appropriate Illinois Circuit Court.
E. Stipulations. The parties may stipulate and agree in writing or on the record as to
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evidentiary facts or other matters. Any facts so stipulated shall be considered as
evidence in the proceeding.
F. Suspension Before Hearing. Upon motion of the Complainant (with service on the
Respondent), the Board may suspend the Respondent without pay during the
pendency of the hearing, but for no more than 30 calendar days. If the Respondent
seeks a hearing continuance beyond the aforementioned 30-day suspension
period, such a continuance (if deemed otherwise appropriate) will be granted on
the condition that the accused employee agrees that no claim for compensation
shall be made for the period of the continuance. In the event the Board ultimately
determines not to sustain the Charges, the Respondent shall receive any pay
withheld during the 30-day suspension period.
SECTION 7.5: HEARING PROCEDURES
A. Closed Hearings. Any disciplinary hearing shall be held in public session, but any
party (or the Board on its own motion) may close the hearing as permitted in the
Illinois Open Meetings Act.
B. Counsel. The Respondent or Complainant may, at his election, be represented by
any attorney licensed to practice in the State of Illinois. The attorney must file and
serve his appearance with the Board.
C. Oath. All witnesses shall be sworn under oath prior to testifying. The oath may be
administered by any Board Member or a certified court reporter.
D. Burden of Proof. The Complainant has the burden of proving cause for the
requested suspension or removal by a preponderance of the evidence. In the
Suspension Appeal context, the Fire or Police Chief will have the burden of proving
cause for the suspension by a preponderance of the evidence.
E. Order of Proceedings; Cross Examination. After disposition of any preliminary
motions, the Complainant will first present his case-in-chief. Thereafter the
Respondent will present his case-in-chief. Rebuttal will be permitted at the
discretion of the Board. In the Suspension Appeal context, the Respondent Chief
will first present his case-in-chief. Thereafter, the appellant will present his case-
in-chief. Rebuttal will be permitted at the discretion of the Board. All parties shall
have the right to cross examine witnesses presented by the opposite party.
F. Record of Proceedings. All hearings shall be transcribed by a certified court
reporter retained by the Board. The Board will compensate the court reporter for
his presence at the hearing. A transcript of the hearing may be requested by the
Board or any party, at the expense of the person making the request.
G. Argument. At the discretion of the Board, the parties may be allowed to make oral
opening and closing statements. The Board also may allow the parties to file pre-
hearing and/or post-hearing briefs when the Board deems it appropriate.
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H. Resignation. If an employee submits a resignation prior to final action by the
Commission, the Commission will record the resignation into the evidentiary
record, which will result in the Charges being withdrawn and the Commission
proceedings terminated.
SECTION 7.6: FINDINGS AND DECISION
A. Vote; Deliberations. A finding of cause on Charges or a Suspension Appeal must
be made by at least a majority of the Board Members. The Board may deliberate
in public or in closed session. Final action must be taken in public session.
B. Finding of No Cause. If no cause is found as to every Charge or an Appealed
Suspension, the Board shall make a finding that the Charges or suspension are
not sustained and shall enter an order immediately terminating any suspension
and requiring the applicable Department to reimburse Respondent for all wages
not paid during any reversed suspension period.
C. Finding of Cause. If the Board finds that cause exists for discipline, the Board may
grant, increase or decrease the Complainant’s requested discipline (except that
any suspension cannot be for a period of more than 30 days on top of any
temporary suspension the Respondent already served during the hearing). If the
Board finds that cause existed for an appealed suspension, the Board may affirm
the suspension as served, increase the suspension for a period of not more than
30 days, decrease the suspension, or order the immediate removal of the
employee.
D. Notice of Findings and Decisions. The Board shall issue a written decision that
summarizes its findings and conclusions either at the meeting where the Members
voted on the Charges or Suspension Appeal, or promptly thereafter.
E. Rehearing. The Board’s decision shall be final and not subject to rehearing.
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VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO.
A RESOLUTION APPROVING THE ADOPTION OF THE RULES AND REGULATIONS
OF THE ARLINGTON HEIGHTS BOARD OF FIRE AND POLICE COMMISSIONERS
WHEREAS, the Village is a duly organized and validly existing home rule municipal
corporation created in accordance with the Constitution of the State of Illinois of 1970 and the
laws of the State; and
WHEREAS, pursuant to the Illinois Board of Fire and Police Commissioners Act, 65 ILCS
5/10-2.1-1 et seq. ("Act"), the Village has established the Arlington Heights Board of Fire and
Police Commissioners ("Board"), which Board is responsible for the certification, discipline,
demotion, and termination of persons in the positions of Police Officer, Police Sergeant,
Firefighter, and Fire Lieutenant in and for the Village; and
WHEREAS, on , 2025, pursuant to Section 10-2.1-5 of the Act, the Board adopted
the “Village of Arlington Heights Board of Fire and Police Commissioners Rules and Regulations"
in order to carry out the purposes of the Act ("Board Rules"); and
WHEREAS, the President and Board of Trustees of the Village find that approval of the
Board Rules is in the best interests of the Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as
follows:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this
Resolution are found to be true and correct and are hereby adopted as part of this Resolution.
SECTION 2. APPROVAL OF BOARD RULES. The President and Board of Trustees
hereby approve the Board Rules in the form attached to this Resolution as Exhibit A.
SECTION 3. EFFECTIVE DATE. This Resolution will be in full force and effect from
and after its passage and approval as provided by law.
[SIGNATURE PAGE FOLLOWS]
1
4882-4904-6706, v. 2
Page 119 of 249
AYES:
NAYS:
PASSED AND APPROVED THIS day of , 2025
Village President
ATTEST:
Village Clerk
2
4882-4904-6706, v. 2
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EXHIBIT A
BOARD RULES
3
4882-4904-6706, v. 2
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Village Board of Trustees
11/17/2025
Item: Resolution Approving a Contract for Municipal Elevator
Maintenance Services
Department: Public Works & Engineering
Item Description:
BACKGROUND
The 2026 proposed budget for Building Maintenance Services includes $123,500
for elevator maintenance services at multiple municipal facilities. The Village of
Arlington Heights owns and operates 15 elevators located throughout various
public buildings and parking garages.
As part of this service, the bid specifications required a three-year contract for
regularly scheduled preventative maintenance, required inspections, and testing
of all elevators. The requested pricing also includes hourly rates for unscheduled
service calls and repairs that may arise during the term of the contract.
On October 14, 2025, the Village held a public bid opening for Elevator
Maintenance Services. Three bids were received, publicly read aloud, and are
provided below:
Bidder Total
Total Elevator Service $61,400
Anderson Elevator Company $77,940
Mid-American Elevator $87,120
Upon review of the bids, and checking all references, Total Elevator Service, of
Plainfield, Illinois, was determined to be the lowest responsible bidder. Their
proposal meets all bid specifications and includes competitive hourly rates for
repair work when needed. The term of the contract is three years, with three
possible one-year extensions.
Funding for this contract is available in Account Nos. 101-7101-521020, 235-
7302-521020, 235-7303-521020, 235-7304-521020 within the Public Works and
Engineering Department’s annual operating budget and Municipal Parking Fund.
RECOMMENDATION
It is recommended that the Village Board award the three-year Elevator
Maintenance Services contract to Total Elevator Service, of Plainfield, Illinois, the
Page 122 of 249
lowest responsible bidder, for a total amount of $61,400, not to exceed the
budgeted amount, as outlined in the attached Resolution.
ATTACHMENTS:
1. 2025117_Building_ElevatorMaintenance_Resolution_and_Attachment
Page 123 of 249
VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO. _______________
A RESOLUTION APPROVING THE AWARD OF A CONTRACT
FOR MUNICIPAL ELEVATOR MAINTENANCE SERVICES
TO TOTAL ELEVATOR SERVICE, OF PLAINFIELD, ILLINOIS
WHEREAS, the Village sought bids for the award of a contract for Municipal Elevator
Maintenance Services (“Contract”); and
WHEREAS, Total Elevator Service, of Plainfield, Illinois ("Contractor"), was the lowest
responsible and responsive bidder of the firms that submitted bid packages to the Village for the Contract;
and
WHEREAS, the Village President and Board of Trustees have determined that entering into the
Contract with Contractor will serve and be in the best interest of the Village and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution
are found to be true and correct and are hereby adopted as part of this Resolution.
SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the
Contract by and between the Village and Contractor, in substantially the form attached to this Resolution
as Exhibit A, and in a final form and substance acceptable to the Village Administrator and Village
Attorney.
SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are
hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by
the Village Clerk of at least one original copy of the Contract executed by Contractor; provided, however,
that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the
effective date of this Resolution, then this authority to execute and attest will, at the option of the President
and Board of Trustees, be null and void.
SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after
its passage and approval as provided by law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of ___________________, 20__.
Village President
ATTEST:
Village Clerk
4854-1852-3855, v. 1
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EXHIBIT A
CONTRACT
4854-1852-3855, v. 1
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Village of Arlington Heights
33 South Arlington Heights Road
Arlington Heights, Illinois 60005
847-368-5000
www.vah.com
NOTICE OF AWARD
Total Elevator Service
10107 Clow Creek Road, Unit B
Plainfield, IL 60585
November 17, 2025
Project Description: Municipal Buildings- Elevator Maintenance
The Village of Arlington Heights has considered the proposal submitted by your Company for the
above-described work in response to its INVITATION FOR BIDS opened October 14, 2025.
YOU ARE HEAREBY NOTIFIED that your proposal/bid has been accepted by the Village Board on
November 17, 2025 for items and services for the amount of: Sixty-One Thousand, Four
Hundred Dollars and 00/100ths ($61/400) in total over 3 years, not to exceed the budgeted
amount, with option to extend for three one-year extensions.
You are required to execute the Contract Documents and provide necessary Insurance
documentation within Fifteen (15) days from the date of this Notice to you.
If you fail to execute said Contract within Fifteen (15) days from the date of this Notice, said Owner
will be entitled to consider all your rights arising out of the Owner’s acceptance of your proposal as
abandoned and the Owner will be entitled to such other rights as may be granted by law. Please
return signed contracts to Lisa Subrin.
You are required to return an acknowledged copy of this Notice of award to the Village, with two
signed copies of the contract.
Dated this 17th day of November, 2025
Village of Arlington Heights
By: _______________________________________
Lisa Subrin, Purchasing Coordinator
Acceptance of Notice
Receipt of the above Notice of Award is acknowledged by Total Elevator Service this ______ of
_____ (month), 2025.
By: _______________________________________________________________
Title: _______________________________________________________________
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VILLAGE OF ARLINGTON HEIGHTS
CONTRACT
This Agreement is made and entered into this 17th day of November, 2025, between
the Village of Arlington Heights "Village" and Total Elevator Service, "Vendor."
In consideration of the mutual benefits that will result to the parties in carrying out
the terms of this Agreement, the parties agree as follows:
1. The Vendor agrees to do all the work, furnish all materials and all labor necessary
to complete the work in full compliance with all of the terms of this agreement and
the proposed specifications and the requirements of the Director under it;
2. The Village agrees to pay the Vendor based on unit prices for completion of the
work in accordance with the bid documents;
3. It is understood and agreed that the Bid Documents, Specifications, Addenda,
and the Bidder’s response are all essential documents for the Municipal Buildings-
Elevator Maintenance Bid. They are attached and hereby made part of this
agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date
indicated above.
Attest: Village of Arlington Heights
___________________________ By:_________________________________
Clerk
(Seal) Title: _______________________________
Date:_______________________________
Attest:
Bidder:
By:_________________________________
____________________________ Title:_______________________________
Notary
(Seal) Date:_______________________________
Subscribed & sworn before me this _______day of _________2025.
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VILLAGE OF ARLINGTON HEIGHTS
FINANCE DEPARTMENT, PURCHASING DIVISION
33 S. ARLINGTON HEIGHTS ROAD
BID SPECIFICATIONS AND CONTRACT DOCUMENTS
_________________________________________________________________________
MUNICIPAL BUILDINGS- ELEVATOR MAINTENANCE
Required for Use by: Village of Arlington Heights- Public Works
Bid Deposit: 10% of bid
Performance Bond: 100% of bid
Pre-Bid Meeting: Monday September 22, 2025 at 10:00 AM- Mandatory
Meet at Village Hall 33 South Arlington Heights Road
Travel to all elevator locations
Date and Time Bids Due: Tuesday October 14, 2025 at 10:00 AM
Village Hall 33 South Arlington Heights Road
Date and Time Bid Opening: Tuesday October 14, 2025 at 10:00 AM
Village Hall 33 South Arlington Heights Road
Project Contact: Chester Gorecki, cgorecki@vah.com, 847-368-5800
Purchasing Coordinator: Lisa Subrin, lsubrin@vah.com, 847-368-5509
In the event bidder cannot submit a bid on the requirements as set
forth in the bid documents, he or she should return the bid documents
with an explanation as to why he or she is unable to bid on these
requirements. Because of the large number of firms listed on the
Village's qualified bidder's list, it is necessary to delete from these
lists the names of those persons, firms or corporations who fail to
respond after having been invited to bid on a commodity or
commodities.
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BID NOTICE
____________________________________________________________________________
MUNICIPAL BUILDINGS- ELEVATOR MAINTENANCE
Sealed proposals will be received by the Village of Arlington Heights, 33 S. Arlington Heights
Road, Arlington Heights, Illinois, until 10:00 AM local time on Tuesday, October 14, 2025, at
which time they will be publicly opened and read.
A Mandatory Pre-Bid Conference will be held on Monday, September 22, 2025 at 10:00 AM
at Village of Arlington Heights, 33 S. Arlington Heights Road, Arlington Heights, IL 60005.
The attendees will travel to all elevator locations.
All proposals or bids offered must be accompanied by a bid security in the amount of 10%
of the total bid in the form of a certified check, bid bond or cashier’s check made payable to
the Village of Arlington Heights. No bids shall be considered unless accompanied by such
security.
Bidders shall comply with the Prevailing Wage Rate Act (820 ILCS 130). Bidders will also be
required to comply with the applicable equal employment opportunity provisions.
The Village of Arlington Heights reserves the right to reject any or all proposals, to waive
informalities in bidding and to accept the proposal deemed by the Board of Trustees to be
the most favorable to the interests of the Village.
Specifications/bid documents may be obtained by contacting Lisa Subrin, Purchasing
Coordinator, by email at lsubrin@vah.com
For a list of our current bids, visit our website at www.vah.com.
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PRE-BID CONFERENCE
____________________________________________________________________________
MUNICIPAL BUILDINGS- ELEVATOR MAINTENANCE
A Mandatory Pre-Bid Conference will be held on Monday, September 22, 2025 at 10:00 AM
at Village of Arlington Heights, 33 S. Arlington Heights Road, Arlington Heights, IL 60005.
The attendees will travel to all elevator locations.
It is suggested, but not required, that any questions regarding the bid documents be
submitted to Chester Gorecki, prior to the Pre-Bid Conference in order to allow the Village
sufficient time to adequately research and prepare a response for the conference.
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VILLAGE OF ARLINGTON HEIGHTS
GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
PUBLIC IMPROVEMENT/SERVICES
THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND
SERVICES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID,
PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF ARLINGTON HEIGHTS
(“VILLAGE”), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER
AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR
AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE
CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE
TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND WILL NOT SECURE RELIEF ON THE
PLEA OF ERROR.
1.01 PREPARATION OF PROPOSALS:
The bidder shall submit their sealed bid proposal on the proposal forms provided.
The proposal shall be executed properly and all writing shall be ink or typewritten,
except the signature of the bidder which shall be written in ink. The bidder shall
specify in figures, in the places provided, a price for each of the separate items
called for in the proposal forms.
Bidders are requested to submit their bids directly to the owner in a properly sealed
envelope. If the bidder is a corporation, the legal name of the corporation, the state
of incorporation and the business address shall be set forth together with signature
of the officer or officers authorized to sign contracts on behalf of the corporation and
attested by the secretary of the corporation. The corporate seal shall also be
affixed. If the bidder is partnership, the true name and seals shall also be affixed. If
the bidder is a partnership the true name and address of the firm shall be set forth
together with the signatures of authorized partners. If the bidder is an individual,
the signature and address shall be inscribed. If the signature is by an agent other
than an officer of the corporation or member of the partnership, a power of attorney
must be submitted with the bid, otherwise, the bid may be regarded as irregular. All
names must be printed below the signature.
1.02 BID SECURITY:
No bid will be considered unless accompanied by a bid security as defined in the
Invitation to Bid as a guarantee that if the bid is accepted the bidder will execute the
agreement and file bonds and insurance’s required by the contract documents. Bid
securities shall be made payment to the Village of Arlington Heights. In the event
that the bidder fails to furnish the required bonds and insurance within ten (10)
calendar days after notice of acceptance of the bid by the Village, then the bid
deposit of the bidder shall be retained by the Village as liquidated damages, it being
now agreed that said sum is a fair estimate of the amount of damages that said
Village will sustain due to the bidder’s failure to furnish said bond.
1.03 BID SUBMITTAL:
Each bid properly signed together with the bid security and all documents bound
herewith shall be enclosed in a sealed addressed and entitled envelope as specified
in the Invitation for Bids and delivered to the office designated in the Invitation for
Bids. If the bid is sent through the mail or other delivery system, the sealed
envelope shall be enclosed in a separate envelope with the notation “Bid Enclosed”
on the face of it.
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1.04 WITHDRAWAL OF BID:
No bid shall be withdrawn after the opening of any bid without the consent of the
Village. Any bid may be withdrawn at any time prior to the hour fixed in the
Invitation for Bids for the opening of bids provided that a request in writing executed
by the bidder or duly authorized representative for the withdrawal of such bid is filed
with the owner prior to the time specified for the opening of bids.
1.05 AWARDING THE BID:
The contract will be awarded to the lowest responsible bidder, or any other bidder
determined by the Village Board to be in the best interest of the Village, who
complies with all the provisions of the invitation to bid. The Village reserves the right
to reject any or all bids or to waive any non-conformity in bids received whenever
such rejection or waiver is in the best interests of the Village. The Village also
reserves the right to reject the bid of a bidder who has previously failed to
satisfactorily perform a contract, has not completed contracts on time, or whom an
investigation shows is not in a position to perform the contract.
In determining responsibility, the following qualifications will be considered by the
Village:
a) The ability, capacity, and skill of the bidder to perform the contract or provide the
service required;
b) Whether the bidder can perform the contract or provide service promptly, or within
the time specified, without delay or interference;
c) The character, integrity, reputation, judgment, experience, and efficiency of the
bidder;
d) The quality of performance of previous contracts or services;
e) The previous and existing compliance by the bidder with laws and ordinances relating
to the contract or service;
f) The sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service;
g) The quality, availability, and adaptability of the supplies or contractual services to
the particular use required;
Except as otherwise provided by law, the Village Mayor and Board of Trustees
reserves the right to reject any or all bids and to waive any informality in the bids
received.
2.00 WORK COVERED BY CONTRACT DOCUMENTS:
The work comprises the completed Public Improvement/Services required by the
contract documents and includes all labor necessary to produce such Public
Improvement/Services and all materials and equipment incorporated or to be
incorporated in such Public Improvement/Service.
3.00 AWARD:
The decision of the Village to accept the proposal of a responsible bidder for the
work, subject to the execution and approval of the contract and contract bond to
secure the performance thereof, and to such other conditions as may be specified or
otherwise required by law.
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3.01 BIDDER:
Any individual, firm or corporation submitting a proposal for the work contemplated,
acting directly or through a duly authorized representative.
3.02 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE):
The security furnished with the bid to guarantee that the bidder will enter into the
contract for the work.
3.03 CONTRACT /AGREEMENT:
The contract represents the entire and integrated agreement between the Village and
contractor and supersedes all prior negotiations, representations or agreements
either written or oral. The contract may be amended, or modified in writing signed
by both parties.
3.04 CONTRACT BOND:
The form of security approved by the Village and furnished by the contractor and a
surety as a guarantee of good faith and ability on the part of the contractor to
execute the work in accordance with the terms of the contract.
3.05 CONTRACT DOCUMENTS:
The Village/contractor agreement, the conditions of the contract (general),
supplementary or special and other conditions), the plans, specifications, addenda
and all modifications (written amendments, change orders, written interpretations or
other written orders), and the contract bond when required.
3.06 CONTRACTOR:
The contractor is the person or entity identified in the Village-contractor agreement
and is referred to throughout the contract documents as if singular in number. The
term contractor means the contractor or an authorized representative.
3.07 CORPORATION:
A corporate body authorized or licensed to do business in Illinois.
3.08 ENGINEER:
When the word "Engineer" appears in the specifications it shall mean the Village
Engineer of the Village of Arlington Heights, Illinois or those designated by the
Village Engineer.
3.09 OBSERVER:
The Village’s authorized representative assigned to observe any or all portions of the
work and materials being used for the project.
3.10 OWNER/VILLAGE:
When the word "Owner" or "Village" appears in the specifications they shall mean the
Village of Arlington Heights, Illinois, a municipal corporation of the State of
Illinois, 33 South Arlington Heights Road, Arlington Heights, Illinois 60005.
3.11 PLANS:
All official drawings or reproductions of drawings pertaining to the work provided for
in the contract.
3.12 PROJECT MANUAL:
The booklet (manual) which includes the bidding requirements, conditions of the
contract, the proposal, specifications.
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3.13 BID PROPOSAL:
The written offer of the bidder to perform the work proposed and presented to the
Village.
3.14 SPECIAL CONDITIONS:
Special conditions when included in these contract documents shall supplement the
general conditions, the attached specifications and the plans on particular portions of
the project. They shall govern the contract documents wherever they conflict
therewith; but shall not operate to annul those portions of the contract documents
with which they are not in conflict.
3.15 SPECIFICATIONS:
The body of descriptions, conditions and requirements contained in the contract,
together with written agreements and all documents of any description made or to
be made pertaining to the method or manner of performing the work, the quantities,
or the quality of materials to be furnished under the contract.
3.16 SURETY:
The corporate body, acceptable to the Village, bound with and for the contractor to
insure the contractor’s performance of the contract and for payment of all obligations
pertaining to the work.
3.17 MISCELLANEOUS DEFINITIONS:
(a) "Shall" means mandatory.
(b) "As Required" means as prescribed by the contract documents.
(c) "As Necessary" means essential to the completion of the work.
(d) "Or Equal" means a substitute meeting the exact specification of those
items so stated on the drawings, details, and/or the specifications and approved by
the Village before bids are submitted.
4.00 CONTRACT DOCUMENTS
4.01 OWNERSHIP OF PLANS AND SPECIFICATIONS:
All plans and specifications and copies thereof furnished by the Village are Village
property. They are not to be used on other work and with the exception of one
complete set, are to be returned to the Village on request, at the completion of the
contract work.
4.02 EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE OF PROPOSED
WORK:
The bidder shall, before submitting a bid, carefully examine the contract, including
the proposal, specifications, general and special conditions. The bidder shall inspect
the site of the proposed work and become familiar with all the local conditions
affecting the contract and the detailed requirements of the public
improvement/service. The bidder will be responsible for all errors in the proposal
resulting from failure or neglect to comply with these instructions. The Village will,
in no case, be responsible for any change in anticipated profits resulting from such
failure or neglect.
4.03 INTENTION OF CONTRACT DOCUMENTS:
The contract documents are complementary; what is called for by one is as binding
as if called for by all. The contractor shall bring any conflict, errors, or discrepancies
in the contract documents to the attention of the Village in writing before proceeding
with the work affected.
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4.04 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE):
Each proposal shall be accompanied by a bid proposal security (see invitation or
instructions to bidders). A bid proposal security shall be a properly certified check,
bank draft, bank cashier's check or bid bond for the amount of 10% of the total bid,
made payable to the Village or Arlington Heights. The proposal guarantee will be
returned within five (5) working days after the bid opening date to all but the
successful bidder, and one alternate bidder to be designated by the Village. The
proposal guarantee of the successful bidder and the alternate bidder will be returned
as soon as the contract bond, insurance policies and certificates are in proper
order, delivered to the Village and the contract has been fully executed by the bidder
to whom the contract is awarded.
4.05 BONDING REQUIREMENTS:
(a) Performance and Payment Bond. The Contractor will provide both a
Performance and Payment Bond each for 100% of the contract price with a minimum
“A” rating as defined in Best’s Key Rating Guide and be conditioned on the faithful
performance of the requirements of the contract, and will have as surety a corporate
surety authorized to act as such in Illinois and that the Contractor will be responsible
for all claims for injuries to persons or damages to property or premises arising out
of or in connection with his or her operations prior to the acceptance of the finished
work or supplies, and that he or she will promptly make payments to all persons
supplying them with labor or materials in the prosecution of the work provided for in
the Contract; and will guarantee to indemnify and hold harmless the Village and its
officers and employees for all costs, damages and expenses arising out of or by
reason of the contractor’s failure to comply and perform the work and to complete
the contract in accordance with the specifications.
(b) Failure on the part of the contractor to obtain and deliver a Surety, Performance,
and Payment Bonds, acceptable to the Village, within fifteen (15) calendar days from
the date of Notice of Award of contract will be considered just cause for the
annulment of the Award and the forfeiture of the bid proposal security to the Village.
4.06 CONFLICTS:
Where conflict exists within or between parts of the contract documents and
applicable standards, codes or ordinances, the more stringent or higher quality
requirements shall apply. Large scale drawings take precedence over smaller scaled
drawings, figured dimensions on the drawings over scaled dimensions, and noted
materials over graphic representations.
4.07 BID PROPOSAL:
The bidder shall submit a sealed bid proposal on the attached proposal forms. The
proposal shall be executed properly and all writing shall be in ink or typewritten,
except the signatures of the bidder which shall be written in ink. Proposals that
contain omissions, erasures, alterations, irregularities of any kind, or not
accompanied by the proper proposal guaranty shall be rejected. However, the
Village reserves the right to reject or accept any and all proposals and to waive
technical error as may be deemed in the best interest of the Village.
4.08 LATE BIDS:
Late bids shall not be considered and will be returned unopened.
5.00 PROPOSAL FORM
5.01 UNIT PRICE BID PROPOSAL FORM
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(a) Bidders will be furnished with a unit price bid proposal form, attached to the
project manual, stating the items of work contemplated and the approximate
estimated quantities. It is the result of careful calculations and is believed to be
correct, but it is given only as a basis for comparison of proposals and the award of
the contract. The Village does not expressly or by implication agree that the actual
quantities involved will correspond exactly with the estimated quantities. The bidder
shall verify these quantities before bidding.
(b) Payment will be based on the actual quantities of work performed in accordance
with the contract, as the contract unit prices specify. No allowance will be made for
any change in anticipated profits due to an increase or decrease in the original
estimate of quantities. The Village reserves the right to omit any item entirely, or to
increase or decrease any or all items.
5.02 LUMP SUM BID PROPOSAL FORM:
Bidders will be furnished with a lump sum bid proposal form, attached to the project
manual, for the work to be performed.
6.00 LAWS, PERMITS AND REGULATIONS
(a) The contractor shall at all times comply with all federal, state and local laws,
regulations, and ordinances. Any complaint, claim or action brought against the
contractor for failing to observe or comply with any law, ordinance, or regulation
shall be the sole responsibility of the contractor and shall in no way extend to or
expose the Village to liability. The contractor shall indemnify and hold harmless the
Village from any and all such complaints, claims or actions. In addition, the
contractor agrees to comply with all applicable statutes regarding prevailing wage
laws.
(b) Unless otherwise provided in the contract documents, the contractor shall secure
and pay for the construction permit and all other permits and governmental fees,
licenses, and inspections necessary for the proper execution and completion of the
work.
(c) If the contractor performs any work knowing it violates any laws, ordinances,
rules and regulations, the contractor shall assume full responsibility and shall bear all
attributable costs.
(d) All work done under the contract shall be done to the satisfaction of the Village.
The Village will determine the amount of completed work which is to be paid for
under the contract. The Village will decide all questions that may arise regarding the
measurements of quantities and fulfillment of this contract, and will determine all
questions concerning the true intent or meaning of the plans and specifications. This
determination and decision will be final.
(e) The contractor and all subcontractors shall be licensed with the Village of
Arlington Heights and the State of Illinois where applicable and shall provide
indemnity bonds required by the Village Code.
6.01 EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE
UNEMPLOYMENT
(a) Whenever there is a period of excessive unemployment in Illinois which is defined
as any month immediately following two (2) consecutive calendar months during
which the level of unemployment in the State of Illinois has exceeded five (5%)
percent as measured in the United States Bureau of Labor Statistics in its monthly
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publication of employment and unemployment figures, the contractor shall employ
only Illinois laborers. "Illinois laborers" means any person who has resided in Illinois
for at least thirty (30) days and intends to become or remain an Illinois resident.
(b) Other laborers may be used when Illinois laborers, as defined herein, are not
available, or are incapable of performing the particular type of work involved, if so
certified by the contractor and approved by the Village. The contractor may replace
no more than three (3) regularly employed non-resident executive and technical
experts, who do not qualify as Illinois laborers, to do work encompassed by this
contract during periods of excessive unemployment.
(c) This provision applies to all labor whether skilled, semi-skilled, whether manual
or non-manual.
6.02 EMPLOYMENT PREFERENCE:
The contractor shall comply with "AN ACT to give preference to the veterans of the
United States military and naval service in appointments and employment upon
public works, by, or for the use of, the State or its political subdivisions, passed by
the 59th General Assembly and approved on June 12, 1935, “(330 ILCS 55/1)”.
6.03 ILLINOIS HUMAN RIGHTS ACT:
The contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1.101, et
seq including, but not limited to establishment of sexual harassment policies and
program.
6.04 EQUAL EMPLOYMENT OPPORTUNITY:
During the performance of this contract the contractor agrees as follows:
(a) That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex national origin or ancestry and further that it will
examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any such
underutilization.
(b) That if it hires additional employees in order to perform this contract or any
portion hereof it will determine the availability (in accordance with the Illinois Fair
Employment Practices Commission’s Rules and Regulations for Public Contracts) of
minorities and women in the area(s) from which it may reasonably recruit and it will
hire for each job classification for which employees are hired in such a way that
minorities and women are not underutilized.
(c) That in all solicitations or advertisements for employees placed by it or on its
behalf it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, national origin or ancestry.
(d) That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding a notice advising such labor organization or representative of the
contractor’s obligations under the Illinois Fair Employment Practices Act and the
Commission’s Rules and Regulations for Public Contracts. If any such labor
organization or representative fails or refuses to cooperate with the contractor in its
efforts to comply with such Act and Rules and Regulations the contractor will
promptly so notify the Illinois Fair Employment Practices Commission and the
contracting agency and will recruit employees from other sources when necessary to
fulfill its obligations there under.
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(e) That it will submit reports as required by the Illinois Fair Employment Practices
Commission’s Rules and Regulations for Public contracts. Furnish all relevant
information as may from time to time be requested by the Commission or the
contracting agency, and in all respects comply with the Illinois Fair Employment
Practices Act and the Commission’s Rules and Regulations for Public Contracts.
(f) That it will permit access to all relevant books, records, accounts and work sites
by personnel of the contracting agency and the Illinois Fair Employment Practices
Commission for purposes of investigation to ascertain compliance with the Illinois
Fair Employment Practices Act and the Commission’s Rules and Regulations for Public
Contracts.
(g) That it will include verbatim or by reference the provisions of paragraphs 1
through 7 of this clause in every performance subcontract as defined in Section
2.10(b) of the Commission’s Rules and Regulations for Public Contracts. So that such
provision will be binding upon every such subcontractor and that it will also include
the provisions of paragraphs 1, 5, 6 and 7. In every supply subcontract as defined in
Section 2.10 (a) of the Commission’s Rules and Regulations for Public Contracts so
that such provisions will be binding upon every such subcontractor. In the same
manner as with other provisions of this contract. The contractor will be liable for
compliance with applicable provisions of this clause by all its subcontractors: and
further it will promptly notify the contracting agency and the Illinois Fair Employment
Practices Commission in the event any subcontractor fails or refuses to comply
therewith. In addition, no contractor will utilize any subcontractor declared by the
Commission to be non-responsible and therefore ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations.
(h) The Village of Arlington Heights does not discriminate on the basis of
handicapped status in admission or access to, or treatment or employment in its
programs and activities.
6.05 THE AMERICANS WITH DISABILITIES ACT:
(42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit
discrimination against qualified individuals with disabilities by a local government,
whether directly or through contractual arrangements, in the provision of any
benefit, service, program or activity of the public entity. As a condition of receiving
this contract, the contractor certifies by signing the bid proposal form, that any
services, programs and activities provided under this contract are now and will
continue to be in compliance with the Americans with Disabilities Act.
7.00 CONTRACTOR
7.01 COMPETENCY OF CONTRACTOR:
The contractor shall, when requested by owner, furnish signed statements, showing
responsibility, financial ability, experience, amount and condition of equipment and
the value of all uncompleted work under contract.
7.02 SUPERINTENDENT OR FOREMAN:
The contractor shall supervise and direct the work efficiently, and with the
contractor’s best skill and attention. The contractor shall be solely responsible for
the negligence of others in the means, method, techniques, sequence or procedure
of Public Improvement / Services which is indicated in and required by the contract
documents. Contractor shall be responsible to see that the finished work complies
accurately with the contract documents.
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7.03 WORKMANSHIP:
The contractor shall be responsible for high quality workmanship on all items of
work.
7.04 RESPONSIBILITY:
The contractor and subcontractor shall be responsible for maintaining of safe
equipment and using proper methods and procedures. The Village reserves the right
to ascertain and to require that the contractor’s work and the subcontractor’s work
complies with the contract.
7.05 HOLD HARMLESS AND INDEMNIFICATION:
To the fullest extent permitted by law, the contractor shall assume all liability for,
and shall protect, defend, indemnify and hold harmless the Village, it’s officers,
employees, servants, and agents, from and against all claims, actions, suits,
judgments, costs, losses, expenses including but not limited to fees and charges of
attorneys, engineers and architects, court and arbitration costs, and liabilities of
whatsoever kind or nature arising out of:
(a) Any infringement (actual or claimed) on any patents, copyrights or trade names
by reason of any work performed by the contractor under this contract or by reason
of anything to be supplied by the contractor pursuant to this contract.
(b) Bodily injury, including death, "sickness or disease", to any person or persons
(including contractor's officers, employees, agents, and servants) or damage to or
destruction of any property including the loss of use thereof:
(1) caused by whole or in part by any act, error or omission by the contractor or any
subcontractor or anyone directly or indirectly employed by any of them;
(2) arising directly or indirectly out of the presence of any person in or about any
part of the project site or the streets, sidewalks, and property adjacent hereto;
(3) arising directly or indirectly out of the use, misuse or failure of any machinery or
equipment used directly or indirectly in the performance of the contract.
(c) In any and all claims against the Village or it’s agents or employees by any
employee of the contractor, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts they may be liable, the
indemnification obligation under this section 1.06, shall not be limited in any way by
any limitation on the amount or type of damages, compensation or benefits payable
by or for the contractor or any subcontractor under worker's compensation acts,
disability benefit acts or other employee benefit acts. This indemnification does not
apply to any liability caused by the Village’s own negligence.
7.06 ADANDONMENT:
If the contractor abandons or neglects the work or if the Village at any time is
convinced that the work is unreasonably delayed, or that the conditions of the
contract are being willfully violated, executed carelessly, or in bad faith, the Village
may notify the contractor in writing, and if this notification is without effect within
twenty-four (24) hours after the delivery thereof, then, and in that case, the
contractor shall discontinue all work under the contract and the Village shall have full
authority to make arrangements for the completion of the contract at the expense of
the contractor.
7.07 CLEAN UP AND SITE MAINTENANCE:
The contractor shall at all times keep the site and adjoining premises free from
accumulation of waste material or rubbish caused by its employees or work, and at
the completion of the work, shall remove all rubbish, tools, and surplus materials
from the site and adjoining premises, leaving the area in a neat and workmanlike
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condition. In case of dispute, the Village may remove the rubbish and charge the
cost to the contractor.
8.00 CHANGES/ALTERATIONS OF CONTRACT WORK AND EXTRA WORK:
The Village reserves the right to alter the specifications by adding or subtracting
from the original quantities as bid without invalidating the contract. All such work
shall be executed under the same conditions as the original contract, except for an
extension in time when any such change/alteration results in additional work. All
changes/alterations shall be made only when ordered in writing from the Village as
follows:
(a) The Village Manager must approve an increase in the contract price of not more
than $10,000.00 by written change order.
(b) The Village Board must approve an increase in the contract price in all other
instances or an extension in the contract completion time by written change order.
(c) The value of any change shall be determined by one or more of the following
methods:
(1) An approved Lump Sum.
(2) Unit Prices given in the Contract or subsequently agreed upon.
9.00 PROTECTION OF PERSONS AND PROPERTY
9.01 SAFETY PRECAUTIONS AND PROGRAMS:
The contractor shall be responsible for initiating, maintaining and supervising all
safety precautions and programs in connection with the work.
9.02 SAFETY OF PERSONS AND PROPERTY
(a) The contractor shall take all reasonable precautions for safety, and all reasonable
protections to prevent damage, injury or loss to:
(1) all employees on the site and all other persons who may be affected hereby;
(2) all the work and all materials and equipment to be incorporated therein, whether
in storage on or off site, under the care, custody, or control of the contractor or any
subcontractors; and
(3) other property at the site or adjacent thereto, including trees, shrubs, lawns,
walks, pavements, roadways, structures and utilities not designated for removal,
relocation, or replacement in the course of Public Improvement/Service.
(b) The contractor shall give all notices and comply with all applicable laws,
ordinances, rules and regulation and lawful orders of any public authority bearing on
the safety of persons or property or their protection from damage, injury or loss.
(c) The contractor shall erect and maintain, as required by existing condition and
progress of the work, all reasonable safeguards for safety and protection, including
posting danger signs and other warnings against hazards, promulgating safety
regulations and notifying owners and users of adjacent utilities.
(d) The contractor shall use proper warning guards and safety devices with respect
to the construction area.
(e) No trees, fire hydrants, utility poles, shrubs or hedges, traffic signs, or other
public structure shall be removed, replaced, damage or destroyed unless and until
approval for such removal, replacement, damage or destruction has been given in
writing from the Village.
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(f) Notwithstanding the foregoing requirements, the contractor shall be responsible
for taking immediate steps to correct any damage or injury to public structures,
utility services, roadways or public buildings as well as any damage or injury
occasioned to private property as a result of the contractor's activities.
(g) The contractor should keep a daily record of all injuries or incidents or damage
occurring in, on or near the construction site as a result of the contractor's
construction activities. This information shall be given to the Village within twenty-
four (24) hours after the day of occurrence.
10.00 INSURANCE REQUIREMENTS:
(a) The Contractor shall not commence work until the Contractor has obtained all
insurance required in these documents. The Contractor shall purchase and maintain,
throughout the duration of the contract, insurance as is appropriate for the work
being performed and furnished and shall provide protection from claims which may
arise out of or result from the Contractor’s performance and furnishing of the work
and Contractor’s other obligations under the contract documents, whether it is to be
performed or furnished by the Contractor, by any Subcontractor, by anyone directly
or indirectly employed by them or by anyone for whose acts any of them may be
liable.
(b) Insurance required by this Section shall be written with a company having at
least an “A” Property-Casualty Rating, and financial size of at least Class 7 as listed
in the most recent published A. M. Best’s Insurance Guide.
(c) The Village shall be named as additional insured on all policies required by the
contract except for Workmen’s Compensation Insurance. The coverage afforded
shall be primary and non-contributory for the additional insured with respect to
claims arising out of operations preformed by or on behalf on the Contractor.
Additional insured: Village Of Arlington Heights, its Officials, Employees, Agents and
Volunteers. If the additional insured has other insurance which is applicable to the
loss, such as other insurance shall be on an excess or contingent basis. The amount
of the Contractor’s insurance company’s liability under this insurance policy shall not
be reduced by the existence of such other insurance. Additional insured status shall
be provided by original endorsement as least as broad as CG 20 10 04 13 or CG 20
26 04 13.
(d) As a minimum, the contractor shall secure and maintain the types of insurance
as herinafter specified, and shall submit evidence to the Village on an annual basis
that the insurance coverage’s are in force. The form and limits of such insurance,
together with the underwriter thereof in each case, shall be acceptable to the Village,
but regardless of such acceptance it shall be the responsibility of the Contractor to
main adequate insurance coverage until final payment and at all times thereafter
when the Contractor may be correcting, removing, or replacing defective work in
accordance with the General Conditions and Instruction to Bidders. Failure of the
Contractor to maintain adequate coverage shall not relieve him of any contractual
responsibility or obligation.
(e) The Contractor shall forward original copies of the Certificates of Insurance with
the coverage’s and limits specified annually during the contract period to the
Purchasing Division, Finance Department, 33 S. Arlington Heights Road, Arlington
Heights, IL 60005.
(f) Insurance Certificates and Policies delivered to the Village shall recite that 30
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days prior written notice will be given to the Village by certified mail before any
policy is materially changed, canceled, or not renewed.
10.01 WORKER’S COMPENSATION AND EMPLOYERS LIABILITY:
The insurance shall protect the Contractor against all claims under applicable State
or Federal Worker’s Compensation Laws. The Contractor shall also be protected
against claims for injury, disease or death of employees which for any reason may
not fall within the provisions of the Worker’s Compensation Law. The policy shall
include “broad form all states” endorsement coverage extended to cover all states
except the monopolistic fund states.
The liability limits shall not be less than:
1. Worker’s Compensation………………………………Statutory
2. Employer’s Liability…………………………….……… $1,000,000 per occurrence
10.02 BUSINESS AUTO LIABILITY:
The insurance shall be written in automobile liability form and shall protect the
Contractor against all claims for injuries to persons and damages to property arising
from the ownership, maintenance or use of any motor vehicles and shall cover
operation on or off the site of all motor vehicles, whether they are owned, non-
owned or hired.
The liability limits shall not be less than:
1. Bodily Injury and Property Damage Combined……….$1,000,000 per
occurrence
10.03 COMMERCIAL GENERAL LIABILITY, INCLUDING PREMISES AND
OPERATIONS, CONTRACTUAL, PERSONAL INJURY, PRODUCT LIABILITY,
COMPLETED OPERATIONS, AND BROAD FORM PROPERTY COVERAGES:
(a) This insurance shall be written in Commercial General Liability form and shall
protect the Contractor against all claims arising from injuries to persons or damages
to property caused by any act or omission of the Contractor or his agents, employees
or Subcontractors. The Contractors General Aggregate shall apply on a per Project
basis. The Broad Form General Liability Endorsement shall be included.
(b) In addition, this policy shall contain a Contractual Liability Endorsement covering
any Contractual Liability assumed in the Contract and all changes and modifications
thereto, whether in writing or oral.
(c) The scope of the coverage shall also include the Personal Injury Hazards
including “a”, “b”, and “c”. “a” includes false arrest, malicious prosecution, and
unwillful detention or imprisonment. “b” includes libel, slander, and defamation of
character. “c” includes wrongful eviction, invasion of privacy, and wrongful entry.
Fellow Employee exclusion shall be removed.
(d) The Policy shall also include Broad Form Property Damage Protection.
(e) The Contractor shall include all the Contractor’s employees as additional
insureds under the policy.
(f) Commercial General Liability Coverage shall contain no exclusions for explosion,
collapse or underground work (X, C, U).
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(g) The liability limits shall not be less than:
1. Bodily Injury and Property Damage, Combined single limit, per occurrence
including, Contractual Liability – Broad Form Products and
Completed Operations……………………………………...$2,000,000
2. Premises/Operations
Personal Injury…………………………………………………….$1,000,000
3. General Aggregate……………………………………………….$4,000,000
Products/Completed Operations coverage is to remain in force for a period of two (2)
years after the completion of the project.
(h) The Contractor may furnish coverage for bodily injury and property damage for
Business Auto Liability and Commercial General Liability through the use of a
combined limit as indicated above or through separate single limits acceptable to the
Village.
10.04 UMBRELLA EXCESS LIABILITY:
Special coverage shall be as follows…………………$2,000,000 over primary insurance
The required coverages may be in combination of primary, excess and umbrella
policies. Any excess or umbrella policy must provide excess coverage over
underlying insurance on a following-form basis such that when any loss covered by
the primary policy excess the limits under the primary policy, the excess or umbrella
policy becomes effective to cover such loss.
Policy should be written on an occurrence basis.
All underlying coverage needs to be included in the Umbrella or Excess Liability
policy. Any exclusions or exceptions must be noted on the certificate of insurance.
11.00 PAYMENTS
11.01 TAXES:
No charges will be allowed for taxes from which the Village is exempt. The Village is
not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, nor
the Service Use Tax. The Village is also exempt from Federal Excise Transportation
Tax.
12.00 TERMINATION OF THE CONTRACT:
The Village may terminate the contract upon the occurrence of any one or more of
the following events:
(a) The contractor files under any chapter of the Bankruptcy Code (Title 11, United
States Code) takes any equivalent or similar action by filing a petition or otherwise
under any federal or state law in effect at the time relating to bankruptcy or insolvency.
(b) If a petition is filed against the contractor under any chapter of the Bankruptcy
Code as now or hereinafter in effect or if a petition is filed seeking any equivalent or
similar relief against the Contractor under any other federal or state law in effect at the
time relating to bankruptcy or insolvency.
(c) If the contractor makes a general assignment for the benefit of creditors.
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(d) If a trustee, receiver, custodian or agent of the contractor is appointed to take
charge of the contractor’s property for the purpose of enforcing a lien against the
property or for the purpose of general administration of the property for the benefit of
the contractor's creditors.
(e) If the contractor admits in writing an inability to pay its debts generally as they
become due.
(f) If the contractor persistently fails to perform the work in accordance with the
contract documents, including but not limited to failure to supply sufficient skilled
workers or suitable materials or equipment or failure to adhere to the progress
schedule established herein.
(g) If the contractor disregards laws and regulations of any public body.
(h) If the contractor disregards the authority of the Village.
(i) If the contractor violates any provisions of the contract documents.
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VILLAGE OF ARLINGTON HEIGHTS
AFFIDAVIT OF COMPLIANCE
Applicant _________________________________________________________________
Name
________________________________________________________________
Address
As a condition of entering into a contract with the Village of Arlington Heights, and under
oath and penalty of perjury and possible termination of contract right and debarment, the
undersigned, _________________________, being first duly sworn on oath, deposes and
states that he or she is ______________________________________ (sole owner,
partner, joint ventured, President, Secretary, etc..) of
_________________________________________ and has the authority to
(Name of Company)
make all certifications required by this affidavit.
Section I
Non Collusion
The undersigned certifies that this bid, that such bid is genuine and not collusive or sham,
that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with
any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in the
proposed contract.
Section II
Bid Rigging and Rotating
The undersigned hereby certifies that it is not barred from bidding or contracting as a result
of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any
similar offense of any state of the United States.
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Section III
Illinois Drug Free Workplace Act
The undersigned further states that _____________________________________ provides
(Name of Company)
A drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides
compliance with necessary requirements.
Section IV
Tax Payment
The undersigned further states that ______________________________________ is not
(Name of Company)
delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance
with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that
making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in
addition voids the contract and allows the municipality to recover all amounts paid to the
individual or entity under the contract in civil action.
It is expressly understood the foregoing statements and representations and promises are
made as a condition to the right of the bidder to receive payment under any award made
under the terms and provisions of this bid.
The undersigned certifies that all the information contained in the Affidavit is true and
correct.
Signed by: _________________________________________
(Name)
(Title)
Subscribed and sworn to before me this ________________day of ________________
20___,
AD.
By: ______________________________________________
(Notary Public)
-Seal-
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VILLAGE OF ARLINGTON HEIGHTS
INDEMNITY HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify
and hold harmless the Village of Arlington Heights, its Board of Trustees, officers, agents
and employees from any and all liability, losses or damages the Village may suffer as a
result of claims, demands, suits, actions or proceedings of any kind or nature in any way
resulting from or arising out of any action on the part of the Contractor or any
Subcontractor. The Contractor shall, at its own expense; appear, defend and pay all
charges of attorneys and all costs and other expenses arising therefrom or incurred in
connection therewith, and, if any judgment shall be rendered against the Village of Arlington
Heights, its Board of Trustees, officers, agents and employees, in any such action, the
contractor shall, at its own expense, satisfy and discharge the same. This indemnification
does not apply to liability caused by the Village’s own negligence.
The Contractor expressly understands and agrees that any insurance policies required by
this contract, or otherwise provided by the Contractor, shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the Village of Arlington
Heights, its Board of Trustees, officers, agents and employees as herein provided.
CONTRACTOR:_______________________________
By: _________________________________________
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VENDOR APPLICATION
A W-9 must be emailed with this application.
Company Name: _____________________________________________________________
Remit To Address: Include if different than W-9 Address.
Company Name: ______________________________________________________________
Street Address: _______________________________________________________________
City: ____________________________________ State:________ Zip:________________
Contact Information:
Name: __________________________ PH#: _____________Email: ____________________
Vendor Classification:
In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to
make a good faith effort to collect and publish certain demographic information provided by our
vendors and subcontractors doing business with us. We are required to report whether they are a
minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are
required to report whether the vendor is a small business under the Small Business
Administration standards (SBA).
Please indicate any applicable classification below or check NA, and check if self-certified or if
certified. Submit the appropriate certification documentation with this form.
Small Business: Meets certification requirements as a small business under SBA standards
(more information available at SBA.gov)
Avg # of Employees: _____ Avg Annual Receipts ___________
Self-Certified Holds Certification
Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned
by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of
the United States and is African American, Hispanic American, Asian American, Native
American or Native Hawaiian.
Self-Certified Holds Certification
Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned
by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S.
Self-Certified Holds Certification
Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned
by a person or group of persons with a disability (per the definition in 30 ILCS 575) and
who is a U.S. citizen or lawful permanent resident of the United States.
Self-Certified Holds Certification
Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent
owned, operated & controlled by a qualified veteran living in IL and its home office in IL.
Self-Certified Holds Certification
Not Applicable
Name of Person Completing this form:_____________________________Date:_________
M/DD/YY
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SPECIFICATIONS
VILLAGE OF ARLINGTON HEIGHTS
DEPARTMENT OF PUBLIC WORKS
MUNICIPAL BUILDINGS - ELEVATOR MAINTENANCE CONTRACT
The Village of Arlington Heights, Illinois (“Requestor”) is releasing specifications to qualified
Elevator Contractors to provide services to the (15) Village of Arlington Heights-owned and
operated elevators.
The mandatory pre-proposal meeting and walkthrough will be held on Monday, September
22nd, 2025, at 10:00 a.m. at 33 S. Arlington Heights Rd, Arlington Heights, IL 60005.
Sealed bids for the Municipal Building Elevator Maintenance Contract will be received by the
Village of Arlington Heights, Purchasing Division, 33 South Arlington Heights Road, Arlington
Heights, Illinois, until 10:00 A.M, Tuesday, October 14th, 2025, local time. At that time, the bids
shall be publicly opened and read aloud.
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GENERAL OBJECTIVE
The objective of these specifications is to define the conditions under which contractual
services are to be provided for the preventative maintenance and repair of hydraulic
passenger elevators. The elevators are located at the following locations:
1. Public Works Building, 222 N. Ridge (1)
2. Police Building, 200 E. Sigwalt Avenue (2)
3. Fire Station Headquarters, 1150 N. Arlington Heights Road (1)
4. Vail Garage, 22 S. Vail (4)
5. Village Hall, 33 S. Arlington Heights Road (3)
6. Evergreen Underground Garage, 35 S. Evergreen (2)
7. North Garage, 155 E. Eastman (2)
SCOPE OF SERVICES
The BIDDER shall become fully acquainted with the nature of the work, all sites at which work
is to be accomplished, and the conditions affecting the cost and performance of the work. The
proposal shall include all costs associated with furnishing supervision, labor, materials, tools,
and equipment necessary to complete the preventative maintenance and repair of hydraulic
passenger elevators in a workmanlike and acceptable manner and in accordance with these
specifications. The term “BIDDER” shall be used for those items and/or conditions applying to
individuals and/or companies involved in submitting proposals for the described work. The term
“CONTRACTOR” shall apply to those items and/or conditions applying to the individual and/or
company awarded a contract for the described work and which are to be considered by the
BIDDER when preparing the proposal in response to the described work.
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PART 1 - GENERAL PROVISIONS
1.1 SUPERVISION
This contract will be under the direct supervision of the DIRECTOR OF PUBLIC WORKS
(DIRECTOR), and detailed supervision of the contract shall be provided by the MUNICIPAL
BUILDINGS FOREMAN (SUPERVISOR) or their authorized representatives. Any alterations or
modifications of the work performed under this contract shall be made only by written
agreement between the CONTRACTOR and the DIRECTOR and shall be made prior to
commencement of the altered or modified work. No claims for any extra work or materials shall
be allowed unless covered by written agreement.
1.2 PROTECTION OF PUBLIC AND PRIVATE PROPERTY
The CONTRACTOR shall exercise all necessary caution to protect pedestrian traffic and to protect
all public and private property from injury or damage caused by the CONTRACTOR'S
operations. The CONTRACTOR shall immediately discontinue any practice obviously hazardous
in the opinion of the DIRECTOR or SUPERVISOR upon receipt of written or oral notice to
discontinue such practice. The CONTRACTOR shall comply with all OSHA and other Federal and
State safety standards.
1.3 OBSERVANCE OF LAWS, ORDINANCES AND REGULATIONS
The CONTRACTOR shall comply fully and completely with any and all applicable State and Federal
statutes, rules and regulations as they relate to hiring, wages, and any other applicable
conditions of employment as further described in Section 21 of the General Conditions.
1.4 LOCATIONS AND SCHEDULE OF WORK
All work under the terms of these specifications will be conducted at: the Public Works Center,
222 N. Ridge; the Police Building, 200 E. Sigwalt Avenue; Fire Department Headquarters,
1150 N. Arlington Heights Road; Vail Garage, 22 S. Vail; Village Hall, 33 S. Arlington Heights
Road; Evergreen Underground Garage, 35 S. Evergreen; and North Garage, 155 E. Eastman.
The CONTRACTOR shall establish a normal schedule for the completion of the work. The
schedule shall be submitted to the DIRECTOR at the commencement of the contract and shall
be updated at any time revisions in the schedule are contemplated or occur.
1.5 CONCURRENT OPERATIONS
This contract is a nonexclusive contract with the VILLAGE. The VILLAGE reserves the right to
use other contractors or its own employees to perform work similar to that being performed
under the terms of this contract. Performance of work by others shall be construed as being
consistent with the terms of this contract and shall not be cause for the CONTRACTOR to cease
performance of work as directed.
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1.6 WORKING HOURS
The CONTRACTOR will be allowed to schedule regular work hours between 7 A.M. and 6 P.M.
Monday through Friday, on weekends between 8 A.M. and 6 P.M. Work during other hours will
be allowed only as authorized by the DIRECTOR.
1.7 LICENSES AND PERMITS
The CONTRACTOR shall, at contractor’s expense, procure all necessary licenses and permits
needed to conduct the work required under the terms of this contract. The VILLAGE will waive
the cost of all required licenses and fees with the exception of those fees associated with
securing a business license to conduct business within the Village.
1.8 SUBCONTRACTS
The CONTRACTOR will not be allowed to subcontract work under this contract unless written
approval is granted by the DIRECTOR. The SUBCONTRACTOR, as approved, shall be bound
by the conditions of the contract between the VILLAGE and the CONTRACTOR and shall
perform in accordance with all terms of the contract and specifications. All required notices,
work orders, directives, and requests for emergency services will be directed to the
CONTRACTOR. All directions given to the SUBCONTRACTOR on the work site shall bind the
CONTRACTOR as if the notice had been given directly to the CONTRACTOR.
1.9 SEPARABILITY
If any portion of this contract is found to be unenforceable by a competent court of law having
jurisdiction, the remaining portions of the contract shall remain in full force and effect.
1.10 EXECUTION OF CONTRACT
The successful BIDDER shall, within fifteen (15) calendar days of the mailing of written notice
of selection as the successful bidder, enter into contract with the VILLAGE on forms as included
within the bidding documents for the performance of work awarded the contractor and shall
simultaneously provide the appropriate bonds, indemnities, and insurance required
hereunder.
1.11 PRE-BID MEETING-MANDATORY
For the purpose of familiarizing BIDDERS with the project, answering questions, and issuing
addendums as may be needed for clarification of the bidding documents, a pre-bid meeting
will be held at Village Hall, 33 S. Arlington Heights Rd, at the time and date indicated on the
front of the BIDDING documents.
1.12 OWNED & RENTED EQUIPMENT
The contractor and subcontractors will retain the responsibility for loss or damage of their own
or rented property or property of their employees of whatever kind of nature, including but not
limited to tools, equipment, scaffolding, canvasses, tarpaulins, mixer and temporary structures
including their contents.
1.13 AMERICANS WITH DISABILITIES ACT
(42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit
discrimination against qualified individuals with disabilities by a local government, whether
PWTW.SPECS Municipal Buildings - Elevator Maintenance 2025 3 9/8/2025
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directly or through contractual arrangements, in the provision of any benefit, service, program
or activity of the public entity. As a condition of receiving this contract, the contractor certifies
by signing the bid proposal form that any services, programs and activities provided under
this contract are now and will continue to be in compliance with the Americans with Disabilities
Act.
1.14 TERM OF CONTRACT
The initial term of this contract shall be for three (3) years commencing on December 1st, 2025
and expiring November 30, 2028. The term of the contract may be extended for up to three
additional one-year periods if approved and accepted by both the CONTRACTOR and the
VILLAGE. The initial contract places no obligation on the VILLAGE to appropriate funds for
municipal elevator maintenance services beyond the initial term of the contract, and contract
extensions are dependent upon sufficient funds being appropriated each fiscal year by the
VILLAGE for this work.
The contract years will be defined as follows:
Year 1: 12/01/2025 – 11/30/2026
Year 2: 12/01/2026 – 11/30/2027
Year 3: 12/01/2027 – 11/30/2028
1.15 PAYMENT ESCALATION
In the event this contract is extended in accordance with Section 1.14, the CONTRACTOR may,
within 30 days prior to or during the extended contract term, raise the price for services to
be performed under the contract by giving written notice to the VILLAGE. The increase shall
not exceed the annual percentage increase in the Chicago Consumer Price Index for all urban
consumers for the twelve-month period ending the previous March 1. The increase in contract
price shall be effective thirty (30) days after the written notice is given. Only one increase shall
be allowed in any one-year contract extension period.
1.16 BID GUARANTEE
The proposal shall include a bid guarantee of 10% of the Year 1 total bid amount. The
guarantee shall be in the form of a cashier's check or certified check payable to the Village of
Arlington Heights. Bid bonds will not be accepted.
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PART 2 – QUALIFICATIONS, PERSONNEL, ACCESS AND SCHEDULES
2.1 QUALIFICATIONS
The CONTRACTOR shall be legally operating in the State of Illinois and have a local office within
30 miles from the Village of Arlington Heights.
The CONTRACTOR shall further be regularly engaged in elevator maintenance for a minimum
of 5 years on the type of elevators under this bid and shall have trained field and supervisory
personnel to perform the work outlined in these specifications.
The CONTRACTOR shall stock sufficient replacement parts for the elevators under this bid. The
parts shall be located in the local office. Other replacement parts will be placed on the job site
by the successful bidder.
2.2 PERSONNEL
All employees assigned by the CONTRACTOR shall be fully capable, experienced, and trained
in the work employed to perform. They shall be able to perform the essential functions of the
job.
Prior to commencing work, the CONTRACTOR shall submit to the DIRECTOR the names, home
addresses, date of birth, social security numbers and drivers license numbers of all employees
to be engaged in work under this contract or having access to the buildings in an inspecting or
supervising capacity, and shall cause each employee to furnish completed fingerprint charts and
personal history statements. No employee at any time during the contract period shall
commence work until the above information has been submitted to the DIRECTOR and approved
by the Police Chief. The CONTRACTOR shall provide to the VILLAGE written authorization from
prospective employees under this contract to perform the security clearances required in this
contract. The Village will conduct background checks on all employees working in the Police
Department.
The VILLAGE OF ARLINGTON HEIGHTS shall have and exercise full and complete control over
granting, denying, withholding, or terminating security clearance for CONTRACTOR'S
employees. Employees whom the VILLAGE deems careless, discourteous, or otherwise
objectionable or who cannot meet standards required for security or other reasons except sex,
race, creed or otherwise prohibited by law will be prohibited from entering the buildings to
perform work.
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2.3 SECURITY AND ACCESS
The CONTRACTOR will be working in several areas that are under secured access and other
areas that will be generally opened to the public during reasonable hours for meetings
and other uses. All secured areas shall be maintained in a secure condition, and these areas shall
be locked immediately upon completion of the required work.
2.4 EMERGENCY CONTACTS
The CONTRACTOR shall provide a telephone number for emergency service (7 days/week, 24
hours/day).
2.5 REFERENCES
The BIDDER shall submit a list of at least three references where similar types of work have
been completed within the past three years. The list shall include the name, address, and
telephone number of the client, the name of the person in charge, and a brief description of
the work done.
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PART 3 – SCOPE OF SERVICES
3.1 MONTHLY MAINTENANCE
The successful contractor will examine, adjust and lubricate as required the items listed, but not
limited to, as follows, at least once a month:
HYDRAULIC MACHINE: pump, motor, gears, thrusts, bearings, valve magnet coils, V-belts,
seals, fluid, packing, muffler, and repair only of valves.
CONTROLLER COMPONENTS: This includes all starters, relays, contactors, solid-state
components, resistors, valves, condensers, transformers, fuses, contacts, leads, and
mechanical or electrical timing devises.
SELECTOR COMPONENTS: including selector drive (tape, wire or cable), and all mechanical
and electrical drive components.
HOISTWAY DOOR INTERLOCKS OR LOCKS AND CONTACTS: hoistway door hangers and tracks,
up thrusts, release roller assemblies, bottom door gibs, and auxiliary door closing devices for
power-operated doors.
HOISTWAY LIMIT SWITCHES: slowdown switches, tape assemblies, leveling switches and
associated cams and vanes.
GUIDE SHOES: including rollers, gibs or replaceable liners. BUFFERS:
including spring or oil type.
The successful contractor is responsible for proper and reliable operation of the elevators.
AUTOMATIC POWER DOOR OPERATOR: door protective devices, car door hanger, track, and
car door contact, gibs, and door sensor edges.
CAR: safety mechanism.
FIXTURES: contacts, buttons, key switches and locks, sockets in the following devices – button
stations (car & hall), hall lanterns, position indicators, direction indicators, master indicator
and control panels.
TRAVELING CABLES: for elevator operation and car lighting. ELEVATOR
CONTROL WIRING: in hoistway and machine room. FIREFIGHTER SERVICE:
Phase 1 and 2 testing. Switches and lights. EMERGENCY PHONES: Cabinets
and handsets.
ADA FLOOR AND EMERGENCY ALARMS: Lights and audible alarms.
LUBRICATION: of guide rails.
The contractor shall regularly and systematically examine, clean, adjust, and lubricate the
elevators at least monthly. The contractor shall provide a minimum of one hour per elevator each
month dedicated to elevator maintenance; callback time shall not be considered elevator
maintenance.
The contractor shall, if conditions warrant, be capable of repairing or replacing the following,
but not limited to:
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1. Elevator pumps, pump motors, control valves, hydraulic fluid and mufflers.
2. Plunger packings and exposed piping.
3. Controller, selector, starters, relays, solid state boards/components, transformers,
resistors, control fuses, main line fuses (if caused by elevator), and computer
equipment.
4. Hoistway door interlocks, hangers, up thrusts, release roller assemblies, gibs and
closers.
5. Car door operators, hangers, relating cables, clutches, door switches, door protective
devices, gibs and linkage.
6. Car guide shoes, gibs, roller guides and rollers.
7. Hall pushbuttons, car pushbuttons, button lighting, indicator lighting, led indicator
units, stop switches, car station key switches.
8. Elevator emergency light unit, in car.
9. Elevator traveling and conductor cables.
10. Car switches, inductor switch, leveling units, car-top inspection
stations, hoistway switches, cams, hoistway tape assemblies.
3.2 REPAIRS
When necessary, the contractor will repair or replace parts required for the elevators' continued
safe and code-compliant operation.
Elevators are considered Life Safety Devices and need to be operating at all times.
Repairs shall be completed within 48 hours after diagnosis. Any deviations from this
requirement must be approved by the Director of Public Works.
Authorization must be received from the Director or his designee before making repairs. A
request for authorization must include a description of the work and an itemized cost proposal.
*Proposals shall reflect the hourly rates and parts markup submitted as part of this bid.
The contractor shall be responsible for maintaining, but not be responsible for replacing the
following items of elevator equipment: Refinishing, repairing, or replacement of car enclosure
(including removable panels, door panels, car gates, ventilating equipment, ceilings, light, light
diffusers, light tubes or bulbs, handrails, mirrors, flooring, communication system); hoistway
enclosure, hoistway doors/gates/frames/sills, cylinders, plungers, buried piping, power switches,
fuses (except as specified) and feeders to controller, smoke detectors, intercoms or music
systems. (The contractor shall furnish a twelve-month warranty on any additional equipment or
work that the contractor performs outside the scope of this specification.)
3.3 MAINTENANCE RECORDS
The contractor shall keep a maintenance check chart and a Fire Service test form in the
equipment room for each elevator. The chart shall be completed each month. Each time a repair
is performed a maintenance ticket must be signed by a representative of the Public Works
Department.
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PART 4 – EQUIPMENT INVENTORY
1. Public Works Building
222 N. Ridge Avenue
(1) Mitsubishi – Hydraulic Passenger Machine Model #3442/259A4PC-217P – two floors,
two stops
2. Police Building
200 E. Sigwalt Avenue
(2) Otis Gen 2, Model #G2S, S/N 645907 Traction Elevator with 2 landings, 3,000 lbs.
capacity, Model #G2S, S/N 645908 Traction Elevator with 3 landings, 4,000 lbs.
capacity
3. Fire Station Headquarters
1150 N. Arlington Heights Road
(1) Dover – Hydraulic Passenger, Machine Model #D40036 – three floors/ three stops
4. Vail Garage
22 S. Vail Avenue
(1) Montgomery – Hydraulic Passenger Machine Model #411H – four floors/four stops
(3) Schumacher-Hydraulic Passenger Machine Models 1W-PLC203402B (2) five
floors/five stops and SS5-PLC203402B (1) four floors/four stops
5. Village Hall
33 S. Arlington Heights Road
(3) Schindler Hydraulic Passenger 1 – 4th floor/four stops with one rear door stop 1 –
3rd floor/four stops with no rear door stops 1 – 3rd floor/four stops with two rear door
stops
6. Evergreen Underground Garage
35 S Evergreen
(2) Otis – Hydraulic Passenger Machine Models #435209 and #435210 2 floors 2 stops
7. North Garage
155 E. Eastman Street
(2) Otis – Hydraulic Passenger Machine Models #404106 and #404107 – four
floors/four stops
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PART 5 – TASK SCHEDULES
5.1 ELEVATOR INSPECTION AND TESTING SERVICES
The contractor will be responsible for performing the required inspections, maintenance, and
testing of all Village of Arlington Heights-owned commercial passenger elevators in compliance
with Village, state, and national codes. The contractor must ensure that all elevators meet the
necessary safety and operational standards and adhere to all regulatory requirements, including
but not limited to those specified by the Illinois Department of Employment Security (IDES), ASME
A17.1, Village of Arlington Heights, and Cook County codes.
It is the contractor's sole responsibility to ensure that all elevators fully comply with the most
current codes, regulations, testing cycles, and safety standards. Prior to proceeding with any
inspection or repair, the contractor must notify the Village of Arlington Heights of any changes to
the inspection or repair schedule and obtain the Village of Arlington Heights’s approval for any
additional charges or work not explicitly outlined in the contract.
5.1.1 Annual Safety Inspection
o Frequency: Annually.
o Scope: The contractor shall conduct a full safety inspection to ensure the elevator
is in safe working condition.
o Tasks:
Verify the functionality of all mechanical and electrical components.
Ensure proper operation of safety devices, including emergency brakes, door
sensors, and overspeed governors.
Inspect the structural integrity of the elevator shaft, hoistway, and
supporting elements.
o Compliance: The contractor is responsible for ensuring that all components meet
the applicable safety standards as per ASME A17.1 and local codes.
5.1.2 Periodic Load Test
o Frequency: Every 5 years.
o Scope: The contractor shall perform a load test on the elevator to verify that it can
safely handle its rated load capacity.
o Tasks:
Apply a test load of 125% of the rated capacity and verify the elevator's
performance.
Check travel speed, stopping distance, and overall performance under load.
o Compliance: The contractor is responsible for ensuring that the load test complies
with ASME A17.1 and any applicable local and state regulations.
5.1.3 Code Compliance Inspection
o Frequency: As required, typically following modifications or upgrades.
o Scope: The contractor shall conduct a thorough inspection to ensure the elevator
complies with the most current ASME A17.1 and local safety regulations.
o Tasks:
Review elevator specifications and ensure that all components meet the
latest code requirements.
Inspect all relevant parts of the elevator to ensure that they conform to
national and local building codes.
o Compliance: The contractor is solely responsible for ensuring that all work complies
with applicable state and local regulations.
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5.1.4 Fire and Emergency Systems Inspection
o Frequency: Annually or more frequently if required.
o Scope: The contractor shall test all fire and emergency systems to ensure they are
fully operational.
o Tasks:
Test the fire recall system and ensure it operates in coordination with the
building's fire alarm system.
Inspect emergency power systems, communication devices (emergency
phones/intercoms), and the operation of the fireman’s switch.
o Compliance: The contractor shall ensure compliance with fire safety codes,
including the Illinois Fire Safety Code and local regulations.
5.2 MAINTENANCE RECORD REVIEW
o Frequency: Ongoing.
o Scope: The contractor shall review all maintenance logs to ensure that scheduled and
preventive maintenance is up to date.
o Tasks:
o Verify that maintenance has been performed on all systems, including lubrication,
cleaning, and component checks.
o Ensure that any required repairs are documented and appropriately addressed.
o Compliance: The contractor is responsible for maintaining up-to-date records and ensuring
that all maintenance is performed in compliance with local and state codes.
5.3 INSPECTION AFTER MAJOR REPAIRS OR ALTERATIONS
o Frequency: As needed following significant repairs or modifications.
o Scope: The contractor shall inspect any changes to the elevator system after major repairs
or modifications to ensure compliance with all applicable safety codes.
o Tasks:
o Inspect newly installed components and ensure they are properly integrated into
the elevator system.
o Verify that any upgrades or repairs meet ASME A17.1, local building codes, and
safety standards.
o Compliance: The contractor shall be responsible for ensuring that all repairs and
alterations are in full compliance with state and local codes.
5.4 STATE ELEVATOR CERTIFICATE OF OPERATION
o Frequency: Annually.
o Scope: The contractor shall facilitate the process for obtaining the state-issued Certificate
of Operation after all inspections are successfully completed.
o Tasks:
o Submit the required documentation to the Illinois Department of Employment
Security (IDES) for the issuance of the elevator's Certificate of Operation.
o Compliance: The contractor shall ensure that the elevator complies with all
necessary inspection requirements to receive the certificate.
5.5 CATEGORY 5 TESTING
o Frequency: Every 5 years or as required.
o Scope: The contractor shall perform a comprehensive CAT 5 test to assess the overall
safety and operational performance of the elevator system.
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o Tasks:
o Inspect all critical components of the elevator system, including hoist machine,
governor, and controller.
o Perform full operational testing, including emergency systems, overloads, and stopping
distances.
o Compliance: The contractor is responsible for ensuring that the CAT 5 test complies with
ASME A17.1, local codes, and other relevant safety standards.
5.6 FIRE ALARM INTERFACE DEVICE TESTING
o Frequency: Every 5 years or as required.
o Scope: The contractor shall test the Fire Alarm Interface Device (FAID) to ensure proper
integration with the building's fire alarm system.
o Tasks:
o Verify the proper operation of the FAID system during a fire alarm event, including
recall and operation of emergency systems.
o Ensure the elevator properly responds to fire alarms by returning to a designated
floor or ground level as required.
o Compliance: The contractor shall ensure the FAID testing is in compliance with all
fire safety codes and local regulations.
5.7 DOCUMENTATION AND SUBMITTALS
o Documentation: Upon completion of each inspection or test, the contractor shall provide
all necessary reports, certifications, and records.
o Submittals: The contractor must submit proof of certifications, inspection schedules, and
other relevant documentation for review and approval before commencing any work.
5.8 ADDITIONAL INSPECTION TERMS AND CONDITIONS
5.8.1 Advance Notification for Major Inspections
o The contractor must provide The Village of Arlington Heights with written
notification at least 30 days in advance of any major inspection or test (including
but not limited to periodic load tests, CAT 5 testing, or fire safety inspections). This
notice is required to allow the Village adequate time to prepare and schedule any
necessary access or accommodations.
5.8.2 Approval of Repairs and Additional Charges
o Any repairs, modifications, or additional inspection services that are not specifically
outlined in the contract must receive prior written approval from The Village of
Arlington Heights before proceeding. The contractor is responsible for obtaining
such approval and ensuring that all work outside the scope of the contract is
documented and approved in advance.
o The Village of Arlington Heights will not reimburse any costs related to unapproved
repairs or additional charges without its written consent.
5.8.3 Responsibility for Securing Subcontractors
o The contractor shall be responsible for securing and coordinating any required
subcontractors to perform inspections or tests as necessary to fulfill the contract
requirements. This includes but is not limited to, subcontractors performing
specialized inspections such as fire alarm system testing.
o The contractor must use the Village of Arlington Heights preferred fire alarm panel
contractor for any fire alarm interface testing or inspections related to the building's
fire safety systems.
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o The contractor shall be solely responsible for ensuring that all subcontractors are
properly licensed, insured, and qualified to perform their work.
5.8.4 VAH Electrical Staff Presence for Emergency Power Testing
o For all emergency power system testing related to the elevator, the Village of
Arlington Heights electrical staff must be present during the testing process. The
contractor is responsible for coordinating the scheduling of this testing with the
Village’s electrical staff and ensuring their presence for the test duration.
5.8.5 Responsibility for Scheduling All Inspections and Ensuring Certifications Do Not Lapse
o It is the sole responsibility of the contractor to schedule all required inspections and
tests in accordance with applicable regulations, ensuring that inspections are
conducted on time and that all required certifications do not lapse. The contractor
must maintain a schedule that ensures all inspections are completed before any
certification expires. The contractor must provide the Village with a schedule of
upcoming inspections and certifications in advance and ensure that all necessary
actions are taken to maintain up-to-date certifications and compliance.
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PART 6 - PERFORMANCE AND PAYMENT
6.1 DESCRIPTION
The CONTRACTOR shall faithfully perform all work as set forth in these specifications. If the
CONTRACTOR fails to faithfully perform in accordance with the specifications or if a dispute
arises as to the quality and/or quantity of work completed, the DIRECTOR reserves the right to
withhold authorization for payment of completed work until such time that performance has
been improved or the dispute resolved. In those instances when a dispute cannot be resolved
between the CONTRACTOR and the DIRECTOR, the dispute shall be resolved by the VILLAGE
MANAGER whose decision shall be final.
6.2 SCHEDULED COMPLETION OF WORK
The CONTRACTOR shall perform the work in accordance with the schedules submitted to and
approved by the DIRECTOR. The schedule will indicate the day or date by which the scheduled
task will be completed.
6.3 ACCEPTANCE OF COMPLETED WORK
All elevators serviced by this contract will be inspected daily by the SUPERVISOR or designee.
All deviations and discrepancies noted by the SUPERVISOR will be brought to the attention of
the CONTRACTOR through the use of the notification system as set forth in Article 2.6. To the
extent possible, all discrepancies and unacceptable work will be corrected on the following
working day. When all noted discrepancies and unacceptable work have been corrected, the
completed work shall be considered acceptable for payment unless similar discrepancies occur
on a repeating basis. Failure to correct discrepancies shall result in non-payment for the work
as further described in Article 6.4.
6.4 PAYMENT
Payment for all work and completed and accepted will be made on the basis of the contract prices
unless other agreements have been authorized in writing as per Section 1.1. Contract prices
shall include costs for all labor, materials, equipment, and supervision unless otherwise
specified. The CONTRACTOR shall submit the invoice to the DIRECTOR for all work completed
during the month on or before the first Monday of the following month. Every effort will be
made to make payment to the CONTRACTOR by following the Illinois Prompt Payment Act.
If all scheduled work has not been completed in accordance with the submitted and approved
schedule, payment will be withheld for the appropriate value of the uncompleted work. At such
time that the work is completed and accepted, payment will be made with the next scheduled
monthly payment.
6.5 HOURLY REPAIR RATES
*All repair work for work not covered by this agreement will be billed at the straight time and
overtime rates submitted on the bid proposal. Straight time will apply to all work during
normal operating hours, Monday through Friday. *All work outside these hours will be paid at
the overtime rate and must be approved before the work is done.
6.6 PARTS MARK-UPS
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All repair parts shall be provided at the contractor’s cost plus the percentage submitted on the
bid proposal. This mark-up percentage will apply to all years of the contract including up to
three one-year extensions.
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PART 7 - CONTRACT TERMINATION
Notwithstanding any other rights of cancellation contained herein accruing either to the
CONTRACTOR or to the VILLAGE, either party to this CONTRACT shall have the right of
cancellation, with or without cause, by serving notice on the other party, by certified mail,
return receipt requested, of such intent to cancel this entire CONTRACT at least 90 days prior
to any such proposed cancellation date, such cancellation to be without recourse except for
any sums owing to either party at the time of cancellation. The CONTRACTOR shall continue to
faithfully perform all required work until the date of cancellation of the CONTRACT unless
otherwise directed by the DIRECTOR.
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BID PROPOSAL
VILLAGE OF ARLINGTON HEIGHTS - PUBLIC WORKS DEPARTMENT
BUILDING MAINTENANCE UNIT
ELEVATOR MAINTENANCE SERVICES
After becoming familiar with the general conditions, special conditions, specifications and
addenda attached hereto, the undersigned offers the following prices including all supervision,
labor, materials and equipment for providing elevator maintenance services at the locations
described below:
BID PRICE
LOCATIONS AND EQUIPMENTS YEAR 1 YEAR 2 YEAR 3
1. Public Works Building
222 N. Ridge (1) $ $ $
2. Police Building
200 E. Sigwalt Avenue (2) $ $ $
3. Fire Station Headquarters
1150 N. Arlington Heights Rd. (1) $ $ $
4. Vail Garage
22 S. Vail, $ $ $
(4)
5. Village Hall
33 S. Arlington Heights Road (3) $ $ $
6. Evergreen Underground Garage
35 S. Evergreen (2) $ $ $
7. North Garage
155 E. Eastman (2) $ $ $
TOTAL COST $ $ $
Hourly Rates – As Needed
Emergency Callout – O.T. $ $ $
Straight Time $ $ $
All parts shall be marked up at % over Contractor’s cost.
Up to three (3) individual one-year contract extensions may be granted upon agreement
with the Village and as summarized in Section 1.14 and Section 1.15.
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If this proposal is accepted and the undersigned shall fail to contract as aforesaid, and provide
all insurance as required within 15 days after of award of contract, the Village of Arlington
Heights, shall, at its option, determine that the bidder has abandoned this contract and
thereupon this proposal and acceptance thereof shall be null and void and the forfeiture of
security accompanying this proposal shall operate and the same shall be the property of the
Village of Arlington Heights as liquidated damages.
Attached to this proposal is a bid guarantee in the form of a cashier's check or certified check,
in the amount equal to 10% of the total bid for Year One. It is hereby agreed that should a
contract be awarded for the work contemplated under this proposal, and I (we) fail or refuse to
execute a contract for said work, this bid security in the amount stipulated above, shall be
forfeited and may be retained by the Village of Arlington Heights as liquidated damages and
not as a penalty.
The undersigned hereby certifies that the bidder is not barred from contracting as a result of a
conviction for violation of state laws prohibiting bid rigging or bid rotating or any similar offense
of any state of the United States.
The above proposal is submitted this day of , 202 .
BIDDER'S COMPANY NAME:
ADDRESS:
SIGNATURE:
(Agent) (Witness)
TITLE:
TELEPHONE NUMBER: DATE:
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REFERENCES
List below the names of customers/clients where similar types of work have been
completed within the last three (3) years:
NAME OF COMPANY:
ADDRESS:
PERSON IN CHARGE:
PHONE NUMBER:
NAME OF COMPANY:
ADDRESS:
PERSON IN CHARGE:
PHONE NUMBER:
NAME OF COMPANY:
ADDRESS:
PERSON IN CHARGE:
PHONE NUMBER:
NOTE: If the bidder is a partnership, the proposal must be signed by at least two of the co-
partners. If the bidder is a corporation, the proposal must be signed by an authorized
officer of the corporation, attested and sealed by the secretary or other authorized
officer.
State of Incorporation:
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Village Board of Trustees
11/17/2025
Item: Resolution Approving a Contract for the Purchase of Sodium
Chloride (Road Salt) Through the State of Illinois
Department: Public Works & Engineering
Item Description:
BACKGROUND
The 2026 Public Works Department Operating Budget includes $377,000 for the purchase of road salt
used for Snow and Ice Control Operations. The Village recently received our sodium chloride purchase
confirmation letter from the State's Department of Central Management Services (CMS).
Historically, the Village had hosted two salt contracts, one at the end of the year to fill the storage dome
and one through the State’s Joint Purchasing Program. A private bid will not be necessary this year due
to low snow totals in the 2024/2025 season.
CMS conducts a Statewide Salt Bid for all municipalities to participate in. The Village received a
confirmation price from Compass Minerals America, Inc., of Overland Park, Kansas, at a cost of $70.23,
which represents a cost increase of approximately $2.77/ton from last year’s pricing. Staff intends to
use the CMS contract during the 2025-2026 snow season.
The bidder has been determined to be responsible and has worked successfully with the Village in the
past. The State contract is valid through September 2026; and allows for a purchase of a minimum of
80% of our allotted 6,500 tons, up to a maximum purchase of 120%.
Funds for this purchase are available in Account No. 101-7101-531900. Staff does not anticipate any
purchases until January 1, 2026. It is understood that approval of the contract is contingent on the
Board approval of the 2026 budget which allows for the minimum purchase of salt, or 5,200 tons.
However, Staff is requesting authorization to purchase up to the 100% of the Department’s anticipated
annual tonnage, (6,500 tons). If circumstances require the purchase of salt beyond the 80% tonnage,
and require a budget overage, Staff will return to the Village Board.
RECOMMENDATION
It is recommended that the Village Board approve a Resolution authorizing the purchase of road salt
from Compass Minerals America, Inc., of Overland Park, Kansas, through the State of Illinois
Department of Central Management Services (CMS) Joint Purchasing Program, at a unit cost of $70.23
per ton, up to 6,500 tons or $456,495.
ATTACHMENTS:
1. 20251117_SodiumChloride_RoadSalt_Resolution_and_Attachments
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VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO. _______________
A RESOLUTION AUTHORIZING THE PURCHASE OF
SODIUM CHLORIDE (ROAD SALT) FROM COMPASS MINERALS AMERICA, OF OVERLAND
PARK, KANSAS
WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois, and the
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize and encourage intergovernmental
cooperation; and
WHEREAS, the Village is eligible to participate in the STATE OF ILLINOIS CENTRAL
MANAGEMENT SERVICES "STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES”, a
purchasing cooperative that permits local governments to purchase and lease commodities and services
according to contracts negotiated by STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES,
resulting in significant savings for the Village; and
WHEREAS, the PUBLIC WORKS AND ENGINEERING DEPARTMENT has identified the
need to procure SODIUM CHLORIDE (ROAD SALT) “SODIUM CHLORIDE (ROAD SALT)”; and
WHEREAS, the STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES sought bids for
the award of the contract for the purchase of the SODIUM CHLORIDE (ROAD SALT) (“Purchase
Contract”); and
WHEREAS, the STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES identified
COMPASS MINERALS AMERICA, of OVERLAND PARK, KANSAS "COMPASS MINERALS
AMERICA”, as the low responsible bidder for the Purchase Contract; and
WHEREAS, the Village now desires to purchase the SODIUM CHLORIDE (ROAD SALT), in a
total amount not to exceed $456,495; and
WHEREAS, the Village President and Board of Trustees have determined that it will serve and be
in the best interest of the Village to purchase the SODIUM CHLORIDE (ROAD SALT) from COMPASS
MINERALS AMERICA, in a total amount not to exceed $456,495, in accordance with the STATE OF
ILLINOIS CENTRAL MANAGEMENT SERVICES and the Purchase Contract;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution
are found to be true and correct and are hereby adopted as part of this Resolution.
SECTION 2. APPROVAL OF PURCHASE. The President and Board of Trustees hereby approve
the purchase by the Village of the SODIUM CHLORIDE (ROAD SALT) from COMPASS MINERALS
AMERICA, in a total amount not to exceed $456,495, in accordance with the STATE OF ILLINOIS
CENTRAL MANAGEMENT SERVICES and the Purchase Contract, is hereby approved.
SECTION 3. EXECUTION OF REQUIRED DOCUMENTATION. The Village Manager and the
Village Clerk are hereby authorized to execute and attest, on behalf of the Village, all documents necessary
to complete the purchase authorized pursuant to Section 2 of this Resolution.
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SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after
its passage and approval as provided by law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of _______________, 20____.
Village President
ATTEST:
Village Clerk
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Central Management Services
Contract
JPMC Rock Salt, Bulk FY26
25-416CMS-BOSS4-P-85806
The Parties to this contract are the State of Illinois acting through the undersigned Agency
(collectively the State) and the Vendor. This contract, consisting of the signature page and
numbered sections listed below and any attachments referenced in this contract, constitute the
entire contract between the Parties concerning the subject matter of the contract, and in signing
the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of
Interest attached hereto are true and accurate as of the date of the Vendor's execution of the
contract. This contract supersedes all prior proposals, contracts and understandings between the
Parties concerning the subject matter of the contract. This contract can be signed in multiple
counterparts upon agreement of the Parties.
1. SCOPE OF WORK
1.1. OVERVIEW AND PURPOSE:
To establish a joint purchase master contract (JPMC) for bulk rock salt to be
purchased on an as-needed basis during the contract period.
This JPMC may be utilized by all governmental units as defined in Section 5 of this
Contract.
Note: Participation in this contract is based upon the CY25-26 Illinois Department
of Central Management Services Joint Participation Agreement Survey that
defines the BidBuy line items and additional participation in the resultant
contract is not allowed.
1.2. SUPPLIES AND/OR SERVICES REQUIRED:
1.2.1. The vendor will provide bulk rock salt based on quantity ordered within the
timeframe listed herein.
1.2.2. Rock Salt Specification Requirements:
1.2.2.1. Rock Salt shall comply with the requirements of The
American Association of State Highway and Transportation
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v.25.3
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Officials (AASHTO) SPECIFICATION M143, SODIUM
CHLORIDE TYPE 1, GRADE 1.
1.2.2.2. Rock Salt shall be free flowing fresh stock. Reclaimed or
re-crushed rock salt will not be accepted and shall be
rejected by delivery site.
1.2.3. Quantity Commitments: All participants who complete the annual survey
will have the option to choose between a minimum of 80% or 100%
purchase commitment and will be allowed a maximum of 120% purchase
commitment as defined below. All minimum purchase commitments will
be defined in the line item description within BidBuy.
1.2.3.1. Minimum 80% Commitment: Some participants identified
from the annual survey have chosen a minimum purchase
commitment of 80%. That means that if the participant
estimates a quantity of 100 ton, the participant is only
obligated to order 80 ton. That is 80% of the estimated
quantity. The participant shall have no further liability to
the Vendor for further remaining quantities.
1.2.3.2. Minimum 100% Commitment: Some participants identified
from the annual survey have chosen a minimum purchase
commitment of 100%. That means that if the participant
estimates a quantity of 100 ton, the participant is obligated
to order 100 ton. That is 100% of the estimated quantity.
1.2.3.3. Maximum 120% Commitment: The Vendor shall agree to
provide up to 120% of the bid quantity estimated tonnage
at the same contract price. That means that all participants
who estimate a quantity of 100 ton can order up to 120 ton
at the same contract price.
1.2.3.4. Quantities Exceeding 120% Maximum: In some instances,
a participant may require quantities that would exceed the
maximum commitment of the Vendor; in such instances,
any delivery shall be made upon the mutual agreement of
all parties.
1.2.3.S. Purchase Percentages for !DOT: The Illinois Department of
Transportation (!DOT) has provided estimated quantities for
individual locations. Quantities purchased from each
Vendor shall be computed on a District by District basis (not
by location). For example, if a Vendor has 2 locations in a
District with estimated quantities of 100 and 200 tons with
a minimum 80% commitment. Then the 80% commitment
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State of Illinois Contract
v.25.3
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will be met once the 300(0.8) = 240 tons has been
purchased between the two locations. This may include all
240 tons purchased from one location.
1.2.4. Weights and Measures Requirements and Adjustments:
1.2.4.1. Weights and Measures: All measurements for weight shall
be from scales meeting the requirements of The Weights
and Measures Act of the State of Illinois (225 ILCS 470).
The Vendor shall provide accurate weights of materials
delivered to governmental units. These weights shall be
documented on delivery tickets which shall identify the
source of the material, type of material, the date and time
the material was loaded, the release number, the net
weight, the tare weight, and the identification of the
transporting vehicle.
1.2.4.2. The State reserves the right to conduct random,
independent vehicle weight checks for salt deliveries. This
will require that trucks occasionally be directed to a scale
near the delivery point.
1.2.4.3. Should the vehicle weight check result in the net weight of
material on the vehicle to exceed the net weight of material
shown on the Vendor's delivery ticket by 600 pounds or
more, the State will document the independent vehicle
weight check and immediately furnish a copy of the results
to the Vendor. No adjustment in pay quantity will be made.
1.2.4.4. Should the vehicle weight check result in the net weight of
material shown on the delivery ticket to be less than the net
weight of material on the vehicle by the tolerance of 600
pounds or more, the State will document the independent
vehicle weight check (IWCl), immediately furnish a copy of
the results to the Vendor, and immediately perform a
second independent weight check (IWC2). The vehicle will
be weighed on a second independent Department of
Agriculture certified scale used for the initial independent
weight check. If the second independent weight check
(IWC2) is within the 600-pound tolerance, no pay
adjustments will be made, and random independent weight
checks will resume. If the second weight check confirms
the net weight of the material shown on the Vendor's
delivery ticket is less than the net weight of material on the
vehicle by 600 pounds or more, the State will adjust the net
weight shown on the delivery ticket to the checked delivered
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State of Illinois Contract
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net weight as determined by the initial independent vehicle
weight check (IWCl).
1.2.4.5. Method of Measurement: The State will also adjust the
method of measurement for subsequent truck loads using
the same scale based on the out-of-tolerance independent
weight checks (ICWl). The net weight of rock salt delivered
to the State from this source, will be adjusted by applying a
correction factor "A" as determined by the following
formula:
A = [1.0 - (B - C) / BJ; Where A < 1.0 and B - C > 600
Where: A= Adjustment factor
B = Net weight shown on the delivery ticket from
Vendor
C = Net weight on the vehicle determined from
independent weight check from IWCl
The adjustment factor will be applied as follows:
Adjusted Net Weight= A x Delivery Ticket Net Weight
The adjustment factor will be imposed until the cause of the
deficient weight is identified and corrected by the Vendor to
the satisfaction of the State. If the cause of the deficient
weight is not identified and corrected within seven calendar
days, the State reserves the right to immediately, and
without notice to Vendor, take action to remedy Vendor
failure. This action may include the termination of the order
and purchase of salt from other sources, or other action to
ensure ice control availability for public safety purposes.
Note that any or all additional costs may be collected from
the original Vendor, in addition to the applied weight
adjustments.
Should the Vendor elect to challenge the results of the
independent weight check, the State will continue to
document the weight of material for which the adjustment
factor would be applied. However, provided the Vendor
furnishes the State with written documentation that the
source scale has been calibrated within seven calendar days
after the date of the independent weight check,
adjustments in the weight of material paid for will not be
applied unless the scale calibration demonstrates that the
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State of Illinois Contract
v.25.3
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source scale was not within the specified Department of
Agriculture tolerance.
1.2.4.6. Deductions: The State reserves the right to assess, and
apply if applicable, invoice deductions for the following:
Moisture Content: Deductions by percentage for moisture
content based on total weight shall be determined by the
following ranges:
Moisture Content (%) Deduction in Price (Per Truckload)
0.00 TO 2.00 NO DEDUCTION
2.01 TO 2.50 10% DEDUCTION
2.51 TO 3.00 15% DEDUCTION
3.01 TO 3.50 20% DEDUCTION
3.51 TO 4.00 25% DEDUCTION
GREATER THAN 4.01 REJECTION OF LOAD
Sodium Chloride {NACL) Content: The State reserves the
right to accept delivery of rock salt which, according to the
analysis by The Illinois Department of Transportation, has a
Sodium Chloride (NACL) content of less than 95.0 percent,
but not less than 90.0 percent. When such reservation is
applied, final payment will be made on the following basis:
1.2.4.6.1. When NACL content is between 94.0 and 94.9
percent, the price to be paid shall be the contract
price less $5.00 per ton.
1.2.4.6.2. When NACL content is between 90.0 and 93.9
percent, the price paid shall be contract price
less $10.00 per ton.
1.2.4.6.3. When the NACL content is less than 90.0
percent, the load will be rejected.
1.2.5. Ordering
1.2.5.1. Order Placement: Orders may be placed with the Vendor
(Monday-Friday) via telephone, with a written electronic
communication (e-mail) to follow. All State agency orders
will contain a purchase order generated from BidBuy in
addition to an electronic communication (e-mail). Vendors
shall arrange for immediate shipment upon receipt of order
from an authorized participating agency representative. All
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other governmental units will use their own purchase order
system.
1.2.5.2. Order Quantities: Orders shall be scheduled in amounts that
make up full (22-25 tons) truckloads, orders for less than
truckload will not be accepted.
1.2.5.3. Initial Orders: The Illinois Department of Transportation
requires Vendors to ship initial fill-up orders prior to October
31st of the current year. If this date has passed prior to
execution, we ask that the Vendor(s) start shipping as soon
as contract has been executed. Please see the attached file
within BidBuy titled "Initial Orders". Vendor(s) shall notify
each destination entity when initial shipments are to begin.
1.2.5.4. Seasonal Orders: Non-State agencies reserve the right to
purchase up to 50% of the estimated order requirements
prior to November 30th of the current year. Vendor shall
notify each delivery point of when shipment is to begin.
1.2.5.5. Order Timeline: For an order placed prior to 9:00 a.m. on a
given day, that day would be considered as the first
calendar day of the seven (7) day delivery period. For an
order placed after 9:00 a.m. _on a given day, the day
following would be considered as the first calendar day of
the seven (7) day delivery period, or as amended by order
guidelines in Section 1.2.5.6.
1.2.5.6. Order Guidelines: An agency may order up to 20% of their
100% contracted tonnage in any given week and Vendor
shall deliver within 7 working days after receipt of order.
Quantities ordered above the 20 percent threshold shall
have an extended delivery time of one-working-day for each
one percentage-point above the 20% guideline. For
example, if an agency orders 25% of their awarded total
100 tons, delivery of the first 20 tons (20%) shall be within
7 working days after receipt of order and the remaining 5
tons shall be delivered within 12 working days after receipt
of the order.
1.2.5.7. Peak Season Orders: After hours and weekend delivery
arrangements are encouraged during severe seasonal
weather events to provide Vendor additional ability to
maintain a prompt order delivery schedule. Orders placed
during peak season should be in accordance with projected
requirements and not in excess of the order guidelines,
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thereby hindering a Vendor's ability to maintain a prompt
order delivery schedule.
1.2.5.8. Post Season Orders: All orders for Rock Salt shall be placed
by the end of July for the previous season’s estimated
usage. If the location does not have adequate capacity to
hold the rock salt, the Vendor may elect to add a storage
charge per ton/day. Storage for all post season orders shall
not exceed a period of six (6) months.
1.2.5.9. Maximum Overage Tonnage Allowed for Quantity
Commitments: The Vendor shall deliver within one full truck
load of 22-25 tons for each governmental unit’s total
quantity commitments. All governmental units will be
required to pay for any overage tons delivered over the
quantity commitment and within the full truck load of 22-25
tons. If the Vendor should deliver more than the max.
allowed, then the governmental unit will have the option to
request that the Vendor pick up the tonnage amount of rock
salt to meet the maximum overage tonnage at no cost to
the governmental unit.
1.3. MILESTONES AND DELIVERABLES:
1.3.1. Stockpile and Order Status Reports: Vendor shall provide stockpile and
order status reports upon request and as requested by the CMS Bureau of
Strategic Sourcing for use in its contract administration effort. Failure to
comply in a timely manner may be considered a breach of contract.
1.3.2. Delivery Invoices: Vendor invoices shall show the date orders were placed
with the Vendor and the dates and tonnage amounts of salt delivered.
1.3.3. The Vendor warrants that all products furnished hereunder will be free from
liens and encumbrances; defects in design, materials, and workmanship;
and will conform in all respects to the terms of this Contract including any
specifications or standards. In addition, Vendor warrants the
products/equipment and related services are suitable for and will perform
in accordance with the ordinary use for which they are intended.
1.3.4. The Vendor shall report to the Department of Central Management Services
Bureau of Strategic Sourcing (BOSS) an annual Contract Usage Report
which includes all governmental units and not-for-profit agencies. This
report shall be in a tab-delimited text file or an Excel spreadsheet that
references the BidBuy Purchase Order (PO) Number, time period being
reported, and must include the following:
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PO Line Number, Description, Quantity, Ordering Entity
A sample of the report's format is as follows:
Line Item# Description Quantity Ordering Entity
1 xxxxxxxxx XXX xxxxxxx
2 xxxxxxxxx XXX xxxxxxx
1.4. VENDOR/STAFF SPECIFICATIONS:
1.4.1. Vendor Meetings:
1.4.1.1. The Vendor shall participate in a pre-season meeting with !DOT
Central Bureau of Operations. This meeting will be scheduled
after the execution of the contract(s).
1.4.1.2. The Vendor shall participate in weekly calls with !DOT Central
Bureau of Operations throughout the winter season.
1.4.1.3. The Vendor shall participate in a post-season meeting with
!DOT Central Bureau of Operations that will be scheduled
between April to June.
1.4.2. Stockpile and Delivery Performance:
1.4.2.1. Delivery Performance: Freezing of waterways and the impact
on delivery must be reasonably anticipated by the Vendor and
is not a cause to claim Force Majeure.
1.4.2.2. STOCKPILE AVAILABILITY: Successful Vendors shall have
stockpiles of Rock Salt in Illinois or near its boundaries in
quantities that are sufficient to satisfy the State of Illinois
contractual requirements and stockpile staging requirements
shall be as follows:
1.4.2.2.1. 100% at upper MISSISSIPPI RIVER STOCKPILE
locations, DISTRICT-1, DISTRICT-2, DISTRICT-
3, and DISTRICT-4 by December 1st.
1.4.2.2.2. 50% at all other Downstate Stockpile locations
by December 1st and 100% by January 1st.
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Stockpiles must be securely covered within 10 calendar days
of the required 100% staging dates listed above. This may be
accomplished by storing the material in a building or covering
it with a waterproof material (generally a tarp) that is
sufficiently secured to withstand damage from wind. Such
stockpiles must be near enough to delivery points to allow for
timely delivery as required by the State of Illinois contractual
requirements.
Vendors may also be required to furnish a list of rock salt
commitments against these stockpiles as a result of other
contractual agreements.
1.4.2.3. STOCKPILE INSPECTIONS: The State reserves the right to
inspect and/or test the rock salt provided at the Vendor's
stockpile points or at the salt storage facility destination,
whichever is most convenient to the State.
1.4.3. Safety Data Sheets: The Vendor is required to furnish a Safety Data Sheet
(SDS) for each toxic substance shipped. Submission of Safety Data Sheets
is required by the Illinois Toxic Substances Disclosure to Employees Act.
820 ILCS 255/1 ET SEQ, or subsequent amendment.
1.4.4. Vendor must be registered in BidBuy before entering into the resulting
Contract with the State of Illinois.
1.5. TRANSPORTATION AND DELIVERY:
1.5.1. Delivery .Time: Delivery will be made F.O.B. Destination with all
transportation and handling paid by the Vendor to any participating
Governmental Unit. Deliveries are to be made within seven (7) working
days, or as extended by order guidelines in Section 1.2.5.6. For all orders
placed by contract participants on or after December 1 and prior to May
1st of any year, order delivery performance shall be subject to application
of Liquidated Damages as stated in Section 1.5.10 below.
1.5.2. Delivery Schedule: Salt order deliveries will be accepted only during
regular workdays (Monday thru Friday) and work hours (7:30 a.m. - 3:30
p.m.) excluding state holidays, except where special arrangements are
made in advance with an appropriate representative at the delivery site.
1.5.3. Delivery Locations: All delivery locations are listed within each line item
in BidBuy. Specific delivery notes for other governmental units will be
given at the time of order.
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1.5.4. Payment of Tolls: The Vendor shall be required to pay the full amount of
tolls, if any, incurred during the duration of the contract. Said tolls will
not be refunded by the ordering agency.
1.5.5. Delivery Tickets: Each Vendor and subcontractor shall have an automatic
printer to record the gross weight of rock salt. The automatic printer shall
be an integral part of the scale equipment, or the scale and printer shall
be directly connected in a manner that will prohibit the manual entry of
gross weights. Tare and net weights shall be shown on weigh tickets and
may be printed automatically or entered manually. The State reserves the
right to immediately, and without notice to Vendor or subcontractor, take
action to remedy Vendor failure of automatic printing. This action may
include the termination of the order and purchase of salt from other
sources, or other action to ensure all weights and measures are correct.
Unless otherwise directed, delivery ticket must also be signed by an
authorized agency representative at the delivery location point to verify
that agency has accepted the material. The Vendor shall include the
release order number and the date of delivery on each delivery ticket.
The Vendor shall ensure all weights and measures shown on all tickets
are correct.
1.5.6. Delivery Requirements: All truck loads shall be covered with
weatherproof material (generally a tarp). Any truck loads not covered
may be rejected at the delivery site. Vendor shall ensure the delivery
person inspects the inside of the trailer and all salt is removed from the
trailer before leaving a delivery point. Pre-loading trucks prior to the date
of delivery is not allowed and may be rejected at the delivery site. In the
event any agency discovers preloaded rock salt already dumped at its
location, the salt may be reloaded onto the cartage hauler's truck by the
agency and returned for credit and the Vendor shall immediately ship a
conforming load of replacement Rock Salt, or at agencies' option to issue
a refund consistent with the dollar amount of the original order.
1.5.7. Delivery Method: All deliveries will be on the basis of the "End-Dumping"
method. Vendors shall be governed by the specific delivery instructions,
as to unloading point, issued by an applicable agency when they place
their order for a particular location.
1.5.8. Weights and Measures: Governmental units reserve the right to require
that trucks may occasionally be directed to a scale in the vicinity of the
delivery point as a check on delivered truckloads. The governmental
units reserve the right to take action to remedy Vendor's failure to
provide accurate weights and measures.
1.5.9. Foreign Materials: All truck loads shall be free of any foreign material
such as mud, rocks, grader teeth, wood, tarpaulins, etc. or the load may
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be rejected. In the event any agency discovers foreign material in
truckloads of rock salt already dumped at its location, the salt and foreign
matter may be reloaded onto the cartage hauler's truck by the agency
and returned for credit and the Vendor shall immediately ship a
conforming load of replacement Rock Salt, or at agencies' option to issue
a refund consistent with the dollar amount of original order.
1.5.10. Damages: Governmental units reserve the right to take action against
Vendor delivery failure as follows:
Liquidated Damages: From December 1 through May 1 of the current
season, if the Vendor is unable to make delivery within the authorized
delivery time, the governmental units shall assess and have the right to
retain as Liquidated Damages, and not as a penalty, 5 percent per
working day on the undelivered portion of the order, but not to exceed
50 percent of the total order. Governmental units and Vendor agree that
at the time of contracting, the amount of actual damages is uncertain.
Governmental units and Vendor further agree that the amount of
Liquidated Damages in this Section is reasonable and bears relation to
the damages which may be sustained in the event of a breach.
Delivery Failure Damages: If after seven (7) days' assessment of
Liquidated Damage claims, a Vendor has still failed to deliver as required,
governmental units reserve the right to immediately, and without notice
to Vendor, take action to remedy Vendor failure. This may include the
termination of the order and purchase of salt from other sources, or other
action to ensure ice control availability for public safety purposes. Note
that any or all additional costs may be collected from the original Vendor,
in addition to the applied Liquidated Damages.
1.6. SUBCONTRACTING:
Subcontractors are allowed.
1.6.1. Will subcontractors be utilized? � Yes □ No
A subcontractor is a person or entity that enters into a contractual
agreement with a total value of $100,000 or more with a person or entity
who has a contract subject to the Illinois Procurement Code pursuant to
which the person or entity provides some or all of the goods, services, real
property, remuneration, or other monetary forms of consideration that are
the subject of the primary State contract, including subleases from a lessee
of a State contract.
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All contracts with subcontractors where the annual value of the subcontract
is greater than $50,000 must include Illinois Standard Certifications
completed by the subcontractor.
1.6.2. Please identify below subcontracts with an annual value of $100,000 or
more that will be utilized in the performance of the contract, the names
and addresses of the subcontractors, and a description of the work to be
performed by each.
• Subcontractor Name: Please see attached list.
Amount to Be Paid: Please see attached list.
Address: Click here to enter text
Description of Work: Click here to enter text
• Subcontractor Name: Click here to enter text
Amount to Be Paid: Click here to enter text
Address: Click here to enter text
Description of Work: Click here to enter text
If additional space is necessary to provide subcontractor information, please
attach an additional page.
1.6.3. If the annual value of any subcontracts is more than $100,000, then the
Vendor must provide to the State the Financial Disclosures and Conflicts of
Interest for that subcontractor.
1.6.4. If at any time during the term of the Contract, Vendor adds or changes any
subcontractors, Vendor is required to promptly notify, in writing, the State
Purchasing Officer or the Chief Procurement Officer of the names and
addresses and the expected amount of money that each new or replaced
subcontractor will receive pursuant to this Contract. Any subcontracts
entered prior to award of this Contract are done at the sole risk of the
Vendor and subcontractor(s).
1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this
section all services shall be performed in the United States. If the Vendor performs
the services purchased hereunder in another country in violation of this provision,
such action may be deemed by the State as a breach of the contract by Vendor.
Vendor shall disclose the locations where the services required shall be performed
and the known or anticipated value of the services to be performed at each location.
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If the Vendor received additional consideration in the evaluation based on work
being performed in the United States, it shall be a breach of contract if the Offeror
shifts any such work outside the United States.
• Location where services will be performed: Please see attached list.
• Value of services performed at this location: Please see attached list.
• Location where services will be performed: Click here to enter text
• Value of services performed at this location: Click here to enter text
2. PRICING
2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to
indicate whether the contract price is firm or estimated at the time it is submitted
for obligation. The total price of this contract is estimated.
2.2. VENDOR'S PRICING: Vendor's pricing is located in the Items Tab in the BidBuy
Purchase Order. The State includes in this contract the BidBuy Purchase Order as it
contains the agreed pricing.
2.2.1. Pricing must include all costs shipped F.O.B. destination and may not
include any additional costs due to taxes (federal or otherwise) unless
accompanied by proof the State is subject to the tax.
2.3. GOVERNMENT ACTIONS: A price adjustment may be requested from the Vendor
following the execution date of this Contract due to unforeseeable government
actions including tariffs, duties or similar governmental charges that are beyond the
control of either Party. The additional governmental charges will be added to the
invoice as a separate line item.
2.3.1. Verifiable documentation of such changes, including but not limited to,
invoices, published price lists or official price bulletins, etc., from the
Vendor's supplier, will be provided with the request for economic
adjustment in order to substantiate any requested change. The State
reserves the right to consider various pertinent information sources to
evaluate price increase requests (such as the CPI and PP!, as published by
the US Department of Labor, Bureau of Labor Statistics). The State also
reserves the right to consider other information related to special economic
and/or industry circumstances, when evaluating a price change request.
Changes may be either increases or decreases and may be requested by
either party.
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2.3.2. The claim for such adjustment must include a certification from the
manufacturer/supplier verifying the actual cost at the time of the bid award
and at the time of the requested increase. The increase will be allowed
only on the cost to the Vendor. No increase or change in the Vendor's
overhead, profit or other factors will be approved. Vendor shall not be
entitled to apply any governmental charges without first obtaining approval
of such request from the Department of Central Management Bureau of
Strategic Sourcing.
2.3.3. At the sole discretion of the Agency, if the government action that
warranted a price adjustment granted under this Section is rescinded, the
price shall automatically revert to the previous contract price, without
notice to the Vendor.
2.4. MAXIMUM AMOUNT: This Joint Purchase Master Contract is an indefinite
quantity contract.
3. TERM AND TERMINATION
3.1. TERM OF THIS CONTRACT: The contract will have an initial term commencing
upon October 1, 2025 or the last dated signature of the Parties, whichever is later
and ending on September 30, 2026. In no event will the maximum total term of the
contract, including the initial term, any renewal terms, and any extensions, exceed
ten (10) years. Vendor shall not commence billable work in furtherance of the
contract prior to final execution of the contract except when permitted pursuant to
30 ILCS 500/20-80.
3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or
in part, immediately upon notice to the Vendor if: (a) the State determines that the
actions or inactions of the Vendor, its agents, employees or subcontractors have
caused, or reasonably could cause, jeopardy to health, safety, or property, or (b)
the Vendor has notified the State that it is unable or unwilling to perform the
contract.
If Vendor fails to perform to the State’s satisfaction any material requirement of this
contract, is in violation of a material provision of this contract, or the State
determines that the Vendor lacks the financial resources to perform the contract,
the State shall provide written notice to the Vendor to cure the problem identified
within the period of time specified in the State’s written notice. If not cured by that
date the State may either: (a) immediately terminate the contract without additional
written notice or (b) enforce the terms and conditions of the contract.
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For termination due to any of the causes contained in this Section, the State retains
its rights to seek any available legal or equitable remedies and damages.
3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and
with thirty (30) days prior written notice to Vendor, terminate this contract in whole
or in part and without payment of any penalty or incurring any further obligation to
the Vendor.
Upon submission of invoices and proof of claim, the Vendor shall be entitled to
compensation for supplies and services provided in compliance with this contract up
to and including the date of termination.
3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and
subject to the availability of funds. The State, at its sole option, may terminate or
suspend this contract, in whole or in part, without penalty or further payment being
required, if (1) the Illinois General Assembly or the federal funding source fails to
make an appropriation sufficient to pay such obligation, or if funds needed are
insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the
Agency's funding by reserving some or all of the Agency's appropriation(s) pursuant
to power delegated to the Governor by the Illinois General Assembly, or (3) the
Agency determines, in its sole discretion or as directed by the Office of the Governor,
that a reduction is necessary or advisable based upon actual or projected budgetary
considerations. Contractor will be notified in writing of the failure of appropriation
or of a reduction or decrease.
4. STANDARD BUSINESS TERMS AND CONDITIONS
4.1. PAYMENT TERMS AND CONDmONS:
4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid
in accordance with the State Prompt Payment Act and rules when
applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor's
sole remedy for late payments by the State. Payment terms contained in
Vendor's invoices shall have no force or effect.
4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a
contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of
the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15.
The Comptroller shall deduct the fee from the first check issued to the
Vendor under the contract and deposit the fee in the Comptroller's
Administrative Fund. 15 ILCS 405/23.9.
4.1.3. EXPENSES: The State will not pay for supplies provided or services
rendered, including related expenses, incurred prior to the execution of this
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contract by the Parties even if the effective date of the contract is prior to
execution.
4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must
(i) be in compliance with the contract, (ii) pay its employees prevailing
wages when required by law, (iii) pay its suppliers and subcontractors
according to the terms of their respective contracts, and (iv) provide lien
waivers to the State upon request. Examples of prevailing wage categories
include public works, printing, janitorial, window washing, building and
grounds services, site technician services, natural resource services,
security guard and food services. The prevailing wages are revised by the
Illinois Department of Labor (DOL) and are available on DOL's official
website, which shall be deemed proper notification of any rate changes
under this subsection. Vendor is responsible for contacting DOL at 217-
782-6206 or (https://!abor.J/linois.qot/) to ensure understanding of
prevailing wage requirements.
4.1.S. FEDERAL FUNDING: This contract may be partially or totally funded with
Federal funds. If Federal funds are expected to be used, then the
percentage of the good/service paid using Federal funds and the total
Federal funds expected to be used will be provided to the awarded Vendor
in the notice of intent to award.
4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies
or services provided meet all requirements of this contract, and the amount
billed and expenses incurred are as allowed in this contract. Invoices for
supplies purchased, services performed, and expenses incurred through
June 30 of any year must be submitted to the State no later than July 31
of that year; otherwise Vendor may have to seek payment through the
Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to
statutory offset. 30 ILCS 210.
4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof
that the State is subject to the tax. If necessary, Vendor may
request the applicable agency's Illinois tax exemption number
and Federal tax exemption information.
4.1.6.2. Vendor shall invoice at this completion of the contract unless
invoicing is tied in this contract to milestones, deliverables, or
other invoicing requirements agreed to in the contract.
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procuring Agency, the Auditor General, the Executive Inspector General, the Chief
Procurement Officer, State of Illinois internal auditors or other governmental entities
with monitoring authority, upon reasonable notice and during normal business
hours. Vendor and its subcontractors shall cooperate fully with any such audit and
with any investigation conducted by any of these entities. Failure to maintain books
and records required by this section shall establish a presumption in favor of the
State for the recovery of any funds paid by the State under this contract or any
subcontract for which adequate books and records are not available to support the
purported disbursement. The Vendor or subcontractors shall not impose a charge
for audit or examination of the Vendor's or subcontractor's books and records. 30
ILCS 500/20-65.
4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor's
performance of this contract. Vendor shall continue to perform its obligations while
any dispute concerning this contract is being resolved unless otherwise directed by
the State.
4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a
Party to exercise or enforce a right does not waive that Party's right to exercise or
enforce that or other rights in the future.
4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will
be excused by unforeseeable circumstances beyond its reasonable control and not
due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes,
fire, flood, explosion, and governmental prohibition. The non-declaring Party may
cancel this contract without penalty if performance does not resume within thirty
(30) days of the declaration.
4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents
and subcontractors, may have or gain access to confidential data or information
owned or maintained by the other Party in the course of carrying out its
responsibilities under this contract. Vendor shall presume all information received
from the State or to which it gains access pursuant to this contract is confidential.
Vendor information, unless clearly marked as confidential and exempt from
disclosure under the Illinois Freedom of Information Act, shall be considered public.
No confidential data collected, maintained, or used in the course of performance of
this contract shall be disseminated except as authorized by law and with the written
consent of the disclosing Party, either during the period of this contract or thereafter.
The receiving Party must return any and all data collected, maintained, created or
used in the course of the performance of this contract, in whatever form it is
maintained, promptly at the end of this contract, or earlier at the request of the
disclosing Party, or notify the disclosing Party in writing of its destruction. The
foregoing obligations shall not apply to confidential data or information lawfully in
the receiving Party's possession prior to its acquisition from the disclosing Party;
received in good faith from a third Party not subject to any confidentiality obligation
to the disclosing Party; now is or later becomes publicly known through no breach
of confidentiality obligation by the receiving Party; or that is independently
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developed by the receiving Party without the use or benefit of the disclosing Party's
confidential information.
4.9. USE AND OWNERSHIP: All work performed or supplies created by Vendor under
this contract, whether written documents or data, goods or deliverables of any kind,
shall be deemed work for hire under copyright law and all intellectual property and
other laws, and the State of Illinois is granted sole and exclusive ownership to all
such work, unless otherwise agreed in writing. Vendor hereby assigns to the State
all right, title, and interest in and to such work including any related intellectual
property rights, and/or waives any and all claims that Vendor may have to such work
including any so-called "moral rights" in connection with the work. Vendor
acknowledges the State may use the work product for any purpose. Confidential
data or information contained in such work shall be subject to the confidentiality
provisions of this contract.
4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold
harmless the State of Illinois, its agencies, officers, employees, agents and
volunteers from any and all costs, demands, expenses, losses, claims, damages,
liabilities, settlements and judgments, including in-house and contracted attorneys'
fees and expenses, arising out of: (a) any breach or violation by Vendor of any of
its certifications, representations, warranties, covenants or agreements; (b) any
actual or alleged death or injury to any person, damage to any real or personal
property, or any other damage or loss claimed to result in whole or in part from
Vendor's negligent performance; (c) any act, activity or omission of Vendor or any
of its employees, representatives, subcontractors or agents; or (d) any actual or
alleged claim that the services or goods provided under this contract infringe,
misappropriate, or otherwise violate any intellectual property (patent, copyright,
trade secret, or trademark) rights of a third party. In accordance with Article VIII,
Section l(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney
General Opinion 78, the State may not indemnify private parties absent express
statutory authority permitting the indemnification. Neither Party shall be liable for
incidental, special, consequential, or punitive damages.
4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any
renewals or extensions, maintain and provide a Certificate of Insurance naming the
State as an additionally insured for all required bonds and insurance. Certificates
may not be modified or canceled until at least thirty (30) days' notice has been
provided to the State. Vendor shall provide: (a) General Commercial Liability
insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily
Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability,
including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and
Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker's
Compensation Insurance in the amount required by law. Insurance shall not limit
Vendor's obligation to indemnify, defend, or settle any claims.
4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor
and not an agent or employee of, or joint venturer with the State. All payments by
the State shall be made on that basis.
19
State of Illinois Contract
v.25.3
Page 207 of 249
4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person
employed by the State during the term of this contract to perform any work under
this contract. Vendor shall give notice immediately to the Agency's director if Vendor
solicits or intends to solicit State employees to perform any work under this contract.
4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and
subcontractors shall comply with all applicable Federal, State, and local laws, rules,
ordinances, regulations, orders, Federal circulars and all license and permit
requirements in the performance of this contract. Vendor shall be in compliance
with applicable tax requirements and shall be current in payment of such taxes.
Vendor shall obtain at its own expense, all licenses and permissions necessary for
the performance of this contract.
4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for
security reasons, the State may conduct, at its expense, criminal and driver history
background checks of Vendor's and subcontractor's officers, employees or agents.
Vendor or subcontractor shall immediately reassign any individual who, in the
opinion of the State, does not pass the background check.
4.16. APPLICABLE LAW:
4.16.1. PREVAILING LAW: This contract shall be construed in accordance with
and is subject to the laws and rules of the State of Illinois.
4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights' Equal
Opportunity requirements are incorporated by reference. 44 Ill. Adm.
Code 750.
4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIN IMMUNITY: Any
claim against the State arising out of this contract must be filed
exclusively with the Illinois Court of Claims. 705 ILCS 505. The State
shall not enter into binding arbitration to resolve any dispute arising out
of this contract. The State of Illinois does not waive sovereign immunity
by entering into this contract.
4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is
incorporated by reference. An unofficial version can be viewed at
( www. llqa. qov/legisfation/llcs/i!cs. asp).
4.17. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of
action it has arising under Federal or State antitrust laws relating to the subject
matter of this contract, then upon request of the Illinois Attorney General, Vendor
shall assign to the State all of Vendor's rights, title and interest to the claim or cause
of action.
4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the
State of Illinois shall be the only State entity responsible for performance and
payment under this contract. When the Chief Procurement Officer or authorized
designee or State Purchasing Officer signs in addition to an Agency, he/she does so
as approving officer and shall have no liability to Vendor. When the Chief
20
State of Illinois Contract
v.25.3
Page 208 of 249
Procurement Officer or authorized designee or State Purchasing Officer signs a
master contract on behalf of State agencies, only the Agency that places an order
or orders with the Vendor shall have any liability to the Vendor for that order or
orders.
4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or
member of a unitary business group, as defined in the Illinois Income Tax Act, shall
submit a bid for or enter into a contract with a State agency if that business or any
member of the unitary business group is an expatriated entity.
4.20. NOTICES: Notices and other communications provided for herein shall be given in
writing via electronic mail whenever possible. If transmission via electronic mail is
not possible, then notices and other communications shall be given in writing via
registered or certified mail with return receipt requested, via receipted hand delivery,
via courier (UPS, Federal Express or other similar and reliable carrier), or via facsimile
showing the date and time of successful receipt. Notices shall be sent to the
individuals who signed this contract using the contact information following the
signatures. Each such notice shall be deemed to have been provided at the time it
is actually received. By giving notice, either Party may change its contact
information.
4.21. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers
must be in writing and signed by authorized representatives of the Parties. Any
provision of this contract officially declared void, unenforceable, or against public
policy, shall be ignored and the remaining provisions shall be interpreted, as far as
possible, to give effect to the Parties' intent. All provisions that by their nature would
be expected to survive, shall survive termination. In the event of a conflict between
the State's and the Vendor's terms, conditions and attachments, the State's terms,
conditions and attachments shall prevail.
4.22. PERFORMANCE RECORD/SUSPENSION: Upon request of the State, Vendor
shall meet to discuss performance or provide contract performance updates to help
ensure proper performance of this contract. The State may consider Vendor's
performance under this contract and compliance with law and rule to determine
whether to continue this contract, suspend Vendor from doing future business with
the State for a specified period of time, or whether Vendor can be considered
responsible on specific future contract opportunities.
4.23. FREEDOM OF INFORMATION ACT: This contract and all related public records
maintained by, provided to, or required to be provided to the State are subject to
the Illinois Freedom of Information Act (FOIA) notwithstanding any provision to the
contrary that may be found in this contract. 5 ILCS 140.
4.24. SCHEDULE OF WORK: Any work performed on State premises shall be performed
during the hours designated by the State and performed in a manner that does not
interfere with the State and its personnel.
4.25. WARRANTIES FOR SUPPLIES AND SERVICES:
21
State of Illinois Contract
v.25.3
Page 209 of 249
4.25.1. Vendor warrants that the supplies furnished under this contract will: (a)
conform to the standards, specifications, drawing, samples or
descriptions furnished by the State or furnished by the Vendor and
agreed to by the State, including but not limited to all specifications
attached as exhibits hereto; (b) be merchantable, of good quality and
workmanship, and free from defects for a period of twelve months or
longer if so specified in writing, and fit and sufficient for the intended
use; (c) comply with all federal and state laws, regulations and
ordinances pertaining to the manufacturing, packing, labeling, sale and
delivery of the supplies; (d) be of good title and be free and clear of all
liens and encumbrances and; (e) not infringe any patent, copyright or
other intellectual property rights of any third party. Vendor agrees to
reimburse the State for any losses, costs, damages or expenses, including
without limitations, reasonable attorney's fees and expenses, arising from
failure of the supplies to meet such warranties.
4.25.2. Vendor shall ensure that all manufacturers' warranties are transferred to
the State and shall provide to the State copies of such warranties. These
warranties shall be in addition to all other warranties, express, implied or
statutory, and shall survive the State's payment, acceptance, inspection
or failure to inspect the supplies.
4.25.3. Vendor warrants that all services will be performed to meet the
requirements of this contract in an efficient and effective manner by
trained and competent personnel. Vendor shall monitor performances of
each individual and shall immediately reassign any individual who does
not perform in accordance with this contract, who is disruptive or not
respectful of others in the workplace, or who in any way violates the
contract or State policies.
4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall
immediately notify the State of any event that may have a material impact on
Vendor's ability to perform this contract.
4.27. EMPLOYEMENT TAX CREDIT: Vendors who hire qualified veterans and certain
ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact
the Illinois Department of Revenue (telephone #: 217-524-4772) for information
about tax credits.
5. STATE SUPPLEMENTAL PROVISIONS
� Agency Definitions
22
State of Illinois Contract
v.25.3
Page 210 of 249
5.1 "Chief Procurement Officer" means the chief procurement officer appointed
pursuant to 30 ILCS S00/10-20(a)(4).
5.2 "Governmental unit" means State of Illinois, any State agency as defined
in Section 1-15.100 of the Illinois Procurement Code, officers of the State
of Illinois, any public authority which has the power to tax, or any other
public entity created by statute. In addition, the governmental unit must
have participated in the CY25-26 Illinois Department of Central
Management Services Joint Participation Agreement Survey and additional
participation in the resultant contract is not allowed.
D Required Federal Clauses, Certifications and Assurances
D Public Works Requirements (construction and maintenance of a public work) 820
ILCS 130/4.
D Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site
technician, natural resources, food services, security services, and printing, if
valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60.
Agency Specific Terms and Conditions
5.3. The Chief Procurement Officer for General Services makes this contract
available to all governmental units.
5.4. Vendor agrees to extend all terms and conditions, specifications, and
pricing or discounts specified in this contract for the items in this contract
to all governmental units.
S.S. The supplies or services subject to this Contract shall be distributed or
rendered directly to each governmental unit.
5.6. Vendor shall bill each governmental unit separately for its actual share of
the costs of the supplies or services purchased.
5.7. The credit or liability of each governmental unit shall remain separate and
distinct.
5.8. Disputes between vendors and governmental units shall be resolved
between the affected parties.
5.9. All terms and conditions in this Contract apply with full force and effect to
all purchase orders.
Other (describe)
23
State of Illinois Contract
v.25.3
Page 211 of 249
5.10 Districts are defined as follows:
DISTRICT 1 DISTRICT2 DISTRICT3 DISTRICT 4 DISTRICT 5
COOK BOONE BUREAU FULTON CHAMPAIGN
DUPAGE CARROLL DEKALB HENDERSON DEWITT
KANE HENRY FORD KNOX DOUGLAS
LAKE JO DAVIESS GRUNDY MARSHALL EDGAR
MCHENRY LEE IROQUOIS MCDONOUGH MCCLEAN
WILL OGLE KANKAKEE MERCER PIATT
ROCK ISLAND KENDALL PEORIA VERMILLION
STEPHENSON LASALLE PUTNAM
WHITESIDE LIVINGSTON STARK
WINNEBAGO TAZEWELL
WARREN
WOODFORD
OISTRICT6 DISTRICT7 DISTRICT 8 DISTRICT9
ADAM CLARK BOND ALEXANDER
BROWN CLAY CALHOUN FRANKLIN
CASS COLES CLINTON GALLATIN
CHRISTIAN CRAWFORD GREEN HAMILTON
HANCOCK CUMBERLAND JERSEY HARDIN
LOGAN EDWARDS MADISON JACKSON
MACOUPIN EFFINGHAM MARION JEFFERSON
MASON FAYETTE MONROE JOHNSON
MENARD JASPER RANDOLPH MASSAC
MONTGOMERY LAWRENCE ST. CLAIR PERRY
MORGAN MACON WASHINGTON POPE
PIKE MOULTRIE PULASKI
SANGAMON RICHLAND SALINE
SCHUYLER SHELBY UNION
SCOTT WABASH WHITE
WAYNE WILLIAMSON
5.11 Illinois District Map
24
State of Illinois Contract
v.25.3
Page 212 of 249
Page 213 of 249
6.1. Fin an cial Disclosures (in cludin g Illin ois Procuremen t Gateway print-off
if applicable)
6.2. Busin ess En terprise Program Utilization Plan
26
State of Illinois Contract
v.25.3
Page 214 of 249
Page 215 of 249
AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
• Agency Reference#: 25-416CMS-BOSS4-R-266410
• Project Title: JPMC Rock Salt, Bulk FY26
• C ontract#: 25-416CMS-BOSS4-P-85806
• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB
• BidBuy / Bulletin Reference#: 25-416CMS-BOSS4-B-48267
• BidBuy / Bulletin Publication Date: 06/20/2025
• Award C ode: A
• Subcontractor Utilization? X Yes □No Subcontractor Disclosure? X Yes ONo
• Funding Source:
• Obligation#:
• Small Business Set-Aside? D Yes x No Percentage:
• Minority Owned Business? D Yes x No Percentage:
• Women Owned Business? D Yes x No Percentage:
• Persons with Disabilities Owned Business? D Yes x No Percentage:
• Veteran Owned Small Business? D Yes X No Percentage:
• Other Preferences?
28
State of Illinois Contract
v.25.3
Page 216 of 249
Illinois State Bid Subcontractors Totals for Handling and Hauling Solicitation: 25-416CMS-BOSS4-B-48267 / JPMC Rock Salt, Bulk FY26
Service Depot LM Depot Spend Freight & Fuel Spend Vendor Addresses Forms A or B Rec'd LOI's
Chicago, IL Victor
Calumet Transload Victor $1,652,558 10730 Burley Avenue, Chicago, IL 60617 Form B X
5 Star Hauling Victor $1,800,178 14210 Kenton Ave, Crestwood, Il 60418 Form B X X
Garus Trucking Victor $545,500 7264 W 21st Ave., Gary IN 46406 Form A X
Truck King Hauling Contractors, Inc. Victor $3,491,254 4600 W 48th St, Chicago. Il 60632 Form B X X
Camanche, IA Andrew
ADM Andrew $24,860 1419 N Washington Blvd, Comanche, IA 52730 Form A X
ADM- Transport Andrew $29,717 4666 Faries Parkway Decatur, IL 62526 Form A X
Louisiana, MO Andrew
Wayne B Smith Andrew $85,840 10415 Hwy 79, Louisiana, MO 63353 Form B X
George Potterfield Trucking Andrew $14,089 207 County Line Road, Monroe City, MO 63456 Form B X
Metropolis, IL Andrew
Metropolis - Waterway Ag. Andrew $178,158 208 Yasada Street, Metropolis, IL 62960 Form B X
Waterway Ag. Andrew $266,280 208 Yasada Street, Metropolis, IL 62960 Form B X
Milwaukee, WI Victor
Compass Minerals Brenda $954,229 2001 S Lincoln Memorial, Milwaukee, WI 53207 Form B X
Jung Bros Victor $275,176 9825 Durand Ave., Sturtevant, WI 53177 Form A X
Blume Trucking Victor $756,734 1480 240th Ave, Brighton, WI 53139 Form B X
CLK Systems Inc Victor $343,970 39882 N Mauser Dr Wadsworth, IL 60083 Form B X X
PJ's Trucking Victor $309,573 W125S9861 N Cape Road, Muskego, WI 53150 Form A X
Portland Victor $412,764 98 E Shore Drive, Random Lake, WI 53075 Form B X
Tonyan Bros. Victor $275,176 5101 N Richmond Rd., Ringwood, IL 60072 Form A X
Zizzo's Victor $1,066,307 3000 Sheridan Rd., Kenosha, WI 53140 Form B X
Castlen Terminals LLC - Mt. Vernon, IN Shahzad
Castlen Terminals LLC Shahzad $118,909 4565 Hwy 2830, Owensboro KY 42303 Form A X
Mulzer Crushed Stone Shahzad $264,368 10700 Hwy 69 S, Mt. Vernon, IN 47620 Form B X
Peoria, IL - J&L Shahzad
J&L Dock Shahzad $546,220 92 South St., Peoria, IL 61602 Form A X
Heinz Bros. Trucking Shahzad $907,935 538 W Knoxville St, Brimfield, IL 61517 Form A X
St. Louis, MO (Beelman) Andrew
Beelman Terminal Andrew $177,936 210 Bremen Ave., Venice, IL 62090 Form B X
Beelman Logistics Andrew $297,107 #1 Racehorse Drive, E. St. Louis, MO 62205 Form B X
St. Louis, MO (Oakley) Andrew
Oakley Andrew $334,024 1 Angelica St. St. Louis, Mo 63353 Form B X
George Potterfield Trucking Andrew $643,274 207 County Line Road, Monroe City, MO 63456 Form B X
Logistics Park Dubuque, IA Andrew
Logistics Park Dubuque Andrew $151,610 2020 Lefebure Road, Fairfax, IA 52228 Form A X
All Seasons Trucking Andrew $221,780 7750 Windy Ridge Dubuque, IA 52003 Form B X
Rock Island, Il Andrew
Alter- Rock Island River Terminal Andrew $576,643 7th Ave MILl Street Rock Island, IL 61201 Form A X
Overland Systems Andrew $766,741 13631 110th Ave Davenport, IA 52804 Form A X
Henry - Middle River Marine Shahzad
Henry - Middle River Marine Shahzad $22,454 1440 County Road 1500 E, Henry, IL 61537 Form A X
Ozinga Transportation, Inc. Shahzad $27,950 1440 County Road 1500 E, Henry, IL 61537 Form B X
Lemont - Middle River Marine Shahzad
Lemont - Middle River Marine Shahzad $14,303 11400 Old Lemont Road, Lemont, IL 60439 Form A X
Ozinga Transportation, Inc. Shahzad $26,128 11400 Old Lemont Road, Lemont, IL 60439 Form B X
Ottawa - Ottawa Barge Terminal Shahzad
Ottawa - Ottawa Barge Terminal Shahzad $227,828 1365 N 2803 RD OTTAWA, IL 61350 Form A X
Wiesbrock Trucking Shahzad $212,861 1748 E. 950th Road (PO Box 197) Leonore, IL 61335 Form A X
*All $'s are subject to change based on contract award
Page 217 of 249
Page 218 of 249
General
RESOLVED, that the officers of the Corporation are, and each of them is, hereby
authorized, for and on behalf of the Corporation, to execute, deliver, file, acknowledge and record
any and all such documents and instruments, and to take or cause to be done any and all such other
things as they, or any of them, may deem necessary or desirable to effectuate and carry out the
resolutions adopted hereby; and
FURTHER RESOLVED, that any actions previously taken or caused to be taken by any
officer of the Corporation or any Authorized Signatory in connection with the matters
contemplated by these resolutions, or in carrying out the terms and intentions of the above
resolutions, are hereby acknowledged to be duly authorized acts performed on behalf of the
Corporation and are hereby ratified, confirmed and adopted as such.
[Signature Page Follows]
Page 219 of 249
Page 220 of 249
UnitName Street Address -Delivery County DistrictFY26 Initial Fi FY26 Bid Ton FY26 Bid Price/Ton FY26 Ton % FY26 Vendor FY26 PO FY26 PO Line # FY26 Bid FY26 Bid Line #
Alden Township Road Dist. 8515 Alden Rd. McHenry 1 380 $70.69 80% Compass P-85806 49 B-48267 214
Alexander County Hwy. Dept. 26799 State Highway 3 Alexander 9 125 $104.28 80% Compass P-85806 326 B-48267 832
Anna, City of 105 Market St. Union 9 150 $104.87 100% Compass P-85806 354 B-48267 866
Arcola, City of 434 E. Springfield Road Douglas 5 50 $122.93 80% Compass P-85806 214 B-48267 640
Arlington Heights, Village of 222 N. Ridge Ave Cook 1 6500 $70.23 80% Compass P-85806 1 B-48267 2
Aurora #2, City of 2100 E. New York St. Kane 1 3000 $70.46 80% Compass P-85806 21 B-48267 151
Bannockburn, Village of 40W991 Plank Rd. Kane 1 154 $76.10 80% Compass P-85806 22 B-48267 152
Bartonville, Village of 1607 W Garfield Ave. Peoria 4 1300 $79.59 80% Compass P-85806 173 B-48267 568
Bellwood, Village of 203 30th Avenue Cook 1 22 $72.53 100% Compass P-85806 2 B-48267 4
Berwyn, City of 6700 30th St. Cook 1 2398 $70.51 80% Compass P-85806 3 B-48267 5
Black Hawk College- East Campus 26230 Black Hawk Road Henry 2 22 $97.55 80% Compass P-85806 74 B-48267 319
Bridgeport, City of 117 S. Main Street Lawrence 7 22 $103.95 100% Compass P-85806 285 B-48267 766
Bristol Township Hwy. Dept. #1 6780 Route 47 Kendall 3 50 $76.58 80% Compass P-85806 153 B-48267 502
Bristol Township Hwy. Dept. #2 9075 CORNEILS ROAD Kendall 3 600 $75.30 80% Compass P-85806 154 B-48267 503
Broadview, Village of 2350 S. 25th Ave. Cook 1 800 $67.18 80% Compass P-85806 4 B-48267 8
Brown County Hwy. Dept. 708 South Capital Brown 6 154 $95.74 100% Compass P-85806 244 B-48267 678
Buffalo Grove, Village of 1650 Leider Ln. Lake 1 1320 $71.74 80% Compass P-85806 33 B-48267 184
Bull Valley, Village of 1904 Cherry Valley Road McHenry 1 800 $71.74 80% Compass P-85806 50 B-48267 215
Burton Township Road Dist. 802 Main St. McHenry 1 150 $69.52 80% Compass P-85806 51 B-48267 216
Cairo, City Of 8th and Halliday Street Alexander 9 44 $104.56 100% Compass P-85806 327 B-48267 833
Camp Point, Village of 906 S. Main St. Adams 6 22 $99.03 100% Compass P-85806 234 B-48267 668
Campton Twp. Hwy. Dist. 5N790 IL Route 47 Kane 1 1518 $76.50 80% Compass P-85806 23 B-48267 154
Carbon Cliff, Village of 1001 Mansur Avenue Rock Island 2 100 $89.26 80% Compass P-85806 94 B-48267 375
Carroll County Hwy. Dept. 10735 Mill Road Carroll 2 2500 $88.23 80% Compass P-85806 72 B-48267 309
Cary Park District 1200 Silver Lake Road McHenry 1 44 $83.98 100% Compass P-85806 52 B-48267 217
Centralia, City of 114 East 5th St. Marion 8 250 $98.54 80% Compass P-85806 313 B-48267 809
Champaign County Hwy Dept. 301 S. Art Bartell Road Champaign 5 3000 $93.32 80% Compass P-85806 203 B-48267 623
Champaign, City of 702 Edgebrook Drive Champaign 5 1565 $90.35 80% Compass P-85806 204 B-48267 625
Charleston, City of 815 Adkins Dr Coles 7 500 $102.04 80% Compass P-85806 274 B-48267 744
Chemung Township 807 8th Street McHenry 1 600 $71.74 80% Compass P-85806 53 B-48267 218
Chillicothe, City of 908 N. 2nd St. (Moffit Park) Peoria 4 400 $81.68 100% Compass P-85806 174 B-48267 570
Cincinnati Township 204 East Main Street Tazewell 4 450 $81.68 80% Compass P-85806 184 B-48267 588
Clark County Hwy. Dept. 15487 North State Highway-1 Clark 7 100 $110.72 100% Compass P-85806 271 B-48267 739
Clay County Highway Department 739 Vincenne Clay 7 100 $106.76 100% Compass P-85806 273 B-48267 741
Clayton, Village of 612 Sth Augusta Rd Adams 6 22 $99.03 100% Compass P-85806 235 B-48267 669
Coal City, Village of 830 N Broadway Grundy 3 400 $81.21 80% Compass P-85806 143 B-48267 474
Coal Valley, Village of 1002 EAST 19TH AVENUE Rock Island 2 180 $89.04 80% Compass P-85806 95 B-48267 377
Cobden, Village Of 500 S. Jefferson St. Union 9 44 $96.53 100% Compass P-85806 355 B-48267 867
Coles County Hwy. Dept. -Ashmore
22939 E. County Road 1050 N. Coles 7 66 $118.32 100% Compass P-85806 275 B-48267 745
Township
Colfax, Village Of 703 E. Fifer McLean 5 88 $91.42 100% Compass P-85806 218 B-48267 645
Cordova Township Road and Bridge 15605 250th Sreet North Rock Island 2 100 $89.75 100% Compass P-85806 96 B-48267 379
Crainville, Village Of 1205 Main St. Williamson 9 66 $103.43 100% Compass P-85806 361 B-48267 873
Crest Hill, City of 2090 Oakland Avenue Will 1 800 $72.15 80% Compass P-85806 63 B-48267 247
Creve Coeur, Village of 103 N. Thorncrest Ave. Tazewell 4 600 $79.59 100% Compass P-85806 185 B-48267 589
Crossville, Village of 107 W. Main St. White 9 22 $104.00 100% Compass P-85806 359 B-48267 871
Danville Township Road District 601 E. 8th St. Vermillion 5 1000 $102.75 100% Compass P-85806 231 B-48267 664
Danville, City of 1155 E. Voorhees St. Vermillion 5 1518 $102.64 80% Compass P-85806 232 B-48267 665
Davis Junction, Village Of 5003 Illinois Route 251 Ogle 2 150 $84.71 80% Compass P-85806 86 B-48267 359
Decatur, City of 2600 North Jasper Macon 7 2000 $92.01 80% Compass P-85806 289 B-48267 770
DeKalb County Highway Dept.- Afton
10315 Keslinger Rd DeKalb 3 220 $82.11 80% Compass P-85806 121 B-48267 440
Twp.
DeKalb County Highway Dept.- Cortland
14 S Prairie St DeKalb 3 370 $89.02 80% Compass P-85806 122 B-48267 442
Twp.
DeKalb County Highway Dept.- Dekalb
1826 Barber Greene Road DeKalb 3 3520 $78.99 80% Compass P-85806 123 B-48267 443
Shop
DeKalb County Highway Dept.- Franklin
32520 Irene Rd DeKalb 3 300 $89.21 80% Compass P-85806 124 B-48267 444
Twp.
DeKalb County Highway Dept.- Hinckley
100 East Sandwich Rd DeKalb 3 110 $81.49 80% Compass P-85806 125 B-48267 445
Village
DeKalb County Highway Dept.- Kingston
2020 Johnson Court DeKalb 3 308 $87.84 80% Compass P-85806 126 B-48267 446
Twp.
DeKalb County Highway Dept.- Kingston
Lot C -W. of 207 W. Railroad DeKalb 3 110 $89.36 80% Compass P-85806 127 B-48267 447
Village
DeKalb County Highway Dept.- Kirkland
101 Brennan Dr. DeKalb 3 88 $96.05 80% Compass P-85806 128 B-48267 448
Village
DeKalb County Highway Dept.- Mayfield
26925 Church Rd DeKalb 3 220 $90.56 80% Compass P-85806 129 B-48267 450
Twp.
DeKalb County Highway Dept.- Sandwich
15 North Green St DeKalb 3 200 $80.45 80% Compass P-85806 130 B-48267 451
Twp.
DeKalb County Highway Dept.-
2990 Council Road DeKalb 3 140 $82.07 80% Compass P-85806 131 B-48267 453
Somonauk Twp.
DeKalb County Highway Dept.- South
241 Old State Road DeKalb 3 44 $96.05 80% Compass P-85806 132 B-48267 455
Grove Twp.
DeKalb County Highway Dept.- Town of
54 Mary Aldis Lane DeKalb 3 352 $89.02 80% Compass P-85806 133 B-48267 457
Cortland
DeKalb County Highway Dept.-
155 E Lincoln Hwy DeKalb 3 1012 $80.10 80% Compass P-85806 134 B-48267 458
Waterman Shop
DeKalb Township Road Dist. 2323 S. 4th St. DeKalb 3 400 $78.02 80% Compass P-85806 135 B-48267 460
DeKalb, City of 1316 Market St. DeKalb 3 3256 $78.99 80% Compass P-85806 136 B-48267 461
Des Plaines, City of 1111 Joseph Schwab Road Cook 1 3200 $68.02 80% Compass P-85806 5 B-48267 15
Diamond, Village of 210 N. Will Rd. Will 3 120 $77.48 100% Compass P-85806 165 B-48267 538
Dorr Township Highway Dept. 12332 Davis Road McHenry 1 800 $71.74 80% Compass P-85806 54 B-48267 220
Dunham Township Road District 107 Airport Road McHenry 1 600 $71.74 80% Compass P-85806 55 B-48267 221
East Peoria, City of 2232 E. Washington St. Tazewell 4 2500 $79.59 80% Compass P-85806 186 B-48267 590
Effingham County Highway Dept. 3400 South Banker St. Effingham 7 300 $107.03 100% Compass P-85806 281 B-48267 759
Effingham, City of 703 E. Eiche Ave Effingham 7 150 $106.86 80% Compass P-85806 282 B-48267 760
Eldorado, City of KENNEDY STREET Saline 9 44 $93.11 100% Compass P-85806 350 B-48267 862
Elgin #2, City of 1900 Holmes Road Kane 1 2500 $72.90 80% Compass P-85806 24 B-48267 157
Energy, Village Of 701 West College Street Williamson 9 25 $103.43 100% Compass P-85806 362 B-48267 874
Eureka, City of 209 W. Mill St Woodford 4 308 $85.50 80% Compass P-85806 197 B-48267 611
Felix Township Whitetie & Coal City Rd. Grundy 3 125 $81.21 80% Compass P-85806 144 B-48267 475
Flagg Township 11649 E. Flagg Road Ogle 2 300 $85.11 80% Compass P-85806 87 B-48267 360
Forest Preserve Dist. of Kane County-
42W797 Rohrsen Road Kane 1 60 $73.72 100% Compass P-85806 25 B-48267 161
Muirhead Springs
Forsyth, Village of 590 East Cox Macon 7 150 $99.52 80% Compass P-85806 290 B-48267 771
Fox Township 8495 Fox River Dr. Kendall 3 175 $83.17 80% Compass P-85806 155 B-48267 504
Franklin Park, Village of 3590 Mannheim Road Cook 1 3000 $67.20 80% Compass P-85806 6 B-48267 24
Fulton County Hwy. Dept. 421 East Hickory St. Fulton 4 1012 $83.12 80% Compass P-85806 166 B-48267 542
Fulton, City of 1104 16th Avenue Whiteside 2 400 $85.01 80% Compass P-85806 111 B-48267 412
Galena, City of 1801 Fields Street Jo Daviess 2 1000 $85.98 80% Compass P-85806 80 B-48267 332
Gallatin County Highway Dept. 132 Fulton Avenue Gallatin 9 25 $106.06 100% Compass P-85806 331 B-48267 837
Geneseo, City of 686 S. Chicago Street Henry 2 682 $87.49 100% Compass P-85806 75 B-48267 321
Genoa Kingston Cusd. #424 980 Park Ave. DeKalb 3 88 $93.86 80% Compass P-85806 137 B-48267 462
Genoa, City of 100 Madison Street DeKalb 3 200 $79.77 80% Compass P-85806 138 B-48267 463
Germantown Hills, Village of 216 Holland Road Woodford 4 300 $80.29 80% Compass P-85806 198 B-48267 612
Golconda, City of 118 North Monroe St. Pope 9 25 $104.87 80% Compass P-85806 347 B-48267 859
Goose Lake Township Road Dist. 2990 East Pine Bluff Rd Grundy 3 600 $81.21 80% Compass P-85806 145 B-48267 477
Grayville, City of 321 E. North St. White 9 66 $104.00 80% Compass P-85806 360 B-48267 872
Page 221 of 249
Groveland Township Road District 240 Main St. Tazewell 4 286 $82.57 100% Compass P-85806 187 B-48267 592
Hamilton, City of 1750 Church St. Hancock 6 66 $108.35 80% Compass P-85806 246 B-48267 685
Hampshire, Village of 100 Klick St. Kane 1 2002 $75.56 80% Compass P-85806 26 B-48267 164
Hampton, Village of 903 4th St. Rock Island 2 60 $90.92 80% Compass P-85806 97 B-48267 383
Hardin County Highway Dept. 27 Jacks Point Lane Hardin 9 100 $104.89 100% Compass P-85806 334 B-48267 840
Harrisburg, City of 919 Bauman Lane Saline 9 600 $92.50 80% Compass P-85806 351 B-48267 863
Hartland Township Road District 15813 Nelson Road McHenry 1 330 $70.69 80% Compass P-85806 56 B-48267 223
Harvey, City of 110 W. 159-th St. Cook 1 800 $69.87 80% Compass P-85806 7 B-48267 29
Hawthorn Woods, Village of 35 Old McHenry Road Lake 1 400 $73.92 80% Compass P-85806 34 B-48267 187
Hebron Township Road Dist. 10206 Seaman Road McHenry 1 550 $69.52 80% Compass P-85806 57 B-48267 225
Henry County Hwy. Dept. 100 North East Rd. Henry 2 2000 $84.36 80% Compass P-85806 76 B-48267 322
Hollis Township Road Dist. 6430 W. Wheeler Rd. Peoria 4 300 $80.98 80% Compass P-85806 175 B-48267 571
Honey Creek Township Road District 100 Liberty Street Adams 6 44 $99.03 100% Compass P-85806 236 B-48267 670
Hoopeston, City of 1118 S. Dixie Hwy. Vermillion 5 176 $94.68 80% Compass P-85806 233 B-48267 666
Hopedale, Village of 201 NE Railroad Street Tazewell 4 50 $91.08 80% Compass P-85806 188 B-48267 593
Huntley, Village of 12599 W. Main Street McHenry 1 2500 $71.49 80% Compass P-85806 58 B-48267 226
Illinois State University-Board of Trustees 624 W. Gregory Street McLean 5 420 $84.08 80% Compass P-85806 219 B-48267 647
Jackson Township Hwy. Dept. 301 Douglas St. Will 1 176 $73.76 80% Compass P-85806 64 B-48267 255
Jacksonville, City of 200 West Oak St. Morgan 6 990 $92.14 80% Compass P-85806 254 B-48267 709
Jefferson Co. Hwy. Dept. 750 Old Fairfield Road Jefferson 9 264 $87.23 80% Compass P-85806 338 B-48267 850
Jersey County Hwy. Dept. 722 State Hwy 16 Jersey 8 525 $77.78 80% Compass P-85806 304 B-48267 796
Jerseyville, City of 311 West Fairgrounds Avenue Jersey 8 308 $78.28 80% Compass P-85806 305 B-48267 797
Jo Daviess County Hwy. Dept. #1 Commercial Drive Jo Daviess 2 1500 $89.82 100% Compass P-85806 81 B-48267 335
Johnston City, City of 100 E. 7TH ST. Williamson 9 225 $103.43 80% Compass P-85806 363 B-48267 875
Kendall County Hwy. Dept. 6780 Route 47 Kendall 3 2508 $71.25 80% Compass P-85806 156 B-48267 505
Kendall Township Hwy. Dept. 9925 B Route 47 Kendall 3 500 $76.18 80% Compass P-85806 157 B-48267 506
Kenilworth, Village of 347 Ivy Ct. Cook 1 220 $76.80 80% Compass P-85806 8 B-48267 39
Lake Zurich C.U.S.D. #95 66 Church Street Lake 1 350 $73.79 80% Compass P-85806 35 B-48267 192
Lake Zurich, Village of 505 Telser Road Lake 1 1700 $72.60 80% Compass P-85806 36 B-48267 193
Lancaster Township 587 IL Rte Hwy 75N Stephenson 2 66 $93.24 80% Compass P-85806 108 B-48267 404
LaSalle Township Road District 234 Union St. LaSalle 3 88 $84.00 80% Compass P-85806 163 B-48267 517
Lawrence County Hwy. Dept. 2204 South 15th Street Lawrence 7 44 $103.95 80% Compass P-85806 286 B-48267 767
Lawrenceville, City of 1500 South 3rd st. Lawrence 7 50 $103.95 100% Compass P-85806 287 B-48267 768
Limestone Township Road District #1 1501 West Garfield Ave. Peoria 4 400 $79.59 80% Compass P-85806 176 B-48267 573
Limestone, Village Of 5404 W. State Route 17 Kankakee 3 300 $78.00 80% Compass P-85806 152 B-48267 497
Little Rock Township Road District 202 West John St. Kendall 3 300 $75.27 100% Compass P-85806 158 B-48267 507
Macon County Highway Dept. 2627 North Woodford St. Macon 7 2000 $94.12 100% Compass P-85806 291 B-48267 772
Mahomet Township Road Dist. 2270 CR 0 East Champaign 5 200 $94.50 100% Compass P-85806 205 B-48267 626
Manhattan Twp. Road Dist. 24645 S. Eastern Ave. Will 1 88 $77.51 80% Compass P-85806 65 B-48267 262
Marion City Street Dept. 1316 South VanBuren Williamson 9 704 $92.10 80% Compass P-85806 364 B-48267 876
Marion Township 400 W. Roosevelt Road Ogle 2 300 $84.71 100% Compass P-85806 88 B-48267 363
Marshall County Highway Dept. 552 State Rte. 26 Marshall 4 374 $82.96 80% Compass P-85806 170 B-48267 558
Mascoutah, City of 68 West Union Ave. St. Clair 8 125 $77.08 80% Compass P-85806 320 B-48267 823
Mason City, City of 217 N. Tonica St. Mason 6 110 $84.08 100% Compass P-85806 251 B-48267 700
Mason County Highway Dept. 29890 E. CR 1150N Mason 6 500 $84.08 80% Compass P-85806 252 B-48267 701
Massac County Highway Dept. 2736 North Ave. Massac 9 200 $101.45 80% Compass P-85806 343 B-48267 855
Mazon, Village of 208 North St Grundy 3 100 $81.11 100% Compass P-85806 146 B-48267 480
McHenry, City of 3200 Charles J. Miller Rd. McHenry 1 800 $71.74 80% Compass P-85806 59 B-48267 233
McLean County Highway Dept. 102 S Towanda-Barnes Rd McLean 5 4400 $84.97 80% Compass P-85806 220 B-48267 650
McLean County Unit Dist. #5 1999 Eagle Rd. McLean 5 550 $84.08 100% Compass P-85806 221 B-48267 651
Mendon Township Road Dist. 119 E. Mulberry St. Adams 6 44 $99.03 100% Compass P-85806 237 B-48267 671
Mendon, Village of 330 N State St. Adams 6 25 $99.03 100% Compass P-85806 238 B-48267 672
Mercer County Hwy. Dept. 1630 State Highway 17 Mercer 4 1000 $89.50 80% Compass P-85806 171 B-48267 566
Metamora Township 500 N. Niles St. Woodford 4 200 $85.50 80% Compass P-85806 199 B-48267 613
Minooka, Village of 608 Twin Rail Drive Grundy 3 1100 $77.16 100% Compass P-85806 147 B-48267 481
Moline, City of 3635 4th Ave. Rock Island 2 4000 $83.48 80% Compass P-85806 98 B-48267 385
Morgan County Hwy. Dept. 651 Brooklyn Avenue Morgan 6 750 $92.14 80% Compass P-85806 255 B-48267 710
Morrison, City of 14601 Norrish Rd. Whiteside 2 400 $88.63 80% Compass P-85806 112 B-48267 413
Morton, Village of 450 Detroit Ave. Tazewell 4 500 $80.45 100% Compass P-85806 189 B-48267 597
Moultrie County Highway Dept. 1721 CR 400E Moultrie 7 110 $101.76 100% Compass P-85806 293 B-48267 774
Mount Morris, Village of 414 N. McKendrie Avenue Ogle 2 100 $86.41 100% Compass P-85806 89 B-48267 364
Mount Prospect, Village of 1700 W. Central Road Cook 1 4202 $68.35 80% Compass P-85806 9 B-48267 50
Mount Pulaski, City of 500 S. Spring Street Logan 6 75 $101.67 100% Compass P-85806 248 B-48267 691
Mount Vernon, City of 1937 S. 10th St. Jefferson 9 200 $98.06 100% Compass P-85806 339 B-48267 851
Mundelein, Village of 801 Allanson Road Lake 1 1000 $73.92 80% Compass P-85806 37 B-48267 195
Naperville #1, City of 180 Fort Hill Drive DuPage 1 4500 $69.00 80% Compass P-85806 18 B-48267 134
Normal, Town of 1301 Warriner St. McLean 5 4200 $84.08 100% Compass P-85806 222 B-48267 652
North Aurora #1, Village of 314 Butterfield Road Kane 1 2500 $73.30 80% Compass P-85806 27 B-48267 166
Northbrook School District #28 1475 Maple Avenue Cook 1 66 $72.53 80% Compass P-85806 10 B-48267 56
Northern Illinois University 1340 Stadium Drive South DeKalb 3 400 $82.11 80% Compass P-85806 139 B-48267 464
Northfield, Village of 1800 Winnetka Rd. Cook 1 300 $71.82 80% Compass P-85806 11 B-48267 58
O'Fallon, City of 505 West State St St. Clair 8 1210 $73.14 80% Compass P-85806 321 B-48267 824
Olio Township 309 N Liberty St. Woodford 4 175 $85.50 80% Compass P-85806 200 B-48267 617
Oswego, Village of 100 Theodore Drive Kendall 3 1800 $73.34 80% Compass P-85806 159 B-48267 510
Paris, City of #1 South Shore Dr. Edgar 5 150 $121.91 80% Compass P-85806 216 B-48267 643
Peoria County Highway Dept. (Maxwell) 6917 W. Plank Road Peoria 4 4994 $78.54 80% Compass P-85806 177 B-48267 575
Peoria County Highway Dept. (North
15017 N. Evans Mill Road Peoria 4 2288 $81.33 80% Compass P-85806 178 B-48267 576
Station)
Peoria Heights, Village of 3838 N Boulevard Peoria 4 308 $80.45 80% Compass P-85806 179 B-48267 577
Peoria, City of 3505 N Dries Lane Peoria 4 5000 $79.59 80% Compass P-85806 180 B-48267 579
Perry County Highway Dept. 3698 IL State Rte 13/127 Perry 9 300 $91.84 80% Compass P-85806 345 B-48267 857
Philo, Village Of 1081 County Road 900 N Champaign 5 44 $101.65 80% Compass P-85806 206 B-48267 629
Piasa Township 31608 Dependahl Jersey 8 150 $78.28 100% Compass P-85806 306 B-48267 798
Piatt County Highway Dept. #2 800 East Bodman St. Piatt 5 88 $109.29 100% Compass P-85806 226 B-48267 658
Piatt County Highway Dept. #3 301 East 1st Street Piatt 5 88 $109.29 100% Compass P-85806 227 B-48267 659
Pike County Highway Dept. 39643 260th Ave. Pike 6 800 $94.38 80% Compass P-85806 257 B-48267 713
Pittsfield, City of 735 N. Monroe Pike 6 176 $94.38 80% Compass P-85806 258 B-48267 714
Plano, City of 730 East Main Street Kendall 3 748 $75.97 80% Compass P-85806 160 B-48267 511
Pulaski County Hwy. Dept. 300 Dakota Road Pulaski 9 120 $102.86 80% Compass P-85806 349 B-48267 861
Putnam County Hwy. Dept. 6203 IL Highway 26 Putnam 4 770 $83.28 80% Compass P-85806 182 B-48267 586
Quincy, City of - Central Services Dept. 2020 Jennifer Lane Adams 6 600 $91.91 80% Compass P-85806 239 B-48267 673
Randolph County Consolidated Road
10239 State Route 3 Randolph 8 125 $90.89 80% Compass P-85806 318 B-48267 818
Dist. #3
Randolph County Hwy. Dept. 10312 Schuline Road Randolph 8 400 $85.90 80% Compass P-85806 319 B-48267 819
Rantoul, Village of 621 Cook St Champaign 5 375 $95.21 80% Compass P-85806 207 B-48267 630
Rapids City, Village of 730 17th Street Rock Island 2 132 $92.27 80% Compass P-85806 99 B-48267 387
Richmond Township Road Dist. 8712S State Route 31 McHenry 1 200 $69.52 80% Compass P-85806 60 B-48267 236
Richton Park, Village of 22022 Belmont Cook 1 300 $71.82 80% Compass P-85806 12 B-48267 76
Riverside Township 4200 N. Bottom Rd Adams 6 110 $99.03 80% Compass P-85806 240 B-48267 674
Robinson, City of 208 E. Poplar St. Crawford 7 44 $109.02 100% Compass P-85806 277 B-48267 754
Rock Falls, City of 905 East 11th Street Whiteside 2 814 $91.41 80% Compass P-85806 113 B-48267 414
Rock Island County Highway Dept. #1 851 W. 10th Ave. Rock Island 2 3000 $83.48 80% Compass P-85806 100 B-48267 388
Rock Island, City of 1309 Mill St. Rock Island 2 3000 $83.23 80% Compass P-85806 101 B-48267 390
Page 222 of 249
Rock Run Township 300 E. Center St. Stephenson 2 110 $98.56 80% Compass P-85806 109 B-48267 407
Rockford, City of 523 South Central Avenue Winnebago 2 12000 $76.62 80% Compass P-85806 116 B-48267 422
Romeoville #1, Village of 195 S Budler Rd. Will 1 200 $71.28 80% Compass P-85806 66 B-48267 274
Round Lake Beach, Village of 911 Lotus Drive Lake 1 700 $68.48 80% Compass P-85806 38 B-48267 196
Sandwich, City of 307 E. Railroad Street DeKalb 3 462 $80.45 80% Compass P-85806 140 B-48267 465
Sangamon County Highway Dept. 3003 Terminal Avenue Sangamon 6 2200 $89.51 80% Compass P-85806 261 B-48267 722
Saratoga Township 9080 N IL RT 47 Grundy 3 125 $81.21 80% Compass P-85806 148 B-48267 483
Savoy, Village of 611 N. Dunlap Ave. Champaign 5 425 $101.21 80% Compass P-85806 208 B-48267 631
Schuyler County Hwy. Dept. 121 Henninger Drive Schuyler 6 300 $93.43 80% Compass P-85806 266 B-48267 734
Scott County Hwy. Dept. 342 West Cross St. Scott 6 300 $87.53 80% Compass P-85806 268 B-48267 736
Seneca Township 16506 Garden Valley Road McHenry 1 600 $71.74 100% Compass P-85806 61 B-48267 238
Shelby County Hwy. Dept. 1590 State Highway 16 Shelby 7 110 $114.70 80% Compass P-85806 296 B-48267 780
Shiloh Township Road District 9253 E. Bellview Rd. Jefferson 9 88 $96.99 80% Compass P-85806 340 B-48267 852
Silver Creek Township 4527 S. Hollywood Rd Stephenson 2 176 $96.25 80% Compass P-85806 110 B-48267 408
South Chicago Heights, Village of 3275 Butler Ave Cook 1 350 $68.34 100% Compass P-85806 13 B-48267 87
Southeastern Illinois College 3575 College Road Saline 9 22 $93.11 80% Compass P-85806 352 B-48267 864
Springfield, City of 301 N. 17th Street Sangamon 6 3000 $89.51 80% Compass P-85806 262 B-48267 724
St. Charles #1, City of 1405 S. 7th Avenue Kane 1 748 $72.18 80% Compass P-85806 28 B-48267 170
St. Charles #2, City of 3805 Lincoln Highway Kane 1 1144 $72.02 80% Compass P-85806 29 B-48267 171
State, DOC-East Moline Corr. Center 100 Hillcrest Road Rock Island 2 88 $90.30 80% Compass P-85806 102 B-48267 391
State, DVA- Veterans Home-Quincy 1707 N. 12-th Street Adams 6 100 $99.03 80% Compass P-85806 241 B-48267 675
State, IDOT - ALEDO (TS# 411A) 1610 SOUTHEAST 3RD STREET Mercer 4 2425 $87.44 80% Compass P-85806 172 B-48267 567
State, IDOT - ANNA (TS# 931) 215 North Lime Kiln Road Union 9 3000 $96.53 80% Compass P-85806 356 B-48267 868
State, IDOT - ATKINSON (TS# 251A) 15 Commercial Drive Henry 2 500 $92.65 80% Compass P-85806 77 B-48267 323
State, IDOT - BARRY (TS# 611B ) 16 KENDAL AVE. Pike 6 500 $85.91 80% Compass P-85806 259 B-48267 716
State, IDOT - BELGRADE (TS# 923B ) 2813 IL Route 145 Massac 9 1000 $101.45 80% Compass P-85806 344 B-48267 856
State, IDOT - BELLEVILLE (TS# 811) 2107 FREEBURG AVENUE St. Clair 8 2000 $73.20 80% Compass P-85806 322 B-48267 825
State, IDOT - BELVIDERE (TS# 235) 9797 ILLINOIS ROUTE 76 Boone 2 3000 $72.61 80% Compass P-85806 71 B-48267 308
State, IDOT - BIGGSVILLE (TS# 411B) ROUTE 1, BOX 100 Henderson 4 1600 $91.18 80% Compass P-85806 168 B-48267 547
State, IDOT - BISHOP FORD (TS# E33) 16915 VAN DAM ROAD Cook 1 2000 $63.86 80% Compass P-85806 14 B-48267 94
State, IDOT - BLOOMINGTON (TS# 516) 2621 S. VETERANS PARKWAY McLean 5 3200 $81.97 80% Compass P-85806 223 B-48267 653
State, IDOT - BROWNS (TS# 741B ) 80 Road 11076 East Wabash 7 1000 1300 $91.46 80% Compass P-85806 297 B-48267 782
State, IDOT - CAIRO (TS# 931C ) 12864 PATIERDALE ROAD Alexander 9 2000 $93.27 80% Compass P-85806 328 B-48267 834
2801 WEST MURPHYSBORO
State, IDOT - CARBONDALE (TS# 913C ) Jackson 9 500 $100.53 80% Compass P-85806 336 B-48267 848
ROAD
State, IDOT - CARLINVILLE (TS# 626) 445 N. Plum Street Macoupin 6 1000 $84.99 80% Compass P-85806 250 B-48267 696
State, IDOT - CARLYLE (TS# 823) 16800 OLD U.S. HIGHWAY 50 Clinton 8 1700 $79.96 80% Compass P-85806 302 B-48267 793
State, IDOT - CARROLLTON (TS# 835C) 1091 N. Main Street Greene 8 2000 $79.80 80% Compass P-85806 303 B-48267 795
State, IDOT - CARTHAGE (TS# 615) 115 S. Lincoln Street Hancock 6 1100 $96.70 80% Compass P-85806 247 B-48267 687
State, IDOT - CHAMPAIGN (TS# 543) 201 EISNER ROAD Champaign 5 2700 $88.87 80% Compass P-85806 209 B-48267 632
State, IDOT - CLINTON (TS# 514) 6121 State Highway 54 DeWitt 5 1300 $87.54 80% Compass P-85806 212 B-48267 638
State, IDOT - COLUMBIA (TS# 855) 405 OLD STATE ROUTE 3 Monroe 8 2000 $75.17 80% Compass P-85806 316 B-48267 815
State, IDOT - CRESTON (TS# 231C ) 5870 South Mulford Road Ogle 2 2500 $90.76 80% Compass P-85806 90 B-48267 367
State, IDOT - DANVILLE (TS# 542) 510 Avenue C Vermilion 5 1800 $100.50 80% Compass P-85806 229 B-48267 662
State, IDOT - DAVIS JUNCTION (TS# 231B
13933 E. IL. 72 Ogle 2 1200 $88.54 80% Compass P-85806 91 B-48267 368
)
4142 NORTH WESTLAWN
State, IDOT - DECATUR (TS# 711) Macon 7 3000 $94.12 80% Compass P-85806 292 B-48267 773
AVENUE
State, IDOT - DIXON SPRINGS (TS# 923D) RURAL ROUTE 2 Pope 9 400 $104.87 80% Compass P-85806 348 B-48267 860
State, IDOT - DONGOLA (TS# 931D ) 7025 US 51 South Union 9 25 $104.22 80% Compass P-85806 357 B-48267 869
State, IDOT - EAST PEORIA (TS# 441A ) 604 W. CAMP STREET, Tazewell 4 1950 $79.59 80% Compass P-85806 190 B-48267 600
State, IDOT - EAST ST LOUIS (TS# 851) 728 EXCHANGE AVENUE St. Clair 8 3000 $71.72 80% Compass P-85806 323 B-48267 826
State, IDOT - EDENS (TS# E13) 2 HAPP ROAD Cook 1 300 $70.07 80% Compass P-85806 15 B-48267 97
State, IDOT - EFFINGHAM (TS# 713) 1900 West National Avenue Effingham 7 1500 $89.21 80% Compass P-85806 283 B-48267 761
State, IDOT - ELIZABETHTOWN (TS#
IL ROUTE 146 WEST Hardin 9 400 $106.04 80% Compass P-85806 335 B-48267 841
922E)
State, IDOT - ENFIELD (TS# 942) 611 First Street Hamilton 9 2000 $97.39 80% Compass P-85806 333 B-48267 839
State, IDOT - FAIRFIELD (TS# 741) 117 Highland Avenue Wayne 7 500 1400 $92.55 80% Compass P-85806 299 B-48267 784
State, IDOT - FARMER CITY (TS# 514A ) 2000 E. SUMMER STREET DeWitt 5 200 $90.71 80% Compass P-85806 213 B-48267 639
State, IDOT - FITHIAN (TS# 541) 1518 E. 1800 N. Road Vermilion 5 1600 $101.46 80% Compass P-85806 230 B-48267 663
State, IDOT - FORREST (TS# 334A ) 1021 N. CENTER STREET Livingston 3 680 $90.39 80% Compass P-85806 164 B-48267 534
State, IDOT - FOX LAKE (TS# 115B ) 216 WASHINGTON AVENUE Lake 1 750 $73.79 80% Compass P-85806 39 B-48267 199
State, IDOT - GALENA (TS# 242A ) 5988 HIGH RIDGE ROAD Jo Daviess 2 2700 $85.98 80% Compass P-85806 82 B-48267 339
State, IDOT - GARDNER (TS# 351A ) 7500 S. US HWY 66 Grundy 3 2500 $75.06 80% Compass P-85806 149 B-48267 484
State, IDOT - GENESEO (TS# 251) 828 NORTH COLLEGE AVENUE Henry 2 3500 $88.45 80% Compass P-85806 78 B-48267 325
State, IDOT - GIBSON CITY (TS# 336) 915 S. ILLINOIS DRIVE Ford 3 2800 $92.05 80% Compass P-85806 142 B-48267 472
State, IDOT - GODFREY SATELLITE YARD
8411 GODFREY ROAD Madison 8 1750 $75.36 80% Compass P-85806 308 B-48267 803
(TS# 832G )
State, IDOT - GRAYSLAKE (TS# 115) 219 NORTH BARON BLVD. Lake 1 4800 $68.65 80% Compass P-85806 40 B-48267 200
State, IDOT - GREENUP (TS# 725) 403 WEST ROUTE 40 Cumberland 7 500 2000 $98.65 80% Compass P-85806 279 B-48267 756
State, IDOT - GREENVILLE (TS# 821) 1500 South 4th Street Bond 8 1500 $79.75 80% Compass P-85806 301 B-48267 787
3516 WEST WASHINGTON
State, IDOT - GURNEE (TS# 116) Lake 1 8200 $65.33 80% Compass P-85806 41 B-48267 201
STREET
State, IDOT - HAMEL (TS# 825) 6284 HAMEL DRIVE, Madison 8 2000 $75.85 80% Compass P-85806 309 B-48267 804
State, IDOT - HARRISBURG (TS# 922) 1700 SOUTH FEAZEL STREET Saline 9 1400 $92.50 80% Compass P-85806 353 B-48267 865
State, IDOT - HECKER (TS# 814) 8272 NIKE ROAD Monroe 8 1500 $76.56 80% Compass P-85806 317 B-48267 816
State, IDOT - HILTON STORAGE (TS#
1713 1/2 1st AVENUE E. Rock Island 2 25 $95.46 80% Compass P-85806 103 B-48267 392
211B)
State, IDOT - HOPEDALE (TS# 441B ) 6923 PRAIRIE ROAD, Tazewell 4 1300 $82.39 80% Compass P-85806 191 B-48267 601
State, IDOT - I-55 (TS# 137) 151 E. South Frontage Road Will 1 4500 $68.88 80% Compass P-85806 67 B-48267 278
State, IDOT - JACKSONVILLE (TS# 614) 501 E. Walnut Street Morgan 6 1000 $88.93 80% Compass P-85806 256 B-48267 712
State, IDOT - Jerseyville (TS# 835) 218 EAST COUNTY LINE ROAD Jersey 8 2000 $77.95 80% Compass P-85806 307 B-48267 799
State, IDOT - JOLIET (TS# 135) 17430 N. BROADWAY Will 1 4500 $68.88 80% Compass P-85806 68 B-48267 279
State, IDOT - KNOXVILLE (TS# 421) 1393 KNOX HIGHWAY 9 Knox 4 3450 $84.80 80% Compass P-85806 169 B-48267 555
State, IDOT - LAKE COUNTY (TS# 116L ) 600 W. WINCHESTER Lake 1 800 $71.73 80% Compass P-85806 42 B-48267 203
State, IDOT - LAWRENCEVILLE (TS# 722) 12969 Heath Road Lawrence 7 500 900 $91.42 80% Compass P-85806 288 B-48267 769
State, IDOT - LEROY (TS# 517D ) 503 SOUTH EAST STREET McLean 5 1600 $89.09 80% Compass P-85806 224 B-48267 654
State, IDOT - LEVERETT (TS# 544) 160 EAST LEVERETT ROAD Champaign 5 2200 $89.90 80% Compass P-85806 210 B-48267 633
State, IDOT - LEWISTOWN (TS# 422) 934 S. ILLINOIS STREET Fulton 4 1575 $81.61 80% Compass P-85806 167 B-48267 545
State, IDOT - LINCOLN (TS# 622) 1415 Short 11th Street Logan 6 1200 $83.53 80% Compass P-85806 249 B-48267 692
IL 92 & IL 192 Buffalo Prairie
State, IDOT - Loud Thunder (TS# 211C) Rock Island 2 700 $89.04 80% Compass P-85806 104 B-48267 393
Township
State, IDOT - LYNN CENTER (TS# 212) 4687 ROUTE 81 Henry 2 1700 $89.96 80% Compass P-85806 79 B-48267 326
State, IDOT - MANSFIELD (TS# 513A ) 103 Old US Highway 150 Piatt 5 200 $96.35 80% Compass P-85806 228 B-48267 660
State, IDOT - MARION (TS# 921) 705 ROBINSON DRIVE Williamson 9 4000 $92.10 80% Compass P-85806 365 B-48267 877
State, IDOT - MARSHALL (TS# 724) 109 EDGEWOOD DRIVE Clark 7 1200 $102.04 80% Compass P-85806 272 B-48267 740
State, IDOT - MASON CITY (TS# 621) 9630 STATE ROUTE 29 Mason 6 250 $84.08 80% Compass P-85806 253 B-48267 703
State, IDOT - MATTOON (TS# 721) 8640 Old State Road Coles 7 1700 $96.07 80% Compass P-85806 276 B-48267 753
Page 223 of 249
State, IDOT - MILAN (TS# 211) 4128 69TH AVENUE Rock Island 2 6200 $83.48 80% Compass P-85806 105 B-48267 394
State, IDOT - MITCHELL STORAGE (TS#
ROUTE 111 & DIAL ROAD Madison 8 1750 $71.56 80% Compass P-85806 310 B-48267 805
832M )
State, IDOT - MONMOUTH (TS#411) 710 180TH AVENUE Warren 4 2325 $87.11 80% Compass P-85806 196 B-48267 609
State, IDOT - MORRIS (TS# 351) 1821 DIVISION STREET Grundy 3 3040 $76.00 80% Compass P-85806 150 B-48267 485
State, IDOT - MORRISON (TS# 244A) 13590 GARDEN PLAIN ROAD Whiteside 2 1800 $90.93 80% Compass P-85806 114 B-48267 417
State, IDOT - MORTON (TS# 441) 1971 N. MORTON AVENUE Tazewell 4 4925 $80.45 80% Compass P-85806 192 B-48267 602
State, IDOT - MT CARROLL (TS# 241) 10646 Mill Road Carroll 2 3000 $90.29 80% Compass P-85806 73 B-48267 316
State, IDOT - MT. VERNON (TS# 932) 1 Fountain Place Jefferson 9 3500 $84.63 80% Compass P-85806 341 B-48267 853
State, IDOT - MURPHYSBORO (TS# 913) 15305 HIGHWAY 127 Jackson 9 3000 $89.31 80% Compass P-85806 337 B-48267 849
State, IDOT - Naperville (TS# 127) 28 W 731 OGDEN AVENUE DuPage 1 4000 $69.00 80% Compass P-85806 19 B-48267 140
State, IDOT - PARIS (TS# 522) 13473 IL. Highway 133 Edgar 5 1200 $106.51 80% Compass P-85806 217 B-48267 644
State, IDOT - PEORIA WEST (TS# 432) 6500 W. HIGHWAY US 150 Peoria 4 7300 $80.98 80% Compass P-85806 181 B-48267 581
State, IDOT - PINCKNEYVILLE (TS# 912) 3750 State Route 13/127 Perry 9 1500 $86.21 80% Compass P-85806 346 B-48267 858
State, IDOT - PITTSFIELD (TS# 611) 335 N. GROVE Pike 6 500 $83.97 80% Compass P-85806 260 B-48267 717
State, IDOT - QUINCY (TS# 612) 800 Koch's Lane Adams 6 1200 $91.91 80% Compass P-85806 242 B-48267 676
State, IDOT - RIGGSTON (TS# 611W) 1138 OLD ROUTE 36 Scott 6 400 $87.53 80% Compass P-85806 269 B-48267 737
State, IDOT - RIVERTON (TS# 624) 5204 Old Route 36 Sangamon 6 1000 $89.51 80% Compass P-85806 263 B-48267 726
State, IDOT - ROBINSON (TS# 722R) 13125 EAST 1050TH AVENUE Crawford 7 500 $107.17 80% Compass P-85806 278 B-48267 755
State, IDOT - ROCKFORD (TS# 232) 4109 11TH STREET Winnebago 2 4000 $76.39 80% Compass P-85806 117 B-48267 424
State, IDOT - RODENBURG (TS# E14) 1480 RODENBURG ROAD Cook 1 6600 $70.00 80% Compass P-85806 16 B-48267 106
State, IDOT - ROSCOE (TS# 234) 9988 NORTH 2ND STREET Winnebago 2 2500 5800 $72.30 80% Compass P-85806 118 B-48267 425
State, IDOT - RUSHVILLE (TS# 613) 705 WILSON STREET Schuyler 6 700 $93.43 80% Compass P-85806 267 B-48267 735
State, IDOT - SALEM (TS# 831) 707 South Marion Marion 8 1800 $92.91 80% Compass P-85806 314 B-48267 810
State, IDOT - SCOTT AFB STORAGE (TS# 8313 SHILOH VALLEY
St. Clair 8 1500 $75.36 80% Compass P-85806 324 B-48267 827
811B ) TOWNSHIP LINE RD.
State, IDOT - SHAWNEETOWN (TS# 922S
10455 IL Route 1 Gallatin 9 25 $106.06 80% Compass P-85806 332 B-48267 838
)
State, IDOT - SIGN SHOP SALT DOME (TS#
9601 ST. CLAIR AVE. St. Clair 8 1000 $73.38 80% Compass P-85806 325 B-48267 828
811F )
State, IDOT - SILVIS (TS# 211A ) 1500 214TH STREET NORTH Rock Island 2 3000 $84.82 80% Compass P-85806 106 B-48267 395
State, IDOT - SPRINGFIELD WEST (TS#
650 N. Lincoln Avenue Sangamon 6 1000 $89.51 80% Compass P-85806 264 B-48267 727
623)
State, IDOT - ST CHARLES (RES DM) (TS#
38 West 027 Route 38 Kane 1 1000 $73.16 80% Compass P-85806 30 B-48267 175
129B )
State, IDOT - ST. CHARLES (TS# 129) 38 West 027 Route 38 Kane 1 6000 $71.99 80% Compass P-85806 31 B-48267 176
State, IDOT - STOCKTON (TS# 242) 600 NORTH SIMMONS STREET Jo Daviess 2 2500 $86.72 80% Compass P-85806 83 B-48267 340
State, IDOT - SULLIVAN (TS# 710) 1155 STATE HWY 32 Moultrie 7 1100 $102.07 80% Compass P-85806 294 B-48267 775
State, IDOT - TAYLORVILLE (TS# 625) 908 N. CHENEY Christian 6 900 $92.69 80% Compass P-85806 245 B-48267 683
State, IDOT - TOWANDA (TS# 517) 203 OLD ROUTE 66 McLean 5 2400 $84.97 80% Compass P-85806 225 B-48267 655
State, IDOT - TROY (TS# 833) 7586 U.S. HIGHWAY 40 Madison 8 2500 $74.43 80% Compass P-85806 311 B-48267 807
State, IDOT - TUSCOLA (TS# 524) 1200 EAST US HWY 36 Douglas 5 1600 $94.49 80% Compass P-85806 215 B-48267 641
State, IDOT - VANDALIA (TS# 712) 910 IMCO Drive Fayette 7 1200 $84.52 80% Compass P-85806 284 B-48267 763
State, IDOT - VIENNA (TS# 923) 1395 U.S. 45 NORTH Johnson 9 1900 $100.66 80% Compass P-85806 342 B-48267 854
State, IDOT - WATSEKA (TS# 322) 111 Yount Avenue Iroquois 3 2200 $79.72 80% Compass P-85806 151 B-48267 490
State, IDOT - WEST CITY (TS# 914) 1101 Route 14 West Franklin 9 2700 $90.17 80% Compass P-85806 329 B-48267 835
State, IDOT - WOOD RIVER (TS# 832) 200 SOUTH BELLWOOD Madison 8 2750 $74.12 80% Compass P-85806 312 B-48267 808
State, IDOT - WOODSTOCK (TS# 117) 11916 Catalpa Lane McHenry 1 6000 $69.65 80% Compass P-85806 62 B-48267 241
State, IDOT - WYOMING (TS# 431) 720 SOUTH 7TH STREET Stark 4 2200 3200 $86.35 80% Compass P-85806 183 B-48267 587
State, IDOT - YORKVILLE (TS# 352) 8175 ILLINOIS ROUTE 47 Kendall 3 1900 $71.25 80% Compass P-85806 161 B-48267 513
State, IDOT - ZEIGLER (TS# 914Z) 700 East Linden Street Franklin 9 400 $95.02 80% Compass P-85806 330 B-48267 836
State, Illinois Secretary of State -
319 N. Klein St. Sangamon 6 100 $102.36 100% Compass P-85806 265 B-48267 728
Purchasing #3
I-94 @ Route 132 Milepost 8.3
State, Tollway-M-04 Lake 1 2900 $65.49 80% Compass P-85806 43 B-48267 205
Northbound
575 W, Central Rd.,I-90 @
State, Tollway-M-05 (Hoffman Estates) Cook 1 5000 $69.00 80% Compass P-85806 17 B-48267 111
Roselle Rd.
I-90 @ Route 20, Milepost 42.1
State, Tollway-M-06 Kane 1 4700 $73.59 80% Compass P-85806 32 B-48267 177
Westbound
I-90 @ Business Route 20,
State, Tollway-M-07 Winnebago 2 4200 $75.61 80% Compass P-85806 119 B-48267 426
Milepost 15.4 Westbound
I-88 @ Annie Glidden Road,
State, Tollway-M-11 DeKalb 3 3400 $79.11 80% Compass P-85806 141 B-48267 468
Milepost 91.6 Westbound
I-88 @ Route 251, Milepost 76.4
State, Tollway-Rt.251 Ogle 2 1200 $86.61 80% Compass P-85806 92 B-48267 371
Westbound
Sterling, City of 1605 Avenue L Whiteside 2 1200 $89.63 80% Compass P-85806 115 B-48267 420
Stillman Valley, Village of 501 E. Hales Corner Rd. Ogle 2 88 $90.19 80% Compass P-85806 93 B-48267 372
Stockton, Village of 104 Cherry Street Jo Daviess 2 300 $88.80 80% Compass P-85806 84 B-48267 341
Sullivan, City of 750 S. Patterson Road Moultrie 7 66 $108.42 80% Compass P-85806 295 B-48267 776
Tazewell County Highway Dept. 21308 IL Route 9 Tazewell 4 1700 $81.68 100% Compass P-85806 193 B-48267 603
Troy Township Highway Dept. 25358 W. Seil Road Will 1 500 $77.63 100% Compass P-85806 69 B-48267 284
Union County Hwy. Dept. 306 Mississippi St. Union 9 110 $96.53 100% Compass P-85806 358 B-48267 870
Urbana, City of 301 South Art Bartell Road Champaign 5 1408 $93.32 80% Compass P-85806 211 B-48267 635
Ursa Township Road Dist. 423 W. Maple Ave. Adams 6 25 $99.03 100% Compass P-85806 243 B-48267 677
Valley View School Dist. 365U-1 41 Forestwood Dr Will 1 800 $71.70 80% Compass P-85806 70 B-48267 285
Volo, Village of 26677 W. Commerce Dr. Lake 1 300 $73.79 80% Compass P-85806 44 B-48267 207
Wabash County Hwy. Dept. 11324 N. 1550 Blvd. Wabash 7 44 $91.46 80% Compass P-85806 298 B-48267 783
Walnut, Village of 402 Henpeck Rd. Bureau 3 22 $97.53 80% Compass P-85806 120 B-48267 439
Wamac, City of 361 E. 17th St. Marion 8 24 $98.54 80% Compass P-85806 315 B-48267 811
Warren, Village of 113 Cole St. Jo Daviess 2 75 $93.91 100% Compass P-85806 85 B-48267 343
Washington Township Road District 553 Spring Creek Rd. Tazewell 4 600 $83.10 100% Compass P-85806 194 B-48267 606
Washington, City of 107 Legion Road Tazewell 4 1000 $80.98 80% Compass P-85806 195 B-48267 607
Wauconda Community Unit School Dist.
230 Francis St. Lake 1 88 $75.09 80% Compass P-85806 45 B-48267 208
#118
Waukegan, City of 1700 N. McAree Road Lake 1 6000 $65.49 100% Compass P-85806 46 B-48267 210
Wayne County Highway Dept. 1309 E Main Wayne 7 88 $92.55 100% Compass P-85806 300 B-48267 785
West Salem, Village of Water Plant, 339 North West St Edwards 7 22 $101.44 100% Compass P-85806 280 B-48267 758
Westmont, Village of 155 E. Burlington Ave. DuPage 1 400 $67.82 80% Compass P-85806 20 B-48267 147
Williamson County Hwy. Dept. 1817 North Court St. Williamson 9 440 $92.10 80% Compass P-85806 366 B-48267 878
Winchester, City of 965 S. Main Street Scott 6 22 $95.75 80% Compass P-85806 270 B-48267 738
Winthrop Harbor, Village Of 940 W. Broadway Avenue Lake 1 500 $70.80 100% Compass P-85806 47 B-48267 211
Woodford County Hwy. Dept. 301 S. Main St. Woodford 4 1496 $80.99 80% Compass P-85806 201 B-48267 621
Worth Township Highway Dept. 524 Townhall Road Woodford 4 396 $80.29 80% Compass P-85806 202 B-48267 622
Yorkville, City of 610 Tower Lane Kendall 3 1900 $71.25 80% Compass P-85806 162 B-48267 514
Zion Benton Township High S. D. 126 2017 Horizon Court Lake 1 127 $66.85 100% Compass P-85806 48 B-48267 212
Zuma Township 3839 230th St. N. Rock Island 2 80 $96.97 80% Compass P-85806 107 B-48267 396
7200 455645 $86.23
Page 224 of 249
Village Board of Trustees
11/17/2025
Item: Resolution Approving a Contract for the Purchase of One
Interceptor Vehicle for the Police Department
Department: Public Works & Engineering
Item Description:
BACKGROUND
On September 19, 2025, a 2023 Ford Police Interceptor (Squad #3197) assigned
to the Police Department was involved in a traffic collision, resulting in the vehicle
being declared a total loss. The incident was reported to the Village's insurance
pool, the Intergovernmental Risk Management Agency (IRMA). Following review
and evaluation, IRMA is seeking a total loss settlement amount of $38,100 for
the vehicle.
To replace this frontline police vehicle, staff is proposing purchasing one 2025
Ford Police Interceptor for $48,012. While all capital vehicle purchases for FY2025
are complete, the Police Vehicle Replacement fund has funding available for this
purchase due to deferments of other vehicles found to be in acceptable condition
for frontline service.
Staff leveraged the State of Illinois joint purchasing contract pricing through
Sutton Ford of Matteson, Illinois, which holds the Illinois State Purchasing
Contract for Ford Police Interceptors. This contract provides competitively bid
pricing to participating government agencies across the state. Staff routinely
reviews available state contracts and cooperative purchasing options to ensure
the Village obtains the most cost-effective pricing for vehicle acquisitions.
Funds are available for these purchases in Account No. 621-9003-550050
(VH9503).
RECOMMENDATION
It is recommended that the Village Board award the purchase of one 2025 Ford
Police Interceptor to Sutton Ford of Matteson, Illinois, the authorized State
Purchasing Contract vendor for Ford Police Interceptors, for a total amount of
$48,012, as outlined in the attached Resolution.
ATTACHMENTS:
1. 20251117_Fleet_PoliceInterceptor_Resolution_and_Attachment
Page 225 of 249
VILLAGE OF ARLINGTON HEIGHTS
RESOLUTION NO. _______________
A RESOLUTION AUTHORIZING THE PURCHASE OF
A FORD POLICE INTERCEPTOR FROM SUTTON FORD, OF MATTESON, ILLINOIS
WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois, and the
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize and encourage intergovernmental
cooperation; and
WHEREAS, the Village is eligible to participate in the STATE OF ILLINOIS CENTRAL
MANAGEMENT SERVICES "STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES”, a
purchasing cooperative that permits local governments to purchase and lease commodities and services
according to contracts negotiated by STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES,
resulting in significant savings for the Village; and
WHEREAS, the PUBLIC WORKS AND ENGINEERING DEPARTMENT has identified the
need to procure FORD POLICE INTERCEPTOR “FORD POLICE INTERCEPTOR”; and
WHEREAS, the STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES sought bids for
the award of the contract for the purchase of the FORD POLICE INTERCEPTOR (“Purchase Contract”);
and
WHEREAS, the STATE OF ILLINOIS CENTRAL MANAGEMENT SERVICES identified
SUTTON FORD, of MATTESON, ILLINOIS "SUTTON FORD”, as the low responsible bidder for the
Purchase Contract; and
WHEREAS, the Village now desires to purchase the FORD POLICE INTERCEPTOR, in a total
amount not to exceed $48,012; and
WHEREAS, the Village President and Board of Trustees have determined that it will serve and be
in the best interest of the Village to purchase the FORD POLICE INTERCEPTOR from SUTTON FORD,
in a total amount not to exceed $48,012, in accordance with the STATE OF ILLINOIS CENTRAL
MANAGEMENT SERVICES and the Purchase Contract;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution
are found to be true and correct and are hereby adopted as part of this Resolution.
SECTION 2. APPROVAL OF PURCHASE. The President and Board of Trustees hereby approve
the purchase by the Village of the FORD POLICE INTERCEPTOR from SUTTON FORD, in a total
amount not to exceed $48,012, in accordance with the STATE OF ILLINOIS CENTRAL MANAGEMENT
SERVICES and the Purchase Contract, is hereby approved.
SECTION 3. EXECUTION OF REQUIRED DOCUMENTATION. The Village Manager and the
Village Clerk are hereby authorized to execute and attest, on behalf of the Village, all documents necessary
to complete the purchase authorized pursuant to Section 2 of this Resolution.
4866-5745-4058, v. 1
Page 226 of 249
SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after
its passage and approval as provided by law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of _______________, 20____.
Village President
ATTEST:
Village Clerk
4866-5745-4058, v. 1
Page 227 of 249
SUTTON FORD INC.
INVOICE
21315 CENTRAL AVE. Tuesday, November 4, 2025
MATTESON IL 60443 DATE
PURCHASER'S NAME
VILLAGE OF ARLINGTON HEIGHTS
STREET ADDRESS
CITY STATE ZIP BUS PHONE
ARLINGTON HEIGHTS IL
PLEASE ENTER MY ORDER FOR THE FOLLOWING NEW USED SUV TRUCK CAR
YEAR MAKE MODEL BODY TYPE COLOR TRIM STOCK NO.
2025 FORD EXPLORER POLICE INTERCEPTOR BLACK K12725
VIN NO. 1FM5K8AB6SGC32901 MILES SALES REP Scott Ourednik
2025 FORD EXPLORER POLICE INTERCEPTOR $47,539.00 TRADE-IN INFORMATION
AWD 3.3L V6 DIRECT INJECTION MAKE OF USED VEHICLE
UNITY DRIVER SPOT LAMP, GLOBAL UNLOCK YEAR
HIDDEN DOOR-LOCK PLUNGER W/ REAR DOOR MODEL
INOPERABLE, BADGE DELETE, GROUND STRAPS VEHICLE IDENT. NO.
DELIVERY $300.00 MILEAGE
STATE CONTRACT 22-416CMS-BOSS4-B-41049 TRADE VALUE
SUBTOTAL $47,839.00 FLEET SALES INFORMATION
ELECTRONIC FILING FEE $0.00 ORDERING FIN QI500
DOCUMENTATION FEE $0.00 END USER FIN QI500
ILLINIOS SALES TAX 7.25% $0.00 SALES TYPE 3
COUNTY TAX- COOK 1.00% $0.00 GPC DISCOUNT
CITY OF CHICAGO TAX 1.25% $0.00 GPC REF #
COOK COUNTY WHEEL TAX $0.00 56A/CPA DISCOUNT
LICENSE, TRANSFER, TITLE M OR MP PLATES $173.00 56M DISCOUNT
EXTENDED SERVICE CONTRACT $0.00 RETAIL REBATE #
TOTAL PRICE $48,012.00
CASH DOWN PAYMENT $0.00
REBATE $0.00
TOTAL DOWN PAYMENT $0.00
UNPAID CASH BALANCE DUE ON DELIVERY $48,012.00
Purchaser agrees that this Order includes all of terms and conditions on both the face and reverse side hereof, that this Order cancels and supersedes any price agreement and as of the date hereof comprises the complete and
exclusive statement of the terms of the agreement relating to the subject matters covered hereby THIS ORDER IS NOT A BINDING CONTRACT. DEALER SHALL NOT BE OBLIGATED TO SELL UNTIL APPROVAL OF THE
TERMS HEREOF IS GIVEN BY A BANK OR FINANCE COMPANY WILLING TO PURCHASE A RETAIL INSTALLMENT CONTRACT BETWEEN THE PARTIES HERETO BASED ON SUCH TERMS. ALL WARRANTIES, IF
ANY, BY A MANUFACTURER OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S, AND ONLY SUCH MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER
SUCH WARRANTIES. UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF, DEALER HEREBY DISCLAIMS ALL
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE: (A) ON ALL GOODS AND SERVICES SOLD BY DEALERS;
AND (B) ON ALL USED VEHICLES WHICH ARE HEREBY SOLD "AS IS-NOT EXPRESSLY WARRANTED OR GUARANTEED." TO THE NEGOTIATED CASH SALE PRICE OF EACH VEHICLE. THERE WILL BE ADDED
THE SUM OF $303.60 FOR DEALER COSTS AND OVERHEAD FOR ITEM RELATING TO PREPARING, HANDLING AND PROCESSING DOCUMENTS FOR THE MOTOR VEHICLE AND THE CLOSING OF THE
TRANSACTION. THE ONLY OTHER ADDITIONAL CHARGES PERMITTED ARE DEALER-ADDED OPTIONS. WARRANTY AND SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE AND TITLE
REGISTRATION AND TAXES.
ACCEPTED BY:
ACCEPTED BY: Scott Ourednik
PURCHASER'S SIGNATURE DEALER OR HIS AUTHORIZED REPRESENTATIVE
DATE 11/4/2025 DATE 11/4/2025
Page 228 of 249
Village Board of Trustees
11/17/2025
Item: Ordinance Amending Chapter 18 of the Municipal Code of the
Village of Arlington Heights regarding Mobility Vehicles and
Devices
Department: Police
Item Description:
On Monday, September 15th, 2025, the Village Board adopted an ordinance
amending Chapter 18 of the Municipal Code of the Village of Arlington
Heights regarding Mobility Vehicles and Devices, commonly referred to as e-
bikes or e-scooters. During the discussion, Village staff indicated the
ordinance provided a basic framework for the rules and regulations for these
devices, but further review and research was necessary. Staff liaisons
consulted with numerous Village Boards and Commissions, including the
Board of Health, Youth Commission, Senior Citizens Commission and Bicycle
and Pedestrian Advisory Commission. The board and commissions reviewed
the new ordinance, providing recommendations and areas for consideration
regarding the topic. Recommendations were presented to the Village Board
at the October 15th, 2025 Committee of the Whole meeting. Following the
presentation, the Village Board directed staff to draft an updated ordinance
based on the recommendations presented, while amending age restrictions
to the age of 18 years, or 16 years with a valid learners permit or driver's
license, to operate a Standard Motorized Mobility Vehicle or Devices as
defined by the ordinance.
Recommendation
It is recommended the Village Board adopt the proposed ordinance
amending Chapter 18 of the Municipal Code of the Village of Arlington
Heights regarding Mobility Vehicles and Devices.
ATTACHMENTS:
1. AH Ordinance Amending Code Re Mobility Devices
Page 229 of 249
AN ORDINANCE AMENDING CHAPTER 18
OF THE MUNICIPAL CODE OF THE VILLAGE OF ARLINGTON HEIGHTS
REGARDING MOBILITY VEHICLES AND DEVICES
WHEREAS, the Village of Arlington Heights is a home rule municipal corporation in accordance
with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, the Village has the authority to adopt ordinances and to promulgate rules and
regulations that pertain to its government and affairs; and
WHEREAS, on August 9, 2024, Governor Pritzker signed into law Public Act 103-0899, which
regulates certain types of low-speed electric scooters, but not high-speed electric scooters; and
WHEREAS, Public Act 103-0899 grants authority to municipalities to adopt additional regulations
on low-speed electric scooters and does not preempt home rule municipalities from adopting regulations
on high-speed electric scooters; and
WHEREAS, although the regulations of Public Act 103-0899 address the safe operation of low-
speed electric scooter use, Public Act 103-0899 contains multiple regulatory gaps, and the operation of
electric scooters continues to pose safety risks to riders, pedestrians, and drivers of other vehicles; and
WHEREAS, on September 15, 2025, the Village President and Board of Trustees approved
Ordinance No. 2025-43, amending Chapter 18 of the Municipal Code of Arlington Heights, Illinois, 1995,
as amended (“Village Code”), to implement additional regulations on electric scooters, mobility devices,
and vehicles to supplement the regulations set forth in Public Act 103-0899; and
WHEREAS, the Village President and Board of Trustees desire to further amend Chapter 18 of the
Village Code to regulate and promote the safe operation of electric scooters, mobility devices, and vehicles
within the Village; and
WHEREAS, the President and Board of Trustees have determined that it will serve and be in the
best interests of the Village and its residents to amend Chapter 18 of the Village Code pursuant to this
Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ARLINGTON HEIGHTS:
SECTION 1. RECITALS. The facts and statements contained in the preamble to this Ordinance
are found to be true and correct and are hereby adopted as part of this Ordinance.
SECTION 2. MOBILITY DEVICES. Section 18-313, titled “Mobility Devices” of Article III,
titled “Miscellaneous Traffic Regulations,” of Chapter 18, titled “Traffic,” of the Village Code is hereby
amended to read as follows:
“Section 18-313 Mobility Devices.
a. Definitions. Whenever in this Article the following words or phrases are used, they
will, for purposes of this Article, have the meanings respectively ascribed to them
in this Section, except when the context otherwise clearly indicates:
Additions are bold and double underlined; deletions are struck through.
4933-5201-0613, v. 5
Page 230 of 249
1. Motorized Mobility Vehicle or Device. An electric or gas driven wheeled
scooter, cycle, or other vehicle utilized for personal transportation,
operated by a rider in either a sitting or standing position, and propelled
without physical pedaling, for which the State of Illinois does not issue a
title document, license plates, or registration documents. Motorized
Mobility Vehicle or Device includes the following classifications:
i. Low-Speed Mobility Device: A Motorized Mobility Vehicle or
Device being operated at, or capable of, speeds up to 10 miles per
hour.
ii. Standard Mobility Device: A Motorized Mobility Vehicle or
Device being operated at, or capable of, speeds between 10 and 28
miles per hour.
iii. Out-of-Class Electric Vehicle: A Motorized Mobility Vehicle or
Device being operated at, or capable of, speeds greater than 28
miles per hour, including devices commonly referred to as e-motos
or modified e-bicycles.
2. Low-Speed Electric Bicycles: A bicycle not required to be issued title
documents, license plates, or registration by the State of Illinois which is
equipped with fully operable pedals and an electric motor of less than 750
watts that can be used to propel the bicycle or assists the operator in
propelling the bicycle when the operator is pedaling, and ceases to assist
when the bicycle reaches a speed of 28 miles per hour, and meets the
requirements of Class I, II, or III electric bicycles as provided below:
i. Class I: A low-speed electric bicycle equipped with a motor that
provides assistance only when the rider is pedaling and that ceases to
provide assistance when the bicycle reaches a speed of 20 miles per
hour.
ii. Class II: A low-speed electric bicycle equipped with a motor that may
be used exclusively to propel the bicycle and that is not capable of
providing assistance when the bicycle reaches a speed of 20 miles per
hour.
iii. Class III: A low-speed electric bicycle equipped with a motor that
provides assistance only when the rider is pedaling and that ceases to
provide assistance when the bicycle reaches a speed of 28 miles per
hour.
3. 2. Medical Mobility Device. Any electric or self-propelled vehicle designed
for and used by any person with a disability or temporary medical
necessity.
4. 3. Non-Motorized Bicycles: Every human-powered device with two or more
wheels not less than 12 inches in diameter, operable pedals, and designated
seats for the transportation of one or more persons.
Additions are bold and double underlined; deletions are struck through.
4933-5201-0613, v. 5
Page 231 of 249
5. Out-of-Class Electric Vehicle: A Motorized Mobility Vehicle or Device
which is not required to be issued title documents, license plates, or
registration by the State of Illinois, which is not a medical mobility device,
which is not a toy mobility device, and which (i) is equipped with an
electric motor of more than 750 watts that can be used to propel the vehicle
or device, (ii) may exceed a speed of 28 miles per hour, or (iii) otherwise
does not meet the criteria established for Class I, II, or III Low-Speed
Electric Bicycles.
6. 4. Reckless Operation. Operation of a Motorized Mobility Vehicle or
Device Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle, or Toy
Mobility Device, with a conscious disregard for the safety of others and/or
the operator, which poses a substantial and unjustifiable risk to the safety
of the operator or others. Reckless operation does not have to result in
injury.
7. 5. Toy Mobility Device. Any self-propelled vehicle designed to not exceed a
speed of 10 miles per hour, and intended for use by children under the age
of eight years for imaginative play, but excluding devices for personal
transportation, roller skates, in-line skates, skateboards, sleds, or coasters.
b. Compliance with Laws.
1. It is unlawful to recklessly operate a Motorized Mobility Vehicle or Toy
Mobility Device Device, Low-Speed Electric Bicycle, or Out-of-Class
Electric Vehicle.
2. It is unlawful for any person under the age of 18 years, or 16 years with
a valid learner’s permit or driver’s license, to operate a Standard
Motorized Mobility Vehicle or Device Class III Low-Speed Electric
Bicycle or Out-of-Class Electric Vehicle on any public street, sidewalk,
parking lot, bike path, or any other public property within the corporate
limits of the Village. Persons under 16 years of age may operate a Low-
Speed Mobility Device.
3. Every person operating a Motorized Mobility Vehicle or Device, Low-
Speed Electric Bicycle, or Out-of-Class Electric Vehicle on a public street
must comply with all regulations set for in Article XV (of Chapter 11) of
the Illinois Vehicle Code (625 ILCS 5/11-1501 through 11-1518) as may
be amended, and with all additional regulations and restrictions provided
in this Section.
c. Location Restrictions.
1. No person may operate a Motorized Mobility Vehicle or Device, Low-
Speed Electric Bicycle, Out-of-Class Law Speed Electric Bicycle or Toy
Mobility Device on any public sidewalk in the B-5 Zoning District, within
any right-of-way closed to vehicles and bicycles during a special event
sponsored or approved by the Village, in any Village-owned parking lot,
or in any Village-owned parking garage.
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2. Low-Speed Mobility Devices may be operated on public roadways,
sidewalks, and other areas where Non-Motorized Bicycles are
permitted.
3. Standard Mobility Devices may only be operated on public roadways
and are prohibited on sidewalks. No person may operate a Standard
Mobility Device on a sidewalk.
4. Out-of-Class Electric Vehicles may not be operated on public
roadways and are prohibited on sidewalks. No person may operate an
Out-of-Class Electric Vehicle on a sidewalk.
d. Required Equipment.
1. Lamps and Reflectors. Every Motorized Mobility Vehicle or Device,
Low-Speed Electric Bicycle, and Out-of-Class Electric Vehicle must be
equipped with a lamp on the front that emits a white light visible from a
distance of at least 500 feet to the front, and with a red reflector on the rear
that is visible from all distances from 50 feet to 600 hundred feet to the
rear. A lamp emitting a red light visible from a distance of 500 feet to the
rear may be used as an alternative to the red reflector. Every person
operating a Motorized Mobility Vehicle or Device Low-Speed Electric
Bicycle or Out-of-Class Electric Vehicle after sunset must have lamps
turned on and visible, to the extent required by this Section 18-313.d.1,
while operating the Motorized Mobility Vehicle or Device Low-Speed
Electric Bicycle or Out-of-Class Electric Vehicle.
2. Brakes. Every Motorized Mobility Vehicle or Device, Low-Speed Electric
Bicycle, Out-of-Class Electric Vehicle, Medical Mobility Device, and Toy
Mobility Device must be equipped with a brake to sufficiently stop in case
of an emergency.
3. An individual may not operate a Motorized Mobility Vehicle or Device,
Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle, Medical
Mobility Device, or Toy Mobility Device, while carrying a package,
bundle, or other article that prevents the operator from keeping both hands
upon the handle bars or steering device, or in a manner that prevents the
operator from safely operating the vehicle or device.
4. Every person operating a Motorized Mobility Vehicle or Device, Low-
Speed Electric Bicycle or Out-of-Class Electric Vehicle on any public
street, sidewalk, parking lot, bike path, or any other public property within
the corporate limits of the Village must wear a helmet at all times.
e. Adult Responsibility. No adult may permit a minor under the age of 16 to violate
any provision of this Section.
f. Exemptions. This Section 18-313 does not apply to any police vehicle, fire vehicle,
municipal vehicle, park district vehicle, or vehicle owned by another unit of State
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or local government, operated by a governmental employee in the course of his or
her duties.
g. Penalties.
1. Any person who violates any of the provisions of this sections will be
subject to fines not less than:
i. $75.00 for the first offense;
ii. $150.00 for the second offense; and
iii. $250.00 for the third offense, or for reckless operation.
2. When a minor under the age of 16 violates this Section, and an adult
violates Section 18-313.e in connection with the minor’s violation, both
the minor and adult may be fined.
h. Impoundment. In addition to the minimum fines provided in Section 18-313.g of
this Code, upon a violation of this Section by any person for the third instance, or
when a person recklessly operates a vehicle or device in violation of this Section,
the Police Department may impound the Motorized Mobility Vehicle or Device
Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle, or Toy Mobility
Device. The owner of an impounded vehicle or device must pay an administrative
fee of $250.00 to secure the release of the vehicle or device, unless the owner
provides evidence, to the satisfaction of the Police Chief, that the vehicle or device
was not operated in violation of this Section. If a violation of this Article is not
found, the administrative fee shall be returned to the person who posted the bond.
Any vehicle or device not claimed by the owner within 90 days will be considered
unclaimed property and subject to disposition pursuant to Section 4-109 of this
Code.
SECTION 3. BICYCLE RIDING REGULATIONS. Section 18-504, titled “Riding
Regulations” of Article V, titled “Bicycles,” of Chapter 18, titled “Traffic,” of the Village Code is hereby
amended to read as follows:
“Section 18-504 Riding Regulations.
a. When two or more persons in a group are operating bicycles, Motorized Mobility
Vehicles or Devices Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle,
or Toy Mobility Devices (as those terms are defined in Section 18-313 of this
Code), they shall not ride abreast but in single file.
b. The owner, or operator of any bicycle, Motorized Mobility Vehicles or Device,
Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle, or Toy Mobility
Device emerging from any alley, driveway or garage must stop immediately prior
to driving onto or across a sidewalk or onto a sidewalk line projected across an
alley, and shall exercise extreme care in those cases.
c. It is unlawful for any person under the influence of liquor or drugs to operate a
Motorized Mobility Vehicle or Device, Non-Motorized Bicycle, Low-Speed
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Electric Bicycle, Out-of-Class Electric Vehicle, or Toy Mobility Device in the
Village.
d. Motorized Mobility Vehicles or Devices, Non-Motorized Bicycles, Low-Speed
Electric Bicycles, Out-of-Class Electric Vehicle, and Toy Mobility Devices parked
in a business district must be parked in zones officially designated for that purpose.
Bicycles, Motorized Mobility Vehicles or Devices, Low-Speed Electric Bicycles,
Out-of-Class Electric Vehicles, and Toy Mobility Devices must not, at any time,
in any place, be indiscriminately parked by anyone along buildings, in such a
manner as to interfere with pedestrians or along roadways or sidewalks where they
interfere with traffic, or with persons getting into or out of automobiles. No person
may move, or in any manner interfere with any bicycle which is properly parked,
nor shall any person interfere, or in any manner hinder any person from properly
parking a bicycle, except that the members of the Police Department or Fire
Department may move, or, in proper cases, prevent the parking of a Motorized
Mobility Vehicle or Device, Non-Motorized Bicycle, Low-Speed Electric Bicycle,
Out-of-Class Electric Vehicle, or Toy Mobility Device when, in their judgment,
such action is necessary in order to properly safeguard persons or property.
e. All Non-Motorized Bicycles, Motorized Mobility Vehicles or Devices, Low-
Speed Electric Bicycles, Out-of-Class Electric Vehicle, or Toy Mobility Devices
operated on roadways must be kept to the right and must be operated as nearly as
practicable at the right hand edge of the roadway.
f. No Motorized Mobility Vehicle or Device, Non-Motorized Bicycle, Low-Speed
Electric Bicycle, Out-of-Class Electric Vehicle, or Toy Mobility Device may be
operated faster than is reasonable and proper, or as otherwise provided by this
Code, and each Motorized Mobility Vehicle or Device, Non-Motorized Bicycle,
Low-Speed Electric Bicycle, Out-of-Class Electric Vehicle, and Toy Mobility
Device must be operated with reasonable regard for the safety of the rider or other
persons and property.
g. It is unlawful for any person operating a Non-Motorized Bicycle, Motorized
Mobility Vehicle or Device, Low-Speed Electric Bicycle, Out-of-Class Electric
Vehicle, or Toy Mobility Device in the Village to guide it in any manner except
through the use of both hands upon the handlebars thereof. It shall be unlawful to
engage in any kind of trick or unsafe riding.
h. Turns in traffic shall be in accordance with the provisions relating to turns in traffic
in this Chapter.
i. All operators of Non-Motorized Bicycles, Motorized Mobility Vehicles or
Devices, Low-Speed Electric Bicycles, Out-of-Class Electric Vehicles, and Toy
Mobility Devices must obey all applicable traffic regulations.
j. It is unlawful to operate a Motorized Mobility Vehicle or Device or Toy
Mobility Device with more than the number of persons the Device was
designed and intended to convey.”
SECTION 4. SEVERABILITY. If any provision of this Ordinance or part thereof is held invalid
by a court of competent jurisdiction, the remaining provisions of this Ordinance are to remain in full force
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4933-5201-0613, v. 5
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and effect, and are to be interpreted, applied, and enforced so as to achieve, as near as may be, the purpose
and intent of this Ordinance to the greatest extent permitted by applicable law.
SECTION 5. PUBLICATION. The Village Clerk is hereby directed to publish this Ordinance
in pamphlet form pursuant to the Statutes of the State of Illinois
SECTION 6. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
AYES:
NAYS:
PASSED AND APPROVED THIS ___ day of _______, 2025.
________________________________________
Village President
ATTEST:
________________________________________
Village Clerk
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Village Board of Trustees
11/17/2025
Item: Resolution Approving an Agreement with Community Nutrition
Network and Senior Services Association dba Meals on Wheels
for Northern Illinois to Provide Services to Senior Citizens
Department: Health & Human Services
Item Description:
Meals on Wheels Program Transition Summary
On September 29, 2025, Meals on Wheels Northeastern Illinois announced
its decision to discontinue both the Home Delivered Meal and Congregate
Dining Programs at the Arlington Heights Senior Center. In response,
AgeOptions - the designated Area Agency on Aging for suburban Cook
County - coordinated with an alternate funded provider to ensure the
uninterrupted continuation of meal services at the site.
Effective October 14, 2025, Meals on Wheels Northern Illinois became the
new service provider for the Arlington Heights Senior Center, as well as for
clients residing in Wheeling and Maine Townships. The transition has been
seamless, maintaining the same caterer and volunteer base to ensure
continuity of service for both congregate dining participants and home-
delivered meal recipients.
A forthcoming resolution and license agreement will formalize the
partnership between Meals on Wheels Northern Illinois, the Village of
Arlington Heights, and the Arlington Heights Senior Center, establishing a
solid foundation for continued collaboration and high-quality meal service
delivery.
ATTACHMENTS:
1. AH LICENSE AGREEMEENT WITH MEALS ON WHEELSNI FOR SENIOR
CENTER (003)
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Village Board of Trustees
11/17/2025
Item: Discussion of Village Policy Regarding Federal Civil
Immigration Enforcement
Department: Integrated Services
Item Description:
At the November 3rd Village Board meeting, the Village Board directed Staff
to research possible options for local action regarding Federal Civil
Immigration Enforcement activities within our community. While local law
enforcement personnel, including the AHPD are governed by the Illinois
TRUST Act and Illinois Way Forward Act on this issue, non-sworn Village
personnel have no such guidance. Since that meeting, Village Attorney
Passman has since provided the Village Board with confidential legal advice
on possible local regulations of federal law enforcement.
On November 6th, Village Manager did issue Interim Guidelines for Non-Law
Enforcement Village Personnel that provides direction to Village Staff on
what they are authorized to do or not do in the event of interactions with
the US Customs Enforcement Agency (ICE), or the US Border Protection
Agency (CBP). A copy of the interim regulations is attached and has been
posted on social media and the Village's website. It should be noted that
CBP has announced that they will be ending Operation Midway Blitz soon,
but may return in a few months.
There are limitations on what local governments can do to limit or regulate
federal law enforcement. However, given the intensity and nature of recent
federal activity, Staff believes it is warranted to provide specific direction to
Village employees on consistent expectations for Village responses to
various scenarios to ensure that community resources are applied
appropriately, lawfully, and in a manner consistent with the Village Board's
will on these matters. Staff continues to believe the content of interim
guidelines currently in effect appropriately provides direction to the village
personnel, without creating questions of legality. The interim guidelines
were created with the input of the Village Attorney.
There are various options that could be exercised from a legislative
perspective.
An ordinance could be passed that lays out the Board's view on this matter.
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However, ordinances are typically used to adopt formal regulations intended
to be enforced, to amend the Village Code, or to convey authority to engage
in a particular act. In this case, the ability of the Village to impose
enforceable rules on a federal agency is limited. In addition, the authority to
create a policy for employees has already been conveyed in the Village Code
to the Village Manager.
A resolution outlining the Village Board's views on the issue could be issued.
Resolutions are used to convey the Village's intent, but generally do not
have the weight of law in most cases.
The last option is for the Village Board to make a motion to direct Staff to
make permanent the Interim Guidelines that were put into effect last week.
This option provides a clear statement of the intent of the Board and directs
Staff to operate in a specific manner, consistent with the will of the Village
Board. Staff believes that this action is the one most appropriate for this
current circumstance. This motion would immediately confirm Village
Board's support of the policy without the need to draft an additional
legislative document.
Staff Recommendation:
Approval of a motion to direct staff to make the Interim policy regarding
Federal Civil Immigration Enforcement permanent.
ATTACHMENTS:
1. Interim Guidelines for Village Employees Regarding Federal Civil
Immigration Enforcement
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Interim Guidelines for Non-Law Enforcement Personnel Regarding
Federal Civil Immigration Enforcement
November 6, 2025
While the TRUST Act and Way Forward Act do not apply to non-law enforcement personnel,
management would like to provide some interim guidelines for Staff to clarify our expectations
of employees as it relates to Federal immigration enforcement that are consistent with the
principles of the two acts as they relate to law enforcement. Management believes maintaining
a consistent approach with sworn and non-sworn personnel alike allows for consistency,
pending further direction from the Village Board. Therefore, at this time, the following
interim policy shall be in effect:
• Federal immigration enforcement officers from ICE, CBP, or any other federal agency
cannot be prevented from operating in any space that is open to the public at large.
This includes streets, sidewalks, parking lots to which the general public has access,
and the public portions of Village facilities (such as lobbies, etc.). They have the
authority and ability to operate in such spaces.
• Village employees should not grant access to Federal immigration enforcement officers
to private areas of our Village buildings unless they present a warrant. These areas
include any part of Village buildings that are not accessible to the general public
without being invited in by a Village employee. These include private offices, corridors,
and parking lots that are intended for Village Staff and vehicles only (i.e. parking lots
at Fire Stations, behind the Police Station, behind the gate at Public Works, etc.). It
can be argued that allowing Federal immigration enforcement officers access to these
areas is in violation of the TRUST Act.
• Village employees should not provide information to any Federal immigration
enforcement officer that would not be offered to a member of the general public. If a
federal officer actively investigating a civil immigration violation asks about
information on residents or a residence or an employee, they should be directed to file
a FOIA request. This includes the presence or non-presence of a particular person
who is within the non-public areas of Village Hall. Again, Village employees should not
share such information with a Federal immigration enforcement officer, if they do not
have a warrant. If they present a warrant, you should contact your department director
to review it and so that the information can be appropriately shared.
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• If Federal immigration enforcement officers are found to be using a non-public parking
lot or other non-public portion of Village property, the ranking employee in that
building should approach the federal officers and inform them that they are not allowed
to operate in that area as it is for Village personnel and/or vehicles only. If they refuse
to leave, the ranking official should call 911 and request an Arlington Heights Police
Officer respond to document the unauthorized use of the property. At this time, local
law enforcement has no authority to remove or cite a Federal officer, but they can
document it for future potential actions. If federal officers are on Village property,
actively engaged in the arrest of a person, do not approach, as it may be perceived as
impeding a federal officer – call 911.
• While Village employees should not actively assist Federal immigration enforcement
officers, they also should not interfere with their investigations. Interfering with a
Federal investigation may carry criminal penalties, under 18 U.S.C.§ 111.
• Village employees may engage in their normal job duties near and involving an ICE or
CBP incident. This includes responding to medical or other emergencies that occur
during or as the result of Federal immigration enforcement incident. Therefore, if an
ICE officer or detainee is injured or undergoing a medical emergency, normal protocols
apply. Similarly, Public Works and other employees may go about their normal
responsibilities in the vicinity of such incidents, as safety permits.
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