Village Board of Trustees

AGENDA President and Board of Trustees Village of Arlington Heights Board Room Arlington Heights Village Hall 33 S. Arlington Heights Road Arlington Heights, IL 60005 March 16, 2026 7:30 PM I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL OF MEMBERS IV. APPROVAL OF MINUTES A. 3/2/26 Meeting Minutes B. 02/12/2026 Joint Village Library Meeting Minutes V. APPROVAL OF ACCOUNTS PAYABLE A. 3/15/26 Warrant Register VI. RECOGNITIONS AND COMMUNICATIONS A. AHYAA 5th Grade Cheer Team B. Arlington Heights Police Department Award of Valor VII. PUBLIC HEARINGS VIII. CITIZENS TO BE HEARD Anyone wishing to speak on a subject not on the Agenda should fill out a card, located in the back of the room, and hand it to the Village Clerk. Please limit your comments to three minutes. IX. CONSENT AGENDA This Agenda consists of proposals and recommendations that, in the opinion of the Village Manager, will be acceptable to all members of the Board of Trustees. The purpose of this Agenda is to save time by taking only one roll call vote instead of separate votes on each item. Consideration of this Consent Agenda will be governed by the following rules and procedures prior to roll call vote: Page 1 of 503 1. Any Trustee who wishes to vote "no" or "pass" on any Consent Agenda items should so indicate. 2. Upon the request of any one Trustee, any item will be removed from the Consent Agenda and considered separately after adoption of the Consent Agenda. 3. Citizens in the audience may request that the Board remove any item from this Consent Agenda for separate consideration after adoption of the Consent Agenda. 4. One roll call vote will be taken and will cover all remaining Consent Agenda items. A. Resolution Declaring a Surplus of Tax Increment Financing Funds from the TIF #5 Special Tax Allocation Fund B. Resolution Approving a Contract for High Profile Landscape Maintenance Services C. Resolution Approving a Contract for Secondary Landscape Maintenance Services D. Resolution Approving a Contract for Public Properties Turf Mowing E. Resolution Appoving a Contract for Paver Brick Leveling and Replacement F. Resolution Approving a Contract for Hydraulic Water Modeling G. Resolution Approving Authorization for Purchasing Salt H. Resolution Authorizing Maintenance in State Rights-of-Way for Years 2026 and 2027 I. Resolution Approving AT&T Complete Link Renewal Master Discount Agreement J. Recommendation to Amend Article X (Raffles) Regarding Bond Requirements K. Resolution Approving a Contract for Sounds of Summer 2026 Production X. NEW BUSINESS XI. CLOSED SESSION 5 ILCS 120/2(c)(21): discussion of minutes lawfully closed, whether for purposes of approval of the minutes or the semi-annual review of the minutes XII. ADJOURNMENT Persons with disabilities requiring auxiliary aids or services, such as an American Sign Language interpreter or written materials in accessible formats, should contact the Health & Human Services Department, at 33 S. Arlington Heights Road, Arlington Heights, IL 60005, healthmail@vah.com or 847/368-5760. Page 2 of 503 Page 3 of 503 Page 4 of 503 Page 5 of 503 Page 6 of 503 Page 7 of 503 Page 8 of 503  JOINT VILLAGE-LIBRARY MEETING MINUTES OF THE MEETING OF THE MAYOR AND THE BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS ARLINGTON HEIGHTS MEMORIAL LIBRARY CARDINAL ROOM THURSDAY, FEBRUARY 12, 2026 7:00 P.M. VILLAGE BOARD MEMBERS PRESENT: President Tinaglia; Trustees: Bertucci, Dunnington, Gilbert, LaBedz, Manganaro, Santa Maria, Zyck T VILLAGE BOARD MEMBERS ABSENT: Schwingbeck VILLAGE STAFF MEMBERS PRESENT: Randy Recklaus, Village Manager LIBRARY TRUSTEES PRESENT: President Somary; Trustees: Borrell, Galla, Kelly, Medal, McClaney, Watt LIBRARY STAFF PRESENT: Mike Driskell, Executive Director; Sasha Vasilic, Library Director of Communications and Marketing; Janet Moravec, Library Executive Administrative Assistant; Megan Maier, Library Administrative Assistant SUBJECTS: Public Comment Update from the Arlington Heights Memorial Library Update from the Village of Arlington Heights Other Business Adjournment Board of Library Trustees President Amy Somary called the meeting to order at 7:01 PM. The Pledge of Allegiance was led by Library Board President Somary. Public Comment No members of the public provided comment. Joint Village Library Meeting February 12, 2026 Page 1 of 2 Page 9 of 503 Library Topics of Interest Executive Director Driskell highlighted the upcoming Centennial Celebration and tentative plans which include a call for community submissions (items, photos, stories), a themed bookmark contest, special events and exhibit, themed programming, summer reading, Fourth of July Parade and promotions and displays. He also discussed the new Bookmobile, the launch of a new brand and logo, and partnerships. Village Topics of Interest Village Manager Recklaus further highlighted joint efforts between the agencies and partnerships, recent leadership changes, public safety updates, the E bike and E scooter Ordinance, Village Strategic Priorities, development projects, and updates on the Arlington Racetrack site / tentative Bears site. Other Business Village Trustee Zyck commented on ongoing growth and collaboration between the Village and library. Mr. Recklaus provided an update regarding the tentative Saint Viator proposal. Adjournment President Somary adjourned the meeting at 8:23 pm. Joint Village Library Meeting February 12, 2026 Page 2 of 2 Page 10 of 503  Fund Fund Description Total Transaction Amount 101 GENERAL FUND $562,622.72 211 MOTOR FUEL TAX FUND $31,605.24 215 CDBG FUND $41,656.00 227 FOREIGN FIRE INS TAX FUND $19,819.90 VILLAGE OF ARLINGTON 231 CRIMINAL INVESTIGATION FD $373.58 HEIGHTS 235 MUNICIPAL PARKG OPR FUND $14,069.44 WARRANT REGISTER FOR 263 TIF IV $300.00 CHECK DATE: 3/15/2026 267 SOUTH ARL HTS RD TIF $3,843.75 401 CAPITAL PROJECTS FUND $392,353.14 426 STORM WATER CONTROL FUND $68,146.05 505 WATER AND SEWER FUND $123,726.95 506 LEAD SERVICE LINE REPL FUND $5,759.80 511 SOLID WASTE FUND SWANCC $48,559.51 515 ARTS ENTERT & EVENTS FUND $16,494.15 605 HEALTH INSURANCE FUND $752,241.52 611 GENERAL LIABILITY INS FND $39,571.29 615 WORKERS COMPENSATION INS $55,969.92 621 FLEET OPERATIONS FUND $15,499.47 625 TECHNOLOGY FUND $900.00 715 GUARANTY DEPOSITS FUND $2,800.00 721 ESCROW DEPOSITS FUND $4,000.00 TOTAL ALL FUNDS $2,200,312.43 Page 11 of 503 Department 0000 NON DEPARTMENTAL $1,000.00 316049 721-0000-231008- DUNNET BAY CONSTRUCTION WATER METER DEPOSIT REFUND $1,000.00 $229,441.91 316065 101-0000-240090- HFS BUREAU OF FISCAL GEMT FY 2026, Q2 $229,441.91 OPERATIONS - GEMT $1,000.00 316082 721-0000-231008- LINDAHL BROTHERS INC WATER METER DEPOSIT REFUND $1,000.00 $200.00 316112 715-0000-220930- Creative Concrete Company BOND REFUND-REC-015083-2025 $200.00 $200.00 316113 715-0000-220930- Kaplan Paving BOND REFUND-REC-017500-2026 $200.00 $200.00 316114 715-0000-220930- MELISSA ALBRECHT BOND REFUND-REC-017497-2026 $200.00 $600.00 316115 715-0000-220930- SHAUNAK AHUJA BOND REFUND-REC-017502-2026 $200.00 316115 715-0000-220930- SHAUNAK AHUJA BOND REFUND-REC-017502-2026 $200.00 316115 715-0000-220930- SHAUNAK AHUJA BOND REFUND-REC-017502-2026 $200.00 $200.00 316116 715-0000-220930- Smartgreen Landscaping BOND REFUND-REC-017493-2026 $200.00 $200.00 316117 715-0000-220930- Tom Bassett-Dilley Architects BOND REFUND-REC-017492-2026 $200.00 $1,200.00 316118 715-0000-220930- XM Construction & Service Inc BOND REFUND-REC-017490-2026 $200.00 316118 715-0000-220930- XM Construction & Service Inc BOND REFUND-REC-017490-2026 $500.00 316118 715-0000-220930- XM Construction & Service Inc BOND REFUND-REC-017490-2026 $500.00 $264.00 316119 101-0000-421990- ALDONA STEFANCZYK BUSINESS LICENSE REFUND $264.00 $1,000.00 Page 2 Page 12 of 503 316128 721-0000-231008- R.W. DUNTEMAN COMPANY WATER METER DEPOSIT REFUND $1,000.00 $1,000.00 316134 721-0000-231008- SCHROEDER ASPHALT SERVICES, WATER METER DEPOSIT REFUND $1,000.00 INC. $709.04 902797 101-0000-210820- SONTIQ ID PROTECTION $709.04 $6,974.74 902798 101-0000-211060- VISION SERVICE PLAN VISION INSURANCE $1,629.66 902798 101-0000-211060- VISION SERVICE PLAN VISION INSURANCE $5,345.08 ($102,562.49) 902800 511-0000-489900- SOLID WASTE AGENCY TIPPING FEES APR 2026 ($93,561.65) 902800 511-0000-489900- SOLID WASTE AGENCY TIPPING FEES APR 2026 ($9,000.84) $12,278.62 902801 101-0000-210910- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $10,692.09 902801 101-0000-210930- EMPLOYEE BENEFITS CORP HEALTH/DEPENDENT CARE FSA $1,586.53 DEPARTMENT 0000 TOTAL: $153,905.82 Page 3 Page 13 of 503 Department 0101 BOARD OF TRUSTEES ADMIN $318.00 316030 101-0101-521650- CAPTION FIRST INC PROFESSIONAL SERVICES $318.00 $4,500.00 316084 101-0101-521650- LORELLE COMMUNICATIONS, INC PROFESSIONAL SERVICES $4,500.00 $100.00 316108 101-0101-522030- NORTHWEST MUNICIPAL TRAVEL & TRAINING $100.00 CONFERENCE DEPARTMENT 0101 TOTAL: $4,918.00 Page 4 Page 14 of 503 Department 0201 INTEGRATED SERVICES ADMIN $25.00 316055 101-0201-530050- FASTSIGNS OFFICE SUPPLIES $25.00 $82.97 316110 101-0201-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $27.99 316110 101-0201-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $54.98 DEPARTMENT 0201 TOTAL: $107.97 Page 5 Page 15 of 503 Department 0301 HUMAN RESOURCES ADMIN $37.97 316015 101-0301-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $37.97 $55,969.92 316069 615-0301-542810- INTERGOVERNMENTAL RISK MGMT IRMA JANUARY 2026 $850.00 AGENCY 316069 615-0301-542810- INTERGOVERNMENTAL RISK MGMT IRMA JANUARY 2026 $55,119.92 AGENCY $16,247.50 316150 605-0301-520500- UNITED DIAGNOSTIC SERVICES LLC DIAGNOSTIC SERVICES $16,247.50 $348,617.97 902795 605-0301-542750- BLUE CROSS BLUE SHIELD OF MEDICAL/DENTAL 02/01-02/15 $318,025.02 ILLINOIS 902795 605-0301-542770- BLUE CROSS BLUE SHIELD OF MEDICAL/DENTAL 02/01-02/15 $30,592.95 ILLINOIS $8,498.72 902799 605-0301-520450- BENISTAR/HARTFORD - 6795 RETIREE INSURANCE $221.00 902799 605-0301-542750- BENISTAR/HARTFORD - 6795 RETIREE INSURANCE $8,277.72 $378,877.33 902802 605-0301-520600- HMO ILLINOIS MARCH PREMIUM $378,877.33 DEPARTMENT 0301 TOTAL: $808,249.41 Page 6 Page 16 of 503 Department 0501 FINANCE ADMIN $377.14 316015 101-0501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $5.80 316015 101-0501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $41.35 316015 101-0501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $329.99 $32.06 316029 101-0501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $32.06 $885.60 316045 101-0501-522010- DAILY HERALD MEDIA GROUP ADVERTISING $278.10 316045 101-0501-522010- DAILY HERALD MEDIA GROUP ADVERTISING $607.50 $39,571.29 316069 611-0501-542610- INTERGOVERNMENTAL RISK MGMT IRMA JANUARY 2026 $5,775.12 AGENCY 316069 611-0501-542610- INTERGOVERNMENTAL RISK MGMT IRMA JANUARY 2026 $33,796.17 AGENCY $100.00 316147 101-0501-520230- TYLER TECHNOLOGIES INC SERVICE FEES $20.00 316147 101-0501-520230- TYLER TECHNOLOGIES INC SERVICE FEES $80.00 $39.39 316157 101-0501-522700- VERIZON WIRELESS ACCT 38508581800001 $39.39 DEPARTMENT 0501 TOTAL: $41,005.48 Page 7 Page 17 of 503 Department 0601 INFORMATION TECHNOLOGY ADMIN $900.00 316147 625-0601-550100- TYLER TECHNOLOGIES INC PROFESSIONAL SERVICES $900.00 DEPARTMENT 0601 TOTAL: $900.00 Page 8 Page 18 of 503 Department 1014 BOARDS & COMM YOUTH $33.18 316015 101-1014-533050- AMAZON COM CAPITAL SERVICES MISCELLANEOUS SUPPLIES $33.18 DEPARTMENT 1014 TOTAL: $33.18 Page 9 Page 19 of 503 Department 1018 BOARDS & COMM SPECIAL EVENTS $536.00 316140 101-1018-540550- STATE GRAPHICS PRINTING SERVICES $536.00 DEPARTMENT 1018 TOTAL: $536.00 Page 10 Page 20 of 503 Department 2005 SPECIAL EVENTS METROPOLIS THTR $362.65 316103 515-2005-521650- MUNCH'S SUPPLY, LLC METROPOLIS $362.65 DEPARTMENT 2005 TOTAL: $362.65 Page 11 Page 21 of 503 Department 3001 POLICE DEPT ADMIN $358.83 316010 101-3001-521650- ACCURATE DOCUMENT SHREDDING SERVICES $358.83 DESTRUCTION $75.23 316013 101-3001-533250- AIRGAS USA LLC OPERATIONAL SUPPLIES $75.23 $355.42 316015 101-3001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $14.20 316015 101-3001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $140.33 316015 101-3001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $194.90 316015 101-3001-530350- AMAZON COM CAPITAL SERVICES UNIFORMS $5.99 $120.00 316021 101-3001-521650- AT&T PROFESSIONAL SERVICES $120.00 $527.44 316031 101-3001-530050- CDW GOVERNMENT INC EQUIPMENT $527.44 $1,500.00 316034 101-3001-522030- CLARKE, BRIAN TUITION REIMBURSEMENT $1,500.00 $5,602.00 316044 101-3001-521652- DACRA TECH LLC SERVICE FEES $2,233.00 316044 101-3001-521652- DACRA TECH LLC SERVICE FEES $3,369.00 $4,170.00 316053 101-3001-520150- ERNEST R BLOMQUIST PC LEGAL SERVICES $4,170.00 $54.16 316054 101-3001-521650- EXPERIAN PROFESSIONAL SERVICES $54.16 $650.65 316059 101-3001-521650- GOLF ROSE PET LODGE PROFESSIONAL SERVICES $650.65 $4,698.25 316073 101-3001-521651- JG UNIFORMS UNIFORMS $94.00 316073 101-3001-521651- JG UNIFORMS UNIFORMS $367.00 Page 12 Page 22 of 503 316073 101-3001-521651- JG UNIFORMS UNIFORMS $497.50 316073 101-3001-521651- JG UNIFORMS UNIFORMS $497.50 316073 101-3001-530350- JG UNIFORMS UNIFORMS $51.75 316073 101-3001-530350- JG UNIFORMS UNIFORMS $66.95 316073 101-3001-530350- JG UNIFORMS UNIFORMS $104.00 316073 101-3001-530350- JG UNIFORMS UNIFORMS $108.00 316073 101-3001-530350- JG UNIFORMS UNIFORMS $139.90 316073 101-3001-530350- JG UNIFORMS UNIFORMS $183.00 316073 101-3001-530350- JG UNIFORMS UNIFORMS $231.00 316073 101-3001-530350- JG UNIFORMS UNIFORMS $277.40 316073 101-3001-530350- JG UNIFORMS UNIFORMS $303.00 316073 101-3001-530350- JG UNIFORMS UNIFORMS $782.25 316073 101-3001-533250- JG UNIFORMS UNIFORMS $497.50 316073 101-3001-533250- JG UNIFORMS UNIFORMS $497.50 $704.01 316110 101-3001-522150- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $77.83 316110 101-3001-522150- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $569.78 316110 101-3001-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $56.40 $205.03 316122 101-3001-522030- PETTY CASH/POLICE POLICE PETTY CASH $61.58 316122 101-3001-533050- PETTY CASH/POLICE POLICE PETTY CASH $143.45 $2,083.75 316129 101-3001-530350- RAY O'HERRON UNIFORMS $119.95 316129 101-3001-530350- RAY O'HERRON UNIFORMS $288.90 316129 101-3001-533250- RAY O'HERRON POLICE SUPPLY $1,674.90 $108.00 316137 101-3001-530350- SEFTON, CHRISTOPHER UNIFORM REIMBURSEMENT $108.00 $79.71 Page 13 Page 23 of 503 316148 101-3001-530050- ULINE INC OFFICE SUPPLIES $79.71 $262.03 316158 101-3001-522700- VERIZON WIRELESS ACCT 68682493000001 $262.03 $200.00 316163 101-3001-522030- WILL COOK GRUNDY COUNTY FIRE TRAINING $200.00 INVEST. TASK FORCE DEPARTMENT 3001 TOTAL: $21,754.51 Page 14 Page 24 of 503 Department 3003 POLICE DEPT CRIMINAL INVEST $373.58 316121 231-3003-540010- PET PROS K9 SUPPLIES $169.18 316121 231-3003-540010- PET PROS K9 SUPPLIES $204.40 DEPARTMENT 3003 TOTAL: $373.58 Page 15 Page 25 of 503 Department 3501 FIRE ADMIN $819.36 316015 101-3501-521110- AMAZON COM CAPITAL SERVICES BUILDING MAINTENANCE SUPPLIES $93.36 316015 101-3501-521110- AMAZON COM CAPITAL SERVICES BUILDING MAINTENANCE SUPPLIES $71.00 316015 101-3501-521110- AMAZON COM CAPITAL SERVICES JANITORIAL SUPPLIES $100.39 316015 101-3501-521110- AMAZON COM CAPITAL SERVICES KITCHEN SUPPLIES $107.71 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES ($9.49) 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES $14.99 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES ($21.99) 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $25.03 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $28.78 316015 101-3501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $40.48 316015 101-3501-531650- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES ($12.99) 316015 101-3501-531650- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES $26.55 316015 101-3501-531650- AMAZON COM CAPITAL SERVICES FIRE SUPPLIES $58.99 316015 101-3501-532800- AMAZON COM CAPITAL SERVICES BOOKS $296.55 $102.04 316029 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $12.31 316029 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $30.03 316029 101-3501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $59.70 $12,823.35 316102 401-3501-550150- MPC COMMUNICATIONS & LIGHTING TRAINING VEHICLE BUILD $12,823.35 INC $376.63 316110 101-3501-530050- ODP BUSINESS SOLUTIONS BOOKS $4.02 316110 101-3501-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $202.99 316110 101-3501-532800- ODP BUSINESS SOLUTIONS BOOKS $169.62 $192.50 316127 101-3501-521160- R H MEDICAL MEDICAL OXYGEN $192.50 Page 16 Page 26 of 503  $450.00 316131 101-3501-522030- ROMEOVILLE FIRE DEPARTMENT TRAVEL AND TRAINING $450.00 $96.00 316144 101-3501-522100- SUMMIT PRINT SOLUTIONS PRINTING SERVICES $96.00 $299.55 316161 101-3501-531850- W.S. DARLEY & CO FIRE SUPPLIES $299.55 $200.00 316163 101-3501-522030- WILL COOK GRUNDY COUNTY FIRE TRAVEL AND TRAINING $200.00 INVEST. TASK FORCE DEPARTMENT 3501 TOTAL: $15,359.43 Page 17 Page 27 of 503 Department 3701 FOREIGN FIRE INSURANCE ADMIN $3,297.00 316009 227-3701-550150- ABT ELECTRONICS FITNESS EQUIPMENT $3,297.00 $2,150.12 316080 227-3701-550150- LIFE FITNESS FITNESS EQUIPMENT $2,150.12 $133.62 316081 227-3701-522030- LIMBERS, SCOTT TUITION REIMBURSEMENT $133.62 $395.00 316083 227-3701-522030- LINDGREN, BRADLEY TUITION REIMBURSEMENT $395.00 ($294.83) 316085 227-3701-550150- LOWES COMMERCIAL SERVICES FIRE SUPPLIES ($11.89) 316085 227-3701-550150- LOWES COMMERCIAL SERVICES TOOLS ($264.78) 316085 227-3701-550150- LOWES COMMERCIAL SERVICES TOOLS ($18.16) $236.49 316089 227-3701-522030- MC LEAN, SAMANTHA TUITION REIMBURSEMENT $236.49 $13,902.50 316150 227-3701-521650- UNITED DIAGNOSTIC SERVICES LLC DIAGNOSTIC SERVICES $13,902.50 DEPARTMENT 3701 TOTAL: $19,819.90 Page 18 Page 28 of 503 Department 4001 PLANNING PLANNING $3,782.50 316045 101-4001-540410- DAILY HERALD MEDIA GROUP HOLIDAY ADVERTISING $3,782.50 $1,199.43 316097 101-4001-520050- MICROSYSTEMS PROFESSIONAL SERVICES $1,199.43 $300.00 316125 263-4001-550250- PROPERTY INSIGHT, LLC PROFESSIONAL SERVICES $300.00 $3,843.75 316130 267-4001-550250- RJN GROUP INC PROFESSIONAL SERVICES $3,843.75 $50.00 316144 101-4001-530050- SUMMIT PRINT SOLUTIONS PRINTING SERVICES $50.00 DEPARTMENT 4001 TOTAL: $9,175.68 Page 19 Page 29 of 503 Department 4101 COMMUNITY DEVL BLK GRNTADMIN $41,656.00 316035 215-4101-541030- CLEARBROOK CDBG PROGRAM $41,656.00 DEPARTMENT 4101 TOTAL: $41,656.00 Page 20 Page 30 of 503 Department 4501 BUILDING ADMIN $179.11 316015 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $13.99 316015 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $7.99 316015 101-4501-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $157.13 $27.26 316029 101-4501-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $27.26 $165.70 316155 101-4501-522700- VERIZON WIRELESS ACCT 54209747800002 $165.70 $512.07 316156 101-4501-522700- VERIZON WIRELESS ACCT 54209747800001 $512.07 DEPARTMENT 4501 TOTAL: $884.14 Page 21 Page 31 of 503 Department 7001 HEALTH ADMIN $178.29 316015 101-7001-530050- AMAZON COM CAPITAL SERVICES OFFICE SUPPLIES $76.71 316015 101-7001-533100- AMAZON COM CAPITAL SERVICES CLINIC SUPPLIES $72.24 316015 101-7001-533100- AMAZON COM CAPITAL SERVICES NURSING SUPPLIES $29.34 $24.70 316029 101-7001-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $24.70 $297.34 316041 101-7001-521655- CUSTOM DATA PROCESSING NURSING SOFTWARE $297.34 $400.00 316066 101-7001-522030- IL DEPT OF PUBLIC HEALTH TRAINING $400.00 $225.00 316068 101-7001-522030- ILLINOIS ENVIRONMENTAL HEALTH TRAVEL & TRAINING $225.00 ASSOCIATION $100.00 316079 101-7001-520250- LEMKE, SHERRY COUNSELING SUBSIDY $100.00 $158.52 316159 101-7001-522700- VERIZON WIRELESS ACCT 88556712200001 $158.52 DEPARTMENT 7001 TOTAL: $1,383.85 Page 22 Page 32 of 503 Department 7007 HEALTH SENIOR SERVICES $220.00 316057 101-7007-540160- GARY E MIDKIFF & COMPANY PROGRAM INSTRUCTIONAL FEE $220.00 $325.00 316062 101-7007-540160- HAZELGROVE, WILLIAM PROGRAM INSTRUCTIONAL FEE $325.00 DEPARTMENT 7007 TOTAL: $545.00 Page 23 Page 33 of 503 Department 7101 PUBLIC WORKS ADMIN $1,756.00 316009 101-7101-521020- ABT ELECTRONICS EQUIPMENT MAINTENANCE $1,424.00 316009 401-7101-550200- ABT ELECTRONICS BUILDING MAINTENANCE SUPPLY $332.00 $146.20 316011 101-7101-531750- ADDISON BUILDING MATERIAL CO STREET LIGHT SUPPLIES $146.20 $3,197.50 316012 101-7101-521020- AFFILIATED CUSTOMER SERVICE EQUIPMENT MAINTENANCE $484.00 INC 316012 101-7101-521020- AFFILIATED CUSTOMER SERVICE EQUIPMENT MAINTENANCE $878.00 INC 316012 101-7101-521020- AFFILIATED CUSTOMER SERVICE EQUIPMENT MAINTENANCE $1,835.50 INC $516.10 316016 101-7101-531550- ANDERSON LOCK BUILDING MAINTENANCE SUPPLY $246.10 316016 101-7101-531550- ANDERSON LOCK BUILDING MAINTENANCE SUPPLY $270.00 $285.00 316017 101-7101-521020- AQUALAB WATER TREATMENT INC EQUIPMENT MAINTENANCE $285.00 $2,151.00 316019 101-7101-522700- AT & T ACCT 217S667106106 $2,151.00 $787.19 316022 101-7101-522700- AT&T ACCT 8310010146347 $787.19 $1,286.75 316023 101-7101-522700- AT&T ACCT 8310010134261 $1,286.75 $1,124.00 316025 515-7101-533050- B & R INNOVATIONS ARLINGTON ALFRESCO $1,124.00 $4,072.43 316027 101-7101-531850- BERLANDS HOUSE OF TOOLS SMALL TOOLS & EQUIPMENT $399.99 316027 101-7101-531850- BERLANDS HOUSE OF TOOLS SMALL TOOLS & EQUIPMENT $517.49 316027 401-7101-550200- BERLANDS HOUSE OF TOOLS BUILDING MAINTENANCE SUPPLY $957.97 Page 24 Page 34 of 503 316027 401-7101-550200- BERLANDS HOUSE OF TOOLS BUILDING MAINTENANCE SUPPLY $2,196.98 $64.35 316029 101-7101-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $7.40 316029 101-7101-522150- CANON U.S.A. INC OFFICE MACHINES & ACCESS $56.95 $3,414.00 316033 426-7101-550250- CIORBA GROUP, INC PROFESSIONAL SERVICES $3,414.00 $42.80 316036 101-7101-522700- COMCAST CABLE ACCT 8771100720049004 $42.80 $77.16 316038 101-7101-522700- COMCAST CABLE ACCT 8771100720901436 $77.16 $141,203.73 316039 101-7101-531900- COMPASS MINERALS AMERICA STREET SUPPLIES $15,051.69 316039 101-7101-531900- COMPASS MINERALS AMERICA STREET SUPPLIES $18,515.44 316039 101-7101-531900- COMPASS MINERALS AMERICA STREET SUPPLIES $21,475.63 316039 101-7101-531900- COMPASS MINERALS AMERICA STREET SUPPLIES $38,592.79 316039 101-7101-531900- COMPASS MINERALS AMERICA STREET SUPPLIES $47,568.18 $2,390.00 316040 101-7101-521110- CRYSTAL MAINTENANCE & MGMT SERVICE BUILDING MAINTENANCE $590.00 SRVS 316040 101-7101-521110- CRYSTAL MAINTENANCE & MGMT SERVICE BUILDING MAINTENANCE $1,800.00 SRVS $64,732.05 316043 426-7101-550250- D'LAND CONSTRUCTION LLC CONSTRUCTION SERVICES $64,732.05 $671.04 316048 101-7101-531550- DREISILKER ELECTRIC MOTORS INC BUILDING MAINTENANCE SUPPLY $198.31 316048 101-7101-531550- DREISILKER ELECTRIC MOTORS INC BUILDING MAINTENANCE SUPPLY $472.73 $190.00 316051 101-7101-531650- EDDIES RESTAURANT AND LOUNGE MEETING SUPPLIES $65.00 316051 101-7101-531650- EDDIES RESTAURANT AND LOUNGE MEETING SUPPLIES $125.00 $25.00 Page 25 Page 35 of 503 316055 101-7101-522100- FASTSIGNS PRINTING SERVICES $25.00 $1,130.91 316058 101-7101-531450- GLOBAL INDUSTRIAL EQUIPMENT JANITORIAL SUPPLIES $1,130.91 CO $542.14 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $9.82 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $17.02 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $34.04 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $64.61 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $115.00 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $163.81 316060 101-7101-531550- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $1,173.41 316060 101-7101-531650- GRAINGER W W INC MISCELLANEOUS SUPPLIES $347.04 316060 401-7101-550200- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY ($1,617.59) 316060 401-7101-550200- GRAINGER W W INC BUILDING MAINTENANCE SUPPLY $234.98 $2,879.90 316061 101-7101-521020- HASTINGS AIR ENERGY CONTROL EQUIPMENT MAINTENANCE $953.00 316061 101-7101-521020- HASTINGS AIR ENERGY CONTROL EQUIPMENT MAINTENANCE $1,926.90 $30.48 316064 101-7101-531900- HELLER LUMBER CO STREET SUPPLIES $30.48 $1,147.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $60.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $60.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $65.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $88.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $88.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $104.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $120.00 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $275.00 Page 26 Page 36 of 503 316070 101-7101-521110- INTL EXTERMINATORS INC SERVICE BUILDING MAINTENANCE $287.00 $134.31 316072 101-7101-531550- JC LICHT BUILDING MAINTENANCE SUPPLY $134.31 $78.00 316074 101-7101-521020- JOHNSON CONTROLS SECURITY EQUIPMENT MAINTENANCE $78.00 SOLUTIONS LLC $250.00 316077 101-7101-530350- DYLAN KUTZER REIMBURSEMENT $250.00 $824.29 316085 101-7101-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $17.62 316085 101-7101-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $53.18 316085 101-7101-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $56.99 316085 101-7101-531550- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $112.92 316085 101-7101-531850- LOWES COMMERCIAL SERVICES SMALL TOOLS & EQUIPMENT $108.80 316085 101-7101-531850- LOWES COMMERCIAL SERVICES SMALL TOOLS & EQUIPMENT $174.78 316085 401-7101-550200- LOWES COMMERCIAL SERVICES BUILDING MAINTENANCE SUPPLY $300.00 $200.44 316088 101-7101-531550- MATTS ACE HARDWARE BUILDING MAINTENANCE SUPPLY $51.97 316088 101-7101-531850- MATTS ACE HARDWARE SMALL TOOLS & EQUIPMENT $9.99 316088 101-7101-531850- MATTS ACE HARDWARE SMALL TOOLS & EQUIPMENT $13.96 316088 101-7101-531850- MATTS ACE HARDWARE SMALL TOOLS & EQUIPMENT $113.96 316088 401-7101-550200- MATTS ACE HARDWARE BUILDING MAINTENANCE SUPPLY $3.99 316088 401-7101-550200- MATTS ACE HARDWARE BUILDING MAINTENANCE SUPPLY $6.57 $554.19 316091 101-7101-521010- MEADE INC TRAFFIC SIGNAL MAINTENANCE $184.73 316091 101-7101-521010- MEADE INC TRAFFIC SIGNAL MAINTENANCE $184.73 316091 101-7101-521010- MEADE INC TRAFFIC SIGNAL MAINTENANCE $184.73 $112.63 316092 101-7101-531550- MENARDS-LONG GROVE BUILDING MAINTENANCE SUPPLY $27.55 Page 27 Page 37 of 503 316092 101-7101-531550- MENARDS-LONG GROVE BUILDING MAINTENANCE SUPPLY $34.43 316092 101-7101-531550- MENARDS-LONG GROVE BUILDING MAINTENANCE SUPPLY $50.65 $5,504.99 316093 101-7101-521020- METRO DOOR AND DOCK EQUIPMENT MAINTENANCE $450.00 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $469.49 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $450.00 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $577.89 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $706.80 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $873.84 316093 401-7101-550200- METRO DOOR AND DOCK SERVICE BUILDING MAINTENANCE $1,976.97 $482.94 316095 101-7101-531550- MICHAEL WAGNER & SONS BUILDING MAINTENANCE SUPPLY $482.94 $3,348.00 316098 101-7101-521020- MID AMERICAN ELEVATOR CO INC EQUIPMENT MAINTENANCE $3,348.00 $2,166.00 316100 101-7101-531550- MIDWEST ENVIRONMENTAL SALES, BUILDING MAINTENANCE SUPPLY $2,166.00 INC $4,847.01 316106 101-7101-521500- NICOR ACCT 01701843946 $4,847.01 $691.75 316107 101-7101-531550- NORTHWEST ELECTRICAL SUPPLY BUILDING MAINTENANCE SUPPLY $36.97 CO 316107 101-7101-531550- NORTHWEST ELECTRICAL SUPPLY BUILDING MAINTENANCE SUPPLY $159.38 CO 316107 101-7101-531550- NORTHWEST ELECTRICAL SUPPLY BUILDING MAINTENANCE SUPPLY $318.75 CO 316107 101-7101-531650- NORTHWEST ELECTRICAL SUPPLY BUILDING MAINTENANCE SUPPLY $176.65 CO $110.31 316110 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $40.91 316110 101-7101-530050- ODP BUSINESS SOLUTIONS OFFICE SUPPLIES $69.40 $18,650.74 Page 28 Page 38 of 503 316111 101-7101-530390- OFFEN PETROLEUM LLC FUEL $18,650.74 $1,147.08 316120 101-7101-521110- PAUL DAVIS RESTORATION OF SE SERIVCE BUILDING MAINTENANCE $541.34 WI, INC 316120 101-7101-521110- PAUL DAVIS RESTORATION OF SE SERVICE BUILDING MAINTENANCE $605.74 WI, INC $636.50 316123 101-7101-522700- PRECISE MRM LLC PHONE SERVICES $636.50 $491.40 316124 101-7101-531650- PRO SAFETY INC MISCELLANEOUS SUPPLIES $491.40 $75.00 316126 101-7101-522700- PTS COMMUNICATIONS INC PHONE SERVICES $75.00 $4,199.34 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $93.54 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $93.54 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $94.56 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $102.62 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $102.62 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $105.60 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $146.28 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $146.28 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $149.25 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $169.34 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $169.34 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $171.57 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $253.44 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $253.44 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $259.52 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $260.03 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $269.00 Page 29 Page 39 of 503 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $278.88 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $349.28 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $361.46 316132 101-7101-521110- ROSCOE COMPANY SERVICE BUILDING MAINTENANCE $369.75 $2,488.08 316138 101-7101-531550- SOUTH SIDE CONTROL SUPPLY CO. BUILDING MAINTENANCE SUPPLY $354.35 316138 101-7101-531550- SOUTH SIDE CONTROL SUPPLY CO. BUILDING MAINTENANCE SUPPLY $609.84 316138 101-7101-531550- SOUTH SIDE CONTROL SUPPLY CO. BUILDING MAINTENANCE SUPPLY $1,523.89 $526.60 316139 101-7101-531550- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $11.32 316139 401-7101-550200- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $50.14 316139 401-7101-550200- STANDARD PIPE & SUPPLY INC BUILDING MAINTENANCE SUPPLY $465.14 $1,050.00 316141 101-7101-521020- STATE OF IL FIRE MARSHALL EQUIPMENT MAINTENANCE $70.00 316141 101-7101-521020- STATE OF IL FIRE MARSHALL EQUIPMENT MAINTENANCE $980.00 $31,605.24 316142 211-7101-550400- STATE OF IL TREASURER TRAFFIC SIGNAL MAINTENANCE $31,605.24 $11,913.62 316143 401-7101-550300- STRAND ASSOCIATES, INC. PROFESSIONAL SERVICES $11,913.62 $9,331.96 316146 101-7101-521020- TOTAL ELEVATOR SERVICE EQUIPMENT MAINTENANCE $352.96 316146 101-7101-521020- TOTAL ELEVATOR SERVICE EQUIPMENT MAINTENANCE $827.00 316146 101-7101-521020- TOTAL ELEVATOR SERVICE EQUIPMENT MAINTENANCE $3,900.00 316146 101-7101-521020- TOTAL ELEVATOR SERVICE EQUIPMENT MAINTENANCE $4,252.00 $10,711.54 316148 101-7101-530350- ULINE INC CLOTHING $212.12 316148 101-7101-531450- ULINE INC JANITORIAL SUPPLIES $10,499.42 $359,631.00 Page 30 Page 40 of 503 316152 401-7101-550200- VERDE SOLUTIONS LLC SERVICE BUILDING MAINTENANCE $359,631.00 $2,332.13 316153 101-7101-522700- VERIZON WIRELESS ACCT 58675303500001 $2,332.13 $678.25 316162 101-7101-521110- WAUKEGAN ROOFING CO INC SERVICE BUILDING MAINTENANCE $678.25 $164.95 316165 101-7101-531450- ZEP MANUFACTURING CO JANITORIAL SUPPLIES $164.95 $5,838.43 316166 101-7101-531450- ZORO TOOLS INC JANITORIAL SUPPLIES $975.27 316166 101-7101-531450- ZORO TOOLS INC JANITORIAL SUPPLIES $1,154.80 316166 101-7101-531450- ZORO TOOLS INC JANITORIAL SUPPLIES $1,300.40 316166 101-7101-531450- ZORO TOOLS INC JANITORIAL SUPPLIES $1,982.52 316166 101-7101-531650- ZORO TOOLS INC MISCELLANEOUS SUPPLIES $425.44 $670.48 802573 101-7101-522700- AT&T ACCT 84779713213488 $60.09 802573 101-7101-522700- AT&T ACCT 84739443682112 $60.16 802573 101-7101-522700- AT&T ACCT 84739271083278 $60.46 802573 101-7101-522700- AT&T ACCT 84739208661733 $62.45 802573 101-7101-522700- AT&T ACCT 84757754536603 $90.41 802573 101-7101-522700- AT&T ACCT 84757757951551 $336.91 $10,187.18 802574 101-7101-521500- COMMONWEALTH EDISON ACCT 6437571222 $562.83 COMPANY 802574 101-7101-521500- COMMONWEALTH EDISON ACCT 4410867000 $9,624.35 COMPANY $16,033.12 802575 101-7101-521500- CONSTELLATION NEW ENERGY INC ACCT 8063218 $1,056.17 802575 101-7101-521500- CONSTELLATION NEW ENERGY INC ACCT 8063214 $14,976.95 $12,626.44 802576 101-7101-521500- NICOR ACCT 06802945268 $64.10 Page 31 Page 41 of 503 802576 101-7101-521500- NICOR ACCT 19426400008 $178.76 802576 101-7101-521500- NICOR ACCT 40178600009 $321.48 802576 101-7101-521500- NICOR ACCT 72489260108 $327.84 802576 101-7101-521500- NICOR ACCT 38178600003 $673.42 802576 101-7101-521500- NICOR ACCT 28178600004 $674.85 802576 101-7101-521500- NICOR ACCT 94830700004 $844.64 802576 101-7101-521500- NICOR ACCT 38096400007 $1,531.17 802576 101-7101-521500- NICOR ACCT 97034457784 $2,730.85 802576 101-7101-521500- NICOR ACCT 25422686599 $5,279.33 DEPARTMENT 7101 TOTAL: $754,156.67 Page 32 Page 42 of 503 Department 7201 WATER AND SEWER ADMIN $3,183.44 316026 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY $63.74 316026 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY ($2,778.87) 316026 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY $2,778.87 316026 505-7201-531550- BERKHEIMER CO INC BUILDING MAINTENANCE SUPPLY $3,119.70 $219.60 316037 505-7201-522700- COMCAST CABLE ACCT 8771100720175502 $219.60 $540.74 316046 505-7201-521500- DIRECT ENERGY BUSINESS ACCT 1806640 $540.74 MARKETING LLC $5,922.99 316047 505-7201-521500- DIRECT ENERGY BUSINESS ACCT 1806638 $5,922.99 MARKETING LLC $125.00 316051 505-7201-531650- EDDIES RESTAURANT AND LOUNGE MEETING SUPPLIES $125.00 $20,720.93 316063 505-7201-521350- HBK WATER METER SERVICE INC METER SERVICES $2,659.18 316063 505-7201-521350- HBK WATER METER SERVICE INC METER SERVICES $18,061.75 $205.15 316075 505-7201-530350- KINDLE, RYAN REIMBURSEMENT $205.15 $3,765.00 316078 505-7201-550150- LEE JENSEN SALES CO INC EQUIPMENT $325.00 316078 505-7201-550150- LEE JENSEN SALES CO INC EQUIPMENT $1,040.00 316078 505-7201-550150- LEE JENSEN SALES CO INC EQUIPMENT $2,400.00 $15.18 316085 505-7201-531850- LOWES COMMERCIAL SERVICES SMALL TOOLS & EQUIPMENT $15.18 $339.95 316088 505-7201-531550- MATTS ACE HARDWARE BUILDING MAINTENANCE SUPPLY $2.99 316088 505-7201-531850- MATTS ACE HARDWARE SMALL TOOLS & EQUIPMENT $336.96 Page 33 Page 43 of 503  $163.00 316092 505-7201-531550- MENARDS-LONG GROVE BUILDING MAINTENANCE SUPPLY $34.05 316092 505-7201-531850- MENARDS-LONG GROVE SMALL TOOLS & EQUIPMENT $128.95 $308.47 316096 505-7201-531650- MICROBIOLOGICS LAB SUPPLIES $308.47 $23,695.88 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $176.60 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $208.04 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $292.50 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $298.15 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $385.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $385.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $454.20 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $883.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,059.60 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,155.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,199.80 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,199.80 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,220.42 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,340.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,402.80 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,431.60 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $1,491.00 WAUCONDA, INC. Page 34 Page 44 of 503 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $2,010.00 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $2,863.20 WAUCONDA, INC. 316099 505-7201-531010- MID AMERICAN WATER OF WATER SYSTEM SUPPLIES $2,941.95 WAUCONDA, INC. 316099 505-7201-531550- MID AMERICAN WATER OF BUILDING MAINTENANCE SUPPLY $1,298.22 WAUCONDA, INC. $14,399.79 316101 505-7201-531020- MIDWEST METER INC METER SUPPLIES $14,399.79 $636.50 316123 505-7201-522700- PRECISE MRM LLC PHONE SERVICES $636.50 $94.34 316135 505-7201-522030- SCOTT SCHWEDA TRAVEL AND TRAINING $94.34 $1,146.60 316145 505-7201-531020- TEST GAUGE INC METER SUPPLIES $1,146.60 $1,554.76 316153 505-7201-522700- VERIZON WIRELESS ACCT 58675303500001 $1,554.76 $376.13 316154 505-7201-522700- VERIZON WIRELESS ACCT 78635116200001 $376.13 $21,021.00 316160 505-7201-520050- VODA INC EQUIPMENT $21,021.00 $166.39 316166 505-7201-530350- ZORO TOOLS INC CLOTHING $65.61 316166 505-7201-530350- ZORO TOOLS INC CLOTHING $100.78 $243.34 802573 505-7201-522700- AT&T ACCT 84743746858567 $60.10 802573 505-7201-522700- AT&T ACCT 84743746842777 $60.10 802573 505-7201-522700- AT&T ACCT 84759080850047 $123.14 $2,811.47 802575 505-7201-521500- CONSTELLATION NEW ENERGY INC ACCT 1050214 $1,349.31 Page 35 Page 45 of 503 802575 505-7201-521500- CONSTELLATION NEW ENERGY INC ACCT 1050216 $1,462.16 $711.89 802576 505-7201-521500- NICOR ACCT 42567835683 $66.64 802576 505-7201-521500- NICOR ACCT 05850400002 $123.14 802576 505-7201-521500- NICOR ACCT 16797600000 $185.79 802576 505-7201-521500- NICOR ACCT 76830700001 $336.32 DEPARTMENT 7201 TOTAL: $102,367.54 Page 36 Page 46 of 503 Department 7301 PARKING ADMIN $242.84 316020 235-7301-521500- AT&T ACCT 847R0608437214 $242.84 $426.08 316050 235-7301-521110- ECO CLEAN MAINTENANCE INC SERVICE BUILDING MAINTENANCE $426.08 DEPARTMENT 7301 TOTAL: $668.92 Page 37 Page 47 of 503 Department 7302 PARKING VAIL ST. GARAGE OPER $1,349.24 316050 235-7302-521110- ECO CLEAN MAINTENANCE INC SERVICE BUILDING MAINTENANCE $1,349.24 $951.40 316076 235-7302-521020- KINGS III OF AMERICA, LLC EQUIPMENT MAINTENANCE $70.00 316076 235-7302-521020- KINGS III OF AMERICA, LLC EQUIPMENT MAINTENANCE $252.90 316076 235-7302-521020- KINGS III OF AMERICA, LLC EQUIPMENT MAINTENANCE $628.50 $417.00 316146 235-7302-521020- TOTAL ELEVATOR SERVICE EQUIPMENT MAINTENANCE $417.00 $3,027.49 802575 235-7302-521500- CONSTELLATION NEW ENERGY INC ACCT 1050215 $3,027.49 DEPARTMENT 7302 TOTAL: $5,745.13 Page 38 Page 48 of 503 Department 7303 PARKING NORTH GARAGE OPER $1,349.24 316050 235-7303-521110- ECO CLEAN MAINTENANCE INC SERVICE BUILDING MAINTENANCE $1,349.24 $696.00 316076 235-7303-521020- KINGS III OF AMERICA, LLC EQUIPMENT MAINTENANCE $696.00 $28.75 316107 235-7303-531650- NORTHWEST ELECTRICAL SUPPLY MISCELLANEOUS SUPPLIES $28.75 CO $1,907.66 802575 235-7303-521500- CONSTELLATION NEW ENERGY INC ACCT 1060231 $1,907.66 $64.80 802576 235-7303-521500- NICOR ACCT 12690400002 $64.80 DEPARTMENT 7303 TOTAL: $4,046.45 Page 39 Page 49 of 503 Department 7304 PARKING EVERGREEN ST GAR OPER $799.00 316042 235-7304-521020- CYBOR FIRE PROTECTION CO EQUIPMENT MAINTENANCE $799.00 $426.07 316050 235-7304-521110- ECO CLEAN MAINTENANCE INC SERVICE BUILDING MAINTENANCE $426.07 $2,199.42 802575 235-7304-521500- CONSTELLATION NEW ENERGY INC ACCT 1050222 $2,199.42 $184.45 802576 235-7304-521500- NICOR ACCT 92296400002 $184.45 DEPARTMENT 7304 TOTAL: $3,608.94 Page 40 Page 50 of 503 Department 7401 SOLID WASTE DISPSL SWANCCADMIN $151,122.00 902800 511-7401-521540- SOLID WASTE AGENCY TIPPING FEES APR 2026 $1,667.00 902800 511-7401-521540- SOLID WASTE AGENCY TIPPING FEES APR 2026 $149,455.00 DEPARTMENT 7401 TOTAL: $151,122.00 Page 41 Page 51 of 503 Department 7501 MUNICIPAL FLEET SVCS ADMIN $4,124.63 316014 621-7501-521070- ALTORFER INDUSTRIES EQUIPMENT MAINTENANCE $977.60 316014 621-7501-521070- ALTORFER INDUSTRIES VEH EQUIPMENT MAINTENANCE $4,095.65 316014 621-7501-531510- ALTORFER INDUSTRIES VEH MAINTENANCE SUPPLY ($948.62) $75.04 316018 621-7501-531510- ARLINGTON HTS FORD VEH MAINTENANCE SUPPLY $75.04 $1,011.50 316024 621-7501-531510- AUTO TECH CENTERS INC VEH MAINTENANCE SUPPLY $1,011.50 $318.74 316028 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $16.00 316028 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $57.19 316028 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $63.72 316028 621-7501-531510- BUMPER TO BUMPER VEH MAINTENANCE SUPPLY $181.83 $1,369.23 316032 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY ($77.00) ENTERPRISES 316032 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $70.23 ENTERPRISES 316032 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $273.92 ENTERPRISES 316032 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $387.76 ENTERPRISES 316032 621-7501-531510- CHICAGO PARTS & SOUND VEH MAINTENANCE SUPPLY $714.32 ENTERPRISES $449.32 316056 621-7501-531510- FORCE AMERICA DISTRIBUTING LLC VEH MAINTENNACE SUPPLY $449.32 $346.00 316067 621-7501-521070- ILLINOIS SECRETARY OF STATE EQUIPMENT MAINTENANCE $173.00 316067 621-7501-521070- ILLINOIS SECRETARY OF STATE EQUIPMENT MAINTENANCE $173.00 $220.00 316071 621-7501-530350- JAXON URBAN REIMBURSEMENT $220.00 Page 42 Page 52 of 503  $1,345.00 316086 621-7501-531510- MACQUEEN EMERGENCY GROUP VEH MAINTENANCE SUPPLY $52.10 316086 621-7501-531510- MACQUEEN EMERGENCY GROUP VEH MAINTENANCE SUPPLY $460.67 316086 621-7501-531510- MACQUEEN EMERGENCY GROUP VEH MAINTENANCE SUPPLY $832.23 $147.75 316087 621-7501-531510- MASTER HITCH INC VEH MAINTENANCE SUPPLY $147.75 $338.05 316090 621-7501-531510- MC MASTER CARR SUPPLY CO VEH MAINTENANCE SUPPLY $56.02 316090 621-7501-531510- MC MASTER CARR SUPPLY CO VEH MAINTENANCE SUPPLY $282.03 $50.00 316104 621-7501-522020- MUNICIPAL FLEET MANAGERS DUES $50.00 ASSOC $1,806.30 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $1.92 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $10.99 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $13.72 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $21.96 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $27.00 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $28.67 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $28.67 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $34.44 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $42.05 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $43.80 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $53.66 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $103.11 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $104.92 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $116.63 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $139.97 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $422.34 Page 43 Page 53 of 503 316105 621-7501-531510- NAPA AUTO PARTS VEH MAINTENANCE SUPPLY $612.45 $785.00 316109 621-7501-522020- NTEA DUES $785.00 $607.80 316133 621-7501-531510- RUSH TRUCK CENTER-CAROL VEH MAINTENANCE SUPPLY $225.00 STREAM 316133 621-7501-531510- RUSH TRUCK CENTER-CAROL VEH MAINTENANCE SUPPLY $382.80 STREAM $83.75 316136 621-7501-531510- SCRUBBER CITY INC VEH MAINTENANCE SUPPLY $83.75 $96.00 316144 621-7501-522100- SUMMIT PRINT SOLUTIONS PRINTING SERVICES $96.00 $118.75 316149 621-7501-530350- UNIFIRST CORPORATION CLOTHING $118.75 $1,687.88 316151 621-7501-531510- US AUTOFORCE VEH MAINTENANCE SUPPLY $207.52 316151 621-7501-531510- US AUTOFORCE VEH MAINTENANCE SUPPLY $425.80 316151 621-7501-531510- US AUTOFORCE VEH MAINTENANCE SUPPLY $432.00 316151 621-7501-531510- US AUTOFORCE VEH MAINTENANCE SUPPLY $622.56 $90.00 316164 621-7501-521070- WILMETTE TRUCK & BUS SALES & EQUIPMENT MAINTENANCE $90.00 SVC $428.73 316166 621-7501-531510- ZORO TOOLS INC VEH MAINTENANCE SUPPLY $163.45 316166 621-7501-531510- ZORO TOOLS INC VEH MAINTENANCE SUPPLY $265.28 DEPARTMENT 7501 TOTAL: $15,499.47 Page 44 Page 54 of 503 Department 9001 CAPITAL ADMIN $5,759.80 316052 506-9001-550250- ENGINEERING ENTERPRISES INC PROFESSIONAL SERVICES $5,759.80 $17,515.66 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $606.41 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $1,518.00 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $3,346.84 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $3,964.41 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $4,000.27 316063 505-9001-550250- HBK WATER METER SERVICE INC COMMERCIAL METER REPLACEMENT $4,079.73 $3,843.75 316130 505-9001-550250- RJN GROUP INC PROFESSIONAL SERVICES $3,843.75 DEPARTMENT 9001 TOTAL: $27,119.21 Page 45 Page 55 of 503 Department 9901 NON-OPERATING $15,007.50 316094 515-9901-540830- METROPOLIS COMMERCIAL CONDO BUILDING RESERVE CHARGE $10,584.50 ASSN 316094 515-9901-540910- METROPOLIS COMMERCIAL CONDO CAM CHARGE $4,423.00 ASSN DEPARTMENT 9901 TOTAL: $15,007.50 WARRANT TOTAL: $2,200,312.43 Page 46 Page 56 of 503  Village Board of Trustees 3/16/2026 Item: AHYAA 5th Grade Cheer Team Department: Integrated Services Item Description: The Arlington Heights Youth Athletic Association cheerleaders recently competed in the Illinois Cheer Association State Competition at Northern Illinois University. All three Arlington Cowboys teams got a bid to compete this year and did a fantastic job! The Silver Storm/5th grade team got their highest scores of the season and brought home the third place trophy. This is the first time in the history of the Cowboys program that one of the cheer teams brought home a trophy. ATTACHMENTS: None Page 57 of 503  Village Board of Trustees 3/16/2026 Item: Arlington Heights Police Department Award of Valor Department: Police Item Description: The Village and Police Department are proud and honored to recognize several sworn members of the Arlington Heights Police Department with the Award of Valor for their selfless actions and bravery during a recent response to a Home Invasion. The Award of Valor, as recommended by the Arlington Heights Police Department Awards Committee and upon concurrence by the Chief of Police, is presented to sworn officers of the Police Department for acts of bravery or heroism in which the officer has demonstrated a great degree of personal courage and devotion to duty. On Thursday, February 19th, 2026, officers responded to a residential burglary in progress in the 800 Block of North Chestnut. Homeowners quickly locked themselves in an upstairs bedroom and called 9-1-1. Without hesitation and demonstrating exceptional courage, Officers Kevin Sullivan and Christopher Macko entered the residence in an attempt to rescue the homeowners and apprehend the offender. Upon entry, officers were immediately met with active gunfire. Demonstrating tactical expertise, the officers assumed tactical positions, restricted the offender’s movements, and maintained containment. Commander Andrew Flentge, Sergeant James Kryca, and Officers Kevin Sullivan, Daniel Savas, Matthew Boucek, and Anthony Padiyara, then executed a dynamic and tactical entry into the home, locating the homeowners on the second floor and escorted them safely out of the residence. The homeowners did not sustain any injuries as a result of the incident. The responding officers are credited with saving the lives of the homeowners and preventing the armed offender from escaping into the surrounding neighborhood. The Award of Valor is the highest honor presented by the Arlington Heights Police Department. The award is reserved for only those rare moments when an officer chooses the welfare of others over their own personal safety, courageous action over hesitation, and service above self. The Village and the Arlington Heights Police Department are proud to present Page 58 of 503 the following sworn police staff with the Award of Valor: Commander Andrew Flentge Sergeant James Kryca Officer Kevin Sullivan Officer Christopher Macko Officer Daniel Savas Officer Matthew Boucek Officer Anthony Padiyara The Award of Valor will be presented by Mayor Jim Tinaglia. Please join us in congratulating and celebrating the heroic actions and bravery exhibited by these officers. ATTACHMENTS: None Page 59 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Declaring a Surplus of Tax Increment Financing Funds from the TIF #5 Special Tax Allocation Fund Department: Planning & Community Development Item Description: Tax Increment Financing District V was created to assist in the redevelopment of Town & Country and Southpoint Shopping Centers. Early on TIF increment was provided to the ownership of Town & Country to assist in renovating and de-malling the former interior mall. TIF V was created in February 2005 and expires in 2028. In 2020, the Village negotiated a redevelopment agreement with Visconsi Companies, owners of Town & Country Mall for $1.4M for assistance with infrastructure, sitework, and facade improvements to attract Raising Canes and renovate the former vacant Dominick's grocery store space. The agreement had a true-up provision and in 2022, TIF reimbursement was provided in the amount of $1,354,511. Property tax increment received in TIF V increased from $805,182 in 2021, to $1,235,647 in 2022. In 2021, the Village negotiated a redevelopment agreement with Southpoint Shopping Center ownership to attract At Home. The assistance was $1.3M, and At Home opened in the formerly underutilized 100,000 square foot retail space. The Village also negotiated a redevelopment agreement for $170,000 for storm water detention to facilitate the new outlot developments currently under construction. After payments and Rand Road enhancement projects, TIF V has a positive fund balance. Declaring surplus funds in a TIF District allows the taxing districts that are under a tax cap to utilize these funds outside the tax cap. The surplus would be distributed proportionately among the taxing districts based upon current tax levy rates and formulas. For example, the share of tax bills in 2021 for School District 214 was approximately 26.6%, for School District 25 it was approximately 37%, and for the Village of Arlington Heights it was approximately 12%. Recommendation: It is recommended that the Village Board adopt the resolution declaring and authorizing a $1 Million surplus from TIF V. Page 60 of 503 ATTACHMENTS: 1. Resolution - TIF #5 Surplus Funds Distribution Page 61 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. ______________ A RESOLUTION DECLARING A SURPLUS OF TAX INCREMENT FINANCING FUNDS FROM THE TIF #5 SPECIAL TAX ALLOCATION FUND WHEREAS, on February 7, 2005, pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq. ("TIF Act"), the President and the Board of Trustees of the Village adopted Ordinances No. 05-007, 05-008, and 05-009, approving a redevelopment plan and project for an area known as TIF #5 in the vicinity of Palatine and Rand Roads in the Village ("Redevelopment Project Area"), designating the Redevelopment Project Area as a redevelopment project area under the TIF Act, and adopting tax increment allocation financing for the Redevelopment Project Area; and WHEREAS, pursuant to the TIF Act, the Village has determined that some of the funds deposited into the special tax allocation fund for the Redevelopment Project Area are not required, pledged, earmarked, or otherwise designated for payment of or securing of obligations or anticipated redevelopment project costs; and WHEREAS, pursuant to the TIF Act, the President and the Board of Trustees desire to designate those funds as "surplus" funds, and to cause the distribution of the surplus funds to the Cook County Treasurer for distribution to the taxing districts with territory within the Redevelopment Project Area; and WHEREAS, the President and the Board of Trustees now desire to cause the designation and distribution of surplus funds for the Redevelopment Project Area in accordance with the TIF Act; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. DECLARATION OF SURPLUS FUNDS. In accordance with and pursuant to the TIF Act, the President and the Board of Trustees find, determine, and declare that the amount of funds deposited in the special tax allocation fund for the Redevelopment Project Area that is not required, pledged, earmarked or otherwise designated for payment of or securing of obligations or anticipated redevelopment project costs is $ 1,000,000. SECTION 3. PAYMENT AND DISTRIBUTION OF SURPLUS FUNDS. The Village Finance Director is hereby authorized and directed to cause the payment and distribution of the surplus funds designated in Section 2 of this Resolution to the Cook County Treasurer in the manner specified in the TIF Act. 4855-2026-6171, v. I Page 62 of 503  SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ____ day of _____ ___________________________________ Village President ATTEST: ___________________________________ Village Clerk 4855-2026--6171, V. I 2 Page 63 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving a Contract for High Profile Landscape Maintenance Services Department: Public Works & Engineering Item Description: The 2026 Operating Budget includes $59,400 for contractual landscape maintenance services. The High-Profile Landscape Maintenance contract provides comprehensive landscaping services at 20 highly profile locations throughout the Village. These areas are maintained to the Village’s highest aesthetic and performance standards. The scope of work includes turf maintenance, seasonal flower installation and maintenance, mowing, fertilization, edging, aeration, and general litter removal. A public bid opening was held on March 4, 2026. The following bids were received and publicly read aloud as follows: Bidder Location Total Annual Bid Price Stanley Landscapes Grayslake, IL $59,990.00 Apex Landscaping, Hawthorn Woods, IL $65,368.02 Inc Yellowstone Wauconda, IL $67,526.00 Landscape Fleck’s Landscaping Wheeling, IL $94,203.00 Uno Mas Landscaping Elgin, IL $104,760.00 Langton Group Woodstock, IL $195,895.00 The bid pricing is based on weekly maintenance services, which staff anticipates approximately 39 service cycles per year. The contract is for a three-year term with the option to extend up to an additional three, one-year extensions. Stanley Landscapes of Grayslake, Illinois, was determined to be the lowest responsible bidder. Staff has not previously worked with Stanley Landscapes but has thoroughly checked all references and has found them to be satisfactory. Funding for these services is available in Account No. 101-7101-521550. Although the contract is slightly higher than budgeted, savings from other contracts within the account will cover the overage. Page 64 of 503 RECOMMENDATION It is recommended that the Village Board award the three-year High Profile Landscape Maintenance Services contract to Stanley Landscapes of Grayslake, Illinois, as the lowest responsible bidder, for a total annual amount of $59,990.00, as outlined in the attached Resolution. ATTACHMENTS: 1. 20260316_Forestry_HighProfileLandscaping Page 65 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR HIGH PROFILE LANDSCAPE MAINTENANCE SERVICES TO STANLEY LANDSCAPES OF GRAYSLAKE, ILLINOIS WHEREAS, the Village sought bids for the award of a contract for High Profile Landscape Maintenance Services (“Contract”); and WHEREAS, Stanley Landscapes of Grayslake, IL ("Contractor"), was the lowest responsible and responsive bidder of the firms that submitted bid packages to the Village for the Contract; and WHEREAS, the Village President and Board of Trustees have determined that entering into the Contract with Contractor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the Contract by and between the Village and Contractor, in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance acceptable to the Village Administrator and Village Attorney. SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one original copy of the Contract executed by Contractor; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ___________________, 20__. Village President ATTEST: Village Clerk 4854-1852-3855, v. 1 Page 66 of 503  EXHIBIT A CONTRACT 4854-1852-3855, v. 1 Page 67 of 503  Village of Arlington Heights 33 South Arlington Heights Road Arlington Heights, Illinois 60005 847-368-5000 www.vah.com NOTICE OF AWARD Stanley Landscapes 30955 N Fairfield Road Grayslake, IL 60030 March 16, 2026 Project Description: High-Profile Landscape Maintenance Services The Village of Arlington Heights has considered the proposal submitted by your Company for the above-described work in response to its INVITATION FOR BIDS opened March 4, 2026. YOU ARE HEAREBY NOTIFIED that your proposal/bid has been accepted by the Village Board on March 16, 2026 for items and services for the amount of: Fifty-Nine Thousand, Nine Hundred Ninety Dollars and 00/100ths ($59,990.00) annually for 3 years with a 3% increase for years 2 and 3 and with the option to extend with three one-year extensions thereafter. You are required to execute the Contract Documents and provide necessary Insurance documentation within Fifteen (15) days from the date of this Notice to you. If you fail to execute said Contract within Fifteen (15) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner’s acceptance of your proposal as abandoned and the Owner will be entitled to such other rights as may be granted by law. Please return signed contracts to Lisa Subrin. You are required to return an acknowledged copy of this Notice of award to the Village, with two signed copies of the contract. Dated this 16th day of _______, 2026 Village of Arlington Heights By: _______________________________________ Lisa Subrin, Purchasing Coordinator Acceptance of Notice Receipt of the above Notice of Award is acknowledged by Stanley Landscapes this ______ of _____ (month), 2026. By: _______________________________________________________________ Title: _______________________________________________________________ Page 68 of 503  VILLAGE OF ARLINGTON HEIGHTS CONTRACT This Agreement is made and entered into this 16th day of March, 2026, between the Village of Arlington Heights "Village" and Stanley Landscapes, "Vendor." In consideration of the mutual benefits that will result to the parties in carrying out the terms of this Agreement, the parties agree as follows: 1. The Vendor agrees to do all the work, furnish all materials and all labor necessary to complete the work in full compliance with all of the terms of this agreement and the proposed specifications and the requirements of the Director under it; 2. The Village agrees to pay the Vendor based on unit prices for completion of the work in accordance with the bid documents; 3. It is understood and agreed that the Bid Documents, Specifications, Addenda, and the Bidder’s response are all essential documents for the High-Profile Landscape Maintenance Services Project. They are attached and hereby made part of this agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date indicated above. Attest: Village of Arlington Heights ___________________________ By:_________________________________ Clerk (Seal) Title: _______________________________ Date:_______________________________ Attest: Bidder: By:_________________________________ ____________________________ Title:_______________________________ Notary (Seal) Date:_______________________________ Subscribed & sworn before me this _______day of _________2026. Page 69 of 503  VILLAGE OF ARLINGTON HEIGHTS FINANCE DEPARTMENT, PURCHASING DIVISION 33 S. ARLINGTON HEIGHTS ROAD BID SPECIFICATIONS AND CONTRACT DOCUMENTS ____________________________________________________________________________ High Profile Landscape Maintenance Services Required for Use by: Village of Arlington Heights- Public Works Bid Deposit: 10% of bid Performance Bond: 100% of bid Pre-Bid Meeting: Mandatory- Thursday February 26, 2026 at 10:00 AM Date and Time Bids Due: Submit electronically by Wednesday March 4, 2026 at 10:00AM Date and Time of Bid Opening: Wednesday March 4, 2026 at 10:00AM Project Contact: Brian Crawford, bcrawford@vah.com, 847-368-5800 Purchasing Coordinator: Lisa Subrin, lsubrin@vah.com, 847-368-5509 This bid is utilizing our Electronic Bid Management System: * Please see the Bid Notice for the link to access the bid documents and instructions. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. * Required documents to be submitted with this bid are: Bid Bond, Bid Proposal Submission including Summary of Locations, Competency of Contractor and references, Vendor Application Form, and signed addendum, if applicable * Please allow yourself enough time to submit your bid before the bid closes. In the event bidder cannot submit a bid on the requirements as set forth in the bid documents, he or she should return the bid documents with an explanation as to why he or she is unable to bid on these requirements. Because of the large number of firms listed on the Village's qualified bidder's list, it is necessary to delete from these lists the names of those persons, firms or corporations who fail to respond after having been invited to bid on a commodity or commodities. Page 70 of 503  BID NOTICE ____________________________________________________________________________ High Profile Landscape Maintenance Services Bid # 260005 The Village of Arlington Heights will accept sealed bids electronically for the High Profile Landscape Maintenance Services Bid until 10:00 AM local time on Wednesday March 4, 2026, at which time they will be publicly opened and read. A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:00 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. All proposals or bids offered must be accompanied by a bid security in the amount of 10% of the total bid in the form of a certified check, bid bond or cashier’s check made payable to the Village of Arlington Heights. No bids shall be considered unless accompanied by such security. Bidders shall comply with the Prevailing Wage Rate Act (820 ILCS 130). Bidders will also be required to comply with the applicable equal employment opportunity provisions. The Village of Arlington Heights reserves the right to reject any or all proposals, to waive informalities in bidding and to accept the proposal deemed by the Board of Trustees to be the most favorable to the interests of the Village. This bid is utilizing our Electronic Bid Management System and specifications/bid documents may be obtained with the following link and instructions. This information and link can also be found at www.vah.com https://vilofarlingtonheightsil.munisselfservice.com/vss/Vendors/VBids/Default.aspx Type in the bid # and click search. Next click on the bid #, and then click on the attachments on the right-hand side to find instructions on How to Register and Submit a Bid. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. Contact Lisa Subrin, Purchasing Coordinator, at lsubrin@vah.com, if you have issues accessing the bid. For a list of our current bids, visit our website at www.vah.com. Page 71 of 503  PRE-BID CONFERENCE ____________________________________________________________________________ High Profile Landscape Maintenance Services A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:00 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. Bidder’s questions will be responded to at that time only. It is suggested, but not required, that any questions regarding the bid documents be submitted to Brian Crawford, prior to the Pre-Bid Conference in order to allow the Village sufficient time to adequately research and prepare a response for the conference. Brian Crawford bcrawford@vah.com (847) 368- 5800 Page 72 of 503  VILLAGE OF ARLINGTON HEIGHTS GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS PUBLIC IMPROVEMENT/SERVICES THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND SERVICES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF ARLINGTON HEIGHTS (“VILLAGE”), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND WILL NOT SECURE RELIEF ON THE PLEA OF ERROR. 1.01 PREPARATION OF PROPOSALS: The bidder shall submit their sealed bid proposal on the proposal forms provided and shall be submitted electronically through the Bid Management System. The bidder shall specify in figures, in the places provided, a price for each of the separate items called for in the proposal forms. All information required by the bidding documents must be supplied to constitute a responsive bid. All bid/proposals should be submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. If the bidder is a corporation, the legal name of the corporation, the state of incorporation and the business address shall be set forth together with signature of the officer or officers authorized to sign contracts on behalf of the corporation and attested by the secretary of the corporation. If the bidder is partnership, the true name should be listed. If the bidder is a partnership the true name and address of the firm shall be set forth together with the signatures of authorized partners. If the bidder is an individual, the signature and address shall be inscribed. If the signature is by an agent other than an officer of the corporation or member of the partnership, a power of attorney must be submitted with the bid, otherwise, the bid may be regarded as irregular. All names must be printed below the signature. 1.02 BID SECURITY: No bid will be considered unless accompanied by a bid security as defined in the Invitation to Bid as a guarantee that if the bid is accepted the bidder will execute the agreement and file bonds and insurance’s required by the contract documents. Bid securities shall be made payment to the Village of Arlington Heights. In the event that the bidder fails to furnish the required bonds and insurance within ten (10) calendar days after notice of acceptance of the bid by the Village, then the bid deposit of the bidder shall be retained by the Village as liquidated damages, it being now agreed that said sum is a fair estimate of the amount of damages that said Village will sustain due to the bidder’s failure to furnish said bond. 1.03 BID SUBMITTAL: Each sealed bid properly signed together with the bid security and all documents bound herewith shall submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. Page 73 of 503 1.04 WITHDRAWAL OF BID: No bid shall be withdrawn after the opening of any bid without the consent of the Village. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation for Bids for the opening of bids provided that a request in writing executed by the bidder or duly authorized representative for the withdrawal of such bid is filed with the owner prior to the time specified for the opening of bids. 1.05 AWARDING THE BID: The contract will be awarded to the lowest responsible bidder, or any other bidder determined by the Village Board to be in the best interest of the Village, who complies with all the provisions of the invitation to bid. The Village reserves the right to reject any or all bids or to waive any non-conformity in bids received whenever such rejection or waiver is in the best interests of the Village. The Village also reserves the right to reject the bid of a bidder who has previously failed to satisfactorily perform a contract, has not completed contracts on time, or whom an investigation shows is not in a position to perform the contract. In determining responsibility, the following qualifications will be considered by the Village: (a) The ability, capacity, and skill of the bidder to perform the contract or provide the service required; (b) Whether the bidder can perform the contract or provide service promptly, or within the time specified, without delay or interference; (c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder; (d) The quality of performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service; (f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability, and adaptability of the supplies or contractual services to the particular use required; Except as otherwise provided by law, the Village Mayor and Board of Trustees reserves the right to reject any or all bids and to waive any informality in the bids received. 2.00 WORK COVERED BY CONTRACT DOCUMENTS: The work comprises the completed Public Improvement/Services required by the contract documents and includes all labor necessary to produce such Public Improvement/Services and all materials and equipment incorporated or to be incorporated in such Public Improvement/Service. 3.00 AWARD: The decision of the Village to accept the proposal of a responsible bidder for the work, subject to the execution and approval of the contract and contract bond to secure the performance thereof, and to such other conditions as may be specified or otherwise required by law. Page 74 of 503 3.01 BIDDER: Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. 3.02 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): The security furnished with the bid to guarantee that the bidder will enter into the contract for the work. 3.03 CONTRACT /AGREEMENT: The contract represents the entire and integrated agreement between the Village and contractor and supersedes all prior negotiations, representations or agreements either written or oral. The contract may be amended, or modified in writing signed by both parties. 3.04 CONTRACT BOND: The form of security approved by the Village and furnished by the contractor and a surety as a guarantee of good faith and ability on the part of the contractor to execute the work in accordance with the terms of the contract. 3.05 CONTRACT DOCUMENTS: The Village/contractor agreement, the conditions of the contract (general), supplementary or special and other conditions), the plans, specifications, addenda and all modifications (written amendments, change orders, written interpretations or other written orders), and the contract bond when required. 3.06 CONTRACTOR: The contractor is the person or entity identified in the Village-contractor agreement and is referred to throughout the contract documents as if singular in number. The term contractor means the contractor or an authorized representative. 3.07 CORPORATION: A corporate body authorized or licensed to do business in Illinois. 3.08 ENGINEER: When the word "Engineer" appears in the specifications it shall mean the Village Engineer of the Village of Arlington Heights, Illinois or those designated by the Village Engineer. 3.09 OBSERVER: The Village’s authorized representative assigned to observe any or all portions of the work and materials being used for the project. 3.10 OWNER/VILLAGE: When the word "Owner" or "Village" appears in the specifications they shall mean the Village of Arlington Heights, Illinois, a municipal corporation of the State of Illinois, 33 South Arlington Heights Road, Arlington Heights, Illinois 60005. 3.11 PLANS: All official drawings or reproductions of drawings pertaining to the work provided for in the contract. 3.12 PROJECT MANUAL: The booklet (manual) which includes the bidding requirements, conditions of the contract, the proposal, specifications. Page 75 of 503 3.13 BID PROPOSAL: The written offer of the bidder to perform the work proposed and presented to the Village. 3.14 SPECIAL CONDITIONS: Special conditions when included in these contract documents shall supplement the general conditions, the attached specifications and the plans on particular portions of the project. They shall govern the contract documents wherever they conflict therewith; but shall not operate to annul those portions of the contract documents with which they are not in conflict. 3.15 SPECIFICATIONS: The body of descriptions, conditions and requirements contained in the contract, together with written agreements and all documents of any description made or to be made pertaining to the method or manner of performing the work, the quantities, or the quality of materials to be furnished under the contract. 3.16 SURETY: The corporate body, acceptable to the Village, bound with and for the contractor to insure the contractor’s performance of the contract and for payment of all obligations pertaining to the work. 3.17 MISCELLANEOUS DEFINITIONS: (a) "Shall" means mandatory. (b) "As Required" means as prescribed by the contract documents. (c) "As Necessary" means essential to the completion of the work. (d) "Or Equal" means a substitute meeting the exact specification of those items so stated on the drawings, details, and/or the specifications and approved by the Village before bids are submitted. 4.00 CONTRACT DOCUMENTS 4.01 OWNERSHIP OF PLANS AND SPECIFICATIONS: All plans and specifications and copies thereof furnished by the Village are Village property. They are not to be used on other work and with the exception of one complete set, are to be returned to the Village on request, at the completion of the contract work. 4.02 EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE OF PROPOSED WORK: The bidder shall, before submitting a bid, carefully examine the contract, including the proposal, specifications, general and special conditions. The bidder shall inspect the site of the proposed work and become familiar with all the local conditions affecting the contract and the detailed requirements of the public improvement/service. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to comply with these instructions. The Village will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect. 4.03 INTENTION OF CONTRACT DOCUMENTS: The contract documents are complementary; what is called for by one is as binding as if called for by all. The contractor shall bring any conflict, errors, or discrepancies in the contract documents to the attention of the Village in writing before proceeding with the work affected. Page 76 of 503 4.04 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): Each proposal shall be accompanied by a bid proposal security (see invitation or instructions to bidders). A bid proposal security shall be a properly certified check, bank draft, bank cashier's check or bid bond for the amount of 10% of the total bid, made payable to the Village or Arlington Heights. The proposal guarantee will be returned within five (5) working days after the bid opening date to all but the successful bidder, and one alternate bidder to be designated by the Village. The proposal guarantee of the successful bidder and the alternate bidder will be returned as soon as the contract bond, insurance policies and certificates are in proper order, delivered to the Village and the contract has been fully executed by the bidder to whom the contract is awarded. 4.05 BONDING REQUIREMENTS: (a) Performance and Payment Bond. The Contractor will provide both a Performance and Payment Bond each for 100% of the contract price with a minimum “A” rating as defined in Best’s Key Rating Guide and be conditioned on the faithful performance of the requirements of the contract, and will have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his or her operations prior to the acceptance of the finished work or supplies, and that he or she will promptly make payments to all persons supplying them with labor or materials in the prosecution of the work provided for in the Contract; and will guarantee to indemnify and hold harmless the Village and its officers and employees for all costs, damages and expenses arising out of or by reason of the contractor’s failure to comply and perform the work and to complete the contract in accordance with the specifications. (b) Failure on the part of the contractor to obtain and deliver a Surety, Performance, and Payment Bonds, acceptable to the Village, within fifteen (15) calendar days from the date of Notice of Award of contract will be considered just cause for the annulment of the Award and the forfeiture of the bid proposal security to the Village. 4.06 CONFLICTS: Where conflict exists within or between parts of the contract documents and applicable standards, codes or ordinances, the more stringent or higher quality requirements shall apply. Large scale drawings take precedence over smaller scaled drawings, figured dimensions on the drawings over scaled dimensions, and noted materials over graphic representations. 4.07 BID PROPOSAL: The bidder shall submit a sealed bid proposal on the proposal forms provided. Proposals that contain omissions, erasures, alterations, irregularities of any kind, or not accompanied by the proper proposal guaranty shall be rejected. However, the Village reserves the right to reject or accept any and all proposals and to waive technical error as may be deemed in the best interest of the Village. 4.08 LATE BIDS: Late bids shall not be considered and will be returned unopened. 5.00 PROPOSAL FORM 5.01 UNIT PRICE BID PROPOSAL FORM (a) Bidders will be furnished with a unit price bid proposal form, attached to the project manual, stating the items of work contemplated and the approximate Page 77 of 503  estimated quantities. It is the result of careful calculations and is believed to be correct, but it is given only as a basis for comparison of proposals and the award of the contract. The Village does not expressly or by implication agree that the actual quantities involved will correspond exactly with the estimated quantities. The bidder shall verify these quantities before bidding. (b) Payment will be based on the actual quantities of work performed in accordance with the contract, as the contract unit prices specify. No allowance will be made for any change in anticipated profits due to an increase or decrease in the original estimate of quantities. The Village reserves the right to omit any item entirely, or to increase or decrease any or all items. 5.02 LUMP SUM BID PROPOSAL FORM: Bidders will be furnished with a lump sum bid proposal form, attached to the project manual, for the work to be performed. 6.00 LAWS, PERMITS AND REGULATIONS (a) The contractor shall at all times comply with all federal, state and local laws, regulations, and ordinances. Any complaint, claim or action brought against the contractor for failing to observe or comply with any law, ordinance, or regulation shall be the sole responsibility of the contractor and shall in no way extend to or expose the Village to liability. The contractor shall indemnify and hold harmless the Village from any and all such complaints, claims or actions. In addition, the contractor agrees to comply with all applicable statutes regarding prevailing wage laws. (b) Unless otherwise provided in the contract documents, the contractor shall secure and pay for the construction permit and all other permits and governmental fees, licenses, and inspections necessary for the proper execution and completion of the work. (c) If the contractor performs any work knowing it violates any laws, ordinances, rules and regulations, the contractor shall assume full responsibility and shall bear all attributable costs. (d) All work done under the contract shall be done to the satisfaction of the Village. The Village will determine the amount of completed work which is to be paid for under the contract. The Village will decide all questions that may arise regarding the measurements of quantities and fulfillment of this contract, and will determine all questions concerning the true intent or meaning of the plans and specifications. This determination and decision will be final. (e) The contractor and all subcontractors shall be licensed with the Village of Arlington Heights and the State of Illinois where applicable and shall provide indemnity bonds required by the Village Code. 6.01 EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE UNEMPLOYMENT (a) Whenever there is a period of excessive unemployment in Illinois which is defined as any month immediately following two (2) consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded five (5%) percent as measured in the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the contractor shall employ only Illinois laborers. "Illinois laborers" means any person who has resided in Illinois Page 78 of 503  for at least thirty (30) days and intends to become or remain an Illinois resident. (b) Other laborers may be used when Illinois laborers, as defined herein, are not available, or are incapable of performing the particular type of work involved, if so certified by the contractor and approved by the Village. The contractor may replace no more than three (3) regularly employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to do work encompassed by this contract during periods of excessive unemployment. (c) This provision applies to all labor whether skilled, semi-skilled, whether manual or non-manual. 6.02 EMPLOYMENT PREFERENCE: The contractor shall comply with "AN ACT to give preference to the veterans of the United States military and naval service in appointments and employment upon public works, by, or for the use of, the State or its political subdivisions, passed by the 59th General Assembly and approved on June 12, 1935, “(330 ILCS 55/1)”. 6.03 ILLINOIS HUMAN RIGHTS ACT: The contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1.101, et seq including, but not limited to establishment of sexual harassment policies and program. 6.04 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex national origin or ancestry and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That if it hires additional employees in order to perform this contract or any portion hereof it will determine the availability (in accordance with the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That in all solicitations or advertisements for employees placed by it or on its behalf it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public contracts. Furnish all relevant Page 79 of 503  information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (f) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (g) That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10(b) of the Commission’s Rules and Regulations for Public Contracts. So that such provision will be binding upon every such subcontractor and that it will also include the provisions of paragraphs 1, 5, 6 and 7. In every supply subcontract as defined in Section 2.10 (a) of the Commission’s Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract. The contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors: and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. (h) The Village of Arlington Heights does not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in its programs and activities. 6.05 THE AMERICANS WITH DISABILITIES ACT: (42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit discrimination against qualified individuals with disabilities by a local government, whether directly or through contractual arrangements, in the provision of any benefit, service, program or activity of the public entity. As a condition of receiving this contract, the contractor certifies by signing the bid proposal form, that any services, programs and activities provided under this contract are now and will continue to be in compliance with the Americans with Disabilities Act. 7.00 CONTRACTOR 7.01 COMPETENCY OF CONTRACTOR: The contractor shall, when requested by owner, furnish signed statements, showing responsibility, financial ability, experience, amount and condition of equipment and the value of all uncompleted work under contract. 7.02 SUPERINTENDENT OR FOREMAN: The contractor shall supervise and direct the work efficiently, and with the contractor’s best skill and attention. The contractor shall be solely responsible for the negligence of others in the means, method, techniques, sequence or procedure of Public Improvement / Services which is indicated in and required by the contract documents. Contractor shall be responsible to see that the finished work complies accurately with the contract documents. 7.03 WORKMANSHIP: The contractor shall be responsible for high quality workmanship on all items of Page 80 of 503 work. 7.04 RESPONSIBILITY: The contractor and subcontractor shall be responsible for maintaining of safe equipment and using proper methods and procedures. The Village reserves the right to ascertain and to require that the contractor’s work and the subcontractor’s work complies with the contract. 7.05 HOLD HARMLESS AND INDEMNIFICATION: To the fullest extent permitted by law, the contractor shall assume all liability for, and shall protect, defend, indemnify and hold harmless the Village, it’s officers, employees, servants, and agents, from and against all claims, actions, suits, judgments, costs, losses, expenses including but not limited to fees and charges of attorneys, engineers and architects, court and arbitration costs, and liabilities of whatsoever kind or nature arising out of: (a) Any infringement (actual or claimed) on any patents, copyrights or trade names by reason of any work performed by the contractor under this contract or by reason of anything to be supplied by the contractor pursuant to this contract. (b) Bodily injury, including death, "sickness or disease", to any person or persons (including contractor's officers, employees, agents, and servants) or damage to or destruction of any property including the loss of use thereof: (1) caused by whole or in part by any act, error or omission by the contractor or any subcontractor or anyone directly or indirectly employed by any of them; (2) arising directly or indirectly out of the presence of any person in or about any part of the project site or the streets, sidewalks, and property adjacent hereto; (3) arising directly or indirectly out of the use, misuse or failure of any machinery or equipment used directly or indirectly in the performance of the contract. (c) In any and all claims against the Village or it’s agents or employees by any employee of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, the indemnification obligation under this section 1.06, shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts or other employee benefit acts. This indemnification does not apply to any liability caused by the Village’s own negligence. 7.06 ADANDONMENT: If the contractor abandons or neglects the work or if the Village at any time is convinced that the work is unreasonably delayed, or that the conditions of the contract are being willfully violated, executed carelessly, or in bad faith, the Village may notify the contractor in writing, and if this notification is without effect within twenty-four (24) hours after the delivery thereof, then, and in that case, the contractor shall discontinue all work under the contract and the Village shall have full authority to make arrangements for the completion of the contract at the expense of the contractor. 7.07 CLEAN UP AND SITE MAINTENANCE: The contractor shall at all times keep the site and adjoining premises free from accumulation of waste material or rubbish caused by its employees or work, and at the completion of the work, shall remove all rubbish, tools, and surplus materials from the site and adjoining premises, leaving the area in a neat and workmanlike condition. In case of dispute, the Village may remove the rubbish and charge the cost to the contractor. Page 81 of 503 8.00 CHANGES/ALTERATIONS OF CONTRACT WORK AND EXTRA WORK: The Village reserves the right to alter the specifications by adding or subtracting from the original quantities as bid without invalidating the contract. All such work shall be executed under the same conditions as the original contract, except for an extension in time when any such change/alteration results in additional work. All changes/alterations shall be made only when ordered in writing from the Village as follows: (a) The Village Manager must approve an increase in the contract price of not more than $10,000.00 by written change order. (b) The Village Board must approve an increase in the contract price in all other instances or an extension in the contract completion time by written change order. (c) The value of any change shall be determined by one or more of the following methods: (1) An approved Lump Sum. (2) Unit Prices given in the Contract or subsequently agreed upon. 9.00 PROTECTION OF PERSONS AND PROPERTY 9.01 SAFETY PRECAUTIONS AND PROGRAMS: The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. 9.02 SAFETY OF PERSONS AND PROPERTY (a) The contractor shall take all reasonable precautions for safety, and all reasonable protections to prevent damage, injury or loss to: (1) all employees on the site and all other persons who may be affected hereby; (2) all the work and all materials and equipment to be incorporated therein, whether in storage on or off site, under the care, custody, or control of the contractor or any subcontractors; and (3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation, or replacement in the course of Public Improvement/Service. (b) The contractor shall give all notices and comply with all applicable laws, ordinances, rules and regulation and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. (c) The contractor shall erect and maintain, as required by existing condition and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. (d) The contractor shall use proper warning guards and safety devices with respect to the construction area. (e) No trees, fire hydrants, utility poles, shrubs or hedges, traffic signs, or other public structure shall be removed, replaced, damage or destroyed unless and until approval for such removal, replacement, damage or destruction has been given in writing from the Village. (f) Notwithstanding the foregoing requirements, the contractor shall be responsible Page 82 of 503  for taking immediate steps to correct any damage or injury to public structures, utility services, roadways or public buildings as well as any damage or injury occasioned to private property as a result of the contractor's activities. (g) The contractor should keep a daily record of all injuries or incidents or damage occurring in, on or near the construction site as a result of the contractor's construction activities. This information shall be given to the Village within twenty- four (24) hours after the day of occurrence. 10.00 INSURANCE REQUIREMENTS: (a) The Contractor shall not commence work until the Contractor has obtained all insurance required in these documents. The Contractor shall purchase and maintain, throughout the duration of the contract, insurance as is appropriate for the work being performed and furnished and shall provide protection from claims which may arise out of or result from the Contractor’s performance and furnishing of the work and Contractor’s other obligations under the contract documents, whether it is to be performed or furnished by the Contractor, by any Subcontractor, by anyone directly or indirectly employed by them or by anyone for whose acts any of them may be liable. (b) Insurance required by this Section shall be written with a company having at least an “A” Property-Casualty Rating, and financial size of at least Class 7 as listed in the most recent published A. M. Best’s Insurance Guide. (c) The Village shall be named as additional insured on all policies required by the contract except for Workmen’s Compensation Insurance. The coverage afforded shall be primary and non-contributory for the additional insured with respect to claims arising out of operations preformed by or on behalf on the Contractor. Additional insured: Village Of Arlington Heights, its Officials, Employees, Agents and Volunteers. If the additional insured has other insurance which is applicable to the loss, such as other insurance shall be on an excess or contingent basis. The amount of the Contractor’s insurance company’s liability under this insurance policy shall not be reduced by the existence of such other insurance. Additional insured status shall be provided by original endorsement as least as broad as CG 20 10 04 13 or CG 20 26 04 13. (d) As a minimum, the contractor shall secure and maintain the types of insurance as herinafter specified, and shall submit evidence to the Village on an annual basis that the insurance coverage’s are in force. The form and limits of such insurance, together with the underwriter thereof in each case, shall be acceptable to the Village, but regardless of such acceptance it shall be the responsibility of the Contractor to main adequate insurance coverage until final payment and at all times thereafter when the Contractor may be correcting, removing, or replacing defective work in accordance with the General Conditions and Instruction to Bidders. Failure of the Contractor to maintain adequate coverage shall not relieve him of any contractual responsibility or obligation. (e) The Contractor shall forward original copies of the Certificates of Insurance with the coverage’s and limits specified annually during the contract period to the Purchasing Division, Finance Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005. (f) Insurance Certificates and Policies delivered to the Village shall recite that 30 days prior written notice will be given to the Village by certified mail before any policy is materially changed, canceled, or not renewed. Page 83 of 503 10.01 WORKER’S COMPENSATION AND EMPLOYERS LIABILITY: The insurance shall protect the Contractor against all claims under applicable State or Federal Worker’s Compensation Laws. The Contractor shall also be protected against claims for injury, disease or death of employees which for any reason may not fall within the provisions of the Worker’s Compensation Law. The policy shall include “broad form all states” endorsement coverage extended to cover all states except the monopolistic fund states. The liability limits shall not be less than: 1. Worker’s Compensation………………………………Statutory 2. Employer’s Liability…………………………….……….$1,000,000 per occurrence 10.02 BUSINESS AUTO LIABILITY: The insurance shall be written in automobile liability form and shall protect the Contractor against all claims for injuries to persons and damages to property arising from the ownership, maintenance or use of any motor vehicles and shall cover operation on or off the site of all motor vehicles, whether they are owned, non- owned or hired. The liability limits shall not be less than: 1. Bodily Injury and Property Damage Combined…$1,000,000 per occurrence 10.03 COMMERCIAL GENERAL LIABILITY, INCLUDING PREMISES AND OPERATIONS, CONTRACTUAL, PERSONAL INJURY, PRODUCT LIABILITY, COMPLETED OPERATIONS, AND BROAD FORM PROPERTY COVERAGES: (a) This insurance shall be written in Commercial General Liability form and shall protect the Contractor against all claims arising from injuries to persons or damages to property caused by any act or omission of the Contractor or his agents, employees or Subcontractors. The Contractors General Aggregate shall apply on a per Project basis. The Broad Form General Liability Endorsement shall be included. (b) In addition, this policy shall contain a Contractual Liability Endorsement covering any Contractual Liability assumed in the Contract and all changes and modifications thereto, whether in writing or oral. (c) The scope of the coverage shall also include the Personal Injury Hazards including “a”, “b”, and “c”. “a” includes false arrest, malicious prosecution, and unwillful detention or imprisonment. “b” includes libel, slander, and defamation of character. “c” includes wrongful eviction, invasion of privacy, and wrongful entry. Fellow Employee exclusion shall be removed. (d) The Policy shall also include Broad Form Property Damage Protection. (e) The Contractor shall include all the Contractor’s employees as additional insureds under the policy. (f) Commercial General Liability Coverage shall contain no exclusions for explosion, collapse or underground work (X, C, U). (g) The liability limits shall not be less than: 1. Bodily Injury and Property Damage, Combined single limit, per occurrence including, Contractual Liability – Broad Form Products and Page 84 of 503  Completed Operations……………………………………...$2,000,000 2. Premises/Operations Personal Injury……………………………………………….$1,000,000 3. General Aggregate……………………………………………$4,000,000 Products/Completed Operations coverage is to remain in force for a period of two (2) years after the completion of the project. (h) The Contractor may furnish coverage for bodily injury and property damage for Business Auto Liability and Commercial General Liability through the use of a combined limit as indicated above or through separate single limits acceptable to the Village. 10.04 UMBRELLA EXCESS LIABILITY: Special coverage shall be as follows…………………$2,000,000 over primary insurance The required coverages may be in combination of primary, excess and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy excess the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Policy should be written on an occurrence basis. All underlying coverage needs to be included in the Umbrella or Excess Liability policy. Any exclusions or exceptions must be noted on the certificate of insurance. 11.00 PAYMENTS 11.01 TAXES: No charges will be allowed for taxes from which the Village is exempt. The Village is not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, nor the Service Use Tax. The Village is also exempt from Federal Excise Transportation Tax. 12.00 TERMINATION OF THE CONTRACT: The Village may terminate the contract upon the occurrence of any one or more of the following events: (a) The contractor files under any chapter of the Bankruptcy Code (Title 11, United States Code) takes any equivalent or similar action by filing a petition or otherwise under any federal or state law in effect at the time relating to bankruptcy or insolvency. (b) If a petition is filed against the contractor under any chapter of the Bankruptcy Code as now or hereinafter in effect or if a petition is filed seeking any equivalent or similar relief against the Contractor under any other federal or state law in effect at the time relating to bankruptcy or insolvency. (c) If the contractor makes a general assignment for the benefit of creditors. (d) If a trustee, receiver, custodian or agent of the contractor is appointed to take charge of the contractor’s property for the purpose of enforcing a lien against the property or for the purpose of general administration of the property for the benefit of the contractor's creditors. Page 85 of 503 (e) If the contractor admits in writing an inability to pay its debts generally as they become due. (f) If the contractor persistently fails to perform the work in accordance with the contract documents, including but not limited to failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule established herein. (g) If the contractor disregards laws and regulations of any public body. (h) If the contractor disregards the authority of the Village. (i) If the contractor violates any provisions of the contract documents. Page 86 of 503  VILLAGE OF ARLINGTON HEIGHTS AFFIDAVIT OF COMPLIANCE Applicant ______________________________________________________________ Name _____________________________________________________________ Address As a condition of entering into a contract with the Village of Arlington Heights, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, _________________________, being first duly sworn on oath, deposes and states that he or she is ______________________________________ (sole owner, partner, joint ventured, President, Secretary, etc..) of _________________________________________ and has the authority to (Name of Company) make all certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned hereby certifies that it is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States. Page 87 of 503 Section III Illinois Drug Free Workplace Act The undersigned further states that _____________________________________ provides (Name of Company) A drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that ______________________________________ is not (Name of Company) delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all the information contained in the Affidavit is true and correct. Signed by: _________________________________________ (Name) (Title) Subscribed and sworn to before me this ________________day of ___________20___,AD. By: ______________________________________________ (Notary Public) -Seal- Page 88 of 503  VILLAGE OF ARLINGTON HEIGHTS INDEMNITY HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village of Arlington Heights, its Board of Trustees, officers, agents and employees from any and all liability, losses or damages the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature in any way resulting from or arising out of any action on the part of the Contractor or any Subcontractor. The Contractor shall, at its own expense; appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the Village of Arlington Heights, its Board of Trustees, officers, agents and employees, in any such action, the contractor shall, at its own expense, satisfy and discharge the same. This indemnification does not apply to liability caused by the Village’s own negligence. The Contractor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village of Arlington Heights, its Board of Trustees, officers, agents and employees as herein provided. CONTRACTOR:_______________________________ By: _________________________________________ Page 89 of 503  VENDOR APPLICATION A W-9 must be submitted with this application. Company Name: __________________________________________________________ Remit To Address: Include if different than W-9 Address. Company Name: ___________________________________________________________ Street Address: ____________________________________________________________ City: ____________________________________ State:________ Zip:_____________ Contact Information: Name: __________________________ PH#: _____________Email: _________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form.  Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts less than $7.5M Yes No Self-Certified Holds Certification  Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification  Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification  Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification  Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification  Not Applicable Name of Person Completing this form:___________________________Date:___ Page 90 of 503  VILLAGE OF ARLINGTON HEIGHTS Department of Public Works Forestry Unit High Profile Landscape Maintenance Services INTENT The intent of this request is to solicit bids from reputable contractors who can provide the specified high profile landscape maintenance services during calendar years 2026-2028, with possible extensions through 2031. This proposal request is open to all Contractors actively engaged in supplying landscape maintenance services as specified herein. Bidders will be required to demonstrate their capability through references or by means acceptable to the Village of Arlington Heights. SCOPE OF SERVICES This work will consist of a spring cleanup, shrub bed maintenance, tree grate maintenance, tree ring maintenance, water management, mowing and edging, fertilizing, flower planting, flowerbed maintenance and fall cleanup. PART 1 - GENERAL CONDITIONS 1.1 ADMINISTRATION AND ADDITIONAL WORK This contract will be under the direct administration of the DIRECTOR OF PUBLIC WORKS (DIRECTOR) and detailed administration of the contract shall be provided by the VILLAGE FORESTER (FORESTER) or their authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the CONTRACTOR and the DIRECTOR and shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless authorized by written agreement. 1.2 WORK CREW/SUPERVISION The CONTRACTOR shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor must be able to converse in the English language and shall be authorized by the CONTRACTOR to accept and act upon all directives issued by the FORESTER. Failure for the Supervisor to act on said directives shall be sufficient cause to give notice that the CONTRACTOR is in default of this contract unless such directives would create potential personal injury, property damage or safety hazards. Two contact phone numbers must be given for the supervisor. A one-hour call back is required at all times. The Contractor shall employ competent foremen and laborers, and shall discharge, at the request of the Director of Public Works, any incompetent, unfaithful, abusive or disorderly workers in his employ. No one but workers, expert in their respective branches of work, shall be employed where special skill is required. The Village reserves the right to provide an Automatic Vehicle Location - Global Positioning System (AVL – GPS) device to the contractor’s vehicles or equipment. This device shall be installed and working for all billable hours of the contract. The purpose of the device will be to assist the Village in tracking maintenance locations, location of the CONTRACTOR, and production of CONTRACTOR. 1.3 CREW APPEARANCE Crews performing these services shall wear identifiable uniforms at all times while on Village property and look neat and presentable in appearance, as they represent the Village of Arlington Heights. Page 91 of 503 1.4 PROTECTION OF PUBLIC AND PRIVATE PROPERTY The Contractor shall exercise all necessary caution to protect vehicular and pedestrian traffic and to protect all public and private property from injury or damage caused by the operations of the Contractor. Any practice obviously hazardous in the opinion of the Director or Forester shall be immediately discontinued by the Contractor upon receipt of either written or oral notice to discontinue such practice. The Contractor shall comply with all OSHA, EPA, and other Federal and State safety standards. Blocking of a public street, except under extreme emergency conditions, shall not be permitted unless prior arrangements have been made with the Director and other agencies having jurisdiction over the street to be closed. Barricading and detouring of traffic shall be accomplished in conformance with the State of Illinois Manual of Uniform Traffic Control Devices for Highway Construction and Maintenance Operations, latest edition. When on-street parking is required, proper procedures shall be used including traffic cones, arrow boards and barricades. 1.5 PROTECTION OF UTILITIES It is recognized that the proposed landscape maintenance may conflict with existing underground electric, telephone, cable television, sewer, water, streetlight, traffic signal and other facilities. It shall be the Contractor’s responsibility to contact JULIE 1-800-892-0123 to arrange for locations of all underground facilities as may be necessary to perform the required work. The Contractor should take special note that the Village is a member of JULIE. The Contractor shall protect all utilities from damage including underground sprinkler systems, and shall immediately contact the appropriate utility if damage should occur and shall be responsible for all claims for damage resulting from the contractor's operations. 1.6 CONCURRENT OPERATIONS This contract is a non-exclusive contract with the Village. The Village reserves the right to use other contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the Contractor to cease performance of work as directed. 1.7 WORKING HOURS The Contractor will be allowed to schedule his normal work hours between the hours of 7:00 A.M. and 7:00 P.M. Monday through Friday and 8:00 A.M. and 7:00 P.M. on Saturday. Work during other hours will be allowed only as authorized by the Director or authorized representative. Procedures needing to take place after normal working hours shall be approved by the Forester or authorized representative. 1.8 CLEANUP All debris from the maintenance operations shall be cleaned up before the work crew leaves the site. All lawn areas shall be raked clean, all streets and sidewalks shall be swept, and all debris shall be removed from the site. 1.9 LICENSES AND PERMITS The Contractor shall, at his expense, procure all necessary contractor licenses and permits needed to conduct the work required under the terms of this contract. The Village will waive the cost of all permits needed for this project. The Vendor is responsible for obtaining and paying for the required contractor licenses and or a business license. Some maintenance will occur on rights-of-way under Page 92 of 503 the jurisdiction of the Illinois Department of Transportation and Cook County Highway Department. It shall be the responsibility of the Contractor to obtain all necessary permits, lane closure permits, and other needed authorizations to conduct his operations on these rights-of-way. The Contractor will not be included under the general maintenance permits issued to the Village; however, the Village will lend assistance if necessary to the Contractor in obtaining required permits. The Contractor shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract. 1.10 SUBCONTRACTS The Contractor will not be allowed to subcontract work under this contract unless written approval is granted by the Director. The Subcontractor, if approved, shall be bound by the conditions of the contract between the Village and the Contractor and shall perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the Contractor. All directions given to the Subcontractor in the field shall bind the Contractor as if the notice had been given directly to the Contractor. 1.11 SEPARABILITY If any portion of this contract is found to be unenforceable by a competent court of law having jurisdiction, the remaining portions of the contract shall remain in full force and effect. 1.12 LEGAL RESPONSIBILITY The Contractor shall not commence work under this contract until a meeting with the Public Works Department has been completed. A. Accident Notification In the event of accidents of any kind which involve the general public and/or private or public property, the Contractor shall immediately notify the Director and shall provide a full accounting of all details of the accident. The Contractor shall furnish the Village with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. 1.13 MANDATORY PRE-BID MEETING For the purpose of familiarizing BIDDERS with the project, answering questions and issuing addenda as needed for clarification of the bidding documents, a MANDATORY pre-bid meeting will be held at the L.A. Hanson Public Works Center, 222 N. Ridge Avenue at the time and date indicated on the front of the BIDDING documents. 1.14 LOCATION OF WORK This work will involve the high profile landscape maintenance at the specific sites located within the Village of Arlington Heights as shown on the attached Summary of Locations sheet. Aerial maps for each site will be distributed at the mandatory pre-bid meeting. 1.15 GENERAL NOTES Bidders must completely familiarize themselves with the specifications and job sites as listed in the Detailed Specifications. The Contractor shall furnish all equipment and manpower necessary to handle the high profile landscaping maintenance services in a timely and safe manner, at the bid prices as stated on the BID PROPOSAL. The Contractor will be responsible for any work that is not acceptable to the Village of Arlington Heights and will be responsible for the correction of the condition within 48 hours of notification, at no additional cost to the Village. Page 93 of 503 Any and all damage either observed or caused by the Contractor shall be reported immediately to the Forester or authorized representative. The Contractor shall be responsible for costs of repair or replacement of plant materials, irrigation systems or Village property or utilities that are damaged by chemicals, equipment or the contractor’s employees, due to the contractor’s negligence during the execution of this contract. 1.16 PESTICIDES/HERBICIDES The Contractor shall minimize pesticide exposure to humans and non-target areas by using low pressure applications and the use of spray adjuvants (tackifiers). Late night or early morning applications will be utilized to reduce pesticide drift and volitization when weather conditions dictate. Pesticide label recommendations will be followed to reduce over application, herbicide drift, volitization, and leaching. Any damage will be sole responsibility of the contractor. Markers shall be placed and picked up within 24 to 48 hours post application. Safety Data Sheets (SDS) will be filed with the Forester. The Contractor, before any pesticide applications, shall notify the Forester of his intentions to spray; what pesticides will be used, and pest to be controlled. Operators will carry product labels in their trucks at all times. Valid operator’s and applicator’s licenses are required by law in this state, and as a condition of this contract. Submit evidence of current licensing compliance to Village of Arlington Heights before performing spray operations. 1.17 QUESTIONS TO THE FORESTER All questions in regard to this Contract will be directed to the Forester or authorized representative who is responsible for the monitoring and verifying of work completed for payment under this Contract. This will include the directions as to the way in which the work is to be carried out. The Forester or authorized representative shall receive on a weekly basis, services rendered for previous week. 1.18 RIGHT TO CHANGE SCOPE OF WORK Due to budget restrictions, the Village of Arlington Heights reserves the right to change or delete from the Contract as required. No adjustments in Contract unit prices or additional compensation will be made for estimates in the quantities of areas or services from the Contract. Contractor is responsible for viewing all areas in order to provide accurate bid prices. Cycles for each activity are estimates only and may be altered depending on weather conditions, site conditions, etc. Cancellations of work will be made no later than the Friday before the scheduled work. 1.19 SODDED AREAS No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at any time except as authorized by the Public Works Director or authorized representative. 1.20 VEHICLE MARKINGS All vehicles and equipment shall be clearly marked with company name. Equipment owned by a subcontractor must be identified with the name of the general contractor. 1.21 REPORTING Contractor shall submit a weekly maintenance report for each site, on the form provided by the Village, detailing the work that was accomplished. Contractor shall also list on this report any dead, diseased or insect infested trees, shrubs, perennials, or groundcover observed at each site as well as any watering needs / problems. Weekly reports shall be faxed, emailed, or dropped off to the Forester no later than 3:30pm on the Monday following each workweek (or Tuesday, if Page 94 of 503 Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. 1.232YARD AREA The Contractor shall locate a branch office/yard area within twenty (20) miles of 222 N. Ridge Avenue, Arlington Heights, IL 60005. The Contractor is responsible for having all the necessary equipment readily available for daily work. PART 2 – REQUIRED WORK HIGH PROFILE MAINTENANCE OF VILLAGE OWNED COMPLEX SITES The following specifications are minimum acceptable standards. 2.1 SPRING CLEANUP Before regular seasonal maintenance begins, a complete and thorough spring cleanup of the sites shall be completed by April 1st (weather permitting). The purpose of the spring cleanup is to prepare the grounds for regular mowing and to remove debris that has accumulated over the winter from the turf areas, shrub and flowerbeds, tree rings, and building borders, etc. This work is to include the raking of any leaves on the grounds and picking up such items as branches, bottles, cigarette butts, cans, etc. Also at this time, the Contractor shall cut down any foliage remaining on perennials. All debris generated from the spring cleanup is to be collected and disposed of offsite by the Contractor at the Contractor’s expense. 2.2 LITTER PICKUP AND CLEAN UP Beginning March 1st of each year, dependent on weather, litter cleanup shall begin. All litter shall be removed at least weekly from each site. Litter shall include all debris including, but not limited to cigarette butts, paper, cans, bottles etc. All litter shall be removed and legally disposed offsite, including litter on turf, in planting beds, in tree grates, in paved areas and caught within plants. Curbs will be swept as needed to ensure that there are no accumulations of grass clippings or other landscape refuse. 2.3 TURF MOWING Turf at all assigned sites shall be mowed at least once every seven days unless otherwise directed by the Director of Public Works or authorized representative, starting the week of April 1st , or whenever the grass reaches 4” in height. During drought periods when turf is not actively growing, the Village reserves the right to direct contractor to decrease mowing frequency. The mowing will be performed in such a way as to establish a cutting pattern consistent throughout the lawn areas. The direction of the cutting pattern will be altered weekly to avoid compaction of the soil. All clippings will be bagged and properly disposed of off-site. All improved turf areas shall be cut 3” – 3 ½” high in cool weather, and 3 ½” – 4” high during drought periods; however the Village reserves the right to adjust the preferred mowing height if desired. All mowing equipment should be kept in good condition with blades and cutting edges kept sharp, in order to prevent tears to grass blades. When cutting mounds or uneven areas, exercise caution to avoid scalping of turf. The edges of lawns around plant beds, circular tree rings and along curbing will be cut to the same height as open lawn areas and be kept neatly trimmed. Where lawns are adjacent to sidewalks and curb, the grass will be neatly edged by hand or mechanical means once a month. Page 95 of 503 Trimming around all structures, trees, shrubs, and flower beds is to be completed during every visit to the site and shall be at the same height as adjacent mower cut. Extreme care must be taken to avoid hitting trees or shrubs with mowers. If any plants show damage, as observed by the Forester, the Contractor shall replace the damaged plants with those of equal size and quality, at no additional cost to the Village. Scrub trees that grow at the edge of the ballast rock along the Railroad right-of-way, within 3’ of turf, shall be removed or trimmed before they are 6” high. Use caution when trimming or mowing this area to avoid throwing rocks. 2.4 HARDSCAPE AREAS Sidewalks or any paved areas shall be kept weed free either by spraying with a herbicide (approved in advance by the Forester or authorized representative) or by hand pulling, making sure to get the root of the plant. Any leaves or other debris shall be picked up and disposed of offsite. Any tree grates shall be kept weed free by either hand pulling or by use of herbicides (approved by the Forester or his authorized representative). Litter and other debris shall be removed from tree grates weekly. 2.5 PLANTING BED AND TREE RING MAINTENANCE (INCLUDING MULCHING) The Contractor shall maintain a weed-free environment in all shrub beds, flower beds, groundcover beds, flower beds, and tree ring areas. Except for the required pre-emergent treatments, the Contractor may use hand-pulling or chemicals (spray or dry, as approved by the Forester or authorized representative) to achieve a weed free bed environment. Pre-Emergent Herbicide: Two applications shall be required in all shrub beds/tree rings. (However, note that pre-emergent herbicides shall not be applied in spring to beds scheduled for annual flower plantings as depicted in seasonal flower maps). The first application shall be made in late winter / early spring before summer annual weeds germinate. The second application shall be in August before winter annual weeds germinate. All pre-emergent herbicides shall be labeled as appropriate for existing plant materials. The herbicide shall be watered in within the time period specified on the label, unless sufficient rainfall occurs in that time period to properly incorporate the herbicide. The bed edge shall be cut and maintained as many times as necessary during the season to maintain a neat appearance. All edge faces are to be cut vertical to the turf edge. All cuttings and excess soil must be removed from the site, and are not allowed to be incorporated into the existing soil. Tree ring sizes will vary depending on the space in which they are located and the diameter at breast height (dbh) of the tree. Tree rings should be circular in shape to the drip line where possible. Between March 15 and May 15, existing mulch should be raked or forked to loosen mulch, pre- emergent should then be applied, and finally additional mulch shall be added as needed, so that the final mulch layer is 3 inches in depth. Mulch shall be kept at least 6” from the trunks of trees, and shall not contact the base of shrub, perennial, or groundcover plants. At no time shall mulch be added over perennial plants that have started growing or are fully grown, but if perennials have not yet emerged, a light coating of mulch may be applied. Mulch shall be placed so as not to cover irrigation or other utility boxes in the ground. Any stones or debris brought to the surface will be removed prior to mulch application. All mulch shall be maintained so as to keep a fresh appearance. The mulch shall be provided at no cost by the Village, to be picked up by the Contractor at a facility to be determined. A Village employee will load the Contractor with mulch. 2.6 TURF AERATION Page 96 of 503 This item shall consist of the aeration of all fine turf areas and will be done once during the month of September. Core aeration shall have a minimum core depth of three (3) inches, or deeper depending on the ground conditions at the time of the aeration. 2.7 PRUNING Shrub & Groundcover This item shall consist of the complete pruning and trimming of all shrubs and ground covers. This is to be done in such a manner as to encourage proper natural form and healthy growth of all plant material. Pruning shall be performed once annually and/or as directed by the Forester or authorized representative. Objectives shall be to keep plants free of deadwood, rubbing branches and suckers, to keep plants from obstructing sidewalks or other paved areas, to maintain uniformity between plants of the same species, and in sight triangle areas, to keep plant height from exceeding 30 inches (or lower if requested by the Forester). Branches being pruned shall be selectively hand- pruned with sharp clean bypass pruners, back to appropriately-sized lateral branches. No stubs or flush cuts will be allowed. Pruning shall be performed in accordance with the most recent version of ANSI A300 Standards (Standard Practices for Tree, Shrub and Other Woody Plant Maintenance). In general, major pruning operations should take place in early spring while plants are dormant, prior to the flush of new growth, with the following exceptions and modifications: 1. Susceptible shrubs (spirea and cotoneaster) which can be infested with fire blight should not be pruned during the fire blight’s active season to avoid spreading the disease. 2. To maximize the beauty of spring-flowering lilac shrubs, schedule pruning operations immediately after the blossoms have faded. Shearing of shrubs will not be allowed. Groundcover beds shall be pruned of dead wood in early spring. Throughout summer, maintain at a height of no greater than 6”. Flowers – Perennials & Annuals Flowers shall be deadheaded as needed to remove spent blossoms and promote new buds. Remove blossoms that have faded, once per week. Remove any leaves, which have yellowed or browned, once per week. Pinch back annuals which have become “leggy”. Contractor shall be required to remove any or all dead perennial foliage as directed by the Forester or authorized representative. Most perennial plants will likely need foliage removed only once, in late fall after foliage has turned brown. Some plants will be allowed to retain some or all foliage through the winter such as Ornamental Grasses, which shall be cut back in the spring to a height of 12 inches, and Russian Sage which shall be cut back in the spring to remove deadwood. 2.8 FERTILIZATION/WEED CONTROL APPLICATIONS Turf This item shall include fertilization and weed control in turf at all sites, according to the schedule listed below (exact timing to be determined by weather conditions and as directed by the Director of Public Works or authorized representative). Early Spring Application (April / early May before crabgrass germinates) • Fertilizer at 1 lb. N/1000 sq. ft. (19-0-0 NPK ratio or approved equal) slow-release Nitrogen • Pre-emergent crabgrass control Mid-Summer Application (mid-June, to be applied to all turf sites except for sites which are not irrigated.) • Broadleaf Post-Emergent Selective Herbicide with grub control (combination product) • Fertilizer at .75 lb. N/1000 sq. ft. (15-0-0 NPK ratio or approved equal) Page 97 of 503  Early Fall Application (Late September) • Broadleaf Post Emergent Selective Herbicide (combination product) • Fertilizer at 1 lb. N/1000 sq. ft. (25-0-2 NPK ratio or approved equal) slow release Flowers Summer annuals will be fertilized monthly, with a water-soluble fertilizer such as 20-20-20 (NPK ratio). The process may be done during watering, by means of hozon proportioner, or tank mixture not less than 5 lbs. per 100 gallons of water. All fertilizer and herbicide products shall be approved in advance by Director of Public Works or authorized representative. All other things being equal between various products, the Village will generally give preference to the less toxic product. No products containing dicamba shall be used. During drought conditions, do not apply herbicides to un-irrigated sites without prior consultation with, and approval from, the Director of Public Works or authorized representative. 2.9 SEASONAL FLOWER INSTALLATION The Contractor will furnish all labor and equipment necessary to provide and maintain seasonal flower rotations as specified in the flower rotation schedule below and as per agreement. Flowers will be provided by the Village. Aerial maps for seasonal flower planting areas and urns will be distributed at the mandatory pre-bid meeting. 1. Spring annuals (Location A) will be installed by April 1st (or when weather allows) and removed prior to planting summer annuals. 2. Summer annuals (Location B) will be installed by May 1st (or after last frost) and removed by September 1st 3. Fall flowers (Location B) will be installed by September 1st and removed when flowering cycle is finished. 4. Spring flowering bulbs (Location C) (top size – 4 per sq. ft.) will be installed in November after fall flowering annuals and removed prior to summer rotation. Mushroom compost (2”) will be added to all beds. Location (A) Location (B) Location (C) Village Hall Urns (4) Village Hall Urns (4) & Bed Village Hall Bed Police Urns (2) Police Urns (2) Harmony Park Urns (10) Harmony Park Urns (10) Egg Harbor Marquis Bed Egg Harbor Marquis Bed Friendship Park Beds Friendship Park Beds North Evergreen Garage Bed North Evergreen Garage Bed Downtown Metra Raised Beds Downtown Metra Raised Beds Public Works Sign Bed Public Works Sign Bed Downtown Planters (14) Downtown Planters (14) 2.10 FALL CLEANUP A complete and thorough fall cleanup of the sites will be completed annually by November 30th. The purpose of the fall cleanup is to rid the sites of leaves and debris that have accumulated in order to minimize the chance of turf smothering or plant disease over the winter. Additionally, contractor shall be required to completely remove all annual flower plants (and rake soil smooth thereafter) and selected perennial foliage upon direction of the Forester or authorized representative. Contractor shall be responsible for removal and legal disposal of all debris, annual plants and leaves, at no additional cost to the Village. During leaf-drop, the Contractor will clean all fine turf areas of accumulated leaves before mowing. PART 3 - PERFORMANCE AND PAYMENT Page 98 of 503 3.1 PERFORMANCE The Contractor shall faithfully perform all work as set forth in these specifications. If the Contractor fails to faithfully perform in accordance with the specifications or if a dispute arises as to the quality and/or quantity of work completed, the Director reserves the right to immediately terminate this contract. Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of the weekly reports. In addition, equipment being used may be inspected at any time by the Director of Public Works or his authorized representative. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the detailed maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for compliance with specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. 3.2 SCHEDULED COMPLETION OF WORK This contract is expected to be awarded in early 2026 and work may begin after agreed upon start date determined at required preconstruction meeting, after all necessary documents are submitted, and materials are readily available, as determined by the Village. Work shall be completed in a timely manner. Failure to complete all the work identified in this contract shall be cause for cancellation of payment and subsequently the agreement. 3.3 PENALTIES In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required in the specifications, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village. The Village reserves the right to not pay for an area if work is not performed within 48 hours of notice or the quality of work does not meet the description within these specifications. 3.4 ACCEPTANCE OF COMPLETED WORK Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of weekly reports. In addition, equipment being used may be inspected at any time by the Forester or his authorized representative. All work must be completed to the satisfaction of the Forester or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the detailed maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for compliance with specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. The Director or the Forester reserves the right to reject any completed work which does not comply with these specifications. Areas that are rejected shall be corrected within 48 hours of notice. 3.5 PAYMENT Billings for service will be accepted on a monthly basis after March 1, 2026, for all work performed under this contract. Payment will be determined in the following manner: For each site, the total quoted annual maintenance cost for all Pay Items assigned at that site will be divided into nine equal monthly payments. It should be noted that nine equal payments does not necessarily indicate the cost of services received for that time frame. Invoices for work shall be submitted on a monthly or biweekly basis to accountspayable@vah.com. PART 4 - FORFEITURE Page 99 of 503 The Village retains the right to terminate this contract at any time for cause of unsatisfactory workmanship and/or performance, or the refusal for neglect of the Contractor to prosecute the work with the work force sufficient for its completion within the specified times or for failure of the Contractor to proceed with the work in accordance with the requirements and conditions of the specifications. At least ten (10) days prior to the date that the Contractor will be declared in default of the contract, the Village shall give written notice by certified mail to the Contractor. This notice shall state the reasons that the Contractor is being declared in default and may also include suggested steps that the Contractor should take to remedy the occurring problems and comply with the conditions of the contract. Failure by the Contractor to correct the stated deficiencies within the notice period shall result in the Contractor being declared in default of the contract. Issuance of the notice by the Village shall be indication of the intentions of the Village to take the work out of the control of the Contractor and to rebid the said work to other contractors. The cost of fully completing all the work and all expense of every kind incurred by the Village in completing the contract shall be charged to the Contractor and shall be deducted and paid by the Village out of such monies as may be due or may become due to said Contractor. Any deficiencies of monies required to complete the contract by others shall be paid to the Village by the Contractor forthwith and the bondsman will be held liable for any such deficiency. Should it become necessary for the Village to declare the contract in default, such default shall in no case relieve the Contractor or his bondsman of any of the conditions of the contact. PART 5 - TERM OF CONTRACT The initial term of this contract shall be for approximately three years commencing at the date of execution of the contract and expiring December 31, 2028. The amount of work to be completed in each fiscal year of the contract is solely dependent upon the funds appropriated each fiscal year by the Village Board of Trustees for the purposes of contractual landscape work. This contract places no obligation on the Village to appropriate funds for said work. It is understood by the Contractor that the quantities of work listed in these specifications are an estimate of the work to be completed during each fiscal year and are only listed for the comparison of bids and use in preparing annual budgets. The Village reserves the right to add or delete quantities to this contract as it deems in the best interest of the Village. The term of the contract may be extended for up to three additional one-year periods if approved and accepted by both the Contractor and the Village. The initial contract places no obligation on the Village to approve any contract extensions. PART 6 – ESCALATION ALLOWANCES 6.1 EFFECTIVE DATE OF ADJUSTMENT This contract shall have a multiple year term as set forth in Part 5. The Contractor will be allowed to request to annually escalate the contract prices of each one-year extension beyond initial contract terms as set forth in the Proposal. This request must be made in writing to the Director 30 days in advance of the contract extension date. This escalation, if approved, may take place on January 1 in the first extension year. 6.2 PAYMENT ESCALATION The allowable annual escalation of the contract unit prices shall be based on the annual percentage increase in the Chicago Consumer Price Index for all urban consumers for the previous twelve- month period. A copy of the CPI sheet shall be provided with any requested price increase. The total contract adjustment at any adjustment period may not exceed the increase in the Chicago Consumer Price Index. Page 100 of 503  Summary of Locations High Profile Landscape Maintenance Services Area # Location ANNUAL SITE TOTAL 1. Village Hall, Including Rooftop Garden $ 2. Police Station $ 3. Fire Station One $ 4. Municipal Parking Lots on south side of Sigwalt $ 5. Public Works Building $ 6. Harmony Park $ 7. Vail Parking Garage $ 8. Friendship Park $ 9. Egg Harbor Parking Lot & Marquee Sign $ 10. Clock Tower Park $ 11. Old Train Station $ 12. Downtown Metra Station & Planter Boxes by Javier’s $ 13. Arlington Park Metra Station $ 14. Senior Center $ 15. Historical Museum $ 16. Parking Lot S $ 17. North Evergreen Parking Garage $ 18. Parking Lot E $ 19. Northwest Hwy – Ridge to Vail (South Side) $ 20. Citco Triangle (Highland Ave & Northwest Hwy) $ TOTAL BID PRICE FOR 2026 $ Page 101 of 503  Bid Proposal High Profile Landscape Maintenance Services After becoming familiar with the General Conditions and Instructions to Bidders and the attached specifications, the undersigned offers the following prices for furnishing landscape maintenance services for the locations as listed in the Summary of Locations on the previous page of the specifications: TOTAL BID PRICE 2026 $ PERCENTAGE INCREASE FROM 2026 FOR SECOND YEAR (2027) % PERCENTAGE INCREASE FROM 2027 FOR THIRD YEAR (2028) % Rate for one time visit to all sites to pick up debris during off season times $ Hourly Rate for Additional Work When Authorized $ (Could include but not limited to mowing, debris pickup, planting, watering, etc.) /Hr NOTE: A summary of locations pricing sheet must also be submitted along with this bid proposal. The undersigned hereby certifies that the bidder is not barred from contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States. Page 102 of 503  Bid Proposal (Continued) Bidder’s Company Name Address Signature (agent) (witness) Title Telephone Number ______ Date Email _____________________________ NOTE: If the bidder is a partnership, the proposal must be signed by at least two of the co-partners. If the bidder is a corporation, the proposal must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. State of Incorporation: ___________________________ State licensed disposal site: Name ________________________________________________ Address ______________________________________________ City, State, Zip _________________________________________ Page 103 of 503  Competency of Contractor (Failure to compete will result in rejection of bid) Submit along with the Bid Proposal responses to the following items: • Furnish information about and history of the company; the size of the organization; length of time the company has been in business; and mission statement. List the names of the owners and/or officers. • Provide a statement demonstrating that your company is qualified, sufficiently staffed, and capable to perform the required services. Please clarify if you will be utilizing existing staff or hiring new staff for this contract and if they will be full-time or part-time employees. • State if your company has, in the past five years, been involved in any litigation or arbitration with any past client. • Have you or any present partners or officers failed to complete a contract? • Do you maintain a permanent commercial business office? Number of years at current location? Page 104 of 503  References (To be submitted with proposal) Failure to compete will result in rejection of bid The contractor shall provide the Village with a list of municipalities where they have satisfactorily completed landscape work in the Chicago area. Please submit at least three (3) references for similar type of services provided. Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Page 105 of 503 Village of Arlington Heights High Profile Areas 2026 Pine Ave Belmont Ave Arlington Heights Rd No rt h we st Hw Evergreen Ave y Location - 1. Sigwalt St Davis St Village Hall Including Rooftop Garden 0 35 70 140 Feet Page 1 of 20 ³ Pine Ave Page 106 of 503 Belmont Ave Village of Arlington Heights High Profile Areas 2026 Belmont Ave No rt h we st Hw y Arlington Heights Rd Sigwalt St Davis St Location - 2. Belmont Ave Police Station Pine Ave 0 30 60 120 Feet Page 2 of 20 ³ Page 107 of 503 Village of Arlington Heights High Profile Areas 2026 No rt h we st Hw y Sigwalt St D a v is St Location - 3. Belmont Ave Fire Station One 0 15 30 60 Feet Page 3 of 20 ³ Page 108 of 503 Village of Arlington Heights High Profile Areas 2026 No rt h we st Hw y Sigwalt St D a v is St Belmont Ave Arlington Heights Rd Pine Ave Burton Pl Location - 4. Municipal Parking Lots & Islands 0 37.5 75 150 Feet Page 4 of 20 ³ Page 109 of 503 Village of Arlington Heights High Profile Areas 2026 Mine r St No rt h we st Hw y Vail Ave Dunton Ave Location - 5. Downtown Metra Station & Planter Boxes by Javier's 0 15 30 60 Feet Page 5 of 20 ³ Page 110 of 503 Village of Arlington Heights High Profile Areas 2026 Campbell St Vail Ave Dunton Ave Location - 6. Harmony Park & Sidewalk to Dunton 0 25 50 100 Feet Page 6 of 20 ³ Page 111 of 503 Village of Arlington Heights High Profile Areas 2026 Highland Ave Vail Ave Location - 7. Vail Parking Garage & Alley 0 20 40 80 Feet Page 7 of 20 ³ Page 112 of 503 Village of Arlington Heights High Profile Areas 2026 Highland Ave Euclid Ave Vail Ave Fremont St Location - 8. Historical Museum 0 20 40 80 Feet Page 8 of 20 ³ Page 113 of 503 Village of Arlington Heights High Profile Areas 2026 Arlington Heights Rd No rt h we st Hw y Pine Ave Location - 9. Friendship Park 0 15 30 60 Feet Page 9 of 20 ³ Page 114 of 503 Village of Arlington Heights High Profile Areas 2026 Arlington Heights Rd No rt h we st Hw y Wing St Evergreen Ave Location - 10. Egg Harbor Islands & Marquis Sign 0 15 30 60 Feet Page 10 of 20 ³ Page 115 of 503 Village of Arlington Heights High Profile Areas 2026 Arlington Heights Rd Evergreen Ave Pa yt on Ru n No rt hw es tH w y Location - 11. Clock Tower Park ³ C am pb e 0 15 30 ll 60 Feet St Page 11 of 20 Page 116 of 503 Village of Arlington Heights High Profile Areas 2026 No rt h we st Hw y W in g St Dunton Ave Evergreen Ave Da Location - 12. v is Old Train Station Lot Pa y to ³ St n Ru n 0 15 30 60 Feet Page 12 of 20 Page 117 of 503 Village of Arlington Heights High Profile Areas 2026 Fremont St Vail Ave St James St Location - 13. Parking Lot S 0 20 40 80 Feet Page 13 of 20 ³ Page 118 of 503 Village of Arlington Heights High Profile Areas 2026 Eastman St Arlington Heights Rd Evergreen Ave Miner St Location - 14. North Evergreen Parking Garage 0 20 40 80 Feet Page 14 of 20 ³ Page 119 of 503 Village of Arlington Heights High Profile Areas 2026 Central Rd New Wilke Rd Location - 15. Senior Center 0 25 50 100 Feet Page 15 of 20 ³ Page 120 of 503 Village of Arlington Heights High Profile Areas 2026 e Av ut Wa ln Eastman St Salem Ave Miner St Miner St Wing St Location - 16. Ridge Ave Public Works Building 0 45 90 Page 16 of 20 180 Feet ³ Page 121 of 503 Village of Arlington Heights High Profile Areas 2026 Location - 17. Arlington Park Metra Station 0 15 30 60 Feet Page 17 of 20 ³ Page 122 of 503 Village of Arlington Heights High Profile Areas 2026 No rt h we st Hw y Vail Ave Dunton Ave Wing St Da Pa v is y to nR St un Location - 18. Parking Lot E 0 15 30 60 Feet Page 18 of 20 ³ Page 123 of 503 Village of Arlington Heights High Profile Areas 2026 Pa rk Pl Chestnut Ave No e Av rt h we st ut Wa Hw ln y St James St Vail Ave Eastman St Eastman St Somerset Ln Miner St Location - 19. NW Highway - Ridge to Vail (south side) Highland Ave 0 50 100 Page 19 of 20 200 Feet ³ Page 124 of 503 Village of Arlington Heights High Profile Areas 2026 Eastman St Highl and Ave No rt h we st H wy Location - 20. Citco Triangle 0 12.5 25 50 Feet Page 20 of 20 ³ Page 125 of 503 Page 126 of 503 Page 127 of 503 Page 128 of 503 Page 129 of 503  Addendum # 1 Date: February 25, 2026 To: All Bidders on the following Project Project: High Profile Landscape Maintenance Services- Bid # 260005 Bid Opening: Wednesday March 4, 2026 at 10:00 AM The following addendum shall be included and is considered part of the bid documents. The Bidder shall acknowledge receipt of this addendum and inclusion in the bid by including a signed copy with the sealed bid submitted. Failure to return this form may result in disqualification of the Bidder. 1. Public Works has issued maps outlining the locations for this bid and it has been added to the “Complete Bid Document- High Profile Landscape Maintenance Services” 2. The updated file is available through Vendor Self Service in the Attachments Section in the Information Tab. a. “Complete Bid Document- High Profile Landscape Maintenance Services- Updated 2-25-26” 3. There are no changes to the Summary of Locations for this bid. Bidder’s Acknowledgment of Receipt: Company Name: __________________________________________ Stanley Landscapes Signature: __________________________________________ Print Name __________________________________________ Michael Stanley Title: __________________________________________ President Date: __________________________________________ 03/03/2026 Failure to return this form may result in disqualification of the Bidder Page 130 of 503 Page 131 of 503 Page 132 of 503 Page 133 of 503  Stanley Landscapes P.O. Box 472 Deerfield, IL 60015 - 847.740.9332 Company Information and History Stanley Landscapes is a locally owned and operated landscape maintenance company based in Lake County, Illinois. Established in 1985, the company provides commercial and municipal landscape maintenance services including mowing, landscape maintenance, seasonal cleanups, plantings, and related grounds services. Stanley Landscapes was founded to provide reliable, detail-oriented landscape services with direct ownership involvement in daily operations. The company focuses on maintaining long-term relationships with clients by providing consistent service quality, responsive communication, and dependable scheduling. Since its founding, Stanley Landscapes has continued to expand its commercial and municipal client base while maintaining a manageable service portfolio that allows for hands-on oversight and quality control on every property. Company Officers:​ Michael Stanley — President​ Shane Stanley — Vice President Mission Statement The mission of Stanley Landscapes is to provide dependable, high-quality landscape maintenance services that enhance the appearance, safety, and usability of the properties we serve. We strive to build long-term relationships with our clients through consistent service, attention to detail, and responsive communication while maintaining professionalism and accountability in every project we undertake. Company Size and Staffing Stanley Landscapes maintains a trained field staff capable of performing all services required under this contract. Our crews are experienced in servicing commercial and municipal properties and operate commercial-grade equipment necessary to maintain properties of varying sizes and complexity. For this contract, services will be performed primarily by existing trained staff members currently employed by Stanley Landscapes. If needed to support seasonal workload such as spring cleanups, seasonal plantings, or fall leaf removal, the company may supplement operations with additional seasonal employees on a part-time basis. Page 134 of 503  Stanley Landscapes P.O. Box 472 Deerfield, IL 60015 - 847.740.9332 Stanley Landscapes maintains the personnel, equipment, and operational capacity required to perform the services outlined in the bid documents in a reliable and timely manner. Equipment & Operational Capacity Stanley Landscapes maintains a fleet of commercial landscape maintenance equipment necessary to perform municipal and commercial grounds maintenance services efficiently and reliably. Equipment includes commercial zero-turn mowers, walk-behind mowers, trimmers, blowers, hedge trimmers, trucks, and trailers required for daily operations. All equipment is maintained on a regular service schedule to ensure safe and dependable operation throughout the season. The company also maintains backup equipment to minimize service disruptions in the event of mechanical issues. With an established operations yard and equipment storage facility located at 30955 N. Fairfield Rd., Grayslake, Illinois, Stanley Landscapes is positioned to efficiently service municipal and commercial properties throughout Lake County and surrounding communities. Litigation History Stanley Landscapes has not been involved in any litigation or arbitration with any past client within the past five (5) years. Contract Completion Neither Stanley Landscapes nor any of its partners or officers has ever failed to complete a contract. Business Office Stanley Landscapes maintains a permanent commercial business office and operations yard located at: 30955 N. Fairfield Rd.​ Grayslake, Illinois The company has operated from this location for multiple years, allowing efficient service to municipalities and commercial properties throughout Lake County and surrounding communities. Page 135 of 503  Form (Rev. March 2024) W-9 Request for Taxpayer Identification Number and Certification Give form to the requester. Do not Department of the Treasury Go to www.irs.gov/FormW9 for instructions and the latest information. send to the IRS. Internal Revenue Service Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.) Stanley Landscapes 2 Business name/disregarded entity name, if different from above. Michael Stanley Landscapes, inc Print or type. 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to only one of the following seven boxes. certain entities, not individuals; see instructions on page 3): Individual/sole proprietor C corporation ✔ S corporation Partnership Trust/estate LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . S Exempt payee code (if any) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax box for the tax classification of its owner. Compliance Act (FATCA) reporting See Specific Instructions on page 3. Other (see instructions) code (if any) 3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, (Applies to accounts maintained and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check outside the United States.) this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . . 5 Address (number, street, and apt. or suite no.). See instructions. Requester’s name and address (optional) 30955 N Fairfield Rd 6 City, state, and ZIP code Grayslake, IL 60030 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Social security number Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other – – entities, it is your employer identification number (EIN). If you do not have a number, see How to get a or TIN, later. Employer identification number Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. 3 6 – 4 2 1 1 8 0 8 Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Michael Stanley 02/23/2026 Here U.S. person Date General Instructions New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect Section references are to the Internal Revenue Code unless otherwise foreign partners, owners, or beneficiaries when it provides the Form W-9 noted. to another flow-through entity in which it has an ownership interest. This Future developments. For the latest information about developments change is intended to provide a flow-through entity with information related to Form W-9 and its instructions, such as legislation enacted regarding the status of its indirect foreign partners, owners, or after they were published, go to www.irs.gov/FormW9. beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign What’s New partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the Purpose of Form appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification. An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024) Page 136 of 503 Form W-9 (Rev. 3-2024) Page 2 must obtain your correct taxpayer identification number (TIN), which Foreign person. If you are a foreign person or the U.S. branch of a may be your social security number (SSN), individual taxpayer foreign bank that has elected to be treated as a U.S. person (under identification number (ITIN), adoption taxpayer identification number Regulations section 1.1441-1(b)(2)(iv) or other applicable section for (ATIN), or employer identification number (EIN), to report on an chapter 3 or 4 purposes), do not use Form W-9. Instead, use the information return the amount paid to you, or other amount reportable appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a on an information return. Examples of information returns include, but qualified foreign pension fund under Regulations section 1.897(l)-1(d), or are not limited to, the following. a partnership that is wholly owned by qualified foreign pension funds, • Form 1099-INT (interest earned or paid). that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other • Form 1099-DIV (dividends, including those from stocks or mutual certification of non-foreign status). funds). Nonresident alien who becomes a resident alien. Generally, only a • Form 1099-MISC (various types of income, prizes, awards, or gross nonresident alien individual may use the terms of a tax treaty to reduce proceeds). or eliminate U.S. tax on certain types of income. However, most tax • Form 1099-NEC (nonemployee compensation). treaties contain a provision known as a saving clause. Exceptions • Form 1099-B (stock or mutual fund sales and certain other specified in the saving clause may permit an exemption from tax to transactions by brokers). continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. • Form 1099-S (proceeds from real estate transactions). If you are a U.S. resident alien who is relying on an exception • Form 1099-K (merchant card and third-party network transactions). contained in the saving clause of a tax treaty to claim an exemption • Form 1098 (home mortgage interest), 1098-E (student loan interest), from U.S. tax on certain types of income, you must attach a statement and 1098-T (tuition). to Form W-9 that specifies the following five items. • Form 1099-C (canceled debt). 1. The treaty country. Generally, this must be the same treaty under • Form 1099-A (acquisition or abandonment of secured property). which you claimed exemption from tax as a nonresident alien. Use Form W-9 only if you are a U.S. person (including a resident 2. The treaty article addressing the income. alien), to provide your correct TIN. 3. The article number (or location) in the tax treaty that contains the Caution: If you don’t return Form W-9 to the requester with a TIN, you saving clause and its exceptions. might be subject to backup withholding. See What is backup 4. The type and amount of income that qualifies for the exemption withholding, later. from tax. By signing the filled-out form, you: 5. Sufficient facts to justify the exemption from tax under the terms of 1. Certify that the TIN you are giving is correct (or you are waiting for a the treaty article. number to be issued); Example. Article 20 of the U.S.-China income tax treaty allows an 2. Certify that you are not subject to backup withholding; or exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this 3. Claim exemption from backup withholding if you are a U.S. exempt student will become a resident alien for tax purposes if their stay in the payee; and United States exceeds 5 calendar years. However, paragraph 2 of the 4. Certify to your non-foreign status for purposes of withholding under first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the chapter 3 or 4 of the Code (if applicable); and provisions of Article 20 to continue to apply even after the Chinese 5. Certify that FATCA code(s) entered on this form (if any) indicating student becomes a resident alien of the United States. A Chinese that you are exempt from the FATCA reporting is correct. See What Is student who qualifies for this exception (under paragraph 2 of the first FATCA Reporting, later, for further information. Protocol) and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Form W-9 a Note: If you are a U.S. person and a requester gives you a form other statement that includes the information described above to support that than Form W-9 to request your TIN, you must use the requester’s form if exemption. it is substantially similar to this Form W-9. If you are a nonresident alien or a foreign entity, give the requester the Definition of a U.S. person. For federal tax purposes, you are appropriate completed Form W-8 or Form 8233. considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; Backup Withholding • A partnership, corporation, company, or association created or What is backup withholding? Persons making certain payments to you organized in the United States or under the laws of the United States; must under certain conditions withhold and pay to the IRS 24% of such • An estate (other than a foreign estate); or payments. This is called “backup withholding.” Payments that may be subject to backup withholding include, but are not limited to, interest, • A domestic trust (as defined in Regulations section 301.7701-7). tax-exempt interest, dividends, broker and barter exchange Establishing U.S. status for purposes of chapter 3 and chapter 4 transactions, rents, royalties, nonemployee pay, payments made in withholding. Payments made to foreign persons, including certain settlement of payment card and third-party network transactions, and distributions, allocations of income, or transfers of sales proceeds, may certain payments from fishing boat operators. Real estate transactions be subject to withholding under chapter 3 or chapter 4 of the Code are not subject to backup withholding. (sections 1441–1474). Under those rules, if a Form W-9 or other You will not be subject to backup withholding on payments you receive certification of non-foreign status has not been received, a withholding if you give the requester your correct TIN, make the proper certifications, agent, transferee, or partnership (payor) generally applies presumption and report all your taxable interest and dividends on your tax return. rules that may require the payor to withhold applicable tax from the recipient, owner, transferor, or partner (payee). See Pub. 515, Payments you receive will be subject to backup withholding if: Withholding of Tax on Nonresident Aliens and Foreign Entities. 1. You do not furnish your TIN to the requester; The following persons must provide Form W-9 to the payor for 2. You do not certify your TIN when required (see the instructions for purposes of establishing its non-foreign status. Part II for details); • In the case of a disregarded entity with a U.S. owner, the U.S. owner 3. The IRS tells the requester that you furnished an incorrect TIN; of the disregarded entity and not the disregarded entity. 4. The IRS tells you that you are subject to backup withholding • In the case of a grantor trust with a U.S. grantor or other U.S. owner, because you did not report all your interest and dividends on your tax generally, the U.S. grantor or other U.S. owner of the grantor trust and return (for reportable interest and dividends only); or not the grantor trust. 5. You do not certify to the requester that you are not subject to • In the case of a U.S. trust (other than a grantor trust), the U.S. trust backup withholding, as described in item 4 under “By signing the filled- and not the beneficiaries of the trust. out form” above (for reportable interest and dividend accounts opened See Pub. 515 for more information on providing a Form W-9 or a after 1983 only). certification of non-foreign status to avoid withholding. Page 137 of 503 Form W-9 (Rev. 3-2024) Page 3 Certain payees and payments are exempt from backup withholding. example, if a foreign LLC that is treated as a disregarded entity for U.S. See Exempt payee code, later, and the separate Instructions for the federal tax purposes has a single owner that is a U.S. person, the U.S. Requester of Form W-9 for more information. owner’s name is required to be provided on line 1. If the direct owner of See also Establishing U.S. status for purposes of chapter 3 and the entity is also a disregarded entity, enter the first owner that is not chapter 4 withholding, earlier. disregarded for federal tax purposes. Enter the disregarded entity’s name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form What Is FATCA Reporting? W-9. This is the case even if the foreign person has a U.S. TIN. The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all U.S. account Line 2 holders that are specified U.S. persons. Certain payees are exempt from If you have a business name, trade name, DBA name, or disregarded FATCA reporting. See Exemption from FATCA reporting code, later, and entity name, enter it on line 2. the Instructions for the Requester of Form W-9 for more information. Line 3a Updating Your Information Check the appropriate box on line 3a for the U.S. federal tax You must provide updated information to any person to whom you classification of the person whose name is entered on line 1. Check only claimed to be an exempt payee if you are no longer an exempt payee one box on line 3a. and anticipate receiving reportable payments in the future from this IF the entity/individual on line 1 THEN check the box for . . . person. For example, you may need to provide updated information if is a(n) . . . you are a C corporation that elects to be an S corporation, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if • Corporation Corporation. the name or TIN changes for the account, for example, if the grantor of a • Individual or Individual/sole proprietor. grantor trust dies. • Sole proprietorship Penalties • LLC classified as a partnership Limited liability company and Failure to furnish TIN. If you fail to furnish your correct TIN to a for U.S. federal tax purposes or enter the appropriate tax requester, you are subject to a penalty of $50 for each such failure • LLC that has filed Form 8832 or classification: unless your failure is due to reasonable cause and not to willful neglect. 2553 electing to be taxed as a P = Partnership, Civil penalty for false information with respect to withholding. If you corporation C = C corporation, or make a false statement with no reasonable basis that results in no S = S corporation. backup withholding, you are subject to a $500 penalty. • Partnership Partnership. Criminal penalty for falsifying information. Willfully falsifying • Trust/estate Trust/estate. certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Line 3b Misuse of TINs. If the requester discloses or uses TINs in violation of Check this box if you are a partnership (including an LLC classified as a federal law, the requester may be subject to civil and criminal penalties. partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this Specific Instructions form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 Line 1 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any You must enter one of the following on this line; do not leave this line partner, owner, or beneficiary that has checked the box on line 3b. blank. The name should match the name on your tax return. Note: A partnership that provides a Form W-9 and checks box 3b may If this Form W-9 is for a joint account (other than an account be required to complete Schedules K-2 and K-3 (Form 1065). For more maintained by a foreign financial institution (FFI)), list first, and then information, see the Partnership Instructions for Schedules K-2 and K-3 circle, the name of the person or entity whose number you entered in (Form 1065). Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must If you are required to complete line 3b but fail to do so, you may not provide a Form W-9. receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or • Individual. Generally, enter the name shown on your tax return. If you beneficiaries. See, for example, sections 6698, 6722, and 6724 for have changed your last name without informing the Social Security penalties that may apply. Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Line 4 Exemptions Note for ITIN applicant: Enter your individual name as it was entered If you are exempt from backup withholding and/or FATCA reporting, on your Form W-7 application, line 1a. This should also be the same as enter in the appropriate space on line 4 any code(s) that may apply to the name you entered on the Form 1040 you filed with your application. you. • Sole proprietor. Enter your individual name as shown on your Form Exempt payee code. 1040 on line 1. Enter your business, trade, or “doing business as” (DBA) • Generally, individuals (including sole proprietors) are not exempt from name on line 2. backup withholding. • Partnership, C corporation, S corporation, or LLC, other than a • Except as provided below, corporations are exempt from backup disregarded entity. Enter the entity’s name as shown on the entity’s tax withholding for certain payments, including interest and dividends. return on line 1 and any business, trade, or DBA name on line 2. • Corporations are not exempt from backup withholding for payments • Other entities. Enter your name as shown on required U.S. federal tax made in settlement of payment card or third-party network transactions. documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, • Corporations are not exempt from backup withholding with respect to trade, or DBA name on line 2. attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect • Disregarded entity. In general, a business entity that has a single to payments reportable on Form 1099-MISC. owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations The following codes identify payees that are exempt from backup section 301.7701-2(c)(2). A disregarded entity should check the withholding. Enter the appropriate code in the space on line 4. appropriate box for the tax classification of its owner. Enter the owner’s 1—An organization exempt from tax under section 501(a), any IRA, or name on line 1. The name of the owner entered on line 1 should never a custodial account under section 403(b)(7) if the account satisfies the be a disregarded entity. The name on line 1 should be the name shown requirements of section 401(f)(2). on the income tax return on which the income should be reported. For Page 138 of 503 Form W-9 (Rev. 3-2024) Page 4 2—The United States or any of its agencies or instrumentalities. F—A dealer in securities, commodities, or derivative financial 3—A state, the District of Columbia, a U.S. commonwealth or territory, instruments (including notional principal contracts, futures, forwards, or any of their political subdivisions or instrumentalities. and options) that is registered as such under the laws of the United States or any state. 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities. G—A real estate investment trust. 5—A corporation. H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment 6—A dealer in securities or commodities required to register in the Company Act of 1940. United States, the District of Columbia, or a U.S. commonwealth or territory. I—A common trust fund as defined in section 584(a). 7—A futures commission merchant registered with the Commodity J—A bank as defined in section 581. Futures Trading Commission. K—A broker. 8—A real estate investment trust. L—A trust exempt from tax under section 664 or described in section 9—An entity registered at all times during the tax year under the 4947(a)(1). Investment Company Act of 1940. M—A tax-exempt trust under a section 403(b) plan or section 457(g) 10—A common trust fund operated by a bank under section 584(a). plan. 11—A financial institution as defined under section 581. Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee 12—A middleman known in the investment community as a nominee or code should be completed. custodian. 13—A trust exempt from tax under section 664 or described in section Line 5 4947. Enter your address (number, street, and apartment or suite number). The following chart shows types of payments that may be exempt This is where the requester of this Form W-9 will mail your information from backup withholding. The chart applies to the exempt payees listed returns. If this address differs from the one the requester already has on above, 1 through 13. file, enter “NEW” at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your IF the payment is for . . . THEN the payment is exempt address in their records. for . . . Line 6 • Interest and dividend payments All exempt payees except for 7. Enter your city, state, and ZIP code. • Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. Part I. Taxpayer Identification Number (TIN) S corporations must not enter an Enter your TIN in the appropriate box. If you are a resident alien and exempt payee code because they you do not have, and are not eligible to get, an SSN, your TIN is your are exempt only for sales of IRS ITIN. Enter it in the entry space for the Social security number. If you noncovered securities acquired do not have an ITIN, see How to get a TIN below. prior to 2012. If you are a sole proprietor and you have an EIN, you may enter either • Barter exchange transactions Exempt payees 1 through 4. your SSN or EIN. and patronage dividends If you are a single-member LLC that is disregarded as an entity • Payments over $600 required to Generally, exempt payees separate from its owner, enter the owner’s SSN (or EIN, if the owner has be reported and direct sales over 1 through 5.2 one). If the LLC is classified as a corporation or partnership, enter the $5,0001 entity’s EIN. • Payments made in settlement of Exempt payees 1 through 4. Note: See What Name and Number To Give the Requester, later, for payment card or third-party further clarification of name and TIN combinations. network transactions How to get a TIN. If you do not have a TIN, apply for one immediately. 1 See Form 1099-MISC, Miscellaneous Information, and its instructions. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at 2 However, the following payments made to a corporation and www.SSA.gov. You may also get this form by calling 800-772-1213. Use reportable on Form 1099-MISC are not exempt from backup Form W-7, Application for IRS Individual Taxpayer Identification withholding: medical and health care payments, attorneys’ fees, gross Number, to apply for an ITIN, or Form SS-4, Application for Employer proceeds paid to an attorney reportable under section 6045(f), and Identification Number, to apply for an EIN. You can apply for an EIN payments for services paid by a federal executive agency. online by accessing the IRS website at www.irs.gov/EIN. Go to Exemption from FATCA reporting code. The following codes identify www.irs.gov/Forms to view, download, or print Form W-7 and/or Form payees that are exempt from reporting under FATCA. These codes SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and apply to persons submitting this form for accounts maintained outside have Form W-7 and/or Form SS-4 mailed to you within 15 business of the United States by certain foreign financial institutions. Therefore, if days. you are only submitting this form for an account you hold in the United If you are asked to complete Form W-9 but do not have a TIN, apply States, you may leave this field blank. Consult with the person for a TIN and enter “Applied For” in the space for the TIN, sign and date requesting this form if you are uncertain if the financial institution is the form, and give it to the requester. For interest and dividend subject to these requirements. A requester may indicate that a code is payments, and certain payments made with respect to readily tradable not required by providing you with a Form W-9 with “Not Applicable” (or instruments, you will generally have 60 days to get a TIN and give it to any similar indication) entered on the line for a FATCA exemption code. the requester before you are subject to backup withholding on A—An organization exempt from tax under section 501(a) or any payments. The 60-day rule does not apply to other types of payments. individual retirement plan as defined in section 7701(a)(37). You will be subject to backup withholding on all such payments until you provide your TIN to the requester. B—The United States or any of its agencies or instrumentalities. Note: Entering “Applied For” means that you have already applied for a C—A state, the District of Columbia, a U.S. commonwealth or TIN or that you intend to apply for one soon. See also Establishing U.S. territory, or any of their political subdivisions or instrumentalities. status for purposes of chapter 3 and chapter 4 withholding, earlier, for D—A corporation the stock of which is regularly traded on one or when you may instead be subject to withholding under chapter 3 or 4 of more established securities markets, as described in Regulations the Code. section 1.1472-1(c)(1)(i). Caution: A disregarded U.S. entity that has a foreign owner must use E—A corporation that is a member of the same expanded affiliated the appropriate Form W-8. group as a corporation described in Regulations section 1.1472-1(c)(1)(i). Page 139 of 503 Form W-9 (Rev. 3-2024) Page 5 Part II. Certification For this type of account: Give name and EIN of: To establish to the withholding agent that you are a U.S. person, or 8. Disregarded entity not owned by an The owner resident alien, sign Form W-9. You may be requested to sign by the individual withholding agent even if item 1, 4, or 5 below indicates otherwise. 9. A valid trust, estate, or pension trust Legal entity4 For a joint account, only the person whose TIN is shown in Part I 10. Corporation or LLC electing corporate The corporation should sign (when required). In the case of a disregarded entity, the status on Form 8832 or Form 2553 person identified on line 1 must sign. Exempt payees, see Exempt payee 11. Association, club, religious, charitable, The organization code, earlier. educational, or other tax-exempt organization Signature requirements. Complete the certification as indicated in items 1 through 5 below. 12. Partnership or multi-member LLC The partnership 1. Interest, dividend, and barter exchange accounts opened 13. A broker or registered nominee The broker or nominee before 1984 and broker accounts considered active during 1983. 14. Account with the Department of The public entity You must give your correct TIN, but you do not have to sign the Agriculture in the name of a public certification. entity (such as a state or local government, school district, or prison) 2. Interest, dividend, broker, and barter exchange accounts that receives agricultural program opened after 1983 and broker accounts considered inactive during payments 1983. You must sign the certification or backup withholding will apply. If 15. Grantor trust filing Form 1041 or The trust you are subject to backup withholding and you are merely providing under the Optional Filing Method 2, your correct TIN to the requester, you must cross out item 2 in the requiring Form 1099 (see Regulations certification before signing the form. section 1.671-4(b)(2)(i)(B))** 3. Real estate transactions. You must sign the certification. You may 1 List first and circle the name of the person whose number you furnish. cross out item 2 of the certification. If only one person on a joint account has an SSN, that person’s number 4. Other payments. You must give your correct TIN, but you do not must be furnished. have to sign the certification unless you have been notified that you 2 have previously given an incorrect TIN. “Other payments” include Circle the minor’s name and furnish the minor’s SSN. 3 payments made in the course of the requester’s trade or business for You must show your individual name on line 1, and enter your business rents, royalties, goods (other than bills for merchandise), medical and or DBA name, if any, on line 2. You may use either your SSN or EIN (if health care services (including payments to corporations), payments to you have one), but the IRS encourages you to use your SSN. a nonemployee for services, payments made in settlement of payment 4 List first and circle the name of the trust, estate, or pension trust. (Do card and third-party network transactions, payments to certain fishing not furnish the TIN of the personal representative or trustee unless the boat crew members and fishermen, and gross proceeds paid to legal entity itself is not designated in the account title.) attorneys (including payments to corporations). * Note: The grantor must also provide a Form W-9 to the trustee of the 5. Mortgage interest paid by you, acquisition or abandonment of trust. secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), ** For more information on optional filing methods for grantor trusts, see IRA, Coverdell ESA, Archer MSA or HSA contributions or the Instructions for Form 1041. distributions, and pension distributions. You must give your correct Note: If no name is circled when more than one name is listed, the TIN, but you do not have to sign the certification. number will be considered to be that of the first name listed. What Name and Number To Give the Requester Secure Your Tax Records From Identity Theft For this type of account: Give name and SSN of: Identity theft occurs when someone uses your personal information, 1. Individual The individual such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use 2. Two or more individuals (joint account) The actual owner of the account or, other than an account maintained by if combined funds, the first individual your SSN to get a job or may file a tax return using your SSN to receive an FFI on the account1 a refund. 3. Two or more U.S. persons Each holder of the account To reduce your risk: (joint account maintained by an FFI) • Protect your SSN, 4. Custodial account of a minor The minor2 • Ensure your employer is protecting your SSN, and (Uniform Gift to Minors Act) • Be careful when choosing a tax return preparer. 5. a. The usual revocable savings trust The grantor-trustee1 (grantor is also trustee) If your tax records are affected by identity theft and you receive a 1 notice from the IRS, respond right away to the name and phone number b. So-called trust account that is not The actual owner a legal or valid trust under state law printed on the IRS notice or letter. 6. Sole proprietorship or disregarded The owner3 If your tax records are not currently affected by identity theft but you entity owned by an individual think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS 7. Grantor trust filing under Optional The grantor* Identity Theft Hotline at 800-908-4490 or submit Form 14039. Filing Method 1 (see Regulations section 1.671-4(b)(2)(i)(A))** For more information, see Pub. 5027, Identity Theft Information for Taxpayers. Page 140 of 503 Form W-9 (Rev. 3-2024) Page 6 Victims of identity theft who are experiencing economic harm or a Privacy Act Notice systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Section 6109 of the Internal Revenue Code requires you to provide your Taxpayer Advocate Service (TAS) assistance. You can reach TAS by correct TIN to persons (including federal agencies) who are required to calling the TAS toll-free case intake line at 877-777-4778 or TTY/TDD file information returns with the IRS to report interest, dividends, or 800-829-4059. certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of Protect yourself from suspicious emails or phishing schemes. debt; or contributions you made to an IRA, Archer MSA, or HSA. The Phishing is the creation and use of email and websites designed to person collecting this form uses the information on the form to file mimic legitimate business emails and websites. The most common act information returns with the IRS, reporting the above information. is sending an email to a user falsely claiming to be an established Routine uses of this information include giving it to the Department of legitimate enterprise in an attempt to scam the user into surrendering Justice for civil and criminal litigation and to cities, states, the District of private information that will be used for identity theft. Columbia, and U.S. commonwealths and territories for use in The IRS does not initiate contacts with taxpayers via emails. Also, the administering their laws. The information may also be disclosed to other IRS does not request personal detailed information through email or ask countries under a treaty, to federal and state agencies to enforce civil taxpayers for the PIN numbers, passwords, or similar secret access and criminal laws, or to federal law enforcement and intelligence information for their credit card, bank, or other financial accounts. agencies to combat terrorism. You must provide your TIN whether or not If you receive an unsolicited email claiming to be from the IRS, you are required to file a tax return. Under section 3406, payors must forward this message to phishing@irs.gov. You may also report misuse generally withhold a percentage of taxable interest, dividends, and of the IRS name, logo, or other IRS property to the Treasury Inspector certain other payments to a payee who does not give a TIN to the payor. General for Tax Administration (TIGTA) at 800-366-4484. You can Certain penalties may also apply for providing false or fraudulent forward suspicious emails to the Federal Trade Commission at information. spam@uce.gov or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338). If you have been the victim of identity theft, see www.IdentityTheft.gov and Pub. 5027. Go to www.irs.gov/IdentityTheft to learn more about identity theft and how to reduce your risk. Page 141 of 503  VENDOR APPLICATION A W-9 must be emailed with this application. Stanley Landscapes Company Name: _____________________________________________________________ Remit To Address: Include if different than W-9 Address. Stanley Landscapes Company Name: ______________________________________________________________ 30955 N Fairfield Rd Street Address: _______________________________________________________________ Grayslake City: ____________________________________ IL State:________ 60030 Zip:________________ Contact Information: Name: Shane Stanley __________________________ PH#: 8477409332 contact-us@stanleylandscapes.com _____________Email: ____________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form. Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts ___________ Self-Certified Holds Certification Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification ✔ Not Applicable Shane Stanley 2/23/2026 Name of Person Completing this form:_____________________________Date:_________ M/DD/YY Page 142 of 503 Page 143 of 503 Page 144 of 503 Page 145 of 503 Page 146 of 503 Page 147 of 503 Page 148 of 503 Page 149 of 503 Page 150 of 503  Stanley Landscapes P.O. Box 472 Deerfield, IL 60015 - 847.740.9332 Company Information and History Stanley Landscapes is a locally owned and operated landscape maintenance company based in Lake County, Illinois. Established in 1985, the company provides commercial and municipal landscape maintenance services including mowing, landscape maintenance, seasonal cleanups, plantings, and related grounds services. Stanley Landscapes was founded to provide reliable, detail-oriented landscape services with direct ownership involvement in daily operations. The company focuses on maintaining long-term relationships with clients by providing consistent service quality, responsive communication, and dependable scheduling. Since its founding, Stanley Landscapes has continued to expand its commercial and municipal client base while maintaining a manageable service portfolio that allows for hands-on oversight and quality control on every property. Company Officers:​ Michael Stanley — President​ Shane Stanley — Vice President Mission Statement The mission of Stanley Landscapes is to provide dependable, high-quality landscape maintenance services that enhance the appearance, safety, and usability of the properties we serve. We strive to build long-term relationships with our clients through consistent service, attention to detail, and responsive communication while maintaining professionalism and accountability in every project we undertake. Company Size and Staffing Stanley Landscapes maintains a trained field staff capable of performing all services required under this contract. Our crews are experienced in servicing commercial and municipal properties and operate commercial-grade equipment necessary to maintain properties of varying sizes and complexity. For this contract, services will be performed primarily by existing trained staff members currently employed by Stanley Landscapes. If needed to support seasonal workload such as spring cleanups, seasonal plantings, or fall leaf removal, the company may supplement operations with additional seasonal employees on a part-time basis. Page 151 of 503  Stanley Landscapes P.O. Box 472 Deerfield, IL 60015 - 847.740.9332 Stanley Landscapes maintains the personnel, equipment, and operational capacity required to perform the services outlined in the bid documents in a reliable and timely manner. Equipment & Operational Capacity Stanley Landscapes maintains a fleet of commercial landscape maintenance equipment necessary to perform municipal and commercial grounds maintenance services efficiently and reliably. Equipment includes commercial zero-turn mowers, walk-behind mowers, trimmers, blowers, hedge trimmers, trucks, and trailers required for daily operations. All equipment is maintained on a regular service schedule to ensure safe and dependable operation throughout the season. The company also maintains backup equipment to minimize service disruptions in the event of mechanical issues. With an established operations yard and equipment storage facility located at 30955 N. Fairfield Rd., Grayslake, Illinois, Stanley Landscapes is positioned to efficiently service municipal and commercial properties throughout Lake County and surrounding communities. Litigation History Stanley Landscapes has not been involved in any litigation or arbitration with any past client within the past five (5) years. Contract Completion Neither Stanley Landscapes nor any of its partners or officers has ever failed to complete a contract. Business Office Stanley Landscapes maintains a permanent commercial business office and operations yard located at: 30955 N. Fairfield Rd.​ Grayslake, Illinois The company has operated from this location for multiple years, allowing efficient service to municipalities and commercial properties throughout Lake County and surrounding communities. Page 152 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving a Contract for Secondary Landscape Maintenance Services Department: Public Works & Engineering Item Description: The 2026 Public Works Operating Budget includes $131,200 for secondary contractual landscape maintenance services. The Secondary Landscape Maintenance contract provides weekly flower and shrub bed maintenance, tree grate and tree ring maintenance, and litter pickup at 52 public areas and Village facilities throughout the community. A public bid opening was held on March 4, 2026. The following bids were received and publicly read aloud as follows: Bidder Location Total 2026 Cost Apex Landscaping, Inc. Hawthorn Woods, IL $64,171.38 Fleck’s Landscaping Wheeling, IL $71,253.00 Stanley Landscapes Grayslake, IL $73,710.00 Langton Group Woodstock, IL $142,272.00 The bid pricing is based on weekly maintenance services, which staff anticipates at approximately 39 service cycles per year. The contract is for a three-year term with the option to extend up to an additional three, one-year extensions. Apex Landscaping, Inc. of Hawthorn Woods, Illinois, was the lowest responsible bidder. Based on prior satisfactory performance, staff recommends awarding the contract to Apex Landscaping, Inc. Funding for these services is available in Account No. 101-7101-521550. The remaining budget will be used for additional landscape projects and maintenance efforts throughout the year. RECOMMENDATION It is recommended that the Village Board award the three-year Secondary Landscape Maintenance Services contract to Apex Landscaping, Inc. of Hawthorne Woods, Illinois, as the lowest responsible bidder, for a total annual amount of $64,171.38, as outlined in the attached Resolution. ATTACHMENTS: 1. 20260316_Forestry_SecondaryLandscape Page 153 of 503 Page 154 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR SECONDARY LANDSCAPE MAINTENANCE SERVICES TO APEX LANDSCAPING OF HAWTHORN WOODS, ILLINOIS WHEREAS, the Village sought bids for the award of a contract for Secondary Landscape Maintenance Services (“Contract”); and WHEREAS, Apex Landscaping, Inc. of Hawthorne Woods, IL ("Contractor"), was the lowest responsible and responsive bidder of the firms that submitted bid packages to the Village for the Contract; and WHEREAS, the Village President and Board of Trustees have determined that entering into the Contract with Contractor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the Contract by and between the Village and Contractor, in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance acceptable to the Village Administrator and Village Attorney. SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one original copy of the Contract executed by Contractor; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ___________________, 20__. Village President ATTEST: Village Clerk 4854-1852-3855, v. 1 Page 155 of 503  EXHIBIT A CONTRACT 4854-1852-3855, v. 1 Page 156 of 503  Village of Arlington Heights 33 South Arlington Heights Road Arlington Heights, Illinois 60005 847-368-5000 www.vah.com NOTICE OF AWARD Apex Landscaping, Inc. 24414 N. Old McHenry Road Hawthorne Woods, IL. 60047 March 16, 2026 Project Description: Secondary Landscape Maintenance Services The Village of Arlington Heights has considered the proposal submitted by your Company for the above-described work in response to its INVITATION FOR BIDS opened March 4, 2026. YOU ARE HEAREBY NOTIFIED that your proposal/bid has been accepted by the Village Board on March 16, 2026 for items and services up to the amount of: Sixty-Four Thousand, One Hundred Seventy-One Dollars and 38/100ths ($64,171.38) in year 1 of a three-year contract with the option to extend with three one-year extensions thereafter. The amounts for years 2 and 3 shall be determined in the next fiscal year. You are required to execute the Contract Documents and provide necessary Insurance documentation within Fifteen (15) days from the date of this Notice to you. If you fail to execute said Contract within Fifteen (15) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner’s acceptance of your proposal as abandoned and the Owner will be entitled to such other rights as may be granted by law. Please return signed contracts to Lisa Subrin. You are required to return an acknowledged copy of this Notice of award to the Village, with two signed copies of the contract. Dated this 16th day of March, 2026 Village of Arlington Heights By: _______________________________________ Lisa Subrin, Purchasing Coordinator Acceptance of Notice Receipt of the above Notice of Award is acknowledged by Apex Landscaping, Inc. this ______ of _____ (month), 2026. By: _______________________________________________________________ Title: _______________________________________________________________ Page 157 of 503  VILLAGE OF ARLINGTON HEIGHTS CONTRACT This Agreement is made and entered into this 16th day of March, 2026, between the Village of Arlington Heights "Village" and Apex Landscaping, Inc., "Vendor." In consideration of the mutual benefits that will result to the parties in carrying out the terms of this Agreement, the parties agree as follows: 1. The Vendor agrees to do all the work, furnish all materials and all labor necessary to complete the work in full compliance with all of the terms of this agreement and the proposed specifications and the requirements of the Director under it; 2. The Village agrees to pay the Vendor based on unit prices for completion of the work in accordance with the bid documents; 3. It is understood and agreed that the Bid Documents, Specifications, Addenda, and the Bidder’s response are all essential documents for the Secondary Landscape Maintenance Services Project. They are attached and hereby made part of this agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date indicated above. Attest: Village of Arlington Heights ___________________________ By:_________________________________ Clerk (Seal) Title: _______________________________ Date:_______________________________ Attest: Bidder: By:_________________________________ ____________________________ Title:_______________________________ Notary (Seal) Date:_______________________________ Subscribed & sworn before me this _______day of _________2026. Page 158 of 503  VILLAGE OF ARLINGTON HEIGHTS FINANCE DEPARTMENT, PURCHASING DIVISION 33 S. ARLINGTON HEIGHTS ROAD BID SPECIFICATIONS AND CONTRACT DOCUMENTS ____________________________________________________________________________________________ Secondary Landscape Maintenance Services Required for Use by: Village of Arlington Heights- Public Works Bid Deposit: 10% of bid Performance Bond: 100% of bid Pre-Bid Meeting: Mandatory- Thursday February 26, 2026 at 10:15 AM Date and Time Bids Due: Submit electronically by Wednesday March 4, 2026 at 10:15 AM Date and Time of Bid Opening: Wednesday March 4, 2026 at 10:15 AM Project Contact: Brian Crawford, bcrawford@vah.com, 847-368-5800 Purchasing Coordinator: Lisa Subrin, lsubrin@vah.com, 847-368-5509 This bid is utilizing our Electronic Bid Management System: * Please see the Bid Notice for the link to access the bid documents and instructions. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. * Required documents to be submitted with this bid are: Bid Bond, Bid Proposal Submission, including Summary of Locations, Competency of Contractor and references, Vendor Application Form, and signed addendum, if applicable * Please allow yourself enough time to submit your bid before the bid closes. In the event bidder cannot submit a bid on the requirements as set forth in the bid documents, he or she should return the bid documents with an explanation as to why he or she is unable to bid on these requirements. Because of the large number of firms listed on the Village's qualified bidder's list, it is necessary to delete from these lists the names of those persons, firms or corporations who fail to respond after having been invited to bid on a commodity or commodities. Page 159 of 503  BID NOTICE ___________________________________________________________________________________________ Secondary Landscape Maintenance Services Bid # 260006 The Village of Arlington Heights will accept sealed bids electronically for the Secondary Landscape Maintenance Services Bid until 10:15 AM local time on Wednesday March 4, 2026, at which time they will be publicly opened and read. A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:15 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. All proposals or bids offered must be accompanied by a bid security in the amount of 10% of the total bid in the form of a certified check, bid bond or cashier’s check made payable to the Village of Arlington Heights. No bids shall be considered unless accompanied by such security. Bidders shall comply with the Prevailing Wage Rate Act (820 ILCS 130). Bidders will also be required to comply with the applicable equal employment opportunity provisions. The Village of Arlington Heights reserves the right to reject any or all proposals, to waive informalities in bidding and to accept the proposal deemed by the Board of Trustees to be the most favorable to the interests of the Village. This bid is utilizing our Electronic Bid Management System and specifications/bid documents may be obtained with the following link and instructions. This information and link can also be found at www.vah.com https://vilofarlingtonheightsil.munisselfservice.com/vss/Vendors/VBids/Default.aspx Type in the bid # and click search. Next click on the bid #, and then click on the attachments on the right-hand side to find instructions on How to Register and Submit a Bid. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. Contact Lisa Subrin, Purchasing Coordinator, at lsubrin@vah.com, if you have issues accessing the bid. For a list of our current bids, visit our website at www.vah.com. Page 160 of 503  PRE-BID CONFERENCE ____________________________________________________________________________ Secondary Landscape Maintenance Services A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:15 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. Bidder’s questions will be responded to at that time only. It is suggested, but not required, that any questions regarding the bid documents be submitted to Brian Crawford, prior to the Pre-Bid Conference in order to allow the Village sufficient time to adequately research and prepare a response for the conference. Brian Crawford bcrawford@vah.com (847) 368- 5800 Page 161 of 503  VILLAGE OF ARLINGTON HEIGHTS GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS PUBLIC IMPROVEMENT/SERVICES THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND SERVICES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF ARLINGTON HEIGHTS (“VILLAGE”), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND WILL NOT SECURE RELIEF ON THE PLEA OF ERROR. 1.01 PREPARATION OF PROPOSALS: The bidder shall submit their sealed bid proposal on the proposal forms provided and shall be submitted electronically through the Bid Management System. The bidder shall specify in figures, in the places provided, a price for each of the separate items called for in the proposal forms. All information required by the bidding documents must be supplied to constitute a responsive bid. All bid/proposals should be submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. If the bidder is a corporation, the legal name of the corporation, the state of incorporation and the business address shall be set forth together with signature of the officer or officers authorized to sign contracts on behalf of the corporation and attested by the secretary of the corporation. If the bidder is partnership, the true name should be listed. If the bidder is a partnership the true name and address of the firm shall be set forth together with the signatures of authorized partners. If the bidder is an individual, the signature and address shall be inscribed. If the signature is by an agent other than an officer of the corporation or member of the partnership, a power of attorney must be submitted with the bid, otherwise, the bid may be regarded as irregular. All names must be printed below the signature. 1.02 BID SECURITY: No bid will be considered unless accompanied by a bid security as defined in the Invitation to Bid as a guarantee that if the bid is accepted the bidder will execute the agreement and file bonds and insurance’s required by the contract documents. Bid securities shall be made payment to the Village of Arlington Heights. In the event that the bidder fails to furnish the required bonds and insurance within ten (10) calendar days after notice of acceptance of the bid by the Village, then the bid deposit of the bidder shall be retained by the Village as liquidated damages, it being now agreed that said sum is a fair estimate of the amount of damages that said Village will sustain due to the bidder’s failure to furnish said bond. 1.03 BID SUBMITTAL: Each sealed bid properly signed together with the bid security and all documents bound herewith shall submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. Page 162 of 503 1.04 WITHDRAWAL OF BID: No bid shall be withdrawn after the opening of any bid without the consent of the Village. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation for Bids for the opening of bids provided that a request in writing executed by the bidder or duly authorized representative for the withdrawal of such bid is filed with the owner prior to the time specified for the opening of bids. 1.05 AWARDING THE BID: The contract will be awarded to the lowest responsible bidder, or any other bidder determined by the Village Board to be in the best interest of the Village, who complies with all the provisions of the invitation to bid. The Village reserves the right to reject any or all bids or to waive any non-conformity in bids received whenever such rejection or waiver is in the best interests of the Village. The Village also reserves the right to reject the bid of a bidder who has previously failed to satisfactorily perform a contract, has not completed contracts on time, or whom an investigation shows is not in a position to perform the contract. In determining responsibility, the following qualifications will be considered by the Village: (a) The ability, capacity, and skill of the bidder to perform the contract or provide the service required; (b) Whether the bidder can perform the contract or provide service promptly, or within the time specified, without delay or interference; (c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder; (d) The quality of performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service; (f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability, and adaptability of the supplies or contractual services to the particular use required; Except as otherwise provided by law, the Village Mayor and Board of Trustees reserves the right to reject any or all bids and to waive any informality in the bids received. 2.00 WORK COVERED BY CONTRACT DOCUMENTS: The work comprises the completed Public Improvement/Services required by the contract documents and includes all labor necessary to produce such Public Improvement/Services and all materials and equipment incorporated or to be incorporated in such Public Improvement/Service. 3.00 AWARD: The decision of the Village to accept the proposal of a responsible bidder for the work, subject to the execution and approval of the contract and contract bond to secure the performance thereof, and to such other conditions as may be specified or otherwise required by law. Page 163 of 503 3.01 BIDDER: Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. 3.02 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): The security furnished with the bid to guarantee that the bidder will enter into the contract for the work. 3.03 CONTRACT /AGREEMENT: The contract represents the entire and integrated agreement between the Village and contractor and supersedes all prior negotiations, representations or agreements either written or oral. The contract may be amended, or modified in writing signed by both parties. 3.04 CONTRACT BOND: The form of security approved by the Village and furnished by the contractor and a surety as a guarantee of good faith and ability on the part of the contractor to execute the work in accordance with the terms of the contract. 3.05 CONTRACT DOCUMENTS: The Village/contractor agreement, the conditions of the contract (general), supplementary or special and other conditions), the plans, specifications, addenda and all modifications (written amendments, change orders, written interpretations or other written orders), and the contract bond when required. 3.06 CONTRACTOR: The contractor is the person or entity identified in the Village-contractor agreement and is referred to throughout the contract documents as if singular in number. The term contractor means the contractor or an authorized representative. 3.07 CORPORATION: A corporate body authorized or licensed to do business in Illinois. 3.08 ENGINEER: When the word "Engineer" appears in the specifications it shall mean the Village Engineer of the Village of Arlington Heights, Illinois or those designated by the Village Engineer. 3.09 OBSERVER: The Village’s authorized representative assigned to observe any or all portions of the work and materials being used for the project. 3.10 OWNER/VILLAGE: When the word "Owner" or "Village" appears in the specifications they shall mean the Village of Arlington Heights, Illinois, a municipal corporation of the State of Illinois, 33 South Arlington Heights Road, Arlington Heights, Illinois 60005. 3.11 PLANS: All official drawings or reproductions of drawings pertaining to the work provided for in the contract. 3.12 PROJECT MANUAL: The booklet (manual) which includes the bidding requirements, conditions of the contract, the proposal, specifications. Page 164 of 503 3.13 BID PROPOSAL: The written offer of the bidder to perform the work proposed and presented to the Village. 3.14 SPECIAL CONDITIONS: Special conditions when included in these contract documents shall supplement the general conditions, the attached specifications and the plans on particular portions of the project. They shall govern the contract documents wherever they conflict therewith; but shall not operate to annul those portions of the contract documents with which they are not in conflict. 3.15 SPECIFICATIONS: The body of descriptions, conditions and requirements contained in the contract, together with written agreements and all documents of any description made or to be made pertaining to the method or manner of performing the work, the quantities, or the quality of materials to be furnished under the contract. 3.16 SURETY: The corporate body, acceptable to the Village, bound with and for the contractor to insure the contractor’s performance of the contract and for payment of all obligations pertaining to the work. 3.17 MISCELLANEOUS DEFINITIONS: (a) "Shall" means mandatory. (b) "As Required" means as prescribed by the contract documents. (c) "As Necessary" means essential to the completion of the work. (d) "Or Equal" means a substitute meeting the exact specification of those items so stated on the drawings, details, and/or the specifications and approved by the Village before bids are submitted. 4.00 CONTRACT DOCUMENTS 4.01 OWNERSHIP OF PLANS AND SPECIFICATIONS: All plans and specifications and copies thereof furnished by the Village are Village property. They are not to be used on other work and with the exception of one complete set, are to be returned to the Village on request, at the completion of the contract work. 4.02 EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE OF PROPOSED WORK: The bidder shall, before submitting a bid, carefully examine the contract, including the proposal, specifications, general and special conditions. The bidder shall inspect the site of the proposed work and become familiar with all the local conditions affecting the contract and the detailed requirements of the public improvement/service. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to comply with these instructions. The Village will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect. 4.03 INTENTION OF CONTRACT DOCUMENTS: The contract documents are complementary; what is called for by one is as binding as if called for by all. The contractor shall bring any conflict, errors, or discrepancies in the contract documents to the attention of the Village in writing before proceeding with the work affected. Page 165 of 503 4.04 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): Each proposal shall be accompanied by a bid proposal security (see invitation or instructions to bidders). A bid proposal security shall be a properly certified check, bank draft, bank cashier's check or bid bond for the amount of 10% of the total bid, made payable to the Village or Arlington Heights. The proposal guarantee will be returned within five (5) working days after the bid opening date to all but the successful bidder, and one alternate bidder to be designated by the Village. The proposal guarantee of the successful bidder and the alternate bidder will be returned as soon as the contract bond, insurance policies and certificates are in proper order, delivered to the Village and the contract has been fully executed by the bidder to whom the contract is awarded. 4.05 BONDING REQUIREMENTS: (a) Performance and Payment Bond. The Contractor will provide both a Performance and Payment Bond each for 100% of the contract price with a minimum “A” rating as defined in Best’s Key Rating Guide and be conditioned on the faithful performance of the requirements of the contract, and will have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his or her operations prior to the acceptance of the finished work or supplies, and that he or she will promptly make payments to all persons supplying them with labor or materials in the prosecution of the work provided for in the Contract; and will guarantee to indemnify and hold harmless the Village and its officers and employees for all costs, damages and expenses arising out of or by reason of the contractor’s failure to comply and perform the work and to complete the contract in accordance with the specifications. (b) Failure on the part of the contractor to obtain and deliver a Surety, Performance, and Payment Bonds, acceptable to the Village, within fifteen (15) calendar days from the date of Notice of Award of contract will be considered just cause for the annulment of the Award and the forfeiture of the bid proposal security to the Village. 4.06 CONFLICTS: Where conflict exists within or between parts of the contract documents and applicable standards, codes or ordinances, the more stringent or higher quality requirements shall apply. Large scale drawings take precedence over smaller scaled drawings, figured dimensions on the drawings over scaled dimensions, and noted materials over graphic representations. 4.07 BID PROPOSAL: The bidder shall submit a sealed bid proposal on the proposal forms provided. Proposals that contain omissions, erasures, alterations, irregularities of any kind, or not accompanied by the proper proposal guaranty shall be rejected. However, the Village reserves the right to reject or accept any and all proposals and to waive technical error as may be deemed in the best interest of the Village. 4.08 LATE BIDS: Late bids shall not be considered and will be returned unopened. 5.00 PROPOSAL FORM 5.01 UNIT PRICE BID PROPOSAL FORM (a) Bidders will be furnished with a unit price bid proposal form, attached to the project manual, stating the items of work contemplated and the approximate Page 166 of 503  estimated quantities. It is the result of careful calculations and is believed to be correct, but it is given only as a basis for comparison of proposals and the award of the contract. The Village does not expressly or by implication agree that the actual quantities involved will correspond exactly with the estimated quantities. The bidder shall verify these quantities before bidding. (b) Payment will be based on the actual quantities of work performed in accordance with the contract, as the contract unit prices specify. No allowance will be made for any change in anticipated profits due to an increase or decrease in the original estimate of quantities. The Village reserves the right to omit any item entirely, or to increase or decrease any or all items. 5.02 LUMP SUM BID PROPOSAL FORM: Bidders will be furnished with a lump sum bid proposal form, attached to the project manual, for the work to be performed. 6.00 LAWS, PERMITS AND REGULATIONS (a) The contractor shall at all times comply with all federal, state and local laws, regulations, and ordinances. Any complaint, claim or action brought against the contractor for failing to observe or comply with any law, ordinance, or regulation shall be the sole responsibility of the contractor and shall in no way extend to or expose the Village to liability. The contractor shall indemnify and hold harmless the Village from any and all such complaints, claims or actions. In addition, the contractor agrees to comply with all applicable statutes regarding prevailing wage laws. (b) Unless otherwise provided in the contract documents, the contractor shall secure and pay for the construction permit and all other permits and governmental fees, licenses, and inspections necessary for the proper execution and completion of the work. (c) If the contractor performs any work knowing it violates any laws, ordinances, rules and regulations, the contractor shall assume full responsibility and shall bear all attributable costs. (d) All work done under the contract shall be done to the satisfaction of the Village. The Village will determine the amount of completed work which is to be paid for under the contract. The Village will decide all questions that may arise regarding the measurements of quantities and fulfillment of this contract, and will determine all questions concerning the true intent or meaning of the plans and specifications. This determination and decision will be final. (e) The contractor and all subcontractors shall be licensed with the Village of Arlington Heights and the State of Illinois where applicable and shall provide indemnity bonds required by the Village Code. 6.01 EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE UNEMPLOYMENT (a) Whenever there is a period of excessive unemployment in Illinois which is defined as any month immediately following two (2) consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded five (5%) percent as measured in the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the contractor shall employ only Illinois laborers. "Illinois laborers" means any person who has resided in Illinois Page 167 of 503  for at least thirty (30) days and intends to become or remain an Illinois resident. (b) Other laborers may be used when Illinois laborers, as defined herein, are not available, or are incapable of performing the particular type of work involved, if so certified by the contractor and approved by the Village. The contractor may replace no more than three (3) regularly employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to do work encompassed by this contract during periods of excessive unemployment. (c) This provision applies to all labor whether skilled, semi-skilled, whether manual or non-manual. 6.02 EMPLOYMENT PREFERENCE: The contractor shall comply with "AN ACT to give preference to the veterans of the United States military and naval service in appointments and employment upon public works, by, or for the use of, the State or its political subdivisions, passed by the 59th General Assembly and approved on June 12, 1935, “(330 ILCS 55/1)”. 6.03 ILLINOIS HUMAN RIGHTS ACT: The contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1.101, et seq including, but not limited to establishment of sexual harassment policies and program. 6.04 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex national origin or ancestry and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That if it hires additional employees in order to perform this contract or any portion hereof it will determine the availability (in accordance with the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That in all solicitations or advertisements for employees placed by it or on its behalf it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public contracts. Furnish all relevant Page 168 of 503  information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (f) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (g) That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10(b) of the Commission’s Rules and Regulations for Public Contracts. So that such provision will be binding upon every such subcontractor and that it will also include the provisions of paragraphs 1, 5, 6 and 7. In every supply subcontract as defined in Section 2.10 (a) of the Commission’s Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract. The contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors: and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. (h) The Village of Arlington Heights does not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in its programs and activities. 6.05 THE AMERICANS WITH DISABILITIES ACT: (42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit discrimination against qualified individuals with disabilities by a local government, whether directly or through contractual arrangements, in the provision of any benefit, service, program or activity of the public entity. As a condition of receiving this contract, the contractor certifies by signing the bid proposal form, that any services, programs and activities provided under this contract are now and will continue to be in compliance with the Americans with Disabilities Act. 7.00 CONTRACTOR 7.01 COMPETENCY OF CONTRACTOR: The contractor shall, when requested by owner, furnish signed statements, showing responsibility, financial ability, experience, amount and condition of equipment and the value of all uncompleted work under contract. 7.02 SUPERINTENDENT OR FOREMAN: The contractor shall supervise and direct the work efficiently, and with the contractor’s best skill and attention. The contractor shall be solely responsible for the negligence of others in the means, method, techniques, sequence or procedure of Public Improvement / Services which is indicated in and required by the contract documents. Contractor shall be responsible to see that the finished work complies accurately with the contract documents. 7.03 WORKMANSHIP: The contractor shall be responsible for high quality workmanship on all items of Page 169 of 503 work. 7.04 RESPONSIBILITY: The contractor and subcontractor shall be responsible for maintaining of safe equipment and using proper methods and procedures. The Village reserves the right to ascertain and to require that the contractor’s work and the subcontractor’s work complies with the contract. 7.05 HOLD HARMLESS AND INDEMNIFICATION: To the fullest extent permitted by law, the contractor shall assume all liability for, and shall protect, defend, indemnify and hold harmless the Village, it’s officers, employees, servants, and agents, from and against all claims, actions, suits, judgments, costs, losses, expenses including but not limited to fees and charges of attorneys, engineers and architects, court and arbitration costs, and liabilities of whatsoever kind or nature arising out of: (a) Any infringement (actual or claimed) on any patents, copyrights or trade names by reason of any work performed by the contractor under this contract or by reason of anything to be supplied by the contractor pursuant to this contract. (b) Bodily injury, including death, "sickness or disease", to any person or persons (including contractor's officers, employees, agents, and servants) or damage to or destruction of any property including the loss of use thereof: (1) caused by whole or in part by any act, error or omission by the contractor or any subcontractor or anyone directly or indirectly employed by any of them; (2) arising directly or indirectly out of the presence of any person in or about any part of the project site or the streets, sidewalks, and property adjacent hereto; (3) arising directly or indirectly out of the use, misuse or failure of any machinery or equipment used directly or indirectly in the performance of the contract. (c) In any and all claims against the Village or it’s agents or employees by any employee of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, the indemnification obligation under this section 1.06, shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts or other employee benefit acts. This indemnification does not apply to any liability caused by the Village’s own negligence. 7.06 ADANDONMENT: If the contractor abandons or neglects the work or if the Village at any time is convinced that the work is unreasonably delayed, or that the conditions of the contract are being willfully violated, executed carelessly, or in bad faith, the Village may notify the contractor in writing, and if this notification is without effect within twenty-four (24) hours after the delivery thereof, then, and in that case, the contractor shall discontinue all work under the contract and the Village shall have full authority to make arrangements for the completion of the contract at the expense of the contractor. 7.07 CLEAN UP AND SITE MAINTENANCE: The contractor shall at all times keep the site and adjoining premises free from accumulation of waste material or rubbish caused by its employees or work, and at the completion of the work, shall remove all rubbish, tools, and surplus materials from the site and adjoining premises, leaving the area in a neat and workmanlike condition. In case of dispute, the Village may remove the rubbish and charge the cost to the contractor. Page 170 of 503 8.00 CHANGES/ALTERATIONS OF CONTRACT WORK AND EXTRA WORK: The Village reserves the right to alter the specifications by adding or subtracting from the original quantities as bid without invalidating the contract. All such work shall be executed under the same conditions as the original contract, except for an extension in time when any such change/alteration results in additional work. All changes/alterations shall be made only when ordered in writing from the Village as follows: (a) The Village Manager must approve an increase in the contract price of not more than $10,000.00 by written change order. (b) The Village Board must approve an increase in the contract price in all other instances or an extension in the contract completion time by written change order. (c) The value of any change shall be determined by one or more of the following methods: (1) An approved Lump Sum. (2) Unit Prices given in the Contract or subsequently agreed upon. 9.00 PROTECTION OF PERSONS AND PROPERTY 9.01 SAFETY PRECAUTIONS AND PROGRAMS: The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. 9.02 SAFETY OF PERSONS AND PROPERTY (a) The contractor shall take all reasonable precautions for safety, and all reasonable protections to prevent damage, injury or loss to: (1) all employees on the site and all other persons who may be affected hereby; (2) all the work and all materials and equipment to be incorporated therein, whether in storage on or off site, under the care, custody, or control of the contractor or any subcontractors; and (3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation, or replacement in the course of Public Improvement/Service. (b) The contractor shall give all notices and comply with all applicable laws, ordinances, rules and regulation and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. (c) The contractor shall erect and maintain, as required by existing condition and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. (d) The contractor shall use proper warning guards and safety devices with respect to the construction area. (e) No trees, fire hydrants, utility poles, shrubs or hedges, traffic signs, or other public structure shall be removed, replaced, damage or destroyed unless and until approval for such removal, replacement, damage or destruction has been given in writing from the Village. (f) Notwithstanding the foregoing requirements, the contractor shall be responsible Page 171 of 503  for taking immediate steps to correct any damage or injury to public structures, utility services, roadways or public buildings as well as any damage or injury occasioned to private property as a result of the contractor's activities. (g) The contractor should keep a daily record of all injuries or incidents or damage occurring in, on or near the construction site as a result of the contractor's construction activities. This information shall be given to the Village within twenty- four (24) hours after the day of occurrence. 10.00 INSURANCE REQUIREMENTS: (a) The Contractor shall not commence work until the Contractor has obtained all insurance required in these documents. The Contractor shall purchase and maintain, throughout the duration of the contract, insurance as is appropriate for the work being performed and furnished and shall provide protection from claims which may arise out of or result from the Contractor’s performance and furnishing of the work and Contractor’s other obligations under the contract documents, whether it is to be performed or furnished by the Contractor, by any Subcontractor, by anyone directly or indirectly employed by them or by anyone for whose acts any of them may be liable. (b) Insurance required by this Section shall be written with a company having at least an “A” Property-Casualty Rating, and financial size of at least Class 7 as listed in the most recent published A. M. Best’s Insurance Guide. (c) The Village shall be named as additional insured on all policies required by the contract except for Workmen’s Compensation Insurance. The coverage afforded shall be primary and non-contributory for the additional insured with respect to claims arising out of operations preformed by or on behalf on the Contractor. Additional insured: Village Of Arlington Heights, its Officials, Employees, Agents and Volunteers. If the additional insured has other insurance which is applicable to the loss, such as other insurance shall be on an excess or contingent basis. The amount of the Contractor’s insurance company’s liability under this insurance policy shall not be reduced by the existence of such other insurance. Additional insured status shall be provided by original endorsement as least as broad as CG 20 10 04 13 or CG 20 26 04 13. (d) As a minimum, the contractor shall secure and maintain the types of insurance as herinafter specified, and shall submit evidence to the Village on an annual basis that the insurance coverage’s are in force. The form and limits of such insurance, together with the underwriter thereof in each case, shall be acceptable to the Village, but regardless of such acceptance it shall be the responsibility of the Contractor to main adequate insurance coverage until final payment and at all times thereafter when the Contractor may be correcting, removing, or replacing defective work in accordance with the General Conditions and Instruction to Bidders. Failure of the Contractor to maintain adequate coverage shall not relieve him of any contractual responsibility or obligation. (e) The Contractor shall forward original copies of the Certificates of Insurance with the coverage’s and limits specified annually during the contract period to the Purchasing Division, Finance Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005. (f) Insurance Certificates and Policies delivered to the Village shall recite that 30 days prior written notice will be given to the Village by certified mail before any policy is materially changed, canceled, or not renewed. Page 172 of 503 10.01 WORKER’S COMPENSATION AND EMPLOYERS LIABILITY: The insurance shall protect the Contractor against all claims under applicable State or Federal Worker’s Compensation Laws. The Contractor shall also be protected against claims for injury, disease or death of employees which for any reason may not fall within the provisions of the Worker’s Compensation Law. The policy shall include “broad form all states” endorsement coverage extended to cover all states except the monopolistic fund states. The liability limits shall not be less than: 1. Worker’s Compensation………………………………Statutory 2. Employer’s Liability…………………………….……….$1,000,000 per occurrence 10.02 BUSINESS AUTO LIABILITY: The insurance shall be written in automobile liability form and shall protect the Contractor against all claims for injuries to persons and damages to property arising from the ownership, maintenance or use of any motor vehicles and shall cover operation on or off the site of all motor vehicles, whether they are owned, non- owned or hired. The liability limits shall not be less than: 1. Bodily Injury and Property Damage Combined…$1,000,000 per occurrence 10.03 COMMERCIAL GENERAL LIABILITY, INCLUDING PREMISES AND OPERATIONS, CONTRACTUAL, PERSONAL INJURY, PRODUCT LIABILITY, COMPLETED OPERATIONS, AND BROAD FORM PROPERTY COVERAGES: (a) This insurance shall be written in Commercial General Liability form and shall protect the Contractor against all claims arising from injuries to persons or damages to property caused by any act or omission of the Contractor or his agents, employees or Subcontractors. The Contractors General Aggregate shall apply on a per Project basis. The Broad Form General Liability Endorsement shall be included. (b) In addition, this policy shall contain a Contractual Liability Endorsement covering any Contractual Liability assumed in the Contract and all changes and modifications thereto, whether in writing or oral. (c) The scope of the coverage shall also include the Personal Injury Hazards including “a”, “b”, and “c”. “a” includes false arrest, malicious prosecution, and unwillful detention or imprisonment. “b” includes libel, slander, and defamation of character. “c” includes wrongful eviction, invasion of privacy, and wrongful entry. Fellow Employee exclusion shall be removed. (d) The Policy shall also include Broad Form Property Damage Protection. (e) The Contractor shall include all the Contractor’s employees as additional insureds under the policy. (f) Commercial General Liability Coverage shall contain no exclusions for explosion, collapse or underground work (X, C, U). (g) The liability limits shall not be less than: 1. Bodily Injury and Property Damage, Combined single limit, per occurrence including, Contractual Liability – Broad Form Products and Page 173 of 503  Completed Operations……………………………………...$2,000,000 2. Premises/Operations Personal Injury……………………………………………….$1,000,000 3. General Aggregate……………………………………………$4,000,000 Products/Completed Operations coverage is to remain in force for a period of two (2) years after the completion of the project. (h) The Contractor may furnish coverage for bodily injury and property damage for Business Auto Liability and Commercial General Liability through the use of a combined limit as indicated above or through separate single limits acceptable to the Village. 10.04 UMBRELLA EXCESS LIABILITY: Special coverage shall be as follows…………………$2,000,000 over primary insurance The required coverages may be in combination of primary, excess and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy excess the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Policy should be written on an occurrence basis. All underlying coverage needs to be included in the Umbrella or Excess Liability policy. Any exclusions or exceptions must be noted on the certificate of insurance. 11.00 PAYMENTS 11.01 TAXES: No charges will be allowed for taxes from which the Village is exempt. The Village is not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, nor the Service Use Tax. The Village is also exempt from Federal Excise Transportation Tax. 12.00 TERMINATION OF THE CONTRACT: The Village may terminate the contract upon the occurrence of any one or more of the following events: (a) The contractor files under any chapter of the Bankruptcy Code (Title 11, United States Code) takes any equivalent or similar action by filing a petition or otherwise under any federal or state law in effect at the time relating to bankruptcy or insolvency. (b) If a petition is filed against the contractor under any chapter of the Bankruptcy Code as now or hereinafter in effect or if a petition is filed seeking any equivalent or similar relief against the Contractor under any other federal or state law in effect at the time relating to bankruptcy or insolvency. (c) If the contractor makes a general assignment for the benefit of creditors. (d) If a trustee, receiver, custodian or agent of the contractor is appointed to take charge of the contractor’s property for the purpose of enforcing a lien against the property or for the purpose of general administration of the property for the benefit of the contractor's creditors. Page 174 of 503 (e) If the contractor admits in writing an inability to pay its debts generally as they become due. (f) If the contractor persistently fails to perform the work in accordance with the contract documents, including but not limited to failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule established herein. (g) If the contractor disregards laws and regulations of any public body. (h) If the contractor disregards the authority of the Village. (i) If the contractor violates any provisions of the contract documents. Page 175 of 503  VILLAGE OF ARLINGTON HEIGHTS AFFIDAVIT OF COMPLIANCE Applicant ______________________________________________________________ Name _____________________________________________________________ Address As a condition of entering into a contract with the Village of Arlington Heights, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, _________________________, being first duly sworn on oath, deposes and states that he or she is ______________________________________ (sole owner, partner, joint ventured, President, Secretary, etc..) of _________________________________________ and has the authority to (Name of Company) make all certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned hereby certifies that it is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States. Page 176 of 503 Section III Illinois Drug Free Workplace Act The undersigned further states that _____________________________________ provides (Name of Company) A drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that ______________________________________ is not (Name of Company) delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all the information contained in the Affidavit is true and correct. Signed by: _________________________________________ (Name) (Title) Subscribed and sworn to before me this ________________day of ___________20___,AD. By: ______________________________________________ (Notary Public) -Seal- Page 177 of 503  VILLAGE OF ARLINGTON HEIGHTS INDEMNITY HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village of Arlington Heights, its Board of Trustees, officers, agents and employees from any and all liability, losses or damages the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature in any way resulting from or arising out of any action on the part of the Contractor or any Subcontractor. The Contractor shall, at its own expense; appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the Village of Arlington Heights, its Board of Trustees, officers, agents and employees, in any such action, the contractor shall, at its own expense, satisfy and discharge the same. This indemnification does not apply to liability caused by the Village’s own negligence. The Contractor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village of Arlington Heights, its Board of Trustees, officers, agents and employees as herein provided. CONTRACTOR:_______________________________ By: _________________________________________ Page 178 of 503  VENDOR APPLICATION A W-9 must be submitted with this application. Company Name: __________________________________________________________ Remit To Address: Include if different than W-9 Address. Company Name: ___________________________________________________________ Street Address: ____________________________________________________________ City: ____________________________________ State:________ Zip:_____________ Contact Information: Name: __________________________ PH#: _____________Email: _________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form.  Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts less than $7.5M Yes No Self-Certified Holds Certification  Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification  Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification  Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification  Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification  Not Applicable Name of Person Completing this form:___________________________Date:___ Page 179 of 503  VILLAGE OF ARLINGTON HEIGHTS DEPARTMENT OF PUBLIC WORKS AND ENGINEERING Secondary Landscape Maintenance Services INTENT The intent of this request for sealed proposal is to solicit firm quotes from reputable contractors who can provide the specified landscape maintenance services. This proposal request is open to all Contractors actively engaged in supplying landscape maintenance services as specified herein. Bidders will be required to demonstrate their capability through references or by means acceptable to the Village of Arlington Heights. SCOPE OF WORK This work will consist of a spring cleanup, shrub bed maintenance, tree grate maintenance, tree ring maintenance, flowerbed maintenance and fall cleanup including collection and disposal of litter and leaves. PART 1 - GENERAL CONDITIONS 1.1 SUPERVISION This contract will be under the direct supervision of the DIRECTOR OF PUBLIC WORKS AND ENGINEERING (DIRECTOR) and detailed supervision of the contract shall be provided by the VILLAGE FORESTER (FORESTER) or their authorized representatives. Any alterations or modifications of the work performed under this contract shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement. 1.2 WORK CREW SUPERVISION The CONTRACTOR shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor must be able to converse in the English language. He shall be authorized by the CONTRACTOR to accept and act upon all directives issued by the FORESTER or authorized representative. Failure for the Supervisor to act on said directives shall be sufficient cause to give notice that the CONTRACTOR is in default of the contract unless such directives would create potential personal injury or safety hazards. Two contact phone numbers must be given. A one-hour call back is required at all times. 1.3 PROTECTION OF PUBLIC AND PRIVATE PROPERTY The CONTRACTOR shall exercise all necessary caution to protect vehicular and pedestrian traffic and to protect all public and private property from injury or damage caused by the operations of the CONTRACTOR. Any practice obviously hazardous in the opinion of the DIRECTOR or FORESTER shall be immediately discontinued by the CONTRACTOR upon receipt of either written or oral notice to discontinue such practice. The CONTRACTOR shall comply with all OSHA and other Federal and State safety standards. Blocking of a public street, except under extreme emergency conditions, shall not be permitted unless prior arrangements have been made with the DIRECTOR and the VILLAGE POLICE AND FIRE DEPARTMENTS and other agencies having jurisdiction over the street to be closed. Barricading and detouring of traffic shall be accomplished in conformance with the State of Illinois Manual of Uniform Traffic Control Devices for Highway Construction and Maintenance Operations, latest edition. When on street parking is required, proper procedures shall be used including traffic cones, arrow boards and barricades. Page 180 of 503 1.4 PROTECTION OF UTILITIES It is recognized that the proposed lawn maintenance may conflict with existing underground electric, telephone, cable television, sewer, water, streetlights, traffic signal and other facilities. It shall be the CONTRACTOR’S responsibility to contact JULIE 1-800-892-0123 to arrange for locations of all underground facilities as may be necessary to perform the required work. The CONTRACTOR should take special note that the VILLAGE is a member of JULIE. The CONTRACTOR shall protect all utilities from damage including underground sprinkler systems and shall immediately contact the appropriate utility if damage should occur and shall be responsible for all claims for damage resulting from the contractor's operations. 1.5 CONCURRENT OPERATIONS This contract is a non-exclusive contract with the VILLAGE. The VILLAGE reserves the right to use other contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the CONTRACTOR to cease performance of work as directed. 1.6 WORKING HOURS The CONTRACTOR will be allowed to schedule his normal work hours between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday and 8:00 A.M. and 6:00 P.M. on Saturday. Work during other hours will be allowed only as authorized by the DIRECTOR. 1.7 CLEANUP All debris from the maintenance operations shall be cleaned up before the work crew leaves the site. All lawn areas shall be raked clean, all streets and sidewalks shall be swept, and all debris shall be removed from the site. Areas are to be left in a condition better than that which existed prior to the time the work began. 1.8 SUBCONTRACTS The CONTRACTOR will not be allowed to subcontract work under this contract unless written approval is granted by the DIRECTOR. The SUBCONTRACTOR, if approved, shall be bound by the conditions of the contract between the VILLAGE and the CONTRACTOR and shall perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the CONTRACTOR. All directions given to the SUBCONTRACTOR in the field shall bind the CONTRACTOR as if the notice had been given directly to the CONTRACTOR. 1.9 ACCIDENT NOTIFICATION In the event of accidents of any kind which involve the general public and/or private or public property, the CONTRACTOR shall immediately notify the DIRECTOR and shall provide a full accounting of all details of the accident. The CONTRACTOR shall furnish the VILLAGE with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. 1.10 MANDATORY PRE-BID MEETING For the purpose of familiarizing BIDDERS with the project, answering questions and issuing addenda as needed for clarification of the bidding documents, a MANDATORY pre-bid meeting will be held at the L.A. Hanson Public Works Center, 222 N. Ridge Avenue at the time and date indicated on the front of the BIDDING documents. 1.11 LOCATION OF WORK This work will involve the landscape maintenance at various sites located throughout the Village of Arlington Heights as shown on the Summary of Locations. Page 181 of 503 1.12 GENERAL NOTES Bidders must completely familiarize themselves with the specifications and job sites as listed in the Detailed Specifications. The Contractor shall furnish all equipment and manpower necessary to handle the landscaping maintenance services in a timely and safe manner, at the bid prices as stated on the BID SHEET. The Contractor will be responsible for any work that is not acceptable to the Village of Arlington Heights and will be responsible for the correction of the condition within two working days of notification, at no additional cost to the Village. Contractor shall submit a weekly maintenance report for each site, detailing the work that was accomplished. Contractor shall also list on this report any dead, diseased or insect infested trees, shrubs, perennials, or groundcover observed at each site as well as any watering needs / problems. Weekly reports shall be faxed, emailed, or dropped off to the Forester no later than 3:00pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. The Contractor shall be responsible for costs of repair or replacement of plant materials, irrigation systems or Village property or utilities that are damaged by chemicals, equipment or the contractor’s employees, due to the contractor’s negligence during the execution of this contract. 1.13 CONTRACT MONITORING All questions in regard to this Contract will be directed to the FORESTER or authorized representative who is responsible for the monitoring and verifying of work completed for payment under this Contract. This will include the directions as to the way in which the work is to be carried out, i.e. edging, trimming, etc. The Director shall receive on a weekly and/or monthly basis, services rendered for previous work or month. 1.14 RIGHT TO CHANGE SCOPE OF WORK Due to budget restrictions, the Village of Arlington Heights reserves the right to change or delete from the Contract as required. No adjustments in Contract unit prices or additional compensation will be made for estimates in the quantities of areas or services from the Contract. Contractor is responsible for viewing all areas in order to supply accurate bid prices. Cycles for each activity are estimates only and may be altered depending on weather conditions, site conditions, etc. Cancellations of work will be made no later than the Friday before the scheduled work. 1.1 PAYMENT FOR SERVICES Payments will be made on a monthly basis as invoices are verified by the Department of Public Works and Engineering review of the “Record of Landscape Maintenance” forms submitted weekly by the Contractor. To qualify for payment, all work must be completed in a satisfactory manner as determined by the Director. All invoices submitted shall be segmented by group, category and locations as listed in the Bid Sheets. 1.16 YARD AREA The Contractor shall locate a branch office/yard area within twenty (20) miles of 222 N. Ridge Avenue, Arlington Heights, IL 60005. The Contractor is responsible for having all the necessary equipment readily available for daily work. Page 182 of 503  PART 2 – REQUIRED WORK FULL MAINTENANCE OF VILLAGE OWNED COMPLEX SITES The following specifications are minimum acceptable standards. 2.1 LITTER PICKUP Beginning March 1st of each year, litter clean-up shall begin. All litter shall be removed at least weekly from each site. Litter shall include all debris including, but not limited to cigarette butts, paper, cans, bottles etc. All litter shall be removed and legally disposed off-site, including litter on turf, in planting beds, in tree grates, in paved areas and caught within plants. 2.2 SPRING CLEANUP Before regular seasonal maintenance begins, a complete and thorough spring cleanup of the sites shall be completed by April 15th of each year. The purpose of the spring cleanup is to prepare the grounds and to remove debris that has accumulated over the winter from the turf areas, shrub beds and tree rings, building borders, etc. This work is to include the raking of any leaves on the grounds including tree rings, and flower and shrub beds, etc. and the picking up of branches, bottles, cans, etc. All debris generated from the spring cleanup is to be collected and disposed of offsite by the Contractor at the Contractor’s expense. 2.3 TURF MOWING Turf at all assigned sites shall be kept at a height no taller than 4 inches starting the week of April 1, 2026, or whenever the grass reaches 4” in height; whichever comes first. All improved turf areas shall be cut 3” – 3 ½” high in cool weather, and 3 ½” – 4” high during drought periods; however the Village reserves the right to adjust the preferred mowing height if desired. 2.4 SHRUB & BED MAINTENANCE The Contractor shall maintain a weed-free environment of all shrub bed and tree ring areas. The bed edge shall be cut and maintained two (2) times during the season to maintain a neat appearance. All edge faces are to be cut vertical to the turf edge. All cuttings and excess soil must be removed from the site, and are not allowed to be incorporated into the existing soil. Between March 15 and May 15, existing mulch should be raked or forked to loosen mulch, pre-emergent should then be applied, and finally additional mulch shall be added as needed, so that the final mulch layer is at least 3 inches in depth. Mulch shall be kept at least 6” from the trunks of trees, and shall not contact the base of shrub, perennial, or groundcover plants. The Contractor may use chemicals (spray or dry) to achieve a weed-free bed environment. Mulch will be provided at no cost by the Village, to be picked up by the Contractor, at the Public Works Materials Yard located at 2102 E Davis Street. Mulch may be picked up Monday through Friday, 7am – 3pm. Shrub maintenance shall consist of the complete pruning and trimming of all shrubs and ground covers. This is to be done in such a manner as to encourage proper form and healthy growth of all plant materials. Pruning shall be performed as needed and as directed by the Village. Objectives shall be to keep plants free of deadwood, rubbing branches and suckers, to keep plants from obstructing sidewalks or other paved areas, to maintain uniformity between plants of the same species, and in sight triangle areas, to keep plant height from exceeding 30 inches. Branches being pruned shall be hand selectively hand-pruned with sharp clean bypass pruners, back to appropriately sized laterals. No stubs or flush cuts will be allowed. Pruning shall be performed in accordance with the most recent version of ANSI A300 Standards (Standard Practices for Tree, Shrub and Other Woody Plant Maintenance). Page 183 of 503 2.5 TREE GRATE MAINTENANCE There are approximately 196 tree grates that need to be maintained weed and debris free on a weekly basis. These grates are geographically located in the area bounded by Sigwalt to the south, Eastman to the north, Arlington Heights Road to the east and Highland to the west. There are also additional tree grates surrounding the Village Hall at 33 N Arlington Heights Rd. 2.6 TREE RING MAINTENANCE Tree ring sizes will vary depending on the space in which they are located and the diameter at breast height (dbh) of the tree. Despite adjacent limitation the tree rings should be circular and to the dripline wherever possible. 2.7 FLOWER BED MAINTENANCE Maintenance of flowerbeds includes keeping the beds weed free, deadheading and cultivating on a weekly basis. 2.8 FALL CLEANUP MAINTENANCE The purpose of fall cleanup is to keep sites free of all debris including leaf litter and removal of expired annual flowers. This shall be completed by November 30th each year. When mowing in the Fall, the contractor is allowed to mulch leaves, as long as the result is still a clean site. If the leaf drop is heavy, the Village reserves the right to require that the leaves be removed before or after mowing. 2.9 PAVED AREAS All weeds growing up through the sidewalks or any paved areas shall be removed weekly by either spraying with a herbicide, (approved in advance by the Director of Public Works and Engineering or authorized representative) or by hand pulling making sure to get the root of the plant. PART 3 - PERFORMANCE AND PAYMENT 3.1 PERFORMANCE The Contractor shall faithfully perform all work as set forth in these specifications. If the Contractor fails to faithfully perform in accordance with the specifications or if a dispute arises as to the quality and/or quantity of work completed, the Director reserves the right to immediately terminate this contract. Contractor shall submit a weekly maintenance report (provided by the Village) for each site, detailing the work that was accomplished. Weekly reports shall be faxed, emailed, or dropped off to the Forestry Crew Chief no later than 3:30pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. 3.2 SCHEDULED COMPLETION OF WORK This contract is expected to be awarded in early 2026 and work may begin after agreed upon start date determined at required preconstruction meeting, after all necessary documents are submitted, and materials are readily available, as determined by the Village. Work shall be completed in a timely manner. Failure to complete all the work identified in this contract shall be cause for cancellation of payment and subsequently the agreement. 3.3 PENALTIES In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required in the specifications, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village. The Village reserves the right to not pay for an area if work is not performed Page 184 of 503 within 48 hours of notice or the quality of work does not meet the description within these specifications. 3.4 ACCEPTANCE OF COMPLETED WORK Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of weekly reports. In addition, equipment being used may be inspected at any time by the Forester or his authorized representative. All work must be completed to the satisfaction of the Forester or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the weekly maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for compliance with specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. The Director or the Forester reserves the right to reject any completed work which does not comply with these specifications. Areas that are rejected shall be re-mowed within 48 hours of notice. 3.5 PAYMENT The Contractor shall be paid for the accepted work in accord with the unit prices submitted and subsequent to the approval of the Forester. Invoices for work shall be submitted on a monthly or biweekly basis to accountspayable@vah.com. PART 4 - FORFEITURE The Village retains the right to terminate this contract at any time for cause of unsatisfactory workmanship and/or performance, or the refusal for neglect of the Contractor to prosecute the work with the work force sufficient for its completion within the specified times or for failure of the Contractor to proceed with the work in accordance with the requirements and conditions of the specifications. At least ten (10) days prior to the date that the Contractor will be declared in default of the contract, the Village shall give written notice by certified mail to the Contractor. This notice shall state the reasons that the Contractor is being declared in default and may also include suggested steps that the Contractor should take to remedy the occurring problems and comply with the conditions of the contract. Failure by the Contractor to correct the stated deficiencies within the notice period shall result in the Contractor being declared in default of the contract. Issuance of the notice by the Village shall be indication of the intentions of the Village to take the work out of the control of the Contractor and to relet the said work to other contractors. The cost of fully completing all the work and all expense of every kind incurred by the Village in completing the contract shall be charged to the Contractor and shall be deducted and paid by the Village out of such monies as may be due or may become due to said Contractor. Any deficiencies of monies required to complete the contract by others shall be paid to the Village by the Contractor forthwith and the bondsman will be held liable for any such deficiency. Should it become necessary for the Village to declare the contract in default, such default shall in no case relieve the Contractor or his bondsman of any of the conditions of the contact. PART 5 - TERM OF CONTRACT The initial term of this contract shall be for approximately three years commencing at the date of execution of the contract and expiring December 31, 2028. The amount of work to be completed in each fiscal year of the contract is solely dependent upon the funds appropriated each fiscal year by the Village Board of Trustees for the purposes of contractual landscape work. This contract places no obligation on the Village to appropriate funds for said work. It is understood by the Contractor that the quantities of work listed in these specifications are an estimate of the work to be completed during each fiscal year and are only listed for the comparison of bids and use in preparing annual budgets. The Village reserves the right to Page 185 of 503 add or delete quantities to this contract as it deems in the best interest of the Village. The term of the contract may be extended for up to three additional one-year periods if approved and accepted by both the Contractor and the Village. The initial contract places no obligation on the Village to approve any contract extensions. PART 6 – ESCALATION ALLOWANCES 6.1 EFFECTIVE DATE OF ADJUSTMENT This contract shall have a multiple year term as set forth in Part 5. The Contractor will be allowed to request to annually escalate the contract prices of each one-year extension beyond initial contract terms as set forth in the Proposal. This request must be made in writing to the Director 30 days in advance of the contract extension date. This escalation, if approved, may take place on January 1 in the first extension year. 6.2 PAYMENT ESCALATION The allowable annual escalation of the contract unit prices shall be based on the annual percentage increase in the Chicago Consumer Price Index for all urban consumers for the previous twelve-month period. A copy of the CPI sheet shall be provided with any requested price increase. The total contract adjustment at any adjustment period may not exceed the total increase in the Chicago Consumer Price Index for the prior year. Page 186 of 503  Summary of Locations- Secondary Landscape Maintenance- Updated 2-25-26 Area # Location Approximate Address Turf Weekly Cost 1 Harvard Lift Station 4128 N Harvard Ave Y $ 2 Fire Station #4 3030 N Arlington Heights Rd Y $ 3 Arlington Heights Rd Median South of Hintz   $ 4 Hintz Rd Island West of Arlington Heights Rd 115 E Hintz Rd $ 5 Hintz Well Station 2700 N Windsor Rd $ 6 Appletree Well Station 2302 N Arlington Heights Rd $ 7 Ladd Retention Basin N Walnut Ave & W Ladd St $ 8 Hickory Lift Station 1518 N Hickory Ave $ 9 Palatine Road Medians Between Hwy 53 & N Brighton Pl $ 10 Howard Ct Detention basin 1503 N Howard Ct Y $ 11 Somerset Court Between E Marion St & E Jules St $ 12 Fire Station #2 1150 N Arlington Heights Rd Y $ 13 Windsor Cul-de-Sac $ 14 Northwest Hwy Beds – North of Tracks Between S. Williams Ave. & Waterman   $ 15 E Kensington Rd & S Douglas Ave Medians Y $ 16 S Dryden Pl & E Northwest Hwy Median Y $ 17 Northwest Hwy & Arthur Ave Median Across from 1324 E Northwest Hwy $ 18 E. Davis St Pedestrian Underpass 500 E Davis St $ 19 Northwest Hwy & E Gregory St Median 2000 E Northwest Hwy $ 20 E Davis St Beds – South of Tracks Between S. Bristol Ln & Arthur Ave $ 21 Downtown Tree Grates $ 22 Public Alleys in Downtown (2) East of Cortlands; East of Salsa 17 $ 23 Fire Station #3 2000 S Arlington Heights Rd $ 24 Algonquin Rd Medians (2) Across from Lowe’s – 990 W Algonquin Rd $ 25 Wilke Rd Island N of Kirchoff $ 26 New Wilke Island South of Kirchoff $ 27 New Wilke Island North of Orchard $ 28 New Wilke Island South of Orchard $ 29 New Wilke Island S. Of Central $ Gateway Signs 30 Lake Cook Rd & Hwy 53 $ 31 Arlington Heights Rd & Lake Cook Rd $ 32 Dundee Rd & Hwy 53 $ 33 Rand Rd & Hwy 53 Y $ 34 Palatine Rd & Kennicott Ave $ 35 Palatine Rd & Schoenbeck Y $ 36 Northwest Hwy & Wilke Rd $ 37 Euclid Ave & Rohlwing Rd Y $ 38 Euclid Ave & Rand Rd Y $ 39 Northwest Hwy & Waterman Ave $ 40 Wilke Rd & Kirchoff Rd $ Page 187 of 503  Summary of Locations- Secondary Landscape Maintenance- Updated 2-25-26 41 Central Rd & Old Wilke Rd $ 42 Central Rd & Arthur Ave $ 43 Golf Rd & Alqonquin Rd $ 44 Golf Rd & Goebbert Rd $ 45 Arlington Heights Rd & I-90 $ 46 Algonquin Rd & Cedar Glen Dr $ Uptown Gateway Signs 47 Techny Rd & Rand Rd $ 48 1655 N Arlington Hts Rd Between 1655 & Walgreens $ 49 Appletree Well Station 2302 N Arlington Heights Rd $ 50 1350 E Rand Rd At Windsor Drive $ Eastbound Palatine Rd Frontage between N 51 Approx 1216 E Palatine Rd $ Derbyshire and N Carlyle Pl. TOTAL WEEKLY COST $ Page 188 of 503  BID PROPOSAL Secondary Landscape Maintenance After becoming familiar with the General Conditions and Instructions to Bidders and the attached specifications, the undersigned offers the following prices for furnishing the following: TOTAL WEEKLY PROPERTIES BID PRICE $___________ per week x 39 weeks = TOTAL ANNUAL BID PRICE: $___________ FIRST YEAR TOTAL BID PRICE 2026- FROM ABOVE $ SECOND YEAR (2027) TOTAL ANNUAL BID PRICE $ THIRD YEAR (2028) TOTAL ANNUAL BID PRICE $ Rate for one time visit to all sites to pick up debris during the off season $ Hourly Rate for Additional Work When Authorized (Could include but not limited to mowing, debris pickup, planting, $ /Hr watering, etc.) NOTE: The summary of locations pricing sheet must also be submitted along with this bid proposal. Page 189 of 503  Bid Proposal (Continued) Bidder’s Company Name Address Signature (agent) (witness) Title Telephone Number ______ Date Email _____________________________ NOTE: If the bidder is a partnership, the proposal must be signed by at least two of the co-partners. If the bidder is a corporation, the proposal must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. State of Incorporation: ___________________________ State licensed disposal site: Name ________________________________________________ Address ______________________________________________ City, State, Zip _________________________________________ Page 190 of 503  Competency of Contractor (Failure to compete will result in rejection of bid) Submit along with the Bid Proposal responses to the following items: • Furnish information about and history of the company; the size of the organization; length of time the company has been in business; and mission statement. List the names of the owners and/or officers. • Provide a statement demonstrating that your company is qualified, sufficiently staffed, and capable to perform the required services. Please clarify if you will be utilizing existing staff or hiring new staff for this contract and if they will be full-time or part-time employees. • State if your company has, in the past five years, been involved in any litigation or arbitration with any past client. • Have you or any present partners or officers failed to complete a contract? • Do you maintain a permanent commercial business office? Number of years at current location? Page 191 of 503  References (To be submitted with proposal) Failure to compete will result in rejection of bid The contractor shall provide the Village with a list of municipalities where they have satisfactorily completed landscape work in the Chicago area. Please submit at least three (3) references for similar type of services provided. Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Page 192 of 503  Ave ard Har v 0 25 50 Feet PAGE 1 Harvard Lift Station (4128 N Harvard Ave) GRASS ¯ Page 193 of 503  Arlington Heights Rd College Dr 0 50 100 Feet PAGE 2 Fire Station #4, 3030 N Arlington Heights Rd ¯ Page 194 of 503  Dr rb ur y Cante Arlington Heights Rd Pine Ave Canterbury Dr Suffield Dr 0 70 140 Feet PAGE 3 Arlington Heights Rd Median South of Hintz Page 195 of 503 ¯  Hintz Rd 0 10 20 Feet PAGE 4 Hintz Rd Island West of Arlington Heights Rd ¯ Page 196 of 503  Windsor Dr 0 45 90 Feet PAGE 5 Hintz Well Site (2700 N Windsor Dr) ¯ Page 197 of 503  Appletree Ln Arlington Heights Rd 0 40 80 Feet PAGE 6 Appletree Well Site (2302 N Arlington Hts Rd) Page 198 of 503 ¯  Ladd St 0 80 160 Feet PAGE 7 Ladd Retention Basin ¯ Page 199 of 503 0 4.5 9 PAGE 8 Feet Hickory Lift Station (1518 N Hickory Ave) ¯ Page 200 of 503  0 Wilke Rd Wilke Rd d Race Ave Il 53 Il 53 Wilke R Olive St Chicago Ave E RD WILK Williamsbu Jo Ln rg St rd Illinois Ave n co Yale Ave de Co Yale Ct Ver Dr La Maude Ave Dr Verde Dr f ay et te Frontage Rd ion St 1,450 2,900 Mar Patton Ave Champlain St Rd Thomas St Kennicott Ave Kennicott Dr Alleghany Dr Luther Ln Kaspar Ave Lynnwood Ave Ridge Ave Fernandez Ave Ladd St PAGE 9 Village Dr Wa lnu Walnut Ave t Av Harold St Techny Rd e Walnut Ave St on Mitchell Ave Chestnut Ave Ladd St Ivy Ln e Chestnut Ave Mitchell Ave Wilson Pl Lasalle St br Highland Ave id App ge Dunhill Ct le t Vail Ave Dr re Feet Palatine Road Medians Maude Ave eL Dunton Ave Lillian Ave Evergreen Ave n Ra nd Arlington Heights Rd Rd Pine Ave Ci rc Belmont Ave le Hi ll Haddow Ave Palatine Rd Dr Knob Hill Dr Ridge Rd Ivy Ln Sunset Dr Douglas Ave C Pinetree Dr Hickory Ave M Appletree Ln au har Eastwood Dr le de s Av St e Spruce Ter n Wav Techny Rd rry L Dr Burke Dr Che erly Talbot St Jules St yd en Dr Marion St Av e Clarence Ave Vargo Ln Page 201 of 503 Carlyle Pl Valley Ln Crabtree Dr ¯ Windsor Dr 0 20 40 Feet PAGE 10 Howard Ct Detention Basin ¯ Page 202 of 503  Jules St Somerset Ct Marion St 0 112.5 225 PAGE 11 Feet Somerset Ct (Marion to Jules) ¯ Page 203 of 503  Arlington Heights Rd 0 70 140 PAGE 12 Feet Fire Station #2 GRASS ¯ Page 204 of 503  Ra nd Rd 0 25 50 PAGE 13 Feet Windsor Cul-de-sac ¯ Page 205 of 503  0 Wilke Rd Wilke Rd Reuter Dr Miner St Vin e Brown St Central Rd Orchard Pl Park St Yale Ave St Campbell St Kea Harvard Ave Princeton Ave t in g Dwyer Ave Patton Ave Grove St Dr Kennicott Ave Kaspar Ave St James St Oakton St Salem Ave Kirc Catino St George St Elm St Village Dr Ridge Ave Ridge Ave 2,300 4,600 Maple St Walnut Ave hh off Mitchell Ave Wing St Rd Sigwalt St Chestnut Ave Highland Ave Fremont St Vail Ave Vail Ave Fairview St Dunton Ave Evergreen Ave Willow St Arlington Heights Rd Pine Ave Belmont Ave Pine Ave PAGE 14 Burton Pl George St Bristol Ln Douglas Ave Frederick St Orchard St Newbury P l Hickory Ave Da vis Beverly Ln St Dryden Pl Dryden Ave Park St Olive St Brighton Pl Cleveland Ave Miner St St James St Orchard St No rth Arthur Ave we Clarendon St Euclid Ave in Drury Ln st W o Wilshire Ln Hw ds Wing St y rD Campbell St r Gibbons Ave Gibbons Ave Feet Beds on Northwest Hwy, Wilke Rd-Euclid Ave Forrest Ave Forrest Ave Prindle Ave Kensington Rd Park St Waterman Ave Ra nd Gregory St Rammer Ave Rd Olive St Dale Ave Regency West Dr Page 206 of 503 ¯  Douglas Ave Hickory Ave No rth we st Kensington Rd Hw y Da vis St 0 95 190 PAGE 15 Feet Kensington & Douglas GRASS ¯ Page 207 of 503  Rd ir y fa Ma No rth we st Hw y Dryd en Pl 0 25 50 Feet PAGE 16 Dryden & Northwest Hwy GRASS Page 208 of 503 ¯  No rth we st Hw y rAve Da Arthu vis St 0 40 80 PAGE 17 Feet Northwest Highway/Arthur ¯ Page 209 of 503  No rth we st Hw y Da vis St 0 25 50 Feet PAGE 18 E Davis St Pedestrian Underpass ¯ Page 210 of 503  Gregory St 0 10 20 Feet PAGE 19 Northwest Highway/Gregory ¯ Page 211 of 503  Kensington Rd Dryden Pl or Winds Brighton Pl Derbyshire Ln Woodford Pl Dr Da Mayfair Rd vis No Ly St rth n de we n st Ln Hw y Beverly Ln Newbury Pl rly Bristol Ln Pl Ca Ch le at h Pl am Grove St Rd ir fa ay Dryden Pl M Lincoln Ln rAve Roosevelt Ave Cleveland Ave Arthu ur y nb Ba ¯ Rd 0 380 760 PAGE 20 Feet E. Davis St Beds - South of Tracks Page 212 of 503  0 Ridge Ave Wa lnu t Av e Walnut Ave Eastman St 500 No rth Mitchell Ave Miner St we st Wing St Hw y Chestnut Ave Chestnut Ave 1,000 Highland Ave Highland Ave Vail Ave PAGE 21 Campbell St St James St Dunton Ave Feet Tree Grates in DBD (176) Evergreen Ave Sigwalt St Eastman St Arlington Heights Rd Miner St Pine Ave Pine Ave Wing St St James St Belmont Ave Belmont Ave Burton Pl Da vi Haddow Ave Page 213 of 503 sS ¯ t  Wing St Da vis St Dunton Ave Pa y ton Ru n Vail Ave Campbell St Highland Ave 0 120 240 PAGE 22 Feet Public Alleys in DBD ¯ Page 214 of 503 0 30 60 Feet PAGE 23 Fire Station #3 (2000 S Arlington Hts Rd) ¯ Page 215 of 503  Av e cott Ke nn i Al go nq u in Rd 0 145 290 PAGE 24 Feet Algonquin Road Islands (Lowes) ¯ Page 216 of 503  Wilke Rd Re ut e rD r Reuter Dr 0 80 160 Feet PAGE 25 Wilke Rd Island N of Kirchoff ¯ Page 217 of 503  Allen Ln Ave Yale Kirc h hof f Rd Yale Ave Wilke Rd Killamey Ct New Wilke Rd 0 165 330 PAGE 26 Feet Wilke Rd Island South of Kirchoff ¯ Page 218 of 503  Wilke Rd Rd New Wilk e Orchard Pl 0 200 400 PAGE 27 Feet Wilke Rd Island N of Orchard ¯ Page 219 of 503  Orchard Pl New Wilke Rd 0 35 70 Feet PAGE 28 Wilke Rd Island S of Orchard ¯ Page 220 of 503  New Wilke Rd 0 55 110 Feet PAGE 29 Wilke Rd Island S of Central ¯ Page 221 of 503 0 5 10 PAGE 30 Feet Gateway Signs - a. Lake Cook and Route 53 ¯ Page 222 of 503 0 5 10 Feet PAGE 31 Gateway Signs - b. AH Road and Lake Cook ¯ Page 223 of 503 0 15 30 Feet PAGE 32 Gateway Signs - c. Dundee and 53 ¯ Page 224 of 503  Ra nd Rd 0 40 80 Feet PAGE 33 Gateway Signs - d. Rand and Route 53 GRASS ¯ Page 225 of 503 0 5 10 PAGE 34 Feet Gateway Signs - e. Palatine and Kennicott ¯ Page 226 of 503  Schoenbeck Rd 0 15 30 Feet PAGE 35 ¯ Gateway Signs - f. Palatine and Schoenbeck GRASSPage 227 of 503  No rth we st Hw y 0 10 20 Feet PAGE 36 Gateway Signs - g. NW Hwy and Wilke Page 228 of 503 ¯ 0 25 50 Feet PAGE 37 Gateway Signs - h. Euclid and Rohlwing GRASS ¯ Page 229 of 503  nd Ra Rd 0 20 40 Feet PAGE 38 Gateway Signs - i. Euclid and Rand GRASS ¯ Page 230 of 503 0 3.75 7.5 Feet PAGE 39 Gateway Signs - j. NW Hwy and Waterman ¯ Page 231 of 503 0 12.5 25 Feet PAGE 40 Gateway Signs - k. Wilke and Kirchoff ¯ Page 232 of 503 0 5 10 Feet PAGE 41 Gateway Signs - l. Central and Wilke ¯ Page 233 of 503 0 2.25 4.5 PAGE 42 Feet Gateway Signs - m. Central and Arthur ¯ Page 234 of 503 0 12.5 25 Feet PAGE 43 Gateway Signs - n. Golf and Algonquin Road ¯ Page 235 of 503 0 2.75 5.5 Feet PAGE 44 Gateway Signs - o. Golf and Goebbert ¯ Page 236 of 503 0 5 10 Feet PAGE 45 Gateway Signs - p. AH Road and I-90 ¯ Page 237 of 503 0 4.5 9 PAGE 46 Feet Gateway Signs - n. Algonquin Rd and Cedar Glen Dr ¯ Page 238 of 503 0 4.5 9 PAGE 47 Feet Uptown Gateway - Techny and Rand ¯ Page 239 of 503 0 5 10 Feet PAGE 48 Uptown Gateway 1655 N Arlington Height Rd ¯ Page 240 of 503 0 5 10 Feet PAGE 49 Uptown Gateway Appletree Well ¯ Page 241 of 503 0 5 10 PAGE 50 Feet Uptown Gateway 1350 Rand Rd ¯ Page 242 of 503 0 5 10 Feet PAGE 51 Uptown Gateway 1216 E Palatine Rd ¯ Page 243 of 503 Page 244 of 503 Page 245 of 503 3 YEAR CONTRACT: 197,647.85 Page 246 of 503 Page 247 of 503 Page 248 of 503 Page 249 of 503 Page 250 of 503 Page 251 of 503 Page 252 of 503 Page 253 of 503 Page 254 of 503 Page 255 of 503 Page 256 of 503 Page 257 of 503 Page 258 of 503 3 YEAR CONTRACT: 197,647.85 Page 259 of 503 Page 260 of 503 Page 261 of 503 Page 262 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving a Contract for Public Properties Turf Mowing Department: Public Works & Engineering Item Description: The Public Works Operating Budget includes $161,300 for contractual turf mowing maintenance. The Village’s turf mowing contract covers approximately 86 acres of property across 97 public sites throughout the community. The Village is responsible for maintaining these areas, including mowing, edging, aeration, and general litter removal. A bid opening for these services was held on March 4, 2026. The following five bids were received and publicly read aloud: Bidder Location Total 2026 Cost Langton Group Woodstock, IL $141,453.00 Apex Landscaping, Inc. Hawthorne Woods, IL $154,672.08 Fleck’s Landscaping Wheeling, IL $170,742.00 Gilio Arlington Heights, IL $183,300.00 Yellowstone Landscape Wauconda, IL $187,161.00 The contract provides for weekly mowing services during the growing season (approximately April through November). The contract is for a three-year term with the option to extend up to an additional three, one-year extensions. Langton Group of Woodstock, Illinois, submitted the lowest bid. Staff has verified the company’s references, which were favorable. Based on reference review, staff believes Langton Group is capable of successfully performing the contract. Funds for these services are available in Account No. 101-7101-521550. The remaining budget will be used for additional mowings and services as needed throughout the year. RECOMMENDATION It is recommended that the Village Board award a three-year contract for Public Properties Turf Mowing Services to Langton Group of Woodstock, Illinois, the Page 263 of 503 lowest responsible bidder, for a total amount not to exceed the budgeted amount of $161,300, as outlined in the attached Resolution. ATTACHMENTS: 1. 20260316_Forestry_TurfMowing Page 264 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR PUBLIC PROPERTIES TURF MOWING SERVICES TO LANGTON GROUP OF WOODSTOCK, ILLINOIS WHEREAS, the Village sought bids for the award of a contract for Public Properties Turf Mowing Services (“Contract”); and WHEREAS, Langton Group of Woodstock, IL ("Contractor"), was the lowest responsible and responsive bidder of the firms that submitted bid packages to the Village for the Contract; and WHEREAS, the Village President and Board of Trustees have determined that entering into the Contract with Contractor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the Contract by and between the Village and Contractor, in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance acceptable to the Village Administrator and Village Attorney. SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one original copy of the Contract executed by Contractor; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ___________________, 20__. Village President ATTEST: Village Clerk 4854-1852-3855, v. 1 Page 265 of 503  EXHIBIT A CONTRACT 4854-1852-3855, v. 1 Page 266 of 503  Village of Arlington Heights 33 South Arlington Heights Road Arlington Heights, Illinois 60005 847-368-5000 www.vah.com NOTICE OF AWARD Langton Group 4510 Dean Street Woodstock, IL 60098 March 16, 2026 Project Description: Public Properties Turf Mowing The Village of Arlington Heights has considered the proposal submitted by your Company for the above-described work in response to its INVITATION FOR BIDS opened March 4, 2026. YOU ARE HEAREBY NOTIFIED that your proposal/bid has been accepted by the Village Board on March 16, 2026 for items and services up to the budgeted amount of: One Hundred Sixty-One Thousand, Three Hundred Dollars and 00/100ths ($161,300.00) in year 1 of a three-year contract with the option to extend with three one-year extensions thereafter. The amounts for years 2 and 3 shall be determined in the next fiscal year. You are required to execute the Contract Documents and provide necessary Insurance documentation within Fifteen (15) days from the date of this Notice to you. If you fail to execute said Contract within Fifteen (15) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner’s acceptance of your proposal as abandoned and the Owner will be entitled to such other rights as may be granted by law. Please return signed contracts to Lisa Subrin. You are required to return an acknowledged copy of this Notice of award to the Village, with two signed copies of the contract. Dated this 16th day of March, 2026 Village of Arlington Heights By: _______________________________________ Lisa Subrin, Purchasing Coordinator Acceptance of Notice Receipt of the above Notice of Award is acknowledged by Langton Group this ______ of _____ (month), 2026. By: _______________________________________________________________ Title: _______________________________________________________________ Page 267 of 503  VILLAGE OF ARLINGTON HEIGHTS CONTRACT This Agreement is made and entered into this 16th day of March, 2026, between the Village of Arlington Heights "Village" and Langton Group, "Vendor." In consideration of the mutual benefits that will result to the parties in carrying out the terms of this Agreement, the parties agree as follows: 1. The Vendor agrees to do all the work, furnish all materials and all labor necessary to complete the work in full compliance with all of the terms of this agreement and the proposed specifications and the requirements of the Director under it; 2. The Village agrees to pay the Vendor based on unit prices for completion of the work in accordance with the bid documents; 3. It is understood and agreed that the Bid Documents, Specifications, Addenda, and the Bidder’s response are all essential documents for the Public Properties Turf Mowing Project. They are attached and hereby made part of this agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date indicated above. Attest: Village of Arlington Heights ___________________________ By:_________________________________ Clerk (Seal) Title: _______________________________ Date:_______________________________ Attest: Bidder: By:_________________________________ ____________________________ Title:_______________________________ Notary (Seal) Date:_______________________________ Subscribed & sworn before me this _______day of _________2026. Page 268 of 503  VILLAGE OF ARLINGTON HEIGHTS FINANCE DEPARTMENT, PURCHASING DIVISION 33 S. ARLINGTON HEIGHTS ROAD BID SPECIFICATIONS AND CONTRACT DOCUMENTS ____________________________________________________________________________ Public Properties Turf Mowing Required for Use by: Village of Arlington Heights- Public Works Bid Deposit: 10% of bid Performance Bond: 100% of bid Pre-Bid Meeting: Mandatory- Thursday February 26, 2026 at 10:30 AM Date and Time Bids Due: Submit electronically by Wednesday March 4, 2026 at 10:30 AM Date and Time of Bid Opening: Wednesday March 4, 2026 at 10:30 AM Project Contact: Brian Crawford, bcrawford@vah.com, 847-368-5800 Purchasing Coordinator: Lisa Subrin, lsubrin@vah.com, 847-368-5509 This bid is utilizing our Electronic Bid Management System: * Please see the Bid Notice for the link to access the bid documents and instructions. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. * Required documents to be submitted with this bid are: Bid Bond, Bid Proposal Page including Summary of Locations, Competency of Contractor and references, Vendor Application Form, and signed addendum, if applicable * Please allow yourself enough time to submit your bid before the bid closes. In the event bidder cannot submit a bid on the requirements as set forth in the bid documents, he or she should return the bid documents with an explanation as to why he or she is unable to bid on these requirements. Because of the large number of firms listed on the Village's qualified bidder's list, it is necessary to delete from these lists the names of those persons, firms or corporations who fail to respond after having been invited to bid on a commodity or commodities. BID NOTICE ____________________________________________________________________________ Page 269 of 503  Public Properties Turf Mowing Bid # 260007 The Village of Arlington Heights will accept sealed bids electronically for the Public Properties Turf Moving Bid until 10:30 AM local time on Wednesday March 4, 2026, at which time they will be publicly opened and read. A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:30 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. All proposals or bids offered must be accompanied by a bid security in the amount of 10% of the total bid in the form of a certified check, bid bond or cashier’s check made payable to the Village of Arlington Heights. No bids shall be considered unless accompanied by such security. Bidders shall comply with the Prevailing Wage Rate Act (820 ILCS 130). Bidders will also be required to comply with the applicable equal employment opportunity provisions. The Village of Arlington Heights reserves the right to reject any or all proposals, to waive informalities in bidding and to accept the proposal deemed by the Board of Trustees to be the most favorable to the interests of the Village. This bid is utilizing our Electronic Bid Management System and specifications/bid documents may be obtained with the following link and instructions. This information and link can also be found at www.vah.com https://vilofarlingtonheightsil.munisselfservice.com/vss/Vendors/VBids/Default.aspx Type in the bid # and click search. Next click on the bid #, and then click on the attachments on the right-hand side to find instructions on How to Register and Submit a Bid. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. Contact Lisa Subrin, Purchasing Coordinator, at lsubrin@vah.com, if you have issues accessing the bid. For a list of our current bids, visit our website at www.vah.com. PRE-BID CONFERENCE ____________________________________________________________________________ Public Properties Turf Mowing Page 270 of 503 A Mandatory Pre-Bid Conference will be held on Thursday February 26, 2026 at 10:30 AM in the Training Room, Village of Arlington Heights Public Works, 222 North Ridge Road, Arlington Heights, IL 60005. Bidder’s questions will be responded to at that time only. It is suggested, but not required, that any questions regarding the bid documents be submitted to Brian Crawford, prior to the Pre-Bid Conference in order to allow the Village sufficient time to adequately research and prepare a response for the conference. Brian Crawford bcrawford@vah.com (847) 368- 5800 Page 271 of 503  VILLAGE OF ARLINGTON HEIGHTS GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS PUBLIC IMPROVEMENT/SERVICES THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND SERVICES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF ARLINGTON HEIGHTS (“VILLAGE”), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND WILL NOT SECURE RELIEF ON THE PLEA OF ERROR. 1.01 PREPARATION OF PROPOSALS: The bidder shall submit their sealed bid proposal on the proposal forms provided and shall be submitted electronically through the Bid Management System. The bidder shall specify in figures, in the places provided, a price for each of the separate items called for in the proposal forms. All information required by the bidding documents must be supplied to constitute a responsive bid. All bid/proposals should be submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. If the bidder is a corporation, the legal name of the corporation, the state of incorporation and the business address shall be set forth together with signature of the officer or officers authorized to sign contracts on behalf of the corporation and attested by the secretary of the corporation. If the bidder is partnership, the true name should be listed. If the bidder is a partnership the true name and address of the firm shall be set forth together with the signatures of authorized partners. If the bidder is an individual, the signature and address shall be inscribed. If the signature is by an agent other than an officer of the corporation or member of the partnership, a power of attorney must be submitted with the bid, otherwise, the bid may be regarded as irregular. All names must be printed below the signature. 1.02 BID SECURITY: No bid will be considered unless accompanied by a bid security as defined in the Invitation to Bid as a guarantee that if the bid is accepted the bidder will execute the agreement and file bonds and insurance’s required by the contract documents. Bid securities shall be made payment to the Village of Arlington Heights. In the event that the bidder fails to furnish the required bonds and insurance within ten (10) calendar days after notice of acceptance of the bid by the Village, then the bid deposit of the bidder shall be retained by the Village as liquidated damages, it being now agreed that said sum is a fair estimate of the amount of damages that said Village will sustain due to the bidder’s failure to furnish said bond. 1.03 BID SUBMITTAL: Each sealed bid properly signed together with the bid security and all documents bound herewith shall submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. 1.04 WITHDRAWAL OF BID: No bid shall be withdrawn after the opening of any bid without the consent of the Village. Any bid may be withdrawn at any time prior to the hour fixed in the Page 272 of 503  Invitation for Bids for the opening of bids provided that a request in writing executed by the bidder or duly authorized representative for the withdrawal of such bid is filed with the owner prior to the time specified for the opening of bids. 1.05 AWARDING THE BID: The contract will be awarded to the lowest responsible bidder, or any other bidder determined by the Village Board to be in the best interest of the Village, who complies with all the provisions of the invitation to bid. The Village reserves the right to reject any or all bids or to waive any non-conformity in bids received whenever such rejection or waiver is in the best interests of the Village. The Village also reserves the right to reject the bid of a bidder who has previously failed to satisfactorily perform a contract, has not completed contracts on time, or whom an investigation shows is not in a position to perform the contract. In determining responsibility, the following qualifications will be considered by the Village: (a) The ability, capacity, and skill of the bidder to perform the contract or provide the service required; (b) Whether the bidder can perform the contract or provide service promptly, or within the time specified, without delay or interference; (c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder; (d) The quality of performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service; (f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability, and adaptability of the supplies or contractual services to the particular use required; Except as otherwise provided by law, the Village Mayor and Board of Trustees reserves the right to reject any or all bids and to waive any informality in the bids received. 2.00 WORK COVERED BY CONTRACT DOCUMENTS: The work comprises the completed Public Improvement/Services required by the contract documents and includes all labor necessary to produce such Public Improvement/Services and all materials and equipment incorporated or to be incorporated in such Public Improvement/Service. 3.00 AWARD: The decision of the Village to accept the proposal of a responsible bidder for the work, subject to the execution and approval of the contract and contract bond to secure the performance thereof, and to such other conditions as may be specified or otherwise required by law. 3.01 BIDDER: Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. 3.02 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): The security furnished with the bid to guarantee that the bidder will enter into the Page 273 of 503  contract for the work. 3.03 CONTRACT /AGREEMENT: The contract represents the entire and integrated agreement between the Village and contractor and supersedes all prior negotiations, representations or agreements either written or oral. The contract may be amended, or modified in writing signed by both parties. 3.04 CONTRACT BOND: The form of security approved by the Village and furnished by the contractor and a surety as a guarantee of good faith and ability on the part of the contractor to execute the work in accordance with the terms of the contract. 3.05 CONTRACT DOCUMENTS: The Village/contractor agreement, the conditions of the contract (general), supplementary or special and other conditions), the plans, specifications, addenda and all modifications (written amendments, change orders, written interpretations or other written orders), and the contract bond when required. 3.06 CONTRACTOR: The contractor is the person or entity identified in the Village-contractor agreement and is referred to throughout the contract documents as if singular in number. The term contractor means the contractor or an authorized representative. 3.07 CORPORATION: A corporate body authorized or licensed to do business in Illinois. 3.08 ENGINEER: When the word "Engineer" appears in the specifications it shall mean the Village Engineer of the Village of Arlington Heights, Illinois or those designated by the Village Engineer. 3.09 OBSERVER: The Village’s authorized representative assigned to observe any or all portions of the work and materials being used for the project. 3.10 OWNER/VILLAGE: When the word "Owner" or "Village" appears in the specifications they shall mean the Village of Arlington Heights, Illinois, a municipal corporation of the State of Illinois, 33 South Arlington Heights Road, Arlington Heights, Illinois 60005. 3.11 PLANS: All official drawings or reproductions of drawings pertaining to the work provided for in the contract. 3.12 PROJECT MANUAL: The booklet (manual) which includes the bidding requirements, conditions of the contract, the proposal, specifications. 3.13 BID PROPOSAL: The written offer of the bidder to perform the work proposed and presented to the Village. 3.14 SPECIAL CONDITIONS: Special conditions when included in these contract documents shall supplement the general conditions, the attached specifications and the plans on particular portions of the project. They shall govern the contract documents wherever they conflict therewith; but shall not operate to annul those portions of the contract documents with which they are not in conflict. Page 274 of 503 3.15 SPECIFICATIONS: The body of descriptions, conditions and requirements contained in the contract, together with written agreements and all documents of any description made or to be made pertaining to the method or manner of performing the work, the quantities, or the quality of materials to be furnished under the contract. 3.16 SURETY: The corporate body, acceptable to the Village, bound with and for the contractor to insure the contractor’s performance of the contract and for payment of all obligations pertaining to the work. 3.17 MISCELLANEOUS DEFINITIONS: (a) "Shall" means mandatory. (b) "As Required" means as prescribed by the contract documents. (c) "As Necessary" means essential to the completion of the work. (d) "Or Equal" means a substitute meeting the exact specification of those items so stated on the drawings, details, and/or the specifications and approved by the Village before bids are submitted. 4.00 CONTRACT DOCUMENTS 4.01 OWNERSHIP OF PLANS AND SPECIFICATIONS: All plans and specifications and copies thereof furnished by the Village are Village property. They are not to be used on other work and with the exception of one complete set, are to be returned to the Village on request, at the completion of the contract work. 4.02 EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE OF PROPOSED WORK: The bidder shall, before submitting a bid, carefully examine the contract, including the proposal, specifications, general and special conditions. The bidder shall inspect the site of the proposed work and become familiar with all the local conditions affecting the contract and the detailed requirements of the public improvement/service. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to comply with these instructions. The Village will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect. 4.03 INTENTION OF CONTRACT DOCUMENTS: The contract documents are complementary; what is called for by one is as binding as if called for by all. The contractor shall bring any conflict, errors, or discrepancies in the contract documents to the attention of the Village in writing before proceeding with the work affected. 4.04 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): Each proposal shall be accompanied by a bid proposal security (see invitation or instructions to bidders). A bid proposal security shall be a properly certified check, bank draft, bank cashier's check or bid bond for the amount of 10% of the total bid, made payable to the Village or Arlington Heights. The proposal guarantee will be returned within five (5) working days after the bid opening date to all but the successful bidder, and one alternate bidder to be designated by the Village. The proposal guarantee of the successful bidder and the alternate bidder will be returned as soon as the contract bond, insurance policies and certificates are in proper order, delivered to the Village and the contract has been fully executed by the bidder to whom the contract is awarded. Page 275 of 503 4.05 BONDING REQUIREMENTS: (a) Performance and Payment Bond. The Contractor will provide both a Performance and Payment Bond each for 100% of the contract price with a minimum “A” rating as defined in Best’s Key Rating Guide and be conditioned on the faithful performance of the requirements of the contract, and will have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his or her operations prior to the acceptance of the finished work or supplies, and that he or she will promptly make payments to all persons supplying them with labor or materials in the prosecution of the work provided for in the Contract; and will guarantee to indemnify and hold harmless the Village and its officers and employees for all costs, damages and expenses arising out of or by reason of the contractor’s failure to comply and perform the work and to complete the contract in accordance with the specifications. (b) Failure on the part of the contractor to obtain and deliver a Surety, Performance, and Payment Bonds, acceptable to the Village, within fifteen (15) calendar days from the date of Notice of Award of contract will be considered just cause for the annulment of the Award and the forfeiture of the bid proposal security to the Village. 4.06 CONFLICTS: Where conflict exists within or between parts of the contract documents and applicable standards, codes or ordinances, the more stringent or higher quality requirements shall apply. Large scale drawings take precedence over smaller scaled drawings, figured dimensions on the drawings over scaled dimensions, and noted materials over graphic representations. 4.07 BID PROPOSAL: The bidder shall submit a sealed bid proposal on the proposal forms provided. Proposals that contain omissions, erasures, alterations, irregularities of any kind, or not accompanied by the proper proposal guaranty shall be rejected. However, the Village reserves the right to reject or accept any and all proposals and to waive technical error as may be deemed in the best interest of the Village. 4.08 LATE BIDS: Late bids shall not be considered and will be returned unopened. 5.00 PROPOSAL FORM 5.01 UNIT PRICE BID PROPOSAL FORM (a) Bidders will be furnished with a unit price bid proposal form, attached to the project manual, stating the items of work contemplated and the approximate estimated quantities. It is the result of careful calculations and is believed to be correct, but it is given only as a basis for comparison of proposals and the award of the contract. The Village does not expressly or by implication agree that the actual quantities involved will correspond exactly with the estimated quantities. The bidder shall verify these quantities before bidding. (b) Payment will be based on the actual quantities of work performed in accordance with the contract, as the contract unit prices specify. No allowance will be made for any change in anticipated profits due to an increase or decrease in the original estimate of quantities. The Village reserves the right to omit any item entirely, or to increase or decrease any or all items. 5.02 LUMP SUM BID PROPOSAL FORM: Bidders will be furnished with a lump sum bid proposal form, attached to the project manual, for the work to be performed. Page 276 of 503 6.00 LAWS, PERMITS AND REGULATIONS (a) The contractor shall at all times comply with all federal, state and local laws, regulations, and ordinances. Any complaint, claim or action brought against the contractor for failing to observe or comply with any law, ordinance, or regulation shall be the sole responsibility of the contractor and shall in no way extend to or expose the Village to liability. The contractor shall indemnify and hold harmless the Village from any and all such complaints, claims or actions. In addition, the contractor agrees to comply with all applicable statutes regarding prevailing wage laws. (b) Unless otherwise provided in the contract documents, the contractor shall secure and pay for the construction permit and all other permits and governmental fees, licenses, and inspections necessary for the proper execution and completion of the work. (c) If the contractor performs any work knowing it violates any laws, ordinances, rules and regulations, the contractor shall assume full responsibility and shall bear all attributable costs. (d) All work done under the contract shall be done to the satisfaction of the Village. The Village will determine the amount of completed work which is to be paid for under the contract. The Village will decide all questions that may arise regarding the measurements of quantities and fulfillment of this contract, and will determine all questions concerning the true intent or meaning of the plans and specifications. This determination and decision will be final. (e) The contractor and all subcontractors shall be licensed with the Village of Arlington Heights and the State of Illinois where applicable and shall provide indemnity bonds required by the Village Code. 6.01 EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE UNEMPLOYMENT (a) Whenever there is a period of excessive unemployment in Illinois which is defined as any month immediately following two (2) consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded five (5%) percent as measured in the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the contractor shall employ only Illinois laborers. "Illinois laborers" means any person who has resided in Illinois for at least thirty (30) days and intends to become or remain an Illinois resident. (b) Other laborers may be used when Illinois laborers, as defined herein, are not available, or are incapable of performing the particular type of work involved, if so certified by the contractor and approved by the Village. The contractor may replace no more than three (3) regularly employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to do work encompassed by this contract during periods of excessive unemployment. (c) This provision applies to all labor whether skilled, semi-skilled, whether manual or non-manual. 6.02 EMPLOYMENT PREFERENCE: The contractor shall comply with "AN ACT to give preference to the veterans of the United States military and naval service in appointments and employment upon public works, by, or for the use of, the State or its political subdivisions, passed by the 59th General Assembly and approved on June 12, 1935, “(330 ILCS 55/1)”. Page 277 of 503 6.03 ILLINOIS HUMAN RIGHTS ACT: The contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1.101, et seq including, but not limited to establishment of sexual harassment policies and program. 6.04 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex national origin or ancestry and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That if it hires additional employees in order to perform this contract or any portion hereof it will determine the availability (in accordance with the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That in all solicitations or advertisements for employees placed by it or on its behalf it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public contracts. Furnish all relevant information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (f) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (g) That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10(b) of the Commission’s Rules and Regulations for Public Contracts. So that such provision will be binding upon every such subcontractor and that it will also include the provisions of paragraphs 1, 5, 6 and 7. In every supply subcontract as defined in Section 2.10 (a) of the Commission’s Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract. The contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors: and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply Page 278 of 503  therewith. In addition no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. (h) The Village of Arlington Heights does not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in its programs and activities. 6.05 THE AMERICANS WITH DISABILITIES ACT: (42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit discrimination against qualified individuals with disabilities by a local government, whether directly or through contractual arrangements, in the provision of any benefit, service, program or activity of the public entity. As a condition of receiving this contract, the contractor certifies by signing the bid proposal form, that any services, programs and activities provided under this contract are now and will continue to be in compliance with the Americans with Disabilities Act. 7.00 CONTRACTOR 7.01 COMPETENCY OF CONTRACTOR: The contractor shall, when requested by owner, furnish signed statements, showing responsibility, financial ability, experience, amount and condition of equipment and the value of all uncompleted work under contract. 7.02 SUPERINTENDENT OR FOREMAN: The contractor shall supervise and direct the work efficiently, and with the contractor’s best skill and attention. The contractor shall be solely responsible for the negligence of others in the means, method, techniques, sequence or procedure of Public Improvement / Services which is indicated in and required by the contract documents. Contractor shall be responsible to see that the finished work complies accurately with the contract documents. 7.03 WORKMANSHIP: The contractor shall be responsible for high quality workmanship on all items of work. 7.04 RESPONSIBILITY: The contractor and subcontractor shall be responsible for maintaining of safe equipment and using proper methods and procedures. The Village reserves the right to ascertain and to require that the contractor’s work and the subcontractor’s work complies with the contract. 7.05 HOLD HARMLESS AND INDEMNIFICATION: To the fullest extent permitted by law, the contractor shall assume all liability for, and shall protect, defend, indemnify and hold harmless the Village, it’s officers, employees, servants, and agents, from and against all claims, actions, suits, judgments, costs, losses, expenses including but not limited to fees and charges of attorneys, engineers and architects, court and arbitration costs, and liabilities of whatsoever kind or nature arising out of: (a) Any infringement (actual or claimed) on any patents, copyrights or trade names by reason of any work performed by the contractor under this contract or by reason of anything to be supplied by the contractor pursuant to this contract. (b) Bodily injury, including death, "sickness or disease", to any person or persons (including contractor's officers, employees, agents, and servants) or damage to or destruction of any property including the loss of use thereof: (1) caused by whole or in part by any act, error or omission by the contractor or any Page 279 of 503  subcontractor or anyone directly or indirectly employed by any of them; (2) arising directly or indirectly out of the presence of any person in or about any part of the project site or the streets, sidewalks, and property adjacent hereto; (3) arising directly or indirectly out of the use, misuse or failure of any machinery or equipment used directly or indirectly in the performance of the contract. (c) In any and all claims against the Village or it’s agents or employees by any employee of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, the indemnification obligation under this section 1.06, shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts or other employee benefit acts. This indemnification does not apply to any liability caused by the Village’s own negligence. 7.06 ADANDONMENT: If the contractor abandons or neglects the work or if the Village at any time is convinced that the work is unreasonably delayed, or that the conditions of the contract are being willfully violated, executed carelessly, or in bad faith, the Village may notify the contractor in writing, and if this notification is without effect within twenty-four (24) hours after the delivery thereof, then, and in that case, the contractor shall discontinue all work under the contract and the Village shall have full authority to make arrangements for the completion of the contract at the expense of the contractor. 7.07 CLEAN UP AND SITE MAINTENANCE: The contractor shall at all times keep the site and adjoining premises free from accumulation of waste material or rubbish caused by its employees or work, and at the completion of the work, shall remove all rubbish, tools, and surplus materials from the site and adjoining premises, leaving the area in a neat and workmanlike condition. In case of dispute, the Village may remove the rubbish and charge the cost to the contractor. 8.00 CHANGES/ALTERATIONS OF CONTRACT WORK AND EXTRA WORK: The Village reserves the right to alter the specifications by adding or subtracting from the original quantities as bid without invalidating the contract. All such work shall be executed under the same conditions as the original contract, except for an extension in time when any such change/alteration results in additional work. All changes/alterations shall be made only when ordered in writing from the Village as follows: (a) The Village Manager must approve an increase in the contract price of not more than $10,000.00 by written change order. (b) The Village Board must approve an increase in the contract price in all other instances or an extension in the contract completion time by written change order. (c) The value of any change shall be determined by one or more of the following methods: (1) An approved Lump Sum. (2) Unit Prices given in the Contract or subsequently agreed upon. 9.00 PROTECTION OF PERSONS AND PROPERTY 9.01 SAFETY PRECAUTIONS AND PROGRAMS: The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. Page 280 of 503 9.02 SAFETY OF PERSONS AND PROPERTY (a) The contractor shall take all reasonable precautions for safety, and all reasonable protections to prevent damage, injury or loss to: (1) all employees on the site and all other persons who may be affected hereby; (2) all the work and all materials and equipment to be incorporated therein, whether in storage on or off site, under the care, custody, or control of the contractor or any subcontractors; and (3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation, or replacement in the course of Public Improvement/Service. (b) The contractor shall give all notices and comply with all applicable laws, ordinances, rules and regulation and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. (c) The contractor shall erect and maintain, as required by existing condition and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. (d) The contractor shall use proper warning guards and safety devices with respect to the construction area. (e) No trees, fire hydrants, utility poles, shrubs or hedges, traffic signs, or other public structure shall be removed, replaced, damage or destroyed unless and until approval for such removal, replacement, damage or destruction has been given in writing from the Village. (f) Notwithstanding the foregoing requirements, the contractor shall be responsible for taking immediate steps to correct any damage or injury to public structures, utility services, roadways or public buildings as well as any damage or injury occasioned to private property as a result of the contractor's activities. (g) The contractor should keep a daily record of all injuries or incidents or damage occurring in, on or near the construction site as a result of the contractor's construction activities. This information shall be given to the Village within twenty- four (24) hours after the day of occurrence. 10.00 INSURANCE REQUIREMENTS: (a) The Contractor shall not commence work until the Contractor has obtained all insurance required in these documents. The Contractor shall purchase and maintain, throughout the duration of the contract, insurance as is appropriate for the work being performed and furnished and shall provide protection from claims which may arise out of or result from the Contractor’s performance and furnishing of the work and Contractor’s other obligations under the contract documents, whether it is to be performed or furnished by the Contractor, by any Subcontractor, by anyone directly or indirectly employed by them or by anyone for whose acts any of them may be liable. (b) Insurance required by this Section shall be written with a company having at least an “A” Property-Casualty Rating, and financial size of at least Class 7 as listed in the most recent published A. M. Best’s Insurance Guide. (c) The Village shall be named as additional insured on all policies required by the contract except for Workmen’s Compensation Insurance. The coverage afforded shall be primary and non-contributory for the additional insured with respect to claims arising out of operations preformed by or on behalf on the Contractor. Page 281 of 503  Additional insured: Village Of Arlington Heights, its Officials, Employees, Agents and Volunteers. If the additional insured has other insurance which is applicable to the loss, such as other insurance shall be on an excess or contingent basis. The amount of the Contractor’s insurance company’s liability under this insurance policy shall not be reduced by the existence of such other insurance. Additional insured status shall be provided by original endorsement as least as broad as CG 20 10 04 13 or CG 20 26 04 13. (d) As a minimum, the contractor shall secure and maintain the types of insurance as herinafter specified, and shall submit evidence to the Village on an annual basis that the insurance coverage’s are in force. The form and limits of such insurance, together with the underwriter thereof in each case, shall be acceptable to the Village, but regardless of such acceptance it shall be the responsibility of the Contractor to main adequate insurance coverage until final payment and at all times thereafter when the Contractor may be correcting, removing, or replacing defective work in accordance with the General Conditions and Instruction to Bidders. Failure of the Contractor to maintain adequate coverage shall not relieve him of any contractual responsibility or obligation. (e) The Contractor shall forward original copies of the Certificates of Insurance with the coverage’s and limits specified annually during the contract period to the Purchasing Division, Finance Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005. (f) Insurance Certificates and Policies delivered to the Village shall recite that 30 days prior written notice will be given to the Village by certified mail before any policy is materially changed, canceled, or not renewed. 10.01 WORKER’S COMPENSATION AND EMPLOYERS LIABILITY: The insurance shall protect the Contractor against all claims under applicable State or Federal Worker’s Compensation Laws. The Contractor shall also be protected against claims for injury, disease or death of employees which for any reason may not fall within the provisions of the Worker’s Compensation Law. The policy shall include “broad form all states” endorsement coverage extended to cover all states except the monopolistic fund states. The liability limits shall not be less than: 1. Worker’s Compensation………………………………Statutory 2. Employer’s Liability…………………………….……….$1,000,000 per occurrence 10.02 BUSINESS AUTO LIABILITY: The insurance shall be written in automobile liability form and shall protect the Contractor against all claims for injuries to persons and damages to property arising from the ownership, maintenance or use of any motor vehicles and shall cover operation on or off the site of all motor vehicles, whether they are owned, non- owned or hired. The liability limits shall not be less than: 1. Bodily Injury and Property Damage Combined…$1,000,000 per occurrence 10.03 COMMERCIAL GENERAL LIABILITY, INCLUDING PREMISES AND OPERATIONS, CONTRACTUAL, PERSONAL INJURY, PRODUCT LIABILITY, COMPLETED OPERATIONS, AND BROAD FORM PROPERTY COVERAGES: (a) This insurance shall be written in Commercial General Liability form and shall protect the Contractor against all claims arising from injuries to persons or damages to property caused by any act or omission of the Contractor or his agents, employees Page 282 of 503  or Subcontractors. The Contractors General Aggregate shall apply on a per Project basis. The Broad Form General Liability Endorsement shall be included. (b) In addition, this policy shall contain a Contractual Liability Endorsement covering any Contractual Liability assumed in the Contract and all changes and modifications thereto, whether in writing or oral. (c) The scope of the coverage shall also include the Personal Injury Hazards including “a”, “b”, and “c”. “a” includes false arrest, malicious prosecution, and unwillful detention or imprisonment. “b” includes libel, slander, and defamation of character. “c” includes wrongful eviction, invasion of privacy, and wrongful entry. Fellow Employee exclusion shall be removed. (d) The Policy shall also include Broad Form Property Damage Protection. (e) The Contractor shall include all the Contractor’s employees as additional insureds under the policy. (f) Commercial General Liability Coverage shall contain no exclusions for explosion, collapse or underground work (X, C, U). (g) The liability limits shall not be less than: 1. Bodily Injury and Property Damage, Combined single limit, per occurrence including, Contractual Liability – Broad Form Products and Completed Operations……………………………………...$2,000,000 2. Premises/Operations Personal Injury……………………………………………….$1,000,000 3. General Aggregate……………………………………………$4,000,000 Products/Completed Operations coverage is to remain in force for a period of two (2) years after the completion of the project. (h) The Contractor may furnish coverage for bodily injury and property damage for Business Auto Liability and Commercial General Liability through the use of a combined limit as indicated above or through separate single limits acceptable to the Village. 10.04 UMBRELLA EXCESS LIABILITY: Special coverage shall be as follows…………………$2,000,000 over primary insurance The required coverages may be in combination of primary, excess and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy excess the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Policy should be written on an occurrence basis. All underlying coverage needs to be included in the Umbrella or Excess Liability policy. Any exclusions or exceptions must be noted on the certificate of insurance. 11.00 PAYMENTS 11.01 TAXES: No charges will be allowed for taxes from which the Village is exempt. The Village is Page 283 of 503  not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, nor the Service Use Tax. The Village is also exempt from Federal Excise Transportation Tax. 12.00 TERMINATION OF THE CONTRACT: The Village may terminate the contract upon the occurrence of any one or more of the following events: (a) The contractor files under any chapter of the Bankruptcy Code (Title 11, United States Code) takes any equivalent or similar action by filing a petition or otherwise under any federal or state law in effect at the time relating to bankruptcy or insolvency. (b) If a petition is filed against the contractor under any chapter of the Bankruptcy Code as now or hereinafter in effect or if a petition is filed seeking any equivalent or similar relief against the Contractor under any other federal or state law in effect at the time relating to bankruptcy or insolvency. (c) If the contractor makes a general assignment for the benefit of creditors. (d) If a trustee, receiver, custodian or agent of the contractor is appointed to take charge of the contractor’s property for the purpose of enforcing a lien against the property or for the purpose of general administration of the property for the benefit of the contractor's creditors. (e) If the contractor admits in writing an inability to pay its debts generally as they become due. (f) If the contractor persistently fails to perform the work in accordance with the contract documents, including but not limited to failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule established herein. (g) If the contractor disregards laws and regulations of any public body. (h) If the contractor disregards the authority of the Village. (i) If the contractor violates any provisions of the contract documents. Page 284 of 503  VILLAGE OF ARLINGTON HEIGHTS AFFIDAVIT OF COMPLIANCE Applicant ______________________________________________________________ Name _____________________________________________________________ Address As a condition of entering into a contract with the Village of Arlington Heights, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, _________________________, being first duly sworn on oath, deposes and states that he or she is ______________________________________ (sole owner, partner, joint ventured, President, Secretary, etc..) of _________________________________________ and has the authority to (Name of Company) make all certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned hereby certifies that it is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States. Section III Page 285 of 503  Illinois Drug Free Workplace Act The undersigned further states that _____________________________________ provides (Name of Company) A drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that ______________________________________ is not (Name of Company) delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all the information contained in the Affidavit is true and correct. Signed by: _________________________________________ (Name) (Title) Subscribed and sworn to before me this ________________day of ___________20___,AD. By: ______________________________________________ (Notary Public) -Seal- Page 286 of 503  VILLAGE OF ARLINGTON HEIGHTS INDEMNITY HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village of Arlington Heights, its Board of Trustees, officers, agents and employees from any and all liability, losses or damages the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature in any way resulting from or arising out of any action on the part of the Contractor or any Subcontractor. The Contractor shall, at its own expense; appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the Village of Arlington Heights, its Board of Trustees, officers, agents and employees, in any such action, the contractor shall, at its own expense, satisfy and discharge the same. This indemnification does not apply to liability caused by the Village’s own negligence. The Contractor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village of Arlington Heights, its Board of Trustees, officers, agents and employees as herein provided. CONTRACTOR:_______________________________ By: _________________________________________ Page 287 of 503  VENDOR APPLICATION A W-9 must be submitted with this application. Company Name: __________________________________________________________ Remit To Address: Include if different than W-9 Address. Company Name: ___________________________________________________________ Street Address: ____________________________________________________________ City: ____________________________________ State:________ Zip:_____________ Contact Information: Name: __________________________ PH#: _____________Email: _________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form. Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts less than $7.5M Yes No Self-Certified Holds Certification Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification Not Applicable Name of Person Completing this form:___________________________Date:___ Page 288 of 503  VILLAGE OF ARLINGTON HEIGHTS DEPARTMENT OF PUBLIC WORKS AND ENGINEERING Forestry Unit Public Properties Turf Mowing GENERAL OBJECTIVE The objective of these specifications is to define the conditions under which specified lawn areas are to be maintained in certain identified public areas. The services provided under this contract will be provided in accordance with this specification. SCOPE OF SERVICES The BIDDER shall become fully acquainted with the nature of the work, typical sites at which work is to be accomplished and the conditions affecting the cost and performance of the work. The proposal shall include all efforts associated with furnishing supervision, labor, materials, tools and equipment necessary to complete this maintenance in a workmanlike and acceptable manner. PART 1 - GENERAL CONDITIONS 1.1 ADMINISTRATION This contract will be under the direct supervision of the DIRECTOR OF PUBLIC WORKS AND ENGINEERING (Director) and detailed supervision of the contract shall be provided by the VILLAGE FORESTER (Forester) or their authorized representative. Any alterations or modifications of the work performed under this contract shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement. 1.2 WORK CREW/SUPERVISION The Contractor shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor must be able to converse in the English language. He/she shall be authorized by the Contractor to accept and act upon all directives issued by the Forester or authorized representative. Failure for the Supervisor to act on said directives shall be sufficient cause to give notice that the Contractor is in default of the contract unless such directives would create potential personal injury or safety hazards. Crews shall have at a minimum one English speaking foreman at each work location. Two contact phone numbers must be given. A one-hour call back is required at all times. The Village reserves the right to provide an Automatic Vehicle Location - Global Positioning System (AVL – GPS) device to the contractor’s vehicles or equipment. This device shall be installed and working for all billable hours of the contract. The purpose of the device will be to assist the Village in tracking maintenance locations, location of the CONTRACTOR, and production of CONTRACTOR. 1.3 CREW APPEARANCE Crews performing these services shall wear identifiable uniforms at all times while on Village property. 1.4 PROTECTION OF PUBLIC AND PRIVATE PROPERTY Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 289 of 503 The Contractor shall exercise all necessary caution to protect vehicular and pedestrian traffic and to protect all public and private property from injury or damage caused by the operations of the Contractor. Any practice obviously hazardous in the opinion of the Director or Forester shall be immediately discontinued by the Contractor upon receipt of either written or oral notice to discontinue such practice. The Contractor shall comply with all OSHA, EPA, and other Federal and State safety standards. Blocking of a public street, except under extreme emergency conditions, shall not be permitted unless prior arrangements have been made with the Director and other agencies having jurisdiction over the street to be closed. Barricading and detouring of traffic shall be accomplished in conformance with the State of Illinois Manual of Uniform Traffic Control Devices for Highway Construction and Maintenance Operations, latest edition. When on-street parking is required, proper procedures shall be used including traffic cones, arrow boards and barricades. 1.5 PROTECTION OF UTILITIES It is recognized that the proposed landscape maintenance may conflict with existing underground electric, telephone, cable television, sewer, water, street light, traffic signal and other facilities. It shall be the Contractor’s responsibility to contact JULIE 1-800-892-0123 to arrange for locations of all underground facilities as may be necessary to perform the required work. The Contractor should take special note that the Village is a member of JULIE. The Contractor shall protect all utilities from damage including underground sprinkler systems, and shall immediately contact the appropriate utility if damage should occur and shall be responsible for all claims for damage resulting from the contractor's operations. 1.6 CONCURRENT OPERATIONS This contract is a non-exclusive contract with the Village. The Village reserves the right to use other contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the Contractor to cease performance of work as directed. 1.7 WORKING HOURS The Contractor will be allowed to schedule his normal work hours between the hours of 7:00 A.M. and 7:00 P.M. Monday through Friday and 8:00 A.M. and 7:00 P.M. on Saturday. Work during other hours will be allowed only as authorized by the Director or authorized representative. The town (contractual areas) should remain/be clean at all times. Procedures needing to take place after normal working hours shall be approved by the Forester or authorized representative. 1.8 CLEANUP All debris from the maintenance operations shall be cleaned up before the work crew leaves the site. All streets and sidewalks shall be swept, and all debris shall be removed from the site. 1.9 LICENSES AND PERMITS The Contractor shall, at his expense, procure all necessary licenses and permits needed to conduct Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 290 of 503 the work required under the terms of this contract. The Village will waive the cost of all required licenses and fees with the exception of those fees associated with securing a business license to conduct business within the Village. Some maintenance will occur on rights-of-way under the jurisdiction of the Illinois Department of Transportation and Cook County Highway Department. It shall be the responsibility of the Contractor to obtain all necessary permits, lane closure permits, and other needed authorizations to conduct his operations on these rights-of-way. The Contractor will not be included under the general maintenance permits issued to the Village; however, the Village will lend assistance to the Contractor in obtaining required permits. The Contractor shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract. 1.10 SUBCONTRACTS The Contractor will not be allowed to subcontract work under this contract unless written approval is granted by the Director. The Subcontractor, if approved, shall be bound by the conditions of the contract between the Village and the Contractor and shall perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the Contractor. All directions given to the Subcontractor in the field shall bind the Contractor as if the notice had been given directly to the Contractor. 1.11 SEPARABILITY If any portion of this contract is found to be unenforceable by a competent court of law having jurisdiction, the remaining portions of the contract shall remain in full force and effect. 1.12 LEGAL RESPONSIBILITY The Contractor and Subcontractor shall not commence work under this contract until a meeting with the Public Works Department has been completed. Accident Notification In the event of accidents of any kind which involve the general public and/or private or public property, the Contractor shall immediately notify the Director and shall provide a full accounting of all details of the accident. The Contractor shall furnish the Village with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. 1.12 MANDATORY PRE-BID MEETING For the purpose of familiarizing BIDDERS with the project, answering questions and issuing addenda as needed for clarification of the bidding documents, a MANDATORY pre-bid meeting will be held at the L.A. Hanson Public Works Center, 222 N. Ridge Avenue at the time and date indicated on the front of the BIDDING documents. 1.13 LOCATION OF WORK This work will involve the mowing of turf at specific sites located within the Village of Arlington Heights as shown on the attached Summary of Locations sheets. Aerial maps for each site will be distributed at the mandatory pre-bid meeting. 1.14 GENERAL NOTES Bidders must completely familiarize themselves with the specifications and job sites as listed in the Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 291 of 503 Detailed Specifications. The Contractor shall furnish all equipment and manpower necessary to handle the public properties grass cutting services in a timely and safe manner, at the bid prices as stated on the BID PROPOSAL. The Contractor will be responsible for any work that is not acceptable to the Village of Arlington Heights and will be responsible for the correction of the condition within 48 hours of notification, at no additional cost to the Village. Any and all damage either observed or caused by the Contractor shall be reported immediately to the Forester or authorized representative. The Contractor shall be responsible for costs of repair or replacement of plant materials, irrigation systems or Village property or utilities that are damaged by chemicals, equipment or the contractor’s employees, due to the contractor’s negligence during the execution of this contract. 1.15 BID EVALUATION AND AWARD Bids will be compared and awarded on the basis of the total price bid for Public Properties Turf Mowing for a three (3) year Contract, as listed on the Bid Proposal with a not-to-exceed amount as approved in each fiscal year budget dependent on budget approval. The Village reserves the right to accept or reject any or all bids and make the award(s) it deems in the best interest of the Village. 1.16 QUESTIONS TO THE FORESTER All questions in regard to this Contract will be directed to the Forester or authorized representative who is responsible for the monitoring and verifying of work completed for payment under this Contract. This will include the directions as to the way in which the work is to be carried out. The Forester or authorized representative shall receive on a weekly basis, services rendered for previous week. 1.17 RIGHT TO CHANGE SCOPE OF WORK Due to budget restrictions, the Village of Arlington Heights reserves the right to change or delete from the Contract as required. No adjustments in Contract unit prices or additional compensation will be made for estimates in the quantities of areas or services from the Contract. Contractor is responsible for viewing all areas in order to supply accurate bid prices. Cycles for each activity are estimates only and may be altered depending on weather conditions, site conditions, etc. Cancellations of work will be made no later than the Friday before the scheduled work. 1.18 SODDED AREAS No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at any time except as authorized by the Public Works Director or authorized representative. 1.19 VEHICLE MARKINGS All vehicles and equipment shall be clearly marked with company name. Equipment owned by a subcontractor must be identified with the name of the general contractor. 1.20 REPORTING Contractor shall submit a weekly maintenance report for each site, on the form provided by the Village, detailing the work that was accomplished. Weekly reports shall be emailed or dropped off to the Crew Chief no later than 3:30pm on the Monday following each workweek (or Tuesday, if Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 292 of 503 Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. 1.21 YARD AREA The Contractor shall locate a branch office/yard area within twenty (20) miles of 222 N. Ridge Avenue, Arlington Heights, IL 60005. The Contractor is responsible for having all the necessary equipment readily available for daily work. PART 2 – REQUIRED WORK 2.1 TURF MOWING At least once each week, from March 15th or the award of this contract until November 30th each year, unless otherwise approved by the Forester or authorized representative, the Contractor shall cut the grass in all areas detailed in this contract. During drought periods when turf is not actively growing, the Village reserves the right to direct Contractor to decrease mowing frequency. 2.2 MOWING HEIGHT Grass shall be cut to a height between 3” – 3 ½” in cool weather, and 3 ½” – 4” during drought periods; however, the Village reserves the right to adjust the preferred mowing height if desired. In no case, shall more than 1/3 of the total grass blade length be cut at one time. When cutting mounds or uneven areas, exercise caution to avoid scalping of turf. The final mowing of the season shall be cut at 3” height. 2.3 EDGING A power edger shall be used along all walks, curbs or other solid surfaces. This edging shall be completed at least once every three weeks or as needed. 2.4 CLIPPINGS Clippings may remain at all locations, as long as there are NO clumps or piles left on the turf area. If clumps occur, the Contractor will be required to either re-mow to disperse the clumps, or to hand rake the clumps out of the grass. Mow all areas so clippings are blown away from streets, adjacent buildings, beds, and additional structures such as fences, walls, site furniture. 2.5 LEAVES Mulching of leaves will be allowed in grass cutting areas. Pickup of any leaves/debris left after mulching shall begin as soon as leaves begin to fall and continue until all leaves have fallen from the trees on the site. 2.6 DEBRIS PICKUP AND DISPOSAL All debris to include, but not limited to paper, cans, bottles, twigs, sticks, rocks, concrete chunks, and limbs plus any foreign material that would interfere with mowing, shall be removed by the successful Contractor prior to any work starting on each visit to the site, including shrub beds. All materials collected during this maintenance work shall be disposed of in compliance with State of Illinois landscape waste laws. The Contractor shall identify at time of bidding the state permitted facility being used in this disposal. Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 293 of 503 Weekly site visits to every location are still required for litter policing and string trimming even if the Village has suspended mowing. 2.7 CORE AERATION The Contractor shall core aerate all areas at least once during the year. Additional aeration may be necessary due to turf compaction, as listed on bid proposal. 2.8 TREES AND SHRUBS If the Contractor encounters large downed limbs or trees in turf areas, they shall be required to notify the Public Works Department so that a crew can be dispatched to remove them. Trimming around all structures, trees, shrubs, and flower beds is to be completed during every visit to the site and shall be at the same height as adjacent mower cut. Extreme care must be taken to avoid hitting trees or shrubs with mowers. The Contractor should in no way cut, break, or damage any tree or shrub either private or public. The Contractor shall take extra care to mow AROUND mulch rings and not drive directly through them. 2.9 RAILROAD ROW Scrub trees that grow at the edge of the ballast rock, within 3’ of the turf, along the Railroad right-of-way shall be removed or trimmed before they are 6” high. Use caution when trimming or mowing this area to avoid throwing rocks. 2.10 EQUIPMENT All equipment used shall meet all applicable safety regulations. Flotation tires are to be used on all mowers, aerators, spreaders, etc. All mowing equipment should be kept in good condition with blades and cutting edges kept sharp, in order to prevent tears to grass blades. Additionally, all equipment shall be available for inspection upon the Forester’s request. 2.11 IRRIGATION SYSTEMS The Contractor shall be liable for all damage these activities may cause, whether to public or private properties. Special care shall be taken to prevent rocks or other items from being projected from mowers or other equipment. The Contractor is notified that in Zone D #3 there are underground sprinklers which MUST be protected from damage. PART 3 – PERFORMANCE AND PAYMENT 3.1 PERFORMANCE The Contractor shall faithfully perform all work as set forth in these specifications. If the Contractor fails to faithfully perform in accordance with the specifications or if a dispute arises as to the quality and/or quantity of work completed, the Director reserves the right to immediately terminate this contract. Contractor shall submit a weekly maintenance report (provided by the Village) for each site, detailing the work that was accomplished. Weekly reports shall be faxed, emailed, or dropped off to the Grounds Crew Chief no later than 3:30pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 294 of 503 3.2 SCHEDULED COMPLETION OF WORK This contract is expected to be awarded in early 2026 and work may begin after agreed upon start date determined at required preconstruction meeting, after all necessary documents are submitted, and materials are readily available, as determined by the Village. Work shall be completed in a timely manner. Failure to complete all the work identified in this contract shall be cause for cancellation of payment and subsequently the agreement. 3.3 PENALTIES In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required in the specifications, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village. The Village reserves the right to not pay for an area if work is not performed within 48 hours of notice or the quality of work does not meet the description within these specifications. 3.4 ACCEPTANCE OF COMPLETED WORK Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of weekly reports. In addition, equipment being used may be inspected at any time by the Forester or his authorized representative. All work must be completed to the satisfaction of the Forester or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the weekly maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for compliance with specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. The Director or the Forester reserves the right to reject any completed work which does not comply with these specifications. Areas that are rejected shall be re-mowed within 48 hours of notice. 3.5 PAYMENT The Contractor shall be paid for the accepted work in accord with the unit prices submitted and subsequent to the approval of the Forester. Invoices for work shall be submitted on a monthly or biweekly basis to accountspayable@vah.com. PART 4 - FORFEITURE The Village retains the right to terminate this contract at any time for cause of unsatisfactory workmanship and/or performance, or the refusal for neglect of the Contractor to prosecute the work with the work force sufficient for its completion within the specified times or for failure of the Contractor to proceed with the work in accordance with the requirements and conditions of the specifications. At least ten (10) days prior to the date that the Contractor will be declared in default of the contract, the Village shall give written notice by certified mail to the Contractor. This notice shall state the reasons that the Contractor is being declared in default and may also include suggested steps that the Contractor should take to remedy the occurring problems and comply with the conditions of the contract. Failure by the Contractor to correct the stated deficiencies within the notice period shall result in the Contractor being declared in default of the contract. Issuance of the notice by the Village shall be indication of the intentions of the Village to take the work out of the control of the Contractor and to relet the said work to other contractors. The cost of fully completing all the work and all expense of every kind incurred by the Village in completing the contract shall be charged to the Contractor and shall be deducted and paid by the Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 295 of 503 Village out of such monies as may be due or may become due to said Contractor. Any deficiencies of monies required to complete the contract by others shall be paid to the Village by the Contractor forthwith and the bondsman will be held liable for any such deficiency. Should it become necessary for the Village to declare the contract in default, such default shall in no case relieve the Contractor or his bondsman of any of the conditions of the contact. PART 5 - TERM OF CONTRACT The initial term of this contract shall be for approximately three years commencing at the date of execution of the contract and expiring December 31, 2028. The amount of work to be completed in each fiscal year of the contract is solely dependent upon the funds appropriated each fiscal year by the Village Board of Trustees for the purposes of contractual landscape work. This contract places no obligation on the Village to appropriate funds for said work. It is understood by the Contractor that the quantities of work listed in these specifications are an estimate of the work to be completed during each fiscal year and are only listed for the comparison of bids and use in preparing annual budgets. The Village reserves the right to add or delete quantities to this contract as it deems in the best interest of the Village. The term of the contract may be extended for up to three additional one-year periods if approved and accepted by both the Contractor and the Village. The initial contract places no obligation on the Village to approve any contract extensions. PART 6 – ESCALATION ALLOWANCES 6.1 EFFECTIVE DATE OF ADJUSTMENT This contract shall have a multiple year term as set forth in Part 5. The Contractor will be allowed to request to annually escalate the contract prices of each one-year extension beyond initial contract terms as set forth in the Proposal. This request must be made in writing to the Director 30 days in advance of the contract extension date. This escalation, if approved, may take place on January 1 in the first extension year. 6.2 PAYMENT ESCALATION The allowable annual escalation of the contract unit prices shall be based on the annual percentage increase in the Chicago Consumer Price Index for all urban consumers for the previous twelve- month period. A copy of the CPI sheet shall be provided with any requested price increase. The total contract adjustment at any adjustment period may not exceed the total increase in the Chicago Consumer Price Index for the prior year. Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 296 of 503  BID PROPOSAL PUBLIC PROPERTIES TURF MOWING After becoming familiar with the General Conditions, Special Conditions, Specifications and Addenda attached hereto, the undersigned agrees to provide to the Village the services described including all supervision, labor, materials and equipment for lawn maintenance at the identified locations. Annual costs are for one mowing per week from approximately March 15th through November 30th. Number of Est. Square Year One Zone Sites Footage Weekly Cost A 24 759,607 $ B 39 1,248,306 $ C 23 893,988 $ D 14 841,441 $ Total 100 3,743,342 $ Total Weekly Properties Bid Price $ _______ x 39 weeks = TOTAL ANNUAL BID PRICE: $__________ $ FIRST YEAR TOTAL ANNUAL BID PRICE 2026 – FROM ABOVE $ SECOND YEAR TOTAL ANNUAL BID PRICE 2027 $ THIRD YEAR TOTAL ANNUAL BID PRICE 2028 ADDITIONAL WORK WHEN AUTHORIZED Turf Mowing $ /Sq. Ft. Core Aeration $ /Sq. Ft. Debris Pickup $ /Sq. Ft. NOTE: A Summary of Locations pricing sheet must be submitted along with this bid proposal. Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 297 of 503  Summary of Locations 2026- Updated 2-25-26 Turf Mowing Areas - Zone "A" Est. Square Weekly Mowing # Description Footage Cost ($) 1 Lake Cook Rd. between Arlington Heights Rd. and Schaefer Rd. 75,120 2 Arlington Heights Rd. between Whitehall Dr. and Nichols Rd. (West side) 15,934 3 Nichols Rd. between Arlington Heights Rd. and Highland Ave. (North side) including area 10,366 4 South side of Nichols Rd. at Schaefer Rd., and Nichols Road parkway of Ventura Drive vacant lot 13,334 5 Southwest corner of Wilke Road and Nichols Road – 500’ south from corner between curb and fence. 6,998 6 Parkways of vacant lots (2) on Ventura Dr. 5,275 7 Wilke Rd. – North of Dundee Rd. 34,171 8 Trench Rescue Facility (Gated) 61,698 9 Kennicott R.O.W. – Nichols Rd. to Happfield Dr. 77,234 10 Frenchman’s Cove Islands and Retention Basin 60,553 11 Island on Arlington Heights Rd. between University Dr. and Dundee Rd. 4,476 12 Island on University Dr. at Arlington Heights Rd. 1,971 13 Island on College Dr. 5,780 14 University Dr. Retention Basin 79,896 15 Arlington Heights Rd. – Rand Rd. to Milcreek (multiple sites – East and West sides 63,545 16 Hintz Rd. – Stuart to 100’ east of Brighton Pl. (South side) 4,446 17 Well #11 – 1200 E. Hintz Rd. and Parkway on Hintz Rd. between Windsor and Dryden (North side) 20,474 18 Hintz Rd. – Windsor Dr. to Buffalo Grove Rd. (North side) 3,485 19 Buffalo Grove Rd. – Hintz Rd. to Flentie Ln. (West side) 32,020 20 Hintz Rd. – Windsor Dr. to Waterman Ave. (South side) 14,347 21 Windsor Dr. – Suffield Dr. to Hintz Rd. (East side) 17,330 22 Suffield Retention Basin – NE corner of Suffield and Drury Ln. 120,327 23 Waterman Ave. and Crabtree Ln. – South of apartment complex 5,070 24 Well #9 – 2300 N. Arlington Heights Rd. 25,757 TOTALS FOR ZONE "A" 759,607 https://vah0.sharepoint.com/sites/FinanceTeam/Shared Documents/FINANCE/Purchasing Documents/2026 Bids/Public Properties Turf Mowing/2026 Turf Mowing_Summary of Locations- Updated 02252026 Page 298 of 503  Summary of Locations 2026- Updated 2-25-26 Turf Mowing Areas - Zone "B" Est. Square Weekly Mowing # Description Footage Cost ($) 1 Retention Basin at Wilke Rd, North of Raleigh St 46,110 2 Parkway along East side of Rt. 53 Frontage Rd. Yale Ave. to Raleigh St. 48,741 3 Cambridge Retention Basin 80,031 4 Happiness Pond Basin - Cambridge/Yale (Added 5.9.22) 51,157 NE corner of Verde Dr. and Palatine Rd. Frontage – Parkways on and east to Kennicott on 5 North side of Palatine Rd. Frontage 17,406 6 James Ct. Retention Basin 19,377 Ridge Ave. – Unimproved R.O.W. including Norman St. Unimproved R.O.W. and Retention 7 Basin bordered by Chestnut Ave., Ladd St. and Ridge Ave. 114,363 8 Chestnut Retention Basin and Island at Rand Rd. and Chestnut Ave. 33,864 Unimproved R.O.W. at SE corner of Walnut Ave. and LaSalle St. and Unimproved R.O.W. 9 on East side of Walnut Ave. Cul-de-sac 23,249 10 204 W Palatine Rd Detention Basin 14,900 11 Retention Basin at NW corner of Ridge Ave. and Palatine Rd. Frontage 25,653 12 “4” corners of Kennicott Ave. and Palatine Rd. Island from 53 to Kennicott 143,998 Parkway along East Bound Palatine Rd. Frontage between Verde Dr. and 100’ east of 13 Patton Ave. 10,882 14 Kaspar Ave. and Palatine Rd. Frontage – SE corner 4,267 15 Retention Basin at SW corner of Highland Ave. and Palatine Rd. Frontage 18,829 16 Palatine Frontge South Parkway, Highland Ave to Apartment Driveway 3,238 Islands and parkways along Palatine Rd. between Highland Ave. and Derbyshire Ln. – 17 including area inside of walk at NW corner of Burke Dr. and Palatine Rd. Frontage 176,124 18 ROW East of 1007 E Palatine Rd Car Wash 11,168 19 Windsor Dr. at Palatine Rd. - Palatine Rd. to Carlyle (West side) 8,880 20 Palatine Rd. – Windsor Dr. to Dale Ave. (North and South sides) b) Rosehill Dr. to Old Well 47,668 21 Two Village-owned lots at Clarence Ave. and Dryden Ave. 85,041 Vacant lot parkways and parkway along retention basin on Clarence Ave. between 22 Palatine Rd. and Dryden Ave 10,240 23 Lillian R.O.W. b/w Clarence Ave. and Windsor Dr. including Creekbank 28,277 24 Rand and Windsor cul-de-sac 26,630 25 Dorothy R.O.W. between Rand Rd. and Charles Street 18,628 26 S/E corner of Somerset Ln. and Marion St. along Retention Basin 3,739 27 Olive St. Parkway along Retention Basin 13,966 28 S/E corner of Oakton St. and Forrest Ave. 8,669 29 Unimproved Frederick R.O.W. between Forrest Ave. and Gibbons Ave. 16,591 30 Abandoned Well #7 – 650 E. Frederick St. 23,344 31 Thomas Hydropillar – SE corner of Ridge Ave. and Thomas St. (Gated) 35,158 32 Lillian R.O.W. and Lift Station – Chicago to Wilke 24,917 33 Perimeter and Parkways of Wetland @ Christina & Olive 18,576 34 Oakton South side, Just E. of 1925 Oakton to Waterman (garbage only) 15,368 35 Hawthorne ROW 7,896 36 6 N Hickory Ave - vacant lot 11,361 TOTALS FOR ZONE "B" 1,248,306 https://vah0.sharepoint.com/sites/FinanceTeam/Shared Documents/FINANCE/Purchasing Documents/2026 Bids/Public Properties Turf Mowing/2026 Turf Mowing_Summary of Locations- Updated 02252026 Page 299 of 503  Summary of Locations 2026- Updated 2-25-26 Turf Mowing Areas - Zone "C" Est. Square Weekly Mowing # Description Footage Cost ($) Kirchoff Rd. – Kennicott Ave. to Wilke Rd. (North side) and Wilke Rd. – Kirchoff Rd. to 1 Grove St. (East side) 59,554 2 Wilke Rd. – Kirchoff Rd. to Orchard Pl. (East & West sides) 115,514 3 Kirchoff Rd. – Dwyer Ave. to Patton Circle (South side) 17,440 4 Islands and parkways at Kirchoff Rd. and Central Rd. 46,703 5 Magnolia St. R.O.W. – Ridge Ave. to Highland Ave. 73,020 6 Cypress Retention Basin 240,374 Vacant lot owned by Village on West side of Arlington Heights Rd. – North of White Oak 7 St. 9,733 8 Unimproved Evergreen Ave. R.O.W. – North of White Oak St. 8,605 9 Retention Basin at NW corner of Highland Ave. and Noyes St. 22,534 10 Golf Rd. – Highland Ave. to Fernandez Ave. (North side) 5,211 11 Village-owned vacant lot at NE corner of Golf Rd. and Milbrook Ln. 14,713 12 Algonquin Rd. – Kennicott Ave. to 500’ East of Wilke Rd. (North side) 9,523 13 Fire Station #3 – 2000 S. Arlington Heights Rd. 21,515 14 Well #12 Retention Basin – Behind Fire Station #3 46,639 15 Algonquin Rd. – Embers Ln. to Cedar Glen Dr. (North side) 6,780 16 Golf Terrace and Arlington Heights Road 68,389 17 Village-owned vacant lot at 1665 S. Arlington Heights Rd 13,068 18 Lincoln St. and Pine Ave. R.O.W. 3,685 19 Retention Basin – South of White Oak St. and Pine Ave. 36,912 20 Arlington Heights Rd. – White Oak St. to Noyes St. (East side) 6,689 21 Arlington Heights Rd. – Cedar St. and Emerson St. (West side) 2,534 22 Scarsdale Ct. Retention Basin 20,486 23 139 E Golf Terrace 44,367 TOTALS FOR ZONE "C" 893,988 Turf Mowing Areas - Zone "D" Est. Square Weekly Mowing # Description Footage Cost ($) 1 Arlington Park Commuter Drive, Train Station to Overpass (Both Sides) 34,824 2 Northwest Hwy. – Wilke Rd. to 600’ west (South side) 38,420 3 Chicago Alley - Behind 1604 W. Northwest Hwy 2,190 4 Northwest Hwy. – Wilke Rd. to Euclid Ave. (South side) 90,185 5 Davis St. and Euclid Ave. 13,193 6 Abandoned Well #4 on Kennicott Ave. South of Miner St. 9,774 7 Perimeter of Wetland and Parkways at Kennicott Ave and Sigwalt St 23,086 8 Parkways of vacant lot at NE corner of Ridge Ave. and Wing St. 2,340 9 Davis St. – Burton Pl. to Beverly Ln. (South side) 25,095 10 Mayfair Rd./Davis St. Cul-de-sac 2,362 11 Davis St. – Burton Pl. to Arthur Ave. (North side) 15,490 12 Davis St. – Arthur Ave. to underpass (North side) and truck turnaround (north side) 30,048 13 Northwest Hwy. – Arlington Heights Rd. to Waterman Ave. (South side) 233,271 14 Windsor Boulevard & Two Stonegate Triangles 321,163 TOTALS FOR ZONE "D" 841,441 https://vah0.sharepoint.com/sites/FinanceTeam/Shared Documents/FINANCE/Purchasing Documents/2026 Bids/Public Properties Turf Mowing/2026 Turf Mowing_Summary of Locations- Updated 02252026 Page 300 of 503  Summary of Locations 2026- Updated 2-25-26 Totals for Zones A, B, C, and D https://vah0.sharepoint.com/sites/FinanceTeam/Shared Documents/FINANCE/Purchasing Documents/2026 Bids/Public Properties Turf Mowing/2026 Turf Mowing_Summary of Locations- Updated 02252026 Page 301 of 503  Bid Proposal (Continued) Bidder’s Company Name Address Signature (agent) (witness) Title Telephone Number ______ Date Email _____________________________ NOTE: If the bidder is a partnership, the proposal must be signed by at least two of the co-partners. If the bidder is a corporation, the proposal must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. State of Incorporation: ___________________________ State licensed disposal site: Name ________________________________________________ Address ______________________________________________ City, State, Zip _________________________________________ Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 302 of 503  Competency of Contractor (Failure to compete will result in rejection of bid) Submit along with the Bid Proposal responses to the following items: • Furnish information about and history of the company; the size of the organization; length of time the company has been in business; and mission statement. List the names of the owners and/or officers. • Provide a statement demonstrating that your company is qualified, sufficiently staffed, and capable to perform the required services. Please clarify if you will be utilizing existing staff or hiring new staff for this contract and if they will be full-time or part-time employees. • State if your company has, in the past five years, been involved in any litigation or arbitration with any past client. • Have you or any present partners or officers failed to complete a contract? • Do you maintain a permanent commercial business office? Number of years at current location? Public Properties Turf Mowing 2026 draft6 February 16, 2026 Page 303 of 503  References (Failure to compete will result in rejection of bid) The contractor shall provide the Village with a list of municipalities where they have satisfactorily completed landscape work in the Chicago area. Please submit at least three (3) references for similar type of services provided. Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Municipality Contact Person Phone # No. of years serviced Value of Contract ___________________ Public Properties Turf Mowing 2026 draftFebruary 16, 2026 Page 304 of 503  Lake Cook Rd Arlington Heights Rd Meade Ln le Yale Ave Sa Ln d m or Highland Ave hf Dr As Partridge Ln Schaefer Rd e Pl Kennicott A itt n Whitehall Dr Terramere Ave Bu da le L Fox rk v Thu r sto nP l Brampton Ln a Harv Ridge Ave Walnut Ave Av e an rd Av d Hi ¯ gh e l 0 550 1,100 PAGE 1 Feet Lake Cook Rd, Arlington Heights Rd-Schaefer Page 305 of 503  Whitehall Dr n da le L Fox Ln on pt am Br Walnut Av Ridge A e Plum Grov ve Mitchell D e Cir r Ki ng Rd s le yD Arlington Height r s Ln oc Highland Ave Pr ti ng Proctor Cir r hi torD W Nichols Rd 0 410 820 PAGE 2 Feet Arlington Heights Rd, Whitehall-Nichols ¯ Page 306 of 503  Proc r torD Proctor Cir Highland Ave Nichols Rd 0 100 200 PAGE 3 Feet Nichols Rd, Arlington Heights Rd-Highland Ave ¯ Page 307 of 503  Portsmith Ln Newport Ln Schaefer Rd Nichols Rd 0 105 210 PAGE 4 Feet South side of Nichols Rd @ Schaefer Rd ¯ Page 308 of 503  Nichols Rd Galena Ct Spring Ridge Dr Wilke Rd Ventura Dr 0 135 270 PAGE 5 Feet SW Corner of Wilke Rd @ Nichols ¯ Page 309 of 503  Ventura Dr 0 65 130 Feet PAGE 6 Parkways of Vacant Lots on Ventura Dr ¯ Page 310 of 503  Dundee Rd Wilke Rd 0 185 370 PAGE 7 Feet Wilke Rd, N of Dundee Rd ¯ Page 311 of 503  Ke nn ve tt A ic o 0 120 240 PAGE 8 Feet Trench Rescue Facility ¯ Page 312 of 503  Kennicott Ave Happfield Dr 0 255 510 PAGE 9 Feet Kennicott ROW, Nichols-Happfield ¯ Page 313 of 503  Dundee Rd Carriageway Dr Ca rri a Daniels Ct ge wa yD r 0 175 350 PAGE 10 Feet Frenchman's Cove Islands and Retention Basin ¯ Page 314 of 503  Ar lin gt o n He i gh ts Rd 0 80 160 PAGE 11 Feet Island on Arlington Heights Rd, University-Dundee ¯ Page 315 of 503  r ers it y D Univ 0 25 50 PAGE 12 Feet Island on University Dr @ Arlington Heights Rd ¯ Page 316 of 503  Col le g eD r r D ge le ol C 0 20 40 Feet PAGE 13 Island on College Dr ¯ Page 317 of 503  University Dr 0 65 130 PAGE 14 Feet University Drive Retention Basin ¯ Page 318 of 503  Tanglewood Dr Dryden Pl Windsor Dr College Dr Be Hackberry Dr st Dr Burr Oak Dr Burr Oak Dr Hackberry Dr Kennicott Ave Burning Tree Ln Mitchell Ave Highland Ave Arlington Heights Rd Henry St r Brittany Dr Stanford D Harvard Ave Brittany Dr Patton Ave Vista Rd Berkley Dr Elm Ln Eton Dr Dryden Pl Braeside Dr Hintz Rd Chapel Hill Dr ve Haddow Ave Pine Ave St Walnut A Ridge Ave te on Canterbury Dr Priva Stuart Dr e br Suffield Dr Drury Ln id d Rd Stratfor Hickory Ln ge Bradford Dr Dr Brighton Pl Kelly St Suffield Dr Ln Wilshire Chestnut Ave Douglas Ave Alec St Alleghany Dr Waverly Rd W Waverly Pl av Ra er Windsor Dr nd ly Sunset Dr Dr Rd Peachtree Dr Champlain St St Ridge Rd te ay Appletree Ln Crabtree Dr Burke Dr et La f Techny Rd Ivy Ln Ivy Ln Vargo Ln Kennicott Dr Ladd St Ladd St Knob Hill Dr Crestwood Dr Valley Ln Ci Verde Dr rc Ln le e rry Hi Ch ll Dr Jonquil Ter 0 1,300 2,600 PAGE 15 Feet Arlington Heights Rd, Rand Rd-Milcreek Page 319 of 503 ¯  Dryden Pl Hintz Rd Stuart Dr Dr yd en Pl Dryden Pl 0 70 140 Feet PAGE 16 Hintz Rd, Stuart-100' east of Brighton Pl ¯ Page 320 of 503  Br ig ht o n Pl Brighton Pl Dryden Pl Windsor Dr Hintz Rd Brighton Pl 0 85 170 PAGE 17 Feet Well #11, 1200 E Hintz Rd ¯ Page 321 of 503  Hintz Rd 0 62.5 125 PAGE 18 Feet Hintz Rd, Windsor Dr-Buffalo Grove Rd ¯ Page 322 of 503  Volz West Dr Carriageway Dr Betty Dr Flentie Ln Ln ker Wal Da nie l sC t Wilshire Ln Stratford Rd Buffalo Grove Rd Dr ington Be Hu st Dryden Pl Windsor Dr nt Dr Burr Oak Dr Hackberry Dr Burning Tree Ct Burr Oak Dr Dryd Stanford Dr en Ct Elm Ln Dryden Pl Eton Dr P l hton Brig Hintz Rd Dryden Pl Canterbury Dr 0 700 1,400 Feet PAGE 19 Buffalo Grove Rd, Hintz Rd-Flentie Ln ¯ Page 323 of 503  0 Windsor Dr Buffalo Grove R d Drury Ln 370 hi Wils re Ln Fox Run Dr fo BROOK RUN Strat rd Rd 740 PAGE 20 For Old Buffalo Grove Rd r est Ln Hintz Rd Canterbury Dr Prindle Ave Feet Hintz Rd, Windsor Dr-Waterman Ave Phelps Ave Suffield Dr Waterman Ave Page 324 of 503 ¯  Hintz Rd Canterbury Dr Windsor Dr Brighton Pl Stratford Drury Ln Rd hi Wils re Ln Suffield Dr 0 250 500 PAGE 21 Feet Windsor Dr, Suffield Dr-Hintz Rd ¯ Page 325 of 503  Drury Ln hi Wils re Ln Suffield Dr 0 105 210 PAGE 22 Feet Suffield Retention Basin ¯ Page 326 of 503  Waterman Ave Crabtree Dr 0 37.5 75 Feet PAGE 23 Waterman Ave and Crabtree Ln ¯ Page 327 of 503  Appletree Ln Arlington Heights Rd Techny Rd 0 40 80 Feet PAGE 24 Well #9, 2300 N Arlington Heights Rd Page 328 of 503 ¯  Wilke Rd Ct y b ur er nt Ca 0 60 120 PAGE 1 Feet 53 Frontage/ComEd ROW Retention Basin Page 329 of 503 ¯  Canterbury Ct at e St Priv on e br id Ri Rale ge Dr dg e ig h Kelly St Av e Ra St Alec St nd Rd Dr Roanoke Dr br idge n St St on Champ e d la i Wilke R St te ayet Lexington Dr h Dr Shilo St La f Hu Techny Rd Wilke Rd ron Ridge Ave Walnut Ave Il 53 Illinois Ave Ladd St Kennicott Dr Il 53 e St Cambridg r t Shenandoah D ond S Richm Elizabeth Dr Fernandez Ave RD WILKE Yale Ave Walnut Ave Verde Dr Ridge Ave Palatine Rd 0 950 1,900 PAGE 2 Feet Parkway along East side of Rt. 53 Frontage Rd Page 330 of 503 ¯  s Illinoi rg msbu Willia Ave t mb ri dge S Ca St t ond S Richm RD WILKE Yale Ave 0 120 240 Feet PAGE 3 Cambridge Retention Basin ¯ Page 331 of 503  s Illinoi Ave Verde Dr Cambridge St Yale Ave 0 75 150 Feet PAGE 4 Happiness Pond Basin ¯ Page 332 of 503  Richmond St Richmond Ct Verde Dr Il 53 Yale Ave Shenandoah Dr r Ct Gre Kennicott Dr enb Il 53 rie WILKE RD Palatine Rd Frontage Rd Verde Dr Kennicott Ave Yale Ave Patton Ave Kennicott Ct 0 295 590 PAGE 5 Feet Parkway NE Corner of Verde/Palatine Rd Frontage ¯ Page 333 of 503  n Ken tt D ic o r Ja m es Ct 0 87.5 175 PAGE 6 Feet James Ct Retention Basin ¯ Page 334 of 503  Walnut Ave Ladd St Ridge Ave Ladd St Chestnut Ave Fernandez Ave Walnut Ave 0 185 370 PAGE 7 Feet Ridge Ave ROW & Retention Basin Page 335 of 503 ¯ Techny Rd Ra nd Rd Ivy Ln Chestnut Ave Walnut Ave 0 155 310 PAGE 8 Feet Chestnut Retention Basin & Island @ Palatine ¯ Page 336 of 503  Lasalle St Lasalle St Walnut Ave Chestnut Ave Harold St Ridge Ave 0 160 320 PAGE 9 Feet Unimproved ROW @ Walnut Ave/LaSalle ¯ Page 337 of 503  Highland Ave 0 30 60 Feet PAGE 10 204 W Palatine Rd Retention Basin ¯ Page 338 of 503  Ridge Ave Palatine Rd 0 55 110 PAGE 11 Feet Ridge/Palatine Retention Basin ¯ Page 339 of 503  r Ct rie nb ee Gr Kennicott Dr Palatine Rd Kennicott Ave Kaspar Ave 0 130 260 PAGE 12 Feet 4 Corners of Kennicott & Palatine ¯ Page 340 of 503  Palatine Rd Frontage Rd Verde Dr Patton Ave 0 65 130 PAGE 13 Feet Parkway along S. Palatine Frontage, Verde- Patton ¯ Page 341 of 503  Palatine Rd Ridge Ave Kaspar Ave 0 50 100 PAGE 14 Feet SE corner of Kaspar/Palatine Frontage ¯ Page 342 of 503  Highland Ave 0 37.5 75 PAGE 15 Feet Retention basin @ SW Corner of Highland/Palatine ¯ Page 343 of 503  Palatine Rd Highland Ave Vail Ave 0 75 150 Feet PAGE 16 ¯ Palatine Frontge South Pkwy, Highland-Apartments Page 344 of 503  0 Mitchell Ave Chestnut Ave Chestnut Ave Lasalle St Wilson Pl Juniper Ln Highland Ave 750 Highland Ave Wheeler St Vail Ave Maude Ave Vail Ave Windham Ct Lillian Ave Evergreen Ave Evergreen Ave Ra nd Rd Arlington Heights Rd Pine Ave Maude Ave 1,500 Ci rc Belmont Ave le Hi ll Knob Hill Dr Palatine Rd Dr Haddow Ave PAGE 17 Valley Ln Douglas Ave Pinetree Dr Ch Eastwood Dr ar les o St Redw Spruce Ter Be y od Ln er r ve Ch r ly Ln Burke Dr Ln Briar Pl Feet Islands/pkwys along Palatine, Highland-Derbyshire Jane Ave Derbyshire Ln hton n Clarence Ave i g Ja Br Ave Pl e Page 345 of 503 Carlyle Pl ¯  Palatine Rd 0 75 150 Feet PAGE 18 ROW East of 1007 E Palatine Rd Car Wash ¯ Page 346 of 503  Te r n rg re e Ev e Carlyle Pl Windsor Dr Milida Ct Rosehill Dr Palatine Rd 0 185 370 PAGE 19 Feet Windsor Dr at Palatine Rd ¯ Page 347 of 503  Cherry Hill Dr L hid Orc Windsor Dr To al w ne Blv n W d Oak Wood Dr de n n Mulberry Ln Ter Jo Ln n i e qu re erg lTer Ev Lake Arlington Dr Lilac Ter Carlyle Pl Maple Ln Rosehill Dr Hunter Dr Palatine Rd Arbor Ln Michael Manor Ln Dover Ct Ro Dale Ave b in Stratford Rd ho Rolling Ln Lillian Ave od Ln Lillian Ave Drury Ln Rd Wilshire Ave Lil li an Dover Ln Ln rman Lillian Ln Wa te Avon Ln Sherwood Rd Jane Ave 0 650 1,300 PAGE 20 Feet Palatine Rd - Windsor Dr. to Dale Ave. Page 348 of 503 ¯  Drury Ln Jane Ave Jane Ave Clarence Ave Windsor Dr Windsor Dr Ra nd Rd Ave en Dryd 0 170 340 PAGE 21 Feet 2 Village-owned lots @ Clarence & Dryden Ave ¯ Page 349 of 503  Clarence Ave Lillian Ave 0 140 280 PAGE 22 Feet Pkwys of vacant lot & retention basin on Clarendon ¯ Page 350 of 503  Clarence Ave Lillian Ave 0 75 150 PAGE 23 Feet Lillian ROW ¯ Page 351 of 503  Windsor Dr Windsor Dr Ra nd Rd Thomas St 0 170 340 PAGE 24 Feet Rand and Windsor cul-de-sac ¯ Page 352 of 503  Ra nd Rd e Av Ch ug h y Do r ot ar le Do s s St la Ct 0 112.5 225 PAGE 25 Feet Dorothy ROW ¯ Page 353 of 503  tCt So merse Marion St 0 25 50 Feet PAGE 26 SE Corner Marion/Somerset ¯ Page 354 of 503  Olive St 0 25 50 Feet PAGE 27 Olive St Parkway along Retention Basin ¯ Page 355 of 503  Oakton St Forrest Ave 0 25 50 PAGE 28 Feet SE Corner of Oakton St. and Forrest Ave ¯ Page 356 of 503 Frederick St Forrest Ave 0 55 110 PAGE 29 Feet Frederick ROW, Forrest-Gibbons ¯ Page 357 of 503  Frederick St 0 50 100 PAGE 30 Feet Abandoned Well #7, 650 E Frederick St ¯ Page 358 of 503  Thomas St Ridge Ave Walnut Ave 0 75 150 PAGE 31 Feet Thomas Hydropillar, SE Corner of Ridge/Thomas ¯ Page 359 of 503  3 Il 5 Rd ag e Fr on t Lillian Ave Chicago Ave 0 85 170 PAGE 32 Feet Lillian ROW & Lift Station, Chicago-Wilke Page 360 of 503 ¯  Olive St 0 80 160 PAGE 33 Feet Perimeter of Wetland and Parkways at Christina Ct ¯ Page 361 of 503  Ra nd Rd Waterman Ave Phelps Ave Oakton St 0 105 210 Feet PAGE 34 Oakton - South side to Waterman Ave ¯ Page 362 of 503 0 35 70 Feet PAGE 35 Hawthorne St ROW ¯ Page 363 of 503  Hickory Ave 0 30 60 Feet PAGE 36 6 N Hickory ¯ Page 364 of 503  Grove St Kaspar Ave Dwyer Ave Patton Ave Wilke Rd Princeton Ave Park St Kennicott Ave Yale Ave Reu te Allen Ln r Dr Fairview St Kaspar Ave Yale Ave Fra Kirc n c is Killamey Ct h hof Dr f Rd Wilke Rd New Wilke Rd Kea nC t in g ir Dr Pat Cyndi Ct to 0 445 890 PAGE 1 Feet Kirchoff, Kennicott-Wilke & Wilke, Kirchoff-Grove Page 365 of 503 ¯  Ave Alle Yale n Ln Fra Yale Ave n c is Kirc Dr Killamey Ct h hof f Rd Kea t in g Dr New Wilke Rd Cyndi Ct Wilke Rd Dwyer Ave Orchard Pl 0 412.5 825 PAGE 2 Feet Wilke Rd, Kirchoff-Orchard Pl Page 366 of 503 ¯  Fra n c is Dr Kirc h hof f Rd e Dw yer Av Kea t in g Dr nCir Pat to 0 105 210 PAGE 3 Feet Kirchoff, Dwyer-Patton Cir ¯ Page 367 of 503  Dunton Ave Evergreen Ave Vail Ave Kirc h hoff Rd Central Rd Dunton Ave Evergreen Ave Vail Ave 0 135 270 PAGE 4 Feet Islands/parkways @ Kirchoff/Central ¯ Page 368 of 503  Highland Ave Ridge Ave Walnut Ave Mitchell Ave Chestnut Ave 0 187.5 375 PAGE 5 Feet Magnolia St ROW, Ridge-Highland Page 369 of 503 ¯  Arlington Heights Rd Dunton Ave Cypress St 0 110 220 PAGE 6 Feet Cypress Retention Basin ¯ Page 370 of 503  Arlington Heights Rd White Oak St 0 55 110 PAGE 7 Feet Vacant Lot N of White Oak ¯ Page 371 of 503  White Oak St Evergreen Ave 0 65 130 PAGE 8 Feet Evergreen Ave ROW, N of White Oak ¯ Page 372 of 503  Cedar St Noyes St Av e and Hi gh l 0 75 150 PAGE 9 Feet Retention Basin @ Highland/Noyes ¯ Page 373 of 503  Highland Ave Ri Ridge Dr dg Highland Ave e Dr Fernandez Ave Golf Rd Golf Rd 0 105 210 PAGE 10 Feet Golf Rd, Highland-Fernadez ¯ Page 374 of 503  Milbrook Ln Golf Rd Golf Rd 0 60 120 PAGE 11 Feet Village owned Lot @ NE Corner of Golf/Milbrook ¯ Page 375 of 503  Ha rv a rd Av e Pr in ce to n Av e Al go nq u in Av Rd e cott Ke nn i 0 165 330 PAGE 12 Feet Algonquin Rd., Kennicott-500' East of Wilke Rd ¯ Page 376 of 503  Rd Arlington Heights 0 70 140 PAGE 13 Feet Fire Station #3, 2000 S Arlington Heights Rd ¯ Page 377 of 503 0 75 150 PAGE 14 Feet Well #12 Retention Basin, Behind Fire Station #3 ¯ Page 378 of 503  Cedar Glen Dr Kim be n rs rL L n Em be Alg o nq u in Rd Embers Ln Ce da rG le n Dr 0 160 320 PAGE 15 Feet Algonquin Rd., Embers-Cedar Glen Dr ¯ Page 379 of 503  Golf Ter Arlington Heights Rd Golf Rd Golf Rd 0 90 180 PAGE 16 Feet Golf Terrace and Arlington Heights Rd ¯ Page 380 of 503  Rd Arlington Heights 0 70 140 PAGE 17 Feet Village Owned Lot @ 1665 S Arlington Heights Rd. ¯ Page 381 of 503  Pine Ave Brett Ct Lincoln St Belmont Ave 0 65 130 PAGE 18 Feet Lincoln St and Pine Ave ROW ¯ Page 382 of 503  White Oak St Ryan Ct Pine Ave Brett Ct 0 125 250 PAGE 19 Feet Retention Basin, S of White Oak/Pine ¯ Page 383 of 503  Arlington Heights Rd White Oak St Dunton Ave Ryan Ct Evergreen Ave Pine Ave Brett Ct Cedar St Lincoln St Noye s St 0 170 340 PAGE 20 Feet Arlington Heights Rd, Noyes-White Oak ¯ Page 384 of 503  Cedar St Noye s St on H e ig h Noyes St ts R d Ave Arlin gt reen Ever g Haven St St Emer son Eme rson St 0 175 350 PAGE 21 Feet Arlington Heights Rd, Cedar-Emerson ¯ Page 385 of 503  Beverly Ln Dryden Pl Orchard St Orchard St 0 110 220 PAGE 22 Feet Scarsdale Ct Retention Basin ¯ Page 386 of 503  Golf Ter 0 100 200 PAGE 23 Feet Lot at 139 E Golf Terrace ¯ Page 387 of 503 0 275 550 PAGE 1 Feet Arlington Park Commuter Lot, West of Train Station ¯ Page 388 of 503  Wilke Rd No rth we st Hw y 0 187.5 375 PAGE 2 Feet Northwest Hwy, Wilke Rd - West Page 389 of 503 ¯  Chicago Ave No rth we st Hw y 0 55 110 PAGE 3 Feet Chicago Alley (Behind 1604 W Northwest Hwy) ¯ Page 390 of 503  0 Wilke Rd Ra ce Av e Hawthorne St 410 Chicago Ave No rth Chicago Ave we st Vin Hw e y St Illinois Ave 820 Hawthorne St Yale Ave PAGE 4 Yale Ave Harvard Ave Feet Northwest Hwy, Wilke Rd-Euclid Ave Princeton Ave Harvard Ave Elm St Patton Ave Euclid Ave Kennicott Ave Kaspar Ave Page 391 of 503 ¯ Salem Ave Salem Ave  Salem Ave No rth Euclid Ave we st Hw y Da vis St Av e m Sa le 0 75 150 PAGE 5 Feet Davis St & Euclid Ave ¯ Page 392 of 503  Kennicott Ave Wing St 0 55 110 PAGE 6 Feet Abandoned Well #4, on Kennicott S of Miner ¯ Page 393 of 503  Kaspar Ave Sigwalt St Kennicott Ave 0 65 130 PAGE 7 Feet Kennicott & Sigwalt Wetland Turf Perimeter & Pkwy ¯ Page 394 of 503  Wing St Ridge Ave 0 70 140 PAGE 8 Feet Parkways of Vacant lot @ Ridge/Wing ¯ Page 395 of 503  Kensington Rd Burton Pl No rth we Da st vis Hw St y George St Bristol Ln Ly n de n Ln Beverly Ln 0 160 320 PAGE 9 Feet Davis St, Burton-Beverly ¯ Page 396 of 503  Dryd No en rth Pl we st Hw y Da vis St Dryden Pl ir Rd a yf a M 0 62.5 125 PAGE 10 Feet Mayfair Rd/Davis St Cul-de-sac ¯ Page 397 of 503  Dryden Pl Derbyshire Ln Brighton Pl Woodford Pl Mayfair Rd Da vis St Ca rl y le Lyn Pl den Bristol Ln Ln Newbury Pl Pl Ch at h Beverly Ln No am rth we st Hw Grove St y Rd Dryden Pl ir fa ay Lincoln Ln M Roosevelt Ave Cleveland Ave rAve Arthu 0 312.5 625 PAGE 11 Feet Davis St, Burton Pl-Arthur (North Side) Page 398 of 503¯  rAve Arthu ly Car le P l Gibbons Ave Fronta Forrest Ave g e Rd Windsor Dr Windsor Dr Park St No rth we st Hw y Arthur Ave Da vis St Gregory St 0 285 570 PAGE 12 Feet Davis St, Arthur-Underpass (North Side) ¯ Page 399 of 503  0 Arlington Heights Rd Pine Ave Sigwalt St Wing St Belmont Ave Belmont Ave 800 ay f George St M Burton Pl Fairview St ai Burton Pl rRd Grove St Bristol Ln Douglas Ave Rockwell St Newbury Pl Park St Hickory Ave Lyn den y ur nb Beverly Ln Ln Beverly Ln Ba Da Rd Ma vis Lincoln Ln St Hamlin Ln d Wing St ai rR yf 1,600 Dryden Pl Dryden Pl Dryden Ave Roosevelt Ave Brighton Pl PAGE 13 Cleveland Ave Derbyshire Ln Campbell St No rth Mckinley Ave we st l rly Mayfair Rd Hw Ca Arthur Ave y l eP Kensington Rd Feet Northwest Hwy, Arlington Heights Rd-Waterman Ave Wi ls h ir eL n Sunset Ter Wing St Drury Ln Campbell St Windsor Dr Stratford Rd Stratford Rd Gibbons Ave Gibbons Ave Forrest Ave Grove St Prindle Ave Park St Phelps Ave Gregory St Page 400 of 503 Waterman Ave ¯  Kensington Rd Brighton Pl Wilshire Ln Derbyshire Ln Woodford Pl Stratford Rd Mayfair Rd Dr Mayfair Rd ur yL n Forrest Ave Gibbons Ave Pl Ch C at h ar am ly Da le vis No Pl St rth we Grove St st Hw y rAve Roosevelt Ave Ar Cleveland Ave thu Fronta Arthur Ave Windsor Dr g e Rd Park St Park St 0 380 760 PAGE 14 Feet Windsor Drive Boulevard & Two Stonegate Triangles Page 401 of 503 ¯ Page 402 of 503 Page 403 of 503 Page 404 of 503 3 YEAR PRICE = 437,217.07 Page 405 of 503 Page 406 of 503 Page 407 of 503 Page 408 of 503 Page 409 of 503 Page 410 of 503 Page 411 of 503 Page 412 of 503 Page 413 of 503 Page 414 of 503 3 YEAR PRICE = 437,217.07 Page 415 of 503 Page 416 of 503 Page 417 of 503 Page 418 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Appoving a Contract for Paver Brick Leveling and Replacement Department: Public Works & Engineering Item Description: The 2026 Capital Improvement Budget and Maintenance Operating Budget include a combined total of $149,800 for Downtown Area Brick Paver Leveling and Replacement. This annual program consists of contractual services to remove, reset, and replace existing brick pavers in designated areas of the Downtown Area (DtA). The work is intended to correct settled and uneven pavers, eliminate trip hazards, and preserve the aesthetic appearance and walkability of the Downtown streetscape. The scope of this year’s program includes: 1. Removal and resetting of approximately 2,000 square feet of existing brick pavers to address low or uneven areas (Bid Item A). 2. Removal of existing pavers and installation of approximately 4,800 square feet of new brick pavers, supplied by the Village (Bid Item B), including work at Lot H and replacement of pavers at Lot O. Please see exhibit one for reference. All work will be completed in accordance with the contract documents and project specifications. Due to the locations selected for this year’s work, minor and temporary parking disruptions are anticipated. Construction activities may require the temporary relocation of hourly parking to alternative public lots. Public Works and Engineering staff will coordinate closely with the contractor to minimize disruptions and will provide timely communication to residents, businesses, and commuters regarding construction schedules and impacts. A public bid opening was held on February 12, 2026. Six (6) bids were received and publicly opened and read aloud. The bids are summarized below: Fleck’s Landscaping — $45,900 GC Designs, Inc. — $115,000 Milieu Design, LLC — $126,000 Copenhaver Construction, Inc. — $150,400 DayBreaker Landscapes — $402,400 Tiles in Style, LLC — $598,792 Page 419 of 503 Fleck’s Landscaping of Wheeling, Illinois, was determined to be the lowest responsible bidder. References were reviewed and found to be favorable. Fleck’s has previously completed similar work for the Village, and staff found their workmanship to be satisfactory. The contract is for a three-year term with the option to extend up to an additional three, one-year extensions. Funding for this project is available in the following accounts: 401-7101-550300 (ST0501) — $100,000 101-7101-521150 — $49,800 It should be noted that once the new installation component of this bid is completed, the remaining funds will be used to abate trip hazards within the DtA area. RECOMMENDATION It is recommended that the Village Board award a three-year contract for Paver Brick Leveling and Replacement to Fleck’s Landscaping of Wheeling, Illinois, as the lowest responsible bidder, for a total amount not to exceed the budgeted amount of $149,800, as outlined in the attached Resolution. ATTACHMENTS: 1. 20260316_Street_PaverBrickLevelingReplacement Page 420 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR THE PAVER BRICK LEVELING AND REPLACEMENT TO FLECK’S LANDSCAPING OF WHEELING, ILLINOIS WHEREAS, the Village sought bids for the award of a contract for Paver Brick Leveling and Replacement(“Contract”); and WHEREAS, Fleck’s Landscaping of Wheeling, IL ("Contractor"), was the lowest responsible and responsive bidder of the firms that submitted bid packages to the Village for the Contract; and WHEREAS, the Village President and Board of Trustees have determined that entering into the Contract with Contractor will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the Contract by and between the Village and Contractor, in substantially the form attached to this Resolution as Exhibit A, and in a final form and substance acceptable to the Village Administrator and Village Attorney. SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one original copy of the Contract executed by Contractor; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ___________________, 20__. Village President ATTEST: Village Clerk 4854-1852-3855, v. 1 Page 421 of 503  EXHIBIT A CONTRACT 4854-1852-3855, v. 1 Page 422 of 503  Village of Arlington Heights 33 South Arlington Heights Road Arlington Heights, Illinois 60005 847-368-5000 www.vah.com NOTICE OF AWARD Fleck’s Landscaping 222 Industrial Lane Wheeling, IL 60090 March 16, 2026 Project Description: Paver Brick Leveling and Replacement The Village of Arlington Heights has considered the proposal submitted by your Company for the above-described work in response to its INVITATION FOR BIDS opened February 12, 2026. YOU ARE HEAREBY NOTIFIED that your proposal/bid has been accepted by the Village Board on March 16, 2026 for items and services up to the budgeted amount of: One Hundred Forty-Nine Thousand, Eight Hundred Dollars and 00/100ths ($149,800.00) in year 1 of a three-year contract with the option to extend with three one-year extensions thereafter. The amounts for year 2 and 3 shall be determined in the next fiscal year. You are required to execute the Contract Documents and provide necessary Insurance documentation within Fifteen (15) days from the date of this Notice to you. If you fail to execute said Contract within Fifteen (15) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner’s acceptance of your proposal as abandoned and the Owner will be entitled to such other rights as may be granted by law. Please return signed contracts to Lisa Subrin. You are required to return an acknowledged copy of this Notice of award to the Village, with two signed copies of the contract. Dated this 16th day of March, 2026 Village of Arlington Heights By: _______________________________________ Lisa Subrin, Purchasing Coordinator Acceptance of Notice Receipt of the above Notice of Award is acknowledged by Fleck’s Landscaping this ______ of _____ (month), 2026. By: _______________________________________________________________ Title: _______________________________________________________________ Page 423 of 503  VILLAGE OF ARLINGTON HEIGHTS CONTRACT This Agreement is made and entered into this 16th day of March, 2026, between the Village of Arlington Heights "Village" and Fleck’s Landscaping, "Vendor." In consideration of the mutual benefits that will result to the parties in carrying out the terms of this Agreement, the parties agree as follows: 1. The Vendor agrees to do all the work, furnish all materials and all labor necessary to complete the work in full compliance with all of the terms of this agreement and the proposed specifications and the requirements of the Director under it; 2. The Village agrees to pay the Vendor based on unit prices for completion of the work in accordance with the bid documents; 3. It is understood and agreed that the Bid Documents, Specifications, Addenda, and the Bidder’s response are all essential documents for the Paver Brick Leveling and Replacement Project. They are attached and hereby made part of this agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date indicated above. Attest: Village of Arlington Heights ___________________________ By:_________________________________ Clerk (Seal) Title: _______________________________ Date:_______________________________ Attest: Bidder: By:_________________________________ ____________________________ Title:_______________________________ Notary (Seal) Date:_______________________________ Subscribed & sworn before me this _______day of _________2026. Page 424 of 503  VILLAGE OF ARLINGTON HEIGHTS FINANCE DEPARTMENT, PURCHASING DIVISION 33 S. ARLINGTON HEIGHTS ROAD BID SPECIFICATIONS AND CONTRACT DOCUMENTS ____________________________________________________________________________ Paver Brick Leveling and Replacement Required for Use by: Village of Arlington Heights- Public Works Bid Deposit: 10% of bid Performance Bond: 100% of bid Pre-Bid Meeting: N/A Date and Time Bids Due: Submit electronically by Thurs. February 12, 2026 at 10:00 am Date and Time of Bid Opening: Thursday February 12, 2026 at 10:00 am Project Contact: Dave Scanlon, dscanlon@vah.com, 847-368-5800 Purchasing Coordinator: Lisa Subrin, lsubrin@vah.com, 847-368-5509 This bid is utilizing our Electronic Bid Management System: * Please see the Bid Notice for the link to access the bid documents and instructions. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. * Required documents to be submitted with this bid are: Bid Bond, Bid Proposal Page with references, Vendor Application Form, and signed addendum, if applicable * Please allow yourself enough time to submit your bid before the bid closes. In the event bidder cannot submit a bid on the requirements as set forth in the bid documents, he or she should return the bid documents with an explanation as to why he or she is unable to bid on these requirements. Because of the large number of firms listed on the Village's qualified bidder's list, it is necessary to delete from these lists the names of those persons, firms or corporations who fail to respond after having been invited to bid on a commodity or commodities. Page 425 of 503  BID NOTICE _________________________________________________________________________ Paver Brick Leveling and Replacement Bid # 260003 The Village of Arlington Heights will accept sealed bids electronically for the Paver Brick Leveling and Replacement until 10:00 am local time on Thursday February 12, 2026, at which time they will be publicly opened and read. All proposals or bids offered must be accompanied by a bid security in the amount of 10% of the total bid in the form of a certified check, bid bond or cashier’s check made payable to the Village of Arlington Heights. No bids shall be considered unless accompanied by such security. Bidders shall comply with the Prevailing Wage Rate Act (820 ILCS 130). Bidders will also be required to comply with the applicable equal employment opportunity provisions. The Village of Arlington Heights reserves the right to reject any or all proposals, to waive informalities in bidding and to accept the proposal deemed by the Board of Trustees to be the most favorable to the interests of the Village. This bid is utilizing our Electronic Bid Management System and specifications/bid documents may be obtained with the following link and instructions. This information and link can also be found at www.vah.com https://vilofarlingtonheightsil.munisselfservice.com/vss/Vendors/VBids/Default.aspx Type in the bid # and click search. Next click on the bid #, and then click on the attachments on the right-hand side to find instructions on How to Register and Submit a Bid. * If you have ever done business with the Village of Arlington Heights or if your company has reviewed a bid electronically with us, you ALREADY have a vendor number assigned to you. Please follow the instructions to LINK to your vendor # and do NOT create a new vendor #. Please contact Lisa Subrin if you do not know your vendor number. Your vendor number can also be found on our POs and checks. * It is imperative that you register as a vendor and be logged in PRIOR TO VIEWING the Bid Documents. This is the only way to connect you to the bid and allow us to send you updates, such as addendums. Contact Lisa Subrin, Purchasing Coordinator, at lsubrin@vah.com, if you have issues accessing the bid. For a list of our current bids, visit our website at www.vah.com. Page 426 of 503  VILLAGE OF ARLINGTON HEIGHTS GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS PUBLIC IMPROVEMENT/SERVICES THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND SERVICES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF ARLINGTON HEIGHTS (“VILLAGE”), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND WILL NOT SECURE RELIEF ON THE PLEA OF ERROR. 1.01 PREPARATION OF PROPOSALS: The bidder shall submit their sealed bid proposal on the proposal forms provided and shall be submitted electronically through the Bid Management System. The bidder shall specify in figures, in the places provided, a price for each of the separate items called for in the proposal forms. All information required by the bidding documents must be supplied to constitute a responsive bid. All bid/proposals should be submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. If the bidder is a corporation, the legal name of the corporation, the state of incorporation and the business address shall be set forth together with signature of the officer or officers authorized to sign contracts on behalf of the corporation and attested by the secretary of the corporation. If the bidder is partnership, the true name should be listed. If the bidder is a partnership the true name and address of the firm shall be set forth together with the signatures of authorized partners. If the bidder is an individual, the signature and address shall be inscribed. If the signature is by an agent other than an officer of the corporation or member of the partnership, a power of attorney must be submitted with the bid, otherwise, the bid may be regarded as irregular. All names must be printed below the signature. 1.02 BID SECURITY: No bid will be considered unless accompanied by a bid security as defined in the Invitation to Bid as a guarantee that if the bid is accepted the bidder will execute the agreement and file bonds and insurance’s required by the contract documents. Bid securities shall be made payment to the Village of Arlington Heights. In the event that the bidder fails to furnish the required bonds and insurance within ten (10) calendar days after notice of acceptance of the bid by the Village, then the bid deposit of the bidder shall be retained by the Village as liquidated damages, it being now agreed that said sum is a fair estimate of the amount of damages that said Village will sustain due to the bidder’s failure to furnish said bond. 1.03 BID SUBMITTAL: Each sealed bid properly signed together with the bid security and all documents bound herewith shall submitted electronically through the Bid Management System prior to the time specified for opening the bid. If a bid cannot be submitted electronically, please contact the Purchasing Coordinator. Page 427 of 503 1.04 WITHDRAWAL OF BID: No bid shall be withdrawn after the opening of any bid without the consent of the Village. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation for Bids for the opening of bids provided that a request in writing executed by the bidder or duly authorized representative for the withdrawal of such bid is filed with the owner prior to the time specified for the opening of bids. 1.05 AWARDING THE BID: The contract will be awarded to the lowest responsible bidder, or any other bidder determined by the Village Board to be in the best interest of the Village, who complies with all the provisions of the invitation to bid. The Village reserves the right to reject any or all bids or to waive any non-conformity in bids received whenever such rejection or waiver is in the best interests of the Village. The Village also reserves the right to reject the bid of a bidder who has previously failed to satisfactorily perform a contract, has not completed contracts on time, or whom an investigation shows is not in a position to perform the contract. In determining responsibility, the following qualifications will be considered by the Village: (a) The ability, capacity, and skill of the bidder to perform the contract or provide the service required; (b) Whether the bidder can perform the contract or provide service promptly, or within the time specified, without delay or interference; (c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder; (d) The quality of performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service; (f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability, and adaptability of the supplies or contractual services to the particular use required; Except as otherwise provided by law, the Village Mayor and Board of Trustees reserves the right to reject any or all bids and to waive any informality in the bids received. 2.00 WORK COVERED BY CONTRACT DOCUMENTS: The work comprises the completed Public Improvement/Services required by the contract documents and includes all labor necessary to produce such Public Improvement/Services and all materials and equipment incorporated or to be incorporated in such Public Improvement/Service. 3.00 AWARD: The decision of the Village to accept the proposal of a responsible bidder for the work, subject to the execution and approval of the contract and contract bond to secure the performance thereof, and to such other conditions as may be specified or otherwise required by law. Page 428 of 503 3.01 BIDDER: Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. 3.02 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): The security furnished with the bid to guarantee that the bidder will enter into the contract for the work. 3.03 CONTRACT /AGREEMENT: The contract represents the entire and integrated agreement between the Village and contractor and supersedes all prior negotiations, representations or agreements either written or oral. The contract may be amended, or modified in writing signed by both parties. 3.04 CONTRACT BOND: The form of security approved by the Village and furnished by the contractor and a surety as a guarantee of good faith and ability on the part of the contractor to execute the work in accordance with the terms of the contract. 3.05 CONTRACT DOCUMENTS: The Village/contractor agreement, the conditions of the contract (general), supplementary or special and other conditions), the plans, specifications, addenda and all modifications (written amendments, change orders, written interpretations or other written orders), and the contract bond when required. 3.06 CONTRACTOR: The contractor is the person or entity identified in the Village-contractor agreement and is referred to throughout the contract documents as if singular in number. The term contractor means the contractor or an authorized representative. 3.07 CORPORATION: A corporate body authorized or licensed to do business in Illinois. 3.08 ENGINEER: When the word "Engineer" appears in the specifications it shall mean the Village Engineer of the Village of Arlington Heights, Illinois or those designated by the Village Engineer. 3.09 OBSERVER: The Village’s authorized representative assigned to observe any or all portions of the work and materials being used for the project. 3.10 OWNER/VILLAGE: When the word "Owner" or "Village" appears in the specifications they shall mean the Village of Arlington Heights, Illinois, a municipal corporation of the State of Illinois, 33 South Arlington Heights Road, Arlington Heights, Illinois 60005. 3.11 PLANS: All official drawings or reproductions of drawings pertaining to the work provided for in the contract. 3.12 PROJECT MANUAL: The booklet (manual) which includes the bidding requirements, conditions of the contract, the proposal, specifications. Page 429 of 503 3.13 BID PROPOSAL: The written offer of the bidder to perform the work proposed and presented to the Village. 3.14 SPECIAL CONDITIONS: Special conditions when included in these contract documents shall supplement the general conditions, the attached specifications and the plans on particular portions of the project. They shall govern the contract documents wherever they conflict therewith; but shall not operate to annul those portions of the contract documents with which they are not in conflict. 3.15 SPECIFICATIONS: The body of descriptions, conditions and requirements contained in the contract, together with written agreements and all documents of any description made or to be made pertaining to the method or manner of performing the work, the quantities, or the quality of materials to be furnished under the contract. 3.16 SURETY: The corporate body, acceptable to the Village, bound with and for the contractor to insure the contractor’s performance of the contract and for payment of all obligations pertaining to the work. 3.17 MISCELLANEOUS DEFINITIONS: (a) "Shall" means mandatory. (b) "As Required" means as prescribed by the contract documents. (c) "As Necessary" means essential to the completion of the work. (d) "Or Equal" means a substitute meeting the exact specification of those items so stated on the drawings, details, and/or the specifications and approved by the Village before bids are submitted. 4.00 CONTRACT DOCUMENTS 4.01 OWNERSHIP OF PLANS AND SPECIFICATIONS: All plans and specifications and copies thereof furnished by the Village are Village property. They are not to be used on other work and with the exception of one complete set, are to be returned to the Village on request, at the completion of the contract work. 4.02 EXAMINATION OF CONTRACT DOCUMENTS AND THE SITE OF PROPOSED WORK: The bidder shall, before submitting a bid, carefully examine the contract, including the proposal, specifications, general and special conditions. The bidder shall inspect the site of the proposed work and become familiar with all the local conditions affecting the contract and the detailed requirements of the public improvement/service. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to comply with these instructions. The Village will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect. 4.03 INTENTION OF CONTRACT DOCUMENTS: The contract documents are complementary; what is called for by one is as binding as if called for by all. The contractor shall bring any conflict, errors, or discrepancies in the contract documents to the attention of the Village in writing before proceeding with the work affected. Page 430 of 503 4.04 BID PROPOSAL SECURITY (PROPOSAL GUARANTEE): Each proposal shall be accompanied by a bid proposal security (see invitation or instructions to bidders). A bid proposal security shall be a properly certified check, bank draft, bank cashier's check or bid bond for the amount of 10% of the total bid, made payable to the Village or Arlington Heights. The proposal guarantee will be returned within five (5) working days after the bid opening date to all but the successful bidder, and one alternate bidder to be designated by the Village. The proposal guarantee of the successful bidder and the alternate bidder will be returned as soon as the contract bond, insurance policies and certificates are in proper order, delivered to the Village and the contract has been fully executed by the bidder to whom the contract is awarded. 4.05 BONDING REQUIREMENTS: (a) Performance and Payment Bond. The Contractor will provide both a Performance and Payment Bond each for 100% of the contract price with a minimum “A” rating as defined in Best’s Key Rating Guide and be conditioned on the faithful performance of the requirements of the contract, and will have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his or her operations prior to the acceptance of the finished work or supplies, and that he or she will promptly make payments to all persons supplying them with labor or materials in the prosecution of the work provided for in the Contract; and will guarantee to indemnify and hold harmless the Village and its officers and employees for all costs, damages and expenses arising out of or by reason of the contractor’s failure to comply and perform the work and to complete the contract in accordance with the specifications. (b) Failure on the part of the contractor to obtain and deliver a Surety, Performance, and Payment Bonds, acceptable to the Village, within fifteen (15) calendar days from the date of Notice of Award of contract will be considered just cause for the annulment of the Award and the forfeiture of the bid proposal security to the Village. 4.06 CONFLICTS: Where conflict exists within or between parts of the contract documents and applicable standards, codes or ordinances, the more stringent or higher quality requirements shall apply. Large scale drawings take precedence over smaller scaled drawings, figured dimensions on the drawings over scaled dimensions, and noted materials over graphic representations. 4.07 BID PROPOSAL: The bidder shall submit a sealed bid proposal on the proposal forms provided. Proposals that contain omissions, erasures, alterations, irregularities of any kind, or not accompanied by the proper proposal guaranty shall be rejected. However, the Village reserves the right to reject or accept any and all proposals and to waive technical error as may be deemed in the best interest of the Village. 4.08 LATE BIDS: Late bids shall not be considered and will be returned unopened. 5.00 PROPOSAL FORM 5.01 UNIT PRICE BID PROPOSAL FORM (a) Bidders will be furnished with a unit price bid proposal form, attached to the project manual, stating the items of work contemplated and the approximate Page 431 of 503  estimated quantities. It is the result of careful calculations and is believed to be correct, but it is given only as a basis for comparison of proposals and the award of the contract. The Village does not expressly or by implication agree that the actual quantities involved will correspond exactly with the estimated quantities. The bidder shall verify these quantities before bidding. (b) Payment will be based on the actual quantities of work performed in accordance with the contract, as the contract unit prices specify. No allowance will be made for any change in anticipated profits due to an increase or decrease in the original estimate of quantities. The Village reserves the right to omit any item entirely, or to increase or decrease any or all items. 5.02 LUMP SUM BID PROPOSAL FORM: Bidders will be furnished with a lump sum bid proposal form, attached to the project manual, for the work to be performed. 6.00 LAWS, PERMITS AND REGULATIONS (a) The contractor shall at all times comply with all federal, state and local laws, regulations, and ordinances. Any complaint, claim or action brought against the contractor for failing to observe or comply with any law, ordinance, or regulation shall be the sole responsibility of the contractor and shall in no way extend to or expose the Village to liability. The contractor shall indemnify and hold harmless the Village from any and all such complaints, claims or actions. In addition, the contractor agrees to comply with all applicable statutes regarding prevailing wage laws. (b) Unless otherwise provided in the contract documents, the contractor shall secure and pay for the construction permit and all other permits and governmental fees, licenses, and inspections necessary for the proper execution and completion of the work. (c) If the contractor performs any work knowing it violates any laws, ordinances, rules and regulations, the contractor shall assume full responsibility and shall bear all attributable costs. (d) All work done under the contract shall be done to the satisfaction of the Village. The Village will determine the amount of completed work which is to be paid for under the contract. The Village will decide all questions that may arise regarding the measurements of quantities and fulfillment of this contract, and will determine all questions concerning the true intent or meaning of the plans and specifications. This determination and decision will be final. (e) The contractor and all subcontractors shall be licensed with the Village of Arlington Heights and the State of Illinois where applicable and shall provide indemnity bonds required by the Village Code. 6.01 EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE UNEMPLOYMENT (a) Whenever there is a period of excessive unemployment in Illinois which is defined as any month immediately following two (2) consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded five (5%) percent as measured in the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the contractor shall employ only Illinois laborers. "Illinois laborers" means any person who has resided in Illinois Page 432 of 503  for at least thirty (30) days and intends to become or remain an Illinois resident. (b) Other laborers may be used when Illinois laborers, as defined herein, are not available, or are incapable of performing the particular type of work involved, if so certified by the contractor and approved by the Village. The contractor may replace no more than three (3) regularly employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to do work encompassed by this contract during periods of excessive unemployment. (c) This provision applies to all labor whether skilled, semi-skilled, whether manual or non-manual. 6.02 EMPLOYMENT PREFERENCE: The contractor shall comply with "AN ACT to give preference to the veterans of the United States military and naval service in appointments and employment upon public works, by, or for the use of, the State or its political subdivisions, passed by the 59th General Assembly and approved on June 12, 1935, “(330 ILCS 55/1)”. 6.03 ILLINOIS HUMAN RIGHTS ACT: The contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1.101, et seq including, but not limited to establishment of sexual harassment policies and program. 6.04 EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this contract the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex national origin or ancestry and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That if it hires additional employees in order to perform this contract or any portion hereof it will determine the availability (in accordance with the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That in all solicitations or advertisements for employees placed by it or on its behalf it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and Regulations for Public contracts. Furnish all relevant Page 433 of 503  information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (f) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts. (g) That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 2.10(b) of the Commission’s Rules and Regulations for Public Contracts. So that such provision will be binding upon every such subcontractor and that it will also include the provisions of paragraphs 1, 5, 6 and 7. In every supply subcontract as defined in Section 2.10 (a) of the Commission’s Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract. The contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors: and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition no contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. (h) The Village of Arlington Heights does not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in its programs and activities. 6.05 THE AMERICANS WITH DISABILITIES ACT: (42 USC 121-1 et seq.) and its accompanying regulations (28 CFR 35.130) prohibit discrimination against qualified individuals with disabilities by a local government, whether directly or through contractual arrangements, in the provision of any benefit, service, program or activity of the public entity. As a condition of receiving this contract, the contractor certifies by signing the bid proposal form, that any services, programs and activities provided under this contract are now and will continue to be in compliance with the Americans with Disabilities Act. 7.00 CONTRACTOR 7.01 COMPETENCY OF CONTRACTOR: The contractor shall, when requested by owner, furnish signed statements, showing responsibility, financial ability, experience, amount and condition of equipment and the value of all uncompleted work under contract. 7.02 SUPERINTENDENT OR FOREMAN: The contractor shall supervise and direct the work efficiently, and with the contractor’s best skill and attention. The contractor shall be solely responsible for the negligence of others in the means, method, techniques, sequence or procedure of Public Improvement / Services which is indicated in and required by the contract documents. Contractor shall be responsible to see that the finished work complies accurately with the contract documents. 7.03 WORKMANSHIP: The contractor shall be responsible for high quality workmanship on all items of Page 434 of 503 work. 7.04 RESPONSIBILITY: The contractor and subcontractor shall be responsible for maintaining of safe equipment and using proper methods and procedures. The Village reserves the right to ascertain and to require that the contractor’s work and the subcontractor’s work complies with the contract. 7.05 HOLD HARMLESS AND INDEMNIFICATION: To the fullest extent permitted by law, the contractor shall assume all liability for, and shall protect, defend, indemnify and hold harmless the Village, it’s officers, employees, servants, and agents, from and against all claims, actions, suits, judgments, costs, losses, expenses including but not limited to fees and charges of attorneys, engineers and architects, court and arbitration costs, and liabilities of whatsoever kind or nature arising out of: (a) Any infringement (actual or claimed) on any patents, copyrights or trade names by reason of any work performed by the contractor under this contract or by reason of anything to be supplied by the contractor pursuant to this contract. (b) Bodily injury, including death, "sickness or disease", to any person or persons (including contractor's officers, employees, agents, and servants) or damage to or destruction of any property including the loss of use thereof: (1) caused by whole or in part by any act, error or omission by the contractor or any subcontractor or anyone directly or indirectly employed by any of them; (2) arising directly or indirectly out of the presence of any person in or about any part of the project site or the streets, sidewalks, and property adjacent hereto; (3) arising directly or indirectly out of the use, misuse or failure of any machinery or equipment used directly or indirectly in the performance of the contract. (c) In any and all claims against the Village or it’s agents or employees by any employee of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, the indemnification obligation under this section 1.06, shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts or other employee benefit acts. This indemnification does not apply to any liability caused by the Village’s own negligence. 7.06 ADANDONMENT: If the contractor abandons or neglects the work or if the Village at any time is convinced that the work is unreasonably delayed, or that the conditions of the contract are being willfully violated, executed carelessly, or in bad faith, the Village may notify the contractor in writing, and if this notification is without effect within twenty-four (24) hours after the delivery thereof, then, and in that case, the contractor shall discontinue all work under the contract and the Village shall have full authority to make arrangements for the completion of the contract at the expense of the contractor. 7.07 CLEAN UP AND SITE MAINTENANCE: The contractor shall at all times keep the site and adjoining premises free from accumulation of waste material or rubbish caused by its employees or work, and at the completion of the work, shall remove all rubbish, tools, and surplus materials from the site and adjoining premises, leaving the area in a neat and workmanlike condition. In case of dispute, the Village may remove the rubbish and charge the cost to the contractor. Page 435 of 503 8.00 CHANGES/ALTERATIONS OF CONTRACT WORK AND EXTRA WORK: The Village reserves the right to alter the specifications by adding or subtracting from the original quantities as bid without invalidating the contract. All such work shall be executed under the same conditions as the original contract, except for an extension in time when any such change/alteration results in additional work. All changes/alterations shall be made only when ordered in writing from the Village as follows: (a) The Village Manager must approve an increase in the contract price of not more than $10,000.00 by written change order. (b) The Village Board must approve an increase in the contract price in all other instances or an extension in the contract completion time by written change order. (c) The value of any change shall be determined by one or more of the following methods: (1) An approved Lump Sum. (2) Unit Prices given in the Contract or subsequently agreed upon. 9.00 PROTECTION OF PERSONS AND PROPERTY 9.01 SAFETY PRECAUTIONS AND PROGRAMS: The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. 9.02 SAFETY OF PERSONS AND PROPERTY (a) The contractor shall take all reasonable precautions for safety, and all reasonable protections to prevent damage, injury or loss to: (1) all employees on the site and all other persons who may be affected hereby; (2) all the work and all materials and equipment to be incorporated therein, whether in storage on or off site, under the care, custody, or control of the contractor or any subcontractors; and (3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation, or replacement in the course of Public Improvement/Service. (b) The contractor shall give all notices and comply with all applicable laws, ordinances, rules and regulation and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. (c) The contractor shall erect and maintain, as required by existing condition and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent utilities. (d) The contractor shall use proper warning guards and safety devices with respect to the construction area. (e) No trees, fire hydrants, utility poles, shrubs or hedges, traffic signs, or other public structure shall be removed, replaced, damage or destroyed unless and until approval for such removal, replacement, damage or destruction has been given in writing from the Village. (f) Notwithstanding the foregoing requirements, the contractor shall be responsible Page 436 of 503  for taking immediate steps to correct any damage or injury to public structures, utility services, roadways or public buildings as well as any damage or injury occasioned to private property as a result of the contractor's activities. (g) The contractor should keep a daily record of all injuries or incidents or damage occurring in, on or near the construction site as a result of the contractor's construction activities. This information shall be given to the Village within twenty- four (24) hours after the day of occurrence. 10.00 INSURANCE REQUIREMENTS: (a) The Contractor shall not commence work until the Contractor has obtained all insurance required in these documents. The Contractor shall purchase and maintain, throughout the duration of the contract, insurance as is appropriate for the work being performed and furnished and shall provide protection from claims which may arise out of or result from the Contractor’s performance and furnishing of the work and Contractor’s other obligations under the contract documents, whether it is to be performed or furnished by the Contractor, by any Subcontractor, by anyone directly or indirectly employed by them or by anyone for whose acts any of them may be liable. (b) Insurance required by this Section shall be written with a company having at least an “A” Property-Casualty Rating, and financial size of at least Class 7 as listed in the most recent published A. M. Best’s Insurance Guide. (c) The Village shall be named as additional insured on all policies required by the contract except for Workmen’s Compensation Insurance. The coverage afforded shall be primary and non-contributory for the additional insured with respect to claims arising out of operations preformed by or on behalf on the Contractor. Additional insured: Village Of Arlington Heights, its Officials, Employees, Agents and Volunteers. If the additional insured has other insurance which is applicable to the loss, such as other insurance shall be on an excess or contingent basis. The amount of the Contractor’s insurance company’s liability under this insurance policy shall not be reduced by the existence of such other insurance. Additional insured status shall be provided by original endorsement as least as broad as CG 20 10 04 13 or CG 20 26 04 13. (d) As a minimum, the contractor shall secure and maintain the types of insurance as herinafter specified, and shall submit evidence to the Village on an annual basis that the insurance coverage’s are in force. The form and limits of such insurance, together with the underwriter thereof in each case, shall be acceptable to the Village, but regardless of such acceptance it shall be the responsibility of the Contractor to main adequate insurance coverage until final payment and at all times thereafter when the Contractor may be correcting, removing, or replacing defective work in accordance with the General Conditions and Instruction to Bidders. Failure of the Contractor to maintain adequate coverage shall not relieve him of any contractual responsibility or obligation. (e) The Contractor shall forward original copies of the Certificates of Insurance with the coverage’s and limits specified annually during the contract period to the Purchasing Division, Finance Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005. (f) Insurance Certificates and Policies delivered to the Village shall recite that 30 days prior written notice will be given to the Village by certified mail before any policy is materially changed, canceled, or not renewed. Page 437 of 503 10.01 WORKER’S COMPENSATION AND EMPLOYERS LIABILITY: The insurance shall protect the Contractor against all claims under applicable State or Federal Worker’s Compensation Laws. The Contractor shall also be protected against claims for injury, disease or death of employees which for any reason may not fall within the provisions of the Worker’s Compensation Law. The policy shall include “broad form all states” endorsement coverage extended to cover all states except the monopolistic fund states. The liability limits shall not be less than: 1. Worker’s Compensation………………………………Statutory 2. Employer’s Liability…………………………….……….$1,000,000 per occurrence 10.02 BUSINESS AUTO LIABILITY: The insurance shall be written in automobile liability form and shall protect the Contractor against all claims for injuries to persons and damages to property arising from the ownership, maintenance or use of any motor vehicles and shall cover operation on or off the site of all motor vehicles, whether they are owned, non- owned or hired. The liability limits shall not be less than: 1. Bodily Injury and Property Damage Combined…$1,000,000 per occurrence 10.03 COMMERCIAL GENERAL LIABILITY, INCLUDING PREMISES AND OPERATIONS, CONTRACTUAL, PERSONAL INJURY, PRODUCT LIABILITY, COMPLETED OPERATIONS, AND BROAD FORM PROPERTY COVERAGES: (a) This insurance shall be written in Commercial General Liability form and shall protect the Contractor against all claims arising from injuries to persons or damages to property caused by any act or omission of the Contractor or his agents, employees or Subcontractors. The Contractors General Aggregate shall apply on a per Project basis. The Broad Form General Liability Endorsement shall be included. (b) In addition, this policy shall contain a Contractual Liability Endorsement covering any Contractual Liability assumed in the Contract and all changes and modifications thereto, whether in writing or oral. (c) The scope of the coverage shall also include the Personal Injury Hazards including “a”, “b”, and “c”. “a” includes false arrest, malicious prosecution, and unwillful detention or imprisonment. “b” includes libel, slander, and defamation of character. “c” includes wrongful eviction, invasion of privacy, and wrongful entry. Fellow Employee exclusion shall be removed. (d) The Policy shall also include Broad Form Property Damage Protection. (e) The Contractor shall include all the Contractor’s employees as additional insureds under the policy. (f) Commercial General Liability Coverage shall contain no exclusions for explosion, collapse or underground work (X, C, U). (g) The liability limits shall not be less than: 1. Bodily Injury and Property Damage, Combined single limit, per occurrence including, Contractual Liability – Broad Form Products and Page 438 of 503  Completed Operations……………………………………...$2,000,000 2. Premises/Operations Personal Injury……………………………………………….$1,000,000 3. General Aggregate……………………………………………$4,000,000 Products/Completed Operations coverage is to remain in force for a period of two (2) years after the completion of the project. (h) The Contractor may furnish coverage for bodily injury and property damage for Business Auto Liability and Commercial General Liability through the use of a combined limit as indicated above or through separate single limits acceptable to the Village. 10.04 UMBRELLA EXCESS LIABILITY: Special coverage shall be as follows…………………$2,000,000 over primary insurance The required coverages may be in combination of primary, excess and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy excess the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Policy should be written on an occurrence basis. All underlying coverage needs to be included in the Umbrella or Excess Liability policy. Any exclusions or exceptions must be noted on the certificate of insurance. 11.00 PAYMENTS 11.01 TAXES: No charges will be allowed for taxes from which the Village is exempt. The Village is not liable for the Illinois Retailer's Occupation Tax, the Service Occupation Tax, nor the Service Use Tax. The Village is also exempt from Federal Excise Transportation Tax. 12.00 TERMINATION OF THE CONTRACT: The Village may terminate the contract upon the occurrence of any one or more of the following events: (a) The contractor files under any chapter of the Bankruptcy Code (Title 11, United States Code) takes any equivalent or similar action by filing a petition or otherwise under any federal or state law in effect at the time relating to bankruptcy or insolvency. (b) If a petition is filed against the contractor under any chapter of the Bankruptcy Code as now or hereinafter in effect or if a petition is filed seeking any equivalent or similar relief against the Contractor under any other federal or state law in effect at the time relating to bankruptcy or insolvency. (c) If the contractor makes a general assignment for the benefit of creditors. (d) If a trustee, receiver, custodian or agent of the contractor is appointed to take charge of the contractor’s property for the purpose of enforcing a lien against the property or for the purpose of general administration of the property for the benefit of the contractor's creditors. Page 439 of 503 (e) If the contractor admits in writing an inability to pay its debts generally as they become due. (f) If the contractor persistently fails to perform the work in accordance with the contract documents, including but not limited to failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule established herein. (g) If the contractor disregards laws and regulations of any public body. (h) If the contractor disregards the authority of the Village. (i) If the contractor violates any provisions of the contract documents. Page 440 of 503  VILLAGE OF ARLINGTON HEIGHTS AFFIDAVIT OF COMPLIANCE Applicant ______________________________________________________________ Name _____________________________________________________________ Address As a condition of entering into a contract with the Village of Arlington Heights, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, _________________________, being first duly sworn on oath, deposes and states that he or she is ______________________________________ (sole owner, partner, joint ventured, President, Secretary, etc..) of _________________________________________ and has the authority to (Name of Company) make all certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned hereby certifies that it is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States. Page 441 of 503 Section III Illinois Drug Free Workplace Act The undersigned further states that _____________________________________ provides (Name of Company) A drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that ______________________________________ is not (Name of Company) delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all the information contained in the Affidavit is true and correct. Signed by: _________________________________________ (Name) (Title) Subscribed and sworn to before me this ________________day of ___________20___,AD. By: ______________________________________________ (Notary Public) -Seal- Page 442 of 503  VILLAGE OF ARLINGTON HEIGHTS INDEMNITY HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village of Arlington Heights, its Board of Trustees, officers, agents and employees from any and all liability, losses or damages the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature in any way resulting from or arising out of any action on the part of the Contractor or any Subcontractor. The Contractor shall, at its own expense; appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the Village of Arlington Heights, its Board of Trustees, officers, agents and employees, in any such action, the contractor shall, at its own expense, satisfy and discharge the same. This indemnification does not apply to liability caused by the Village’s own negligence. The Contractor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village of Arlington Heights, its Board of Trustees, officers, agents and employees as herein provided. CONTRACTOR:_______________________________ By: _________________________________________ Page 443 of 503  VENDOR APPLICATION A W-9 must be submitted with this application. Company Name: __________________________________________________________ Remit To Address: Include if different than W-9 Address. Company Name: ___________________________________________________________ Street Address: ____________________________________________________________ City: ____________________________________ State:________ Zip:_____________ Contact Information: Name: __________________________ PH#: _____________Email: _________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form.  Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts less than $7.5M Yes No Self-Certified Holds Certification  Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification  Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification  Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification  Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification  Not Applicable Name of Person Completing this form:___________________________Date:___ Page 444 of 503  VILLAGE OF ARLINGTON HEIGHTS DEPARTMENT OF PUBLIC WORKS & ENGINEERING SPECIFICATIONS Paver Brick Leveling and Replacement 1. INTENT The Village of Arlington Heights is seeking a reputable contractor to provide Brick Paver Leveling and Replacement in the downtown area of Arlington Heights. 1.1 BASE BID ITEM Item Description EACH Estimated Quantity No. A. Remove and reset existing Per sq. ft. 2,000 sq. ft. pavers B. Remove and replace with Per sq. ft. 4,800 sq. ft. Village-Supplied new pavers. -Regarding Item B, the contractor is responsible for coordinating with the assigned Village representative to arrange the pickup of any required brick or materials. 2. BID PRICE Please provide pricing for Base Bid Items A/B for the Services listed. All pricing shall include all labor, transportation costs, and equipment necessary to perform the Services. No allowances shall be made for transportation or mobilization costs and routine/standard equipment. 3. AWARD Award shall be made to the lowest responsive and responsible bidder who best meets the specifications including financial capacity to perform, experience and qualifications performing similar work, and scheduling based upon the evaluation criteria specified herein. Award shall be made on a total lump sum of the base bid. The Municipality reserves the right to award the Bid in part or in whole or not award any portion of the bid, whatever is deemed to be in the best interest of the Municipality. The Municipality further reserve the right to award to multiple contractors and to reject any or all bids. 4. TERM The initial term of the contract shall be for three (3) year from the date of award. The Municipality reserves the right to renew this contract for three (3) additional one (1) year periods or an additional three (3) year period, subject to acceptable performance by the Contractor. At the end of any contract term, the Municipality reserve the right to extend this contract for a period of up to sixty (60) days for the purpose of getting a new contract in place. For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds by the Municipality; no charges shall be assessed for failure of the Municipality to appropriate funds in future contract years. Written requests for price revisions after the Page 445 of 503  first year period shall be submitted at least ninety (90) days in advance of the annual contract period. Requests must be based upon and include documentation of the actual change in the cost of the components involved in the contract and shall not include overhead, or profit. 5. ESCALATION In the event this contract is extended in accordance with Section 4, the Contractor may, within 30 days prior to or during the extended contract term, raise the price for services to be performed under the contract by giving written notice to the Village. The increase shall not exceed the annual percentage increase in the Chicago Consumer Price Index for all urban consumers for the twelve-month period ending the previous month. The increase in contract price shall be effective thirty (30) days after the written notice is given. Only one increase shall be allowed in any one-year contract extension period. The Municipality reserves the right to reject a proposed price increase and terminate the agreement. 6. SCOPE OF WORK 6.1 The Contractor hereby proposes to furnish all necessary labor, equipment, and supervision required to level pavers and replace pavers at various locations within the Downtown Area. 6.2 All materials will be provided by the Village. The Contractor shall perform the work in a professional manner consistent with industry standards and all applicable local codes and ordinances. 6.3 Work Orders will be issued to the Contractor by the Municipality. The work orders must be completed by the Contractor within 30 days of issuance of each work order. The Municipality has the right to delete from or add to the contract quantities without placing penalty to the contract unit costs for construction. 6.4 The Municipality reserve the right to reject any and all bids or parts thereof, to waive any irregularities or informalities in bidding procedures and to award the contract in a manner best serving the interest of the municipality. 6.5 Debris and concrete dust shall be cleaned from the paver surface as well as the surrounding area of work. At no time shall paver dust, or debris be allowed to enter the Municipal storm system. Paver must be cut using a wet cut saw or dustless system with a vacuum to mitigate dust. The work under this item shall be paid for at the contract unit price per for Base Bid Items A/B. 6.6 Completion Dates and Interim Completion Dates The Contractor shall execute the contract within fifteen working days after contract award by each Municipality. The Contractor shall start the work to be performed under the contract not later than ten calendar days after the execution of the contract by the municipality. The Contractor shall coordinate directly with the designee of each Municipality’s Public Works Director for scheduling of the work. Unless expressly noted in writing otherwise, the interim dates listed below shall be used. Page 446 of 503  Deliverables – all deliverables and reports shall be submitted within two (2) calendar weeks of completion. 7. Work Quality Inspection The Contractor shall provide and maintain all traffic control and protection including but not limited to: arrow boards, signs, barricades, and lights as necessary to provide safety to the public, and to comply with IDOT requirements, or of the Municipality having jurisdiction over the right-of-way. Regular bi-weekly meetings between the Contractor project manager and the Municipal representative are required. The proposed Contractor’s working schedule for the next two (2) weeks shall be submitted to the Municipality during each meeting. If any modifications to the proposed schedule are requested by the Municipality, the Contractor shall adjust their schedule accordingly. 8. Protection of Trees and Environment Every effort shall be made by the Contractor when working near trees and shrubs to preserve them from harm. No trees or shrubs shall be removed unless so indicated by the Municipality. The contractor shall be responsible for damage to or loss of any tree or shrub not specifically designated to be removed. Damage to tree limbs shall be held to a minimum. Shrubs and tree limbs shall be tied back wherever necessary to prevent their loss or damage. Wherever damage by construction equipment to limbs and branches is unavailable, they shall be pruned by the Municipality before starting work and sealed in accordance with best forestry practices. No pruning of tree limbs or branches will be allowed without the written permission from the Municipal representative. If pruning is necessary and approved, it will be done by an approved individual by the Municipality. The Contractor shall contact the Municipality at least 24 hours to their need to prune. Tree protection shall be incidental to the Contract. 9. INVOICES AND PAYMENTS The Contractor shall submit invoices to the Village detailing the services provided monthly. All services shall be invoiced based on unit pricing and quantities used. The Village shall only pay for quantities used or ordered. Quantities may be adjusted up or down based on the needs of the Village. Payment shall be made in accordance with the Local Government Prompt Payment Act. All invoices should be submitted to the Village by emailing to accountspayable@vah.com. 10. SCHEDULE • Target Start Date: TBD • Work Hours: Monday- Friday 7am-5pm • Purchase Order: To be issued by the Village of Arlington Heights prior to mobilization. 11. JOINT PURCHASING/PURCHASING EXTENSION The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases to be made by the Municipalities, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.01, et seq. (the “Act”). All purchases and payments made under Page 447 of 503 the Act shall be made directly by and between each Municipality and the successful bidder. The bidder agrees that the Village of Arlington Heights shall not be responsible in any way for purchase orders or payments made by the other Municipalities. The bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to the other Municipalities during the extended term of this Agreement. Bidder and the other Municipalities may negotiate such other and further terms and conditions to this Agreement (“Other Terms”) as individual projects may require. In order to be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the successful bidder and the other Municipality. The bidder shall provide the other Municipalities with all documentation as required in the RFB, and as otherwise required by the Village of Arlington Heights including, but not limited to: • 100% performance and payment bonds in the amount awarded by the respective municipality • Certificate of insurance naming each additional Municipality as an additional insured • Certified payrolls to each Municipality for work performed Page 448 of 503  BID PROPOSAL VILLAGE OF ARLINGTON HEIGHTS PUBLIC WORKS AND ENGINEERING DEPARTMENT PAVER BRICK LEVELING AND REPLACEMENT The undersigned bidder, having examined the specifications contained herein, hereby proposes to provide the required labor, materials, equipment, service, etc. to complete the following: Estimated Item Description EACH Unit Price Total Quantity No. A. Remove and reset Per sq. ft. 2000 sq. ft. $_______ $________ existing pavers B. Remove and replace with Village new Per sq. ft. 4800 sq. ft. $_______ $________ pavers. Contractor: ___________________________ Contact Person: _______________________ Title: ________________________________ Address: _____________________________ Phone: _______________________________ Email: _______________________________ Website: _____________________________ Page 449 of 503 REFERENCES List below the names of customers/clients where similar types of work have been completed within the last three (3) years: NAME OF COMPANY: ADDRESS: ___________________________________________________ PERSON IN CHARGE:____________________________________________ PHONE NUMBER: _______________________________________________ NAME OF COMPANY: ADDRESS: ___________________________________________________ PERSON IN CHARGE:____________________________________________ PHONE NUMBER: _______________________________________________ NAME OF COMPANY: ADDRESS: ___________________________________________________ PERSON IN CHARGE:____________________________________________ PHONE NUMBER: _______________________________________________ Page 450 of 503  BID PROPOSAL VILLAGE OF ARLINGTON HEIGHTS PUBLIC WORKS AND ENGINEERING DEPARTMENT PAVER BRICK LEVELING AND REPLACEMENT The undersigned bidder, having examined the specifications contained herein, hereby proposes to provide the required labor, materials, equipment, service, etc. to complete the following: Estimated Item Description EACH Unit Price Total Quantity No. A. Remove and reset Per sq. ft. 2000 sq. ft. $_______ 6.75 13,500 $________ existing pavers B. Remove and replace with Village new Per sq. ft. 4800 sq. ft. $_______ 6.75 $________ 32,400 pavers. Contractor: FLECK'S ___________________________ LANDSCAPING Contact Person: JIM TAIT _______________________ Title: ________________________________ ACCOUNT REPRESENTATIVE Address: 222 INDUSTRIAL _____________________________ LANE, WHEELING, IL 60090 Phone: 847-588-2100 _______________________________ Email: jim@fleckslawn.com _______________________________ Website: FLECKSLANDSCAPING.COM _____________________________ Page 451 of 503  REFERENCES List below the names of customers/clients where similar types of work have been completed within the last three (3) years: NAME OF COMPANY: VILLAGE OF GLENCOE ADDRESS: ___________________________________________________ 675 VILLAGE COURT PERSON IN DON KIRK CHARGE:____________________________________________ PHONE NUMBER: 847-835-4111 _______________________________________________ NAME OF COMPANY: VILLAGE OF LINCOLNSHIRE ADDRESS: ___________________________________________________ 1 OLDE HALF DAY ROAD PERSON IN CHARGE:____________________________________________ MARC FACCHINI PHONE NUMBER: 847-913-2356 _______________________________________________ NAME OF COMPANY: VILLAGE OF WINNETKA ADDRESS: 1390 WILLOW ROAD ___________________________________________________ PERSON IN CHARGE:____________________________________________ MATT HAVLIK PHONE NUMBER: 847-716-3550 _______________________________________________ Page 452 of 503 Page 453 of 503 Page 454 of 503 Page 455 of 503  VENDOR APPLICATION A W-9 must be emailed with this application. Company Name: FLECKS LANDSCAPING _____________________________________________________________ Remit To Address: Include if different than W-9 Address. Company Name: ______________________________________________________________ Street Address: _______________________________________________________________ City: ____________________________________ State:________ Zip:________________ Contact Information: Name: JIM TAIT __________________________ PH#: 847-588-2100 _____________Email: jim@fleckslawn.com ____________________ Vendor Classification: In accordance with Illinois Public Act 102-0265, the Village of Arlington Heights is required to make a good faith effort to collect and publish certain demographic information provided by our vendors and subcontractors doing business with us. We are required to report whether they are a minority, woman or veteran-owned business as defined by Illinois Law. In addition, we are required to report whether the vendor is a small business under the Small Business Administration standards (SBA). Please indicate any applicable classification below or check NA, and check if self-certified or if certified. Submit the appropriate certification documentation with this form. Small Business: Meets certification requirements as a small business under SBA standards (more information available at SBA.gov) Avg # of Employees: _____ Avg Annual Receipts ___________ Self-Certified Holds Certification Minority-Owned Business Enterprise (MBE): A business that is at least 51 percent owned by one or more minorities. A person who is a U.S. citizen or lawful permanent resident of the United States and is African American, Hispanic American, Asian American, Native American or Native Hawaiian. Self-Certified Holds Certification Women-Owned Business Enterprise (WBE): A business that is at least 51 percent owned by a woman or women who are U. S. Citizens or lawful permanent residents of the U.S. Self-Certified Holds Certification Disability-Owned Business Enterprise (DOBE): A business that is at least 51 percent owned by a person or group of persons with a disability (per the definition in 30 ILCS 575) and who is a U.S. citizen or lawful permanent resident of the United States. Self-Certified Holds Certification Veteran-Owned Small Business (VOSB): A small business that is at least 51 percent owned, operated & controlled by a qualified veteran living in IL and its home office in IL. Self-Certified Holds Certification XXX Not Applicable Name of Person Completing this form:_____________________________Date:_________ JIM TAIT 2/3/26 M/DD/YY Page 456 of 503  BID PROPOSAL VILLAGE OF ARLINGTON HEIGHTS PUBLIC WORKS AND ENGINEERING DEPARTMENT PAVER BRICK LEVELING AND REPLACEMENT The undersigned bidder, having examined the specifications contained herein, hereby proposes to provide the required labor, materials, equipment, service, etc. to complete the following: Estimated Item Description EACH Unit Price Total Quantity No. A. Remove and reset Per sq. ft. 2000 sq. ft. $_______ 6.75 13,500 $________ existing pavers B. Remove and replace with Village new Per sq. ft. 4800 sq. ft. $_______ 6.75 $________ 32,400 pavers. Contractor: FLECK'S ___________________________ LANDSCAPING Contact Person: JIM TAIT _______________________ Title: ________________________________ ACCOUNT REPRESENTATIVE Address: 222 INDUSTRIAL _____________________________ LANE, WHEELING, IL 60090 Phone: 847-588-2100 _______________________________ Email: jim@fleckslawn.com _______________________________ Website: FLECKSLANDSCAPING.COM _____________________________ Page 457 of 503 Page 458 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving a Contract for Hydraulic Water Modeling Department: Public Works & Engineering Item Description: The approved 2026 Capital Improvement Program (CIP) includes $230,000 in funding for improvements necessary as part of the Risk and Resiliency Plan. As a community water supplier, the Village of Arlington Heights is required to comply with numerous different mandated programs to ensure safe drinking water. The “America's Water Infrastructure Act” (AWIA) states that community water systems serving more than 3,300 people must develop and update the security assessments of their facilities, also known as a Risk and Resiliency Plan. As part of this plan, it has been determined that an updated hydraulic water model study to assure that we have antiquate water supply during emergency situations. In 2019 the Village had a hydraulic water model created for the water system. The model is used to assist in the development of replacement locations and water flow improvements in the system. This proposal aims to update the existing model to reflect recent system improvements, targeted system investigations, and development demands on the system. Recalibrating this water model will ensure that existing conditions and future demands are accurately reflected against current system conditions. Regularly updating the water model is an important exercise in the successful development of short and long-range system improvements, reflected in the Capital Improvement Plan (CIP). Akin to a pavement condition assessment that is typically performed every five to seven years, this exercise should be performed at regular intervals. As such, the update to the 5-Year CIP this year will reflect funding to complete a model of the entire system. Staff is requesting approval of a proposal submitted by Burns & McDonnell of Chicago, Illinois, in an amount not to exceed $51,000, to provide this supplemental update to the Village’s 2019 hydraulic water model. Village Staff has worked with this engineering firm in the past, including the completion of the 2019 water model, and are confident with their ability to complete the proposed work, as required. The 2026 Water and Sewer Capital Fund Account 505-9001-550250 (WA2101), includes $230,000 for the implementation of various phases of the Risk & Resiliency Plan. The remaining funds will be used for the installation of security cameras and a door alarm system at all of our water infrastructure locations. RECOMMENDATION Page 459 of 503 It is recommended that the Village Board approve the Resolution for professional engineering services required to update the Village’s 2019 hydraulic water model, to Burns& McDonnell of Chicago, Illinois, in an amount not-to-exceed $51,000 and authorize the execution of the necessary documents. ATTACHMENTS: 1. 20260316_Utilities_WaterModel Page 460 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION APPROVING AN AGREEMENT WITH BURNS AND McDONNELL OF CHICAGO, ILLINOIS FOR A CONTRACT TO UPDATE THE VILLAGES WATER SYSTEM MODEL WHEREAS, the Village desires to retain a qualified firm to provide Engineering Services to update the Villages water system model (“Services”); and WHEREAS, the Village has determined that the proposal submitted by Burns and McDonnell of Chicago, Illinois (“Consultant”), is the most appropriate for the provision of the Services; and WHEREAS, the Village and Consultant desire to enter into an agreement for the provision of the Services by Consultant (“Agreement”); and WHEREAS, the Village President and Board of Trustees have determined that entering into the Agreement with Consultant will serve and be in the best interest of the Village; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF AGREEMENT. The Board of Trustees hereby approves the Agreement by and between the Village and Consultant, in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the Village Manager and the Village Attorney. SECTION 3. EXECUTION OF AGREEMENT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Agreement upon receipt by the Village Clerk of at least one original copy of the Agreement executed by Consultant; provided, however, that if the executed copy of the Agreement is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. [SIGNATURE PAGE FOLLOWS] Page 461 of 503  AYES: NAYS: PASSED AND APPROVED THIS ___ day of ____________, 20__ ________________________________________ Village President ATTEST: ________________________________________ Village Clerk Page 462 of 503 EXHIBIT A AGREEMENT Page 463 of 503 February 13, 2026 Matt Berkowitz Water Production Foreman Village of Arlington Heights 222 N. Ridge Avenue Village of Arlington Heights, IL Re: Proposal for Hydraulic Modeling Dear Mr. Berkowitz: Burns & McDonnell Engineering Co., Inc. (BMcD) has prepared a Scope of Services (Scope) per your request for engineering services regarding hydraulic modeling of the Village of Arlington Heights’ (Village) distribution system. The Village is projected to have significant development in the next five (5) years. The projected water demand forecast needs to be confirmed by the Village, but based on currently available information, is anticipated to be approximately 3 million gallons per day (MGD). In addition, the Village would like consider modifications to its Hydropillar elevated tank, which consist of adding a small booster pump at the base of the tank and a pressure reducing valve on the tank outlet. Planned, future improvements at the Hydropillar tank include maintenance (painting) in 2027, as well as the possible addition of a proposed altitude valve vault. The Village would also like to better understand the operation of their system if only some of their existing booster pump stations are available for operation. This could happen in the event of a major water transmission main break within the Northwest Water Commission distribution system, which supplies potable water to four (4) existing Village reservoirs and associated Pump Stations (PS) #9, #13, #16, and #17. The Village’s existing hydraulic model (previously developed by others) will be provided to BMcD and used to perform hydraulic simulations of various scenarios to better understand the impacts of the proposed improvements. SCOPE OF SERVICES Task 1: Demand Forecast Update The Village will provide population equivalence (PE) based on information received from the Village’s planning department. BMcD will utilize the PE estimate to develop future average day and maximum day demand projections based on an assumed water usage of 100 gallons per capita per day. Task 2: Hydraulic Modeling BMcD will update the demands in the Village’s hydraulic model by incorporating the results of Task 1. BMcD will use the existing hydraulic model to simulate how the Village’s water distribution reacts under varying water demand conditions. Existing average day and maximum day demands reflected in the existing hydraulic model will be used as the basis for water demands under existing conditions. Future average day and maximum day demands will be 200 W Adams St Suite 2700 \ Chicago, IL 60654 O 312-223-9664 \ F 312-223-9664 \ burnsmcd.com Page 464 of 503 Matt Berkowitz Village of Arlington Heights February 13, 2026 Page 2 developed based on the projected water demands associated with developments listed under Task 1. The projected us will be consolidated and evaluated collectively, rather than on an individual or incremental basis. The model simulations will consider modifications to the Hydropillar tank, and BMcD will also utilize the Village’s existing hydraulic model and historical SCADA data to identify the proposed Tank Capacity Level (TCL) of the Hydropillar elevated tank. The geometry and theoretical volume of Hydropillar elevated tank will remain the same. This task will include the following modeling simulations: Hydraulic Modeling Scenarios Modeling Demand Hydropillar Conditions Simulation No. 1 Existing Baseline 2 Existing Baseline with Fireflow 3 Water Age (tanks modeled as “Complete Mixing”) 4 Existing New pump at base and outlet PRV 5 Average Fire flow with new pump at base and outlet PRV 6 Day Fire flow with Hydropillar removed from service 7 Existing with water main break1 8 Only PS #16 and #17 Operating 9 Only PS #9 and #13 Operating 10 Existing Baseline 11 Existing Baseline with Fireflow 12 New pump at base and outlet PRV 13 Existing Fire flow with new pump at base and outlet PRV Maximum 14 Day Fire flow with Hydropillar removed from service 15 Existing with water main break1 16 Only PS #16 and #17 Operating 17 Only PS #9 and #13 Operating 18 Future Baseline 19 Water Age (tanks modeled as “Complete Mixing”) Future 20 Average New pump at base and outlet PRV 21 Day Fire flow with new pump at base and outlet PRV 22 Existing with water main break1 200 W Adams St Suite 2700 \ Chicago, IL 60654 O 312-223-9664 \ F 312-223-9664 \ burnsmcd.com Page 465 of 503 Matt Berkowitz Village of Arlington Heights February 13, 2026 Page 3 Modeling Demand Hydropillar Conditions Simulation No. 23 Future Baseline 24 New pump at base and outlet PRV 25 Future Fire flow with new pump at base and outlet PRV Maximum 26 Existing with water main break1 Day 27 Only PS #16 and #17 Operating 28 Only PS #9 and #13 Operating 1. The sole purpose of this simulation is to estimate how much additional time the Village has to respond to a water main failure due to the increase in effective Hydropillar storage, even though the theoretical storage will remain the same. A single, water main break location will be selected by the Village. Task 3: Opinion of Probable Cost BMcD will prepare an Association for the Advancement of Cost Engineering (AACE) Level 5 Opinion of Probable Cost (OPCC) for the adding a pump to the Hydropillar base with a pressure reducing valve on the elevated tank outlet. Task 4: Reports BMcD will prepare draft and final letter report summarizing the results of the hydraulic modeling analysis and OPCC. The results will primarily be presented by developing graphs and figures that show the following: 1. Compare water age at the Hydropillar tank during existing and proposed conditions. If the water age simulated during the proposed conditions are lower than water age at all points in the distribution system during existing conditions, any water age increase at the Hydropillar tank will be determined to be acceptable. 2. Water main break simulations will used to estimate how much additional time the Village has to respond to a water main failure due to the increase in Hydropillar storage. 3. In order to evaluate the scenarios with the Hydropillar removed from service, the Level of Service will be evaluated by comparing the system pressure maps and available fire flow of existing and proposed conditions. Task 5: Project Management and Meetings 1. Establish project communications, controls, and procedures. 2. Provide project financial tracking, reporting and invoicing. 3. Conduct scheduling and tracking of task completion. 4. Implement BMcD’s standard quality review program. 5. Schedule and conduct meetings, including the following: 200 W Adams St Suite 2700 \ Chicago, IL 60654 O 312-223-9664 \ F 312-223-9664 \ burnsmcd.com Page 466 of 503 Matt Berkowitz Village of Arlington Heights February 13, 2026 Page 4 a. Virtual Project Kickoff Meeting, including a discussion on the following items: i. Project scope review. ii. Discuss key project issues and goals. iii. Review the project schedule and milestones. b. Results workshop virtual progress meetings (1, in-person) c. Review Meeting (1, virtual) Assumptions and Clarifications 1. The Village’s existing average day demand is 7.4 MGD and maximum day demand is 11.2 MGD. 2. Evaluation of separating the distribution system into two (2) pressures zones is not included. 3. Report results will be presented primarily through the use of tables and figures. 4. Unless otherwise noted, no fire flow analysis is included. 5. No model calibration is included. 6. Pump controls will not be updated or revised. 7. Unless otherwise noted, all meetings will be conducted virtually. 8. The Village is considering adding mixers to Hydropillar and Thomas elevated tanks. Unless otherwise noted, an evaluation of these proposed improvements is not included. 9. Unless otherwise stated in this proposal, no improvements to the distribution system will be hydraulically modeled. 10. The Village will provide information on a recent 10-inch diameter water main break on Algonquin Road. COMPENSATION Burns & McDonnell proposes to perform the proposed scope of services for a lump sum fee of $51,00. We will not exceed this fee without receiving prior written authorization from the Village. SCHEDULE We anticipate completing this work within sixteen (16) weeks of receiving the notice-to-proceed (NTP). 200 W Adams St Suite 2700 \ Chicago, IL 60654 O 312-223-9664 \ F 312-223-9664 \ burnsmcd.com Page 467 of 503 Matt Berkowitz Village of Arlington Heights February 13, 2026 Page 5 GENERAL CONSIDERATIONS If this proposal is satisfactory, please sign and date this document and return one signed copy to us to affect an Agreement. The attached Terms and Conditions for Professional Services are incorporated in and made a part of the Agreement. We appreciate the opportunity to serve the City. If you have any questions regarding this proposal, please feel free to contact us. Sincerely, Paul St. Aubyn, PE Project Manager Patrick Clifford Regional Water Manager Village of Arlington Heights, Illinois _____________________________ _ (Signature) _____________________________ _ (Title) _____________________________ _ (Date) 200 W Adams St Suite 2700 \ Chicago, IL 60654 O 312-223-9664 \ F 312-223-9664 \ burnsmcd.com Page 468 of 503  TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES Project: Date of Letter, Proposal, or Agreement: Hydraulic Modeling February 13, 2026 Client: Client Signature: Village of Arlington Heights, IL 1. SCOPE OF SERVICES B. If this Project involves construction and BMcD does not provide For the above-referenced Project, Burns & McDonnell Engineering consulting services during construction including, but not limited to, on- Company, Inc. (BMcD) will perform the services set forth in the above- site monitoring, site visits, site observation, shop drawing review, referenced Letter, Proposal, or Agreement, in accordance with these and/or design clarifications, Client agrees to indemnify and hold Terms and Conditions. BMcD has relied upon the information provided harmless BMcD from any liability arising from this Project or by Client in the preparation of the Proposal, and shall rely on the Agreement, except to the extent caused by BMcD’s negligence. information provided by or through Client during the execution of this Project as complete and accurate without independent verification. C. OWNER agrees to indemnify ENGINEER for damages, costs and expenses (including reasonable attorney’s fees) but only to the extent 2. PAYMENTS TO BMCD caused by the negligent acts, errors or omissions of OWNER, its A. Compensation will be as stated in the above-referenced Letter, officers, directors, shareholders, Contractors, employees, agents, and Proposal, or Agreement. Statements will be in BMcD's standard format consultants, and any of them. and are payable upon receipt. Time is of the essence in payment of statements, and timely payment is a material part of the consideration 5. PROFESSIONAL RESPONSIBILITY– LIMITATION OF REMEDIES of this Agreement. A late payment charge will be added to all amounts A. BMcD will exercise reasonable skill, care, and diligence in the not paid within 30 days of statement date and shall be calculated at 1.5 performance of its services and will carry out its responsibilities in percent per month from statement date. Client shall reimburse any accordance with customarily accepted professional practices. If BMcD costs incurred by BMcD in collecting any delinquent amount, including fails to meet the foregoing standard, BMcD will perform at its own cost, reasonable attorney’s fees. If a portion of BMcD's statement is the professional services necessary to correct errors and omissions disputed, Client shall pay the undisputed portion by the due date. reported to BMcD in writing within one year from the completion of Client shall advise BMcD in writing of the basis for any disputed portion BMcD's services for the Project. No warranty, express or implied, is of any statement. included in this Agreement or regarding any drawing, specification, or other work product or instrument of service. B. Taxes as may be imposed on professional consulting services by state or local authorities shall be in addition to the payment stated in B. In no event will BMcD be liable for any special, indirect, or the above-referenced Letter, Proposal, or Agreement. consequential damages including, without limitation, damages or losses in the nature of increased Project costs, loss of revenue or 3. INSURANCE profit, lost production, claims by customers of Client, and/or A. During the course of performance of its services, BMcD will maintain governmental fines or penalties. Worker's Compensation insurance with limits as required by statute, Employer's Liability insurance with limits of $1,000,000, Commercial C. BMcD's aggregate liability for all damages connected with its General Liability with limits of $1,000,000 per occurrence and services for the Project not excluded by the preceding subparagraph, $2,000,000 general aggregate, and Automobile Liability insurance with whether or not covered by BMcD’s insurance, will not exceed combined single limit of $1,000,000 per accident. $100,000. B. If the Project involves on-site construction, construction contractors D. These mutually negotiated obligations and remedies stated in this shall be required to provide (or Client may provide) Owner's Protective Paragraph 5, Professional Responsibility – Limitation of Remedies, are Liability Insurance naming Client as a Named Insured and BMcD as an the sole and exclusive obligations of BMcD and remedies of Client, Additional Insured or to endorse Client and BMcD using ISO forms CG whether liability of BMcD is based on contract, warranty, strict liability, 20 10 0704 & CG 20 37 0704 endorsements or their equivalents as tort (including negligence), indemnity, or otherwise. Additional Insureds on all construction contractor's liability insurance 6. PERIOD OF SERVICE AND SCHEDULE policies covering claims for personal injuries and property damage in at The provisions of this Agreement have been agreed to in anticipation least the amounts required of BMcD in 3A above. Construction of the orderly and continuous progress of the Project through contractors shall be required to provide certificates evidencing such completion of the services stated in the Proposal. BMcD's obligation to insurance to Client and BMcD. Contractor’s compensation shall include render services hereunder will extend for a period that may reasonably the cost of such insurance including coverage for contractual and be required for the completion of said services. BMcD shall make indemnification obligations herein. reasonable efforts to comply with deliverable schedules (if any) and C. Client and BMcD release each other and waive all rights of consistent with BMcD’s professional responsibility. subrogation against each other and their officers, directors, agents, or 7. COMPUTER PROGRAMS OR MODELS employees for damage covered by property insurance and self- Any use, development, modification, or integration by BMcD of insurance during and after the completion of BMcD's services. A computer models or programs does not constitute ownership or a provision similar to this shall be incorporated into all construction license to Client to use or modify such computer models or programs. contracts entered into by Client, and all construction contractors shall be required to provide additional insured coverage and waivers of 8. ELECTRONIC MEDIA AND DATA TRANSMISSIONS subrogation in favor of Client and BMcD for damage covered by any A. Any electronic media (computer disks, tapes, etc.) or data construction contractor's policies of insurance. transmissions furnished (including Project Web Sites or CAD file transmissions) are for Client information and convenience only. Such 4. INDEMNIFICATION media or transmissions are not to be considered part of BMcD's A. To the extent allowed by law, Client will require all construction instruments of service. BMcD, at its option, may remove all indicia of contractors to indemnify, defend, and hold harmless Client and BMcD its ownership and involvement from each electronic display. from any and all loss where loss is caused or alleged to be caused in whole or in part by the construction contractors, their employees, B. BMcD shall not be liable for loss or damage directly or indirectly, agents, subcontractors or suppliers. arising out of Client’s use of electronic media or data transmissions. 9. DOCUMENTS AE-4 CHI T&C Rev 1 12/15/2020 Page 469 of 503 A. All documents prepared by BMcD pursuant to this Agreement are change order signed by authorized representatives of Client and instruments of service in respect of the Project specified herein. They BMcD. are not intended or represented to be suitable for reuse by Client or others in extensions of the Project beyond that now contemplated or 14. TERMINATION on any other Project. Any reuse, extension, or completion by Client or Services may be terminated by Client or BMcD by seven (7) days' others without written verification, adaptation, and permission by BMcD written notice in the event of substantial failure to perform in for the specific purpose intended will be at Client’s sole risk and accordance with the terms hereof by the other party through no fault of without liability or legal exposure to BMcD. the terminating party. If so terminated, Client shall pay BMcD all amounts due BMcD for all services properly rendered and expenses B. In the event that BMcD is to reuse, copy or adapt all or portions of incurred to the date of receipt of notice of termination, plus reasonable reports, plans, or specifications prepared by others, Client represents costs incurred by BMcD in terminating the services. In addition, Client that Client either possesses or will obtain permission and necessary may terminate the services for Client's convenience upon payment of rights in copyright, patents, or other proprietary rights and will be twenty percent of the yet unearned and unpaid estimated, lump sum, responsible for any infringement claims by others. Client warrants the or not-to-exceed fee, as applicable. completeness, accuracy, and efficacy of the information, data, and design provided by or through Client (including prepared for Client by others), for which BMcD shall rely on to perform and complete its 15. DISPUTES, NEGOTIATIONS, MEDIATION services. A. If a dispute arises relating to the performance of the services to be provided and, should that dispute result in litigation, it is agreed that 10. ESTIMATES, SCHEDULES, FORECASTS, AND PROJECTIONS the substantially prevailing party (as determined in equity by the court) Estimates, schedules, forecasts, and projections prepared by BMcD shall be entitled to recover all reasonable costs of litigation, including relating to loads, interest rates and other financial analysis parameters, staff time, court costs, attorney's fees and other related expenses. construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are B. The parties shall participate in good faith negotiations to resolve opinions based on BMcD’s experience, qualifications, and judgment as any and all disputes. Should negotiations fail, the parties agree to a professional. Since BMcD has no control over weather, cost and submit to and participate in a third party-facilitated mediation as a availability of labor, cost and availability of material and equipment, condition precedent to resolution by litigation. Unless otherwise agreed cost of fuel or other utilities, labor productivity, construction contractor’s to, mediation shall be conducted under the rules of the American procedures and methods, unavoidable delays, construction Arbitration Association. contractor’s methods of determining prices, economic conditions, C. Causes of action between the parties shall accrue, and applicable government regulations and laws (including the interpretation thereof), statutes of limitation shall commence to run the date BMcD’s services competitive bidding or market conditions, and other factors affecting are substantially complete. such estimates or projections, BMcD does not guarantee that actual rates, costs, quantities, performance, schedules, etc., will not vary 16. WITNESS FEES significantly from estimates and projections prepared by BMcD. A. BMcD's employees shall not be retained as expert witnesses, except by separate written agreement. 11. POLLUTION In view of the uncertainty involved in investigating and recommending B. Client agrees to pay BMcD pursuant to BMcD's then current solutions to environmental problems and the abnormal degree of risk schedule of hourly labor billing rates for time spent by any employee of of claims imposed upon BMcD in performing such services, BMcD responding to any subpoena by any party in any dispute as an notwithstanding the responsibility of BMcD set forth in Paragraph 5A to occurrence witness or to assemble and produce documents resulting the maximum extent allowed by law, Client agrees to release, defend, from BMcD's services under this Agreement. indemnify and hold harmless BMcD and its officers, directors, employees, agents, consultants and subcontractors from all liability, 17. CONTROLLING LAW claims, demands, damages, losses, and expenses including, but not This Agreement shall be subject to, interpreted and enforced according limited to, claims of Client and other persons and organizations, to the laws of the State of Illinois, without regard to any conflicts of law reasonable fees and expenses of attorneys and consultants, and court provisions. Parties agree to submit to the exclusive venue and costs, except where there has been a final adjudication that the jurisdiction of the 18th Judicial Circuit Court, County of DuPage, damages were caused by BMcD's willful disregard of its obligations Wheaton, Illinois, or the United States District Court, Northern District under this Agreement. Such indemnification includes claims arising of Illinois. out of, or in any way relating to, the actual, alleged, or threatened 18. RIGHTS AND BENEFITS – NO ASSIGNMENT dispersal, escape, or release of, or failure to detect or contain, BMcD's services will be performed solely for the benefit of Client and chemicals, wastes, liquids, gases, or any other material, irritant, not for the benefit of any other persons or entities. Neither Client nor contaminant, or pollutant. BMcD shall assign or transfer interest in this Agreement without the 12. ON-SITE SERVICES written consent of the other. A. Project site visits by BMcD during investigation, observation, 19. ENTIRE CONTRACT construction or equipment installation, or the furnishing of Project These Terms and Conditions and the above-referenced Letter, representatives shall not make BMcD responsible for construction Proposal, or Agreement contain the entire agreement between BMcD means, methods, techniques, sequences, or procedures; for and Client relative to BMcD's services for the Project herein. All construction safety precautions or programs; or for any construction previous or contemporaneous agreements, representations, promises, contractor(s') failure to perform its work in accordance with the contract and conditions relating to BMcD's services for the Project are documents. superseded. Since terms contained in purchase orders do not B. Client shall disclose to BMcD the location and types of any known generally apply to professional services, in the event Client issues to or suspected toxic, hazardous, or chemical materials or wastes BMcD a purchase order, no preprinted terms thereon shall become existing on or near the premises upon which work is to be performed part of this Agreement. Said purchase order documents, whether or by BMcD's employees or subcontractors. If any hazardous wastes not not signed by BMcD, shall be considered only as an internal document identified by Client are discovered after a Project is undertaken, Client of Client to facilitate administrative requirements of Client’s operations. and BMcD agree that the scope of services, schedule, and 20. SEVERABILITY compensation may be adjusted accordingly. Client agrees to release Any unenforceable provision herein shall be amended to the extent BMcD from all damages related to any pre-existing pollutant, necessary to make it enforceable; if not possible, it shall be deleted contaminant, toxic, or hazardous substance at the site. and all other provisions shall remain in full force and affect. 13. CHANGES Client shall have the right to make changes within the general scope of - END - BMcD's services, with an appropriate change in compensation and schedule, upon execution of a mutually acceptable amendment or AE-4 CHI T&C Rev 1 12/15/2020 Page 470 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving Authorization for Purchasing Salt Department: Public Works & Engineering Item Description: As part of the procedures for purchasing salt through the Illinois Department of Central Management Services (ID-CMS), an agreement is required that must be approved through resolution by the Village Board, in order to complete the ordering process for road salt. The ID-CMS manages bulk State contracts, including rock salt purchases that are bid out and awarded annually on behalf of Municipalities. The agreement identifies specific staff members who, through this approval, will have the authority to bind the Village into the joint salt bid on behalf of the Village of Arlington Heights. This authorization does not give the identified Village staff authority to enter into State contracts without Village Board approval, as outlined in the Village Code and Village Purchasing Procedures. The 2026 Budget identifies expenditures for the purchase of rock salt, and Staff will still bring a recommendation for actual salt purchases to the Village Board for approval at a later date. This document simply clarifies for the State what staff is authorized to submit a road salt order on behalf of the Village. Several staff members are listed as an assurance that the process of ordering salt is not subject to a single individual. RECOMMENDATION It is recommended that the Village Board adopt the Resolution to allow those staff members listed to enter into contracts and joint participation agreements on behalf of the Village. No funding is needed for this approval. ATTACHMENTS: 1. 20260316_AuthorizingSaltPurchase Page 471 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _____ A RESOLUTION AUTHORIZING CERTAIN VILLAGE OFFICIALS AND OFFICERS TO EXECUTE APPROVED CONTRACTS WITH THE STATE OF ILLINOIS AND DIRECTING THE VILLAGE CLERK TO COMPLETE AND EXECUTE A CERTIFICATE OF AUTHORITY FOR STATE CONTRACTS WHEREAS, the Village is a home rule municipal corporation pursuant to Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the Village to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, from time to time the Village enters into agreements and contracts with the State of Illinois and its subsidiary agencies for the procurement of work, services, equipment, and supplies necessary to the business and affairs of the Village (“State Contracts”); and WHEREAS, participating in State Contracts reduces costs to the Village, strengthens the Village’s buying power, increases efficiency, and provides access to vendors and services that the Village may not otherwise have access to; and WHEREAS, as a precondition of allowing the Village to participate in State Contracts, the State of Illinois requires that the Village designate and authorize certain officers or officials to execute State Contracts on behalf of the Village; and WHEREAS, the designation and authorization of these officers or officials must be evidenced by a “Certificate of Authority” approved by the Village Council on a form provided by the State; and WHEREAS, the Village Council has determined that it would be in the best interest of the Village and its residents to (i) designate and authorize the Village President and the Village Manager to execute State Contracts that have otherwise been approved in accordance with the ordinances and procedures of the Village of Arlington Heights and the laws of the State of Illinois; and (ii) to authorize the Village Clerk to complete the Certificate of Authority to reflect this designation and authorization; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. 4868-4578-6546, v. 1 Page 472 of 503  SECTION 2. DESIGNATION AND AUTHORIZATION. The Village Board of Trustees hereby designates and authorizes Village President James Tinaglia, Village Clerk Magdalena Mattio, and Village Manager Randall Recklaus to execute State Contracts that have otherwise been approved in accordance with the ordinances and procedures of the Village of Arlington Heights and the laws of the State of Illinois. SECTION: CERTIFICATE OF AUTHORITY. The Village Clerk is hereby authorized and directed to complete and execute the Certificate of Authority, in the form attached to this Resolution as Exhibit A, to reflect the designation and authorization set forth in Section 2 of this Resolution. SECTION 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ____________, 2026 ________________________________________ Village President ATTEST: ________________________________________ Village Clerk 4868-4578-6546, v. 1 Page 473 of 503  EXHIBIT A CERTIFICATE OF AUTHORITY TO VOTE 4868-4578-6546, v. 1 Page 474 of 503  VILLAGE OF ARLINGTON HEIGHTS CERTIFICATE OF AUTHORITY TO EXECUTE CERTAIN CONTRACTS WITH THE STATE OF ILLINOIS I, MAGDALENA MATTIO, HEREBY CERTIFY that I am the duly appointed Clerk of the Village of Arlington Heights, an Illinois home rule municipal corporation (“Governmental Unit”). I hereby certify that the attached is a true copy of Resolution No. _________, adopted at a meeting of the Village Board of Trustees of the Village of Arlington Heights, duly called and held on March 16, 2026, at which a quorum of the members of the Village Board of Trustees were present and voting. Voted: That Village President James Tinaglia, Village Manager Randall Recklaus, and Village Clerk Magdalena Mattio are duly authorized to enter into contracts, to include joint participation agreements, on behalf of the Village of Arlington Heights with the State of Illinois and any of its agencies or departments (“State Contracts”) which have been otherwise duly approved in accordance with the ordinances and procedures of the Village of Arlington Heights and the laws of the State of Illinois and further are authorized to execute any documents which may in their judgment be desirable or necessary to affect the purpose of this vote. I HEREBY CERTIFY that said vote has not been amended or repealed and remains in full force and effect as of the State Contract to which this certificate is attached. I further certify that it is understood that the State of Illinois will rely on this certificate as evidence that the person(s) listed above currently occupy the position(s) indicated and that they have full authority to bind the Village of Arlington Heights. To the extent that there are any limits on the authority of any listed individual to bind the Governmental Unit in contracts with the State of Illinois, all such limitations are expressly stated in Resolution No. ___________, Dated: _______________, 2026 Magdalena Mattio, Village Clerk Page 475 of 503  COPY OF VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _________ 4885-5188-4978, v. 1 Page 476 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Authorizing Maintenance in State Rights-of-Way for Years 2026 and 2027 Department: Public Works & Engineering Item Description: The Illinois Department of Transportation (IDOT) requires that anyone using IDOT rights-of-way (R.O.W.) obtain a permit for all work. This includes scheduled work and emergency repair work. IDOT also requires that a surety bond be submitted with each permit application to ensure that all work is completed in accordance with State specifications and that the right-of-way is properly restored. For this type of work to be performed by employees of a municipality, a resolution is acceptable in lieu of the permit and surety bond, allowing the necessary approvals to be obtained with a telephone call and follow-up application after the emergency work has been completed. The attached resolution, which guarantees that all work will be performed in accordance with the conditions of the permit granted by IDOT, and holds the State of Illinois harmless during the execution of such work, will be valid for the calendar years 2026 and 2027. Staff recommends approval of this resolution to simplify emergency work in State rights-of-way, but also the numerous maintenance activities that are performed the same throughout the community. RECOMMENDATION It is recommended that the Village Board approve the attached Resolution for maintenance work by Village employees on all Illinois Department of Transportation rights-of-way. ATTACHMENTS: 1. 20260316_IDOT_Permit for Maintenance on ROW_Resolution Page 477 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. _______________ A RESOLUTION AUTHORIZING THE ADOPTION OF PERMIT FOR MAINTENANCE WORK BY VILLAGE EMPLOYEES ON ALL ILLINOIS DEPARTMENT OF TRANSPORTATION RIGHTS OF WAY 2026 AND 2027 WHEREAS, THE Village of Arlington Heights, hereinafter referred to as MUNICIPALITY, located in the County of Cook, State of Illinois, desires to undertake, in the years 2026 and 2027, the location, construction, operation and maintenance of driveways and street returns, water mains, sanitary and storm sewers, street lights, traffic signals, sidewalk, landscaping, etc., on State highways, withing said MUNICIPALITY, which by law and/or agreement come under the jurisdiction and control of the Department of Transportation of the State of Illinois, hereinafter referred to as DEPARTMENT, and WHEREAS, an individual working permit must be obtained from the DEPARTMENT prior to any of the aforesaid installations, not maintenance, being constructed either by the MUNICIPALITY or by a private person or firm under contract and supervision of the MUNICIPALITY, NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION ONE: That the MUNICIPALITY herby pledges its good faith and guarantees that all work shall be performed in accordance with the conditions of the permit to be granted by the DEPARTMENT and to hold the State of Illinois harmless during the prosecution of such work and assume all liability for damages to persons or property due to accidents or otherwise by reason of the work which is to be performed under the provision of said permit. SECTION TWO: That all authorized officials of the MUNICIPALITY are hereby instructed and authorized to sign said working permit on behalf of the MUNICIPALITY/ SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: PASSED AND APPROVED THIS ___ day of ___________________, 20__. Village President ATTEST: Village Clerk 1 4853-7363-7338, v. 1 Page 478 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving AT&T Complete Link Renewal Master Discount Agreement Department: Public Works & Engineering Item Description: The Village of Arlington Heights presently utilizes numerous Plain Old Telephone Services (POTS) or copper telephone lines. These lines act as backups to our numerous critical facilities and offer continuous communication in the event of power outages and other related computer infrastructure problems. AT&T Complete Link is a Master Discount Agreement with AT&T. The Village's current Master Discount expires in March of 2025. The monthly costs for these backup lines are roughly $7,000 per month. Without the Master Agreement in place, these phone circuits would not revert to tariffed listed rate, and could exceed $19,000 per month without the Master Agreement. This Agreement is for 12 months. Staff is currently working with AT&T to review and reduce the number of copper lines the Village utilizes in an effort to lower annual operating costs. Funding for the Telecommunications expenditures are provided within the Public Works Account No. 101-7101-522700. RECOMMENDATION It is recommended that the Village Board approve the AT&T Complete Link Renewal - Master Discount Agreement with AT&T for a 12-month term and approve the attached related Resolution and authorize the Village Manager to execute all necessary documents for such commitment. ATTACHMENTS: 1. 20260316_AT&TContract Renewal 2026 Page 479 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. A RESOLUTION APPROVING AN AGREEMENT WITH AT&T OF DALLAS, TEXAS, FOR AT&T COMPLETE LINK RENEWAL – MASTER DISCOUNT AGREEMENT WHEREAS, the Village desires to enter into an agreement with AT&T, of Dallas, Texas (“Utility”) for the provision of plain old telephone service (POTS) (“Agreement”); and WHEREAS, the Village President and Board of Trustees have determined that entering into the Agreement with Utility will serve and be in the best interest of the Village; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF AGREEMENT. The Board of Trustees hereby approves the Agreement by and between the Village and AT&T, in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the Village Manager and the Village Attorney. SECTION 3. EXECUTION OF AGREEMENT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Agreement upon receipt by the Village Clerk of at least one original copy of the Agreement executed by AT&T; provided, however, that if the executed copy of the Agreement is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. [SIGNATURE PAGE FOLLOWS] {00132828.1} Page 480 of 503  AYES: NAYS: PASSED AND APPROVED THIS day of , 20 Village President ATTEST: Village Clerk {00132828.1} 4881-7823-1409, v. 1 Page 481 of 503  EXHIBIT A AGREEMENT {00132828.1} 4881-7823-1409, v. 1 Page 482 of 503  COMPLETELINK® 2.0 AT&T ILEC Confirmation of Service Order Provided Pursuant to Standard Service Publication Rates and Terms Customer AT&T Village of Arlington Heights The applicable AT&T ILEC Service-Providing Affiliate Street Address: 33 S. Arlington Heights Rd City: Arlington Heights State/Province: IL Zip Code: 60005 Country: USA Customer Contact (for Notices) AT&T Contact (for Notices) Name: Randall Recklaus Name: Jennifer Curbelo Street Address: Title: Village Manager City: State/Province: Street Address: 222 N. Ridge Zip Code: Country: USA City: Arlington Heights Telephone: 904-370-1417 Fax: State/Province: IL Email: jo960n@att.com Zip Code: 60005 Sales/Branch Manager: Sharon Knichel Country: USA SCVP Name: Telephone: 847-368-5100 Sales Strata: GEM Sales Region: EAST With a copy (for Notices) to: Fax: AT&T Email: JGood@vah.com 208 S. Akard Street, Dallas, TX 75202 ATTN: Master Agreement Support Team Email: mast@att.com AT&T Solution Provider or Representative Information (if applicable) Name: Company Name: Agent Street Address: City: State: Zip Code: Telephone: Fax: Email: Agent Code Customer agrees to subscribe to the CompleteLink® 2.0 discount program, in accordance with this Confirmation of Service Order (“CSO”) subject to the following, which are incorporated by reference: (a) THE TERMS OF THE APPLICABLE TARIFF, IF THE SERVICE IS OFFERED PURSUANT TO TARIFF; OR (b) THE AT&T BUSINESS SERVICES AGREEMENT (BSA) FOUND AT http://www.corp.att.com/agreement/ IF THE SERVICE IS NOT OFFERED PURSUANT TO TARIFF. The applicable AT&T Service Publication(s) are identified in Section 1. The terms and conditions provided in this CSO are provided herein for convenience only and do not supersede or modify any applicable Service Publication. In the event of a change to the applicable Service Publication, such change shall be incorporated by reference herein. The Effective Date of this CSO is the date signed by the last party. AT&T California currently provides billing and collections services to third parties, which may place charges that Customer authorizes on its bill. To the extent that AT&T California makes blocking of such charges available, Customer may block third-party charges from its bill at no cost. Customer (by its authorized representative) AT&T (by its authorized representative) By: By: Printed or Typed Name: Printed or Typed Name: Title: Title: Date: Date: For AT&T internal use only Is this CompleteLink 2.0 associated with ABN Complete? YES NO Sales must submit to Contract Management (CM): 1) Customer executed CSO, and 2) a duplicate of this CSO as a Word document, not a PDF file, OR an Excel list of the BTNs. AT&T and Customer Confidential Information Standard completelink_2_0_standard_cso Page 1 of 5 v031518-1 Page 483 of 503  COMPLETELINK® 2.0 AT&T ILEC Confirmation of Service Order Provided Pursuant to Standard Service Publication Rates and Terms 1. DISCOUNT PROGRAM, SERVICE PROVIDER AND SERVICE PUBLICATION Discount Program CompleteLink® 2.0* Customer must separately order services to which CompleteLink 2.0 applies. Service Provider Service Publication (incorporated by reference) Service Publication Location (Select all that apply.) AT&T Arkansas AT&T Arkansas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ar/index.html AT&T California AT&T California Guidebook, including Part 9, Section 3 http://cpr.att.com/guidebook/ca/index.html AT&T Illinois AT&T Illinois Guidebook, including Part 4 Section 5 http://cpr.att.com/guidebook/il/index.html AT&T Indiana AT&T Indiana Guidebook, including Part 4, Section 2 http://cpr.att.com/guidebook/in/index.html AT&T Kansas AT&T Kansas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ks/index.html AT&T Michigan AT&T Michigan Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/mu/index.html AT&T Missouri AT&T Missouri Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/mo/index.html AT&T Ohio AT&T Ohio Guidebook, including Part 4, Section 2 http://cpr.att.com/guidebook/oh/index.html AT&T Oklahoma AT&T Oklahoma Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/ok/index.html AT&T Texas AT&T Texas Guidebook, including Part 4, Section 5 http://cpr.att.com/guidebook/tx/index.html AT&T Wisconsin AT&T Wisconsin Guidebook, including Part 4, Section 2 http://cpr.att.com/guidebook/wg/index.html 2. TERM and EFFECTIVE DATES Term: 1 years Start Date of Term: Upon initial implementation of Discount Program in the applicable AT&T systems Effective Date of Rates and Discounts: Start Date of Term Rates Following Termination or Expiration of Service Publication rates for Eligible services (as described in the applicable Service the Term: Publication) in effect at time of termination or expiration of the Term 3. MINIMUM ANNUAL REVENUE COMMITMENT (MARC) / MAXIMUM ANNUAL DISCOUNT MARC* / Maximum Annual Discount $ 1,200 / $ 240 * Contributory Services, as described in the applicable Service Publication, billed under BTNs in section 7 before the application of discounts and credits. 4. RATES and DISCOUNTS The rates and discounts below are listed for convenience only. If there is conflict between any rate or discount below and the corresponding Service Publication rate or discount in effect on the Effective Date, the Service Publication will control. MARC Volume Discount (applies to Eligible services and may not exceed the Maximum Annual Discount) 1 Year Term 1 Year Term 2 Year Term 2 Year Term 2% – MARC $1,200 6% – MARC $50,000 3% – MARC $1,200 7% – MARC $50,000 2% – MARC $3,000 7% – MARC $75,000 3% – MARC $3,000 8% – MARC $75,000 3% – MARC $7,000 8% – MARC $100,000 4% – MARC $7,000 9% – MARC $100,000 4% – MARC $12,000 8% – MARC $125,000 5% – MARC $12,000 9% – MARC $125,000 4% – MARC $18,000 9% – MARC $150,000 5% – MARC $18,000 10% – MARC $150,000 5% – MARC $25,000 10% – MARC $200,000 6% – MARC $25,000 11% – MARC $200,000 5% – MARC $35,000 6% – MARC $35,000 AT&T and Customer Confidential Information Standard completelink_2_0_standard_cso Page 2 of 5 v031518-1 Page 484 of 503  COMPLETELINK® 2.0 AT&T ILEC Confirmation of Service Order Provided Pursuant to Standard Service Publication Rates and Terms Business Access Line Rates: State Monthly Recurring Rate, per Line AR, IN, KS, MO, OK, TX $44.00 KS - EAS $51.00 CA, IL, MI, OH, WI $33.00 PBX Analog Trunk Discounts: State 1 Year 2 Year AR, KS, MO, OK, TX 10% 10% Optional Features:Optional Features Discount (applies to Central Discount Office Optional Features as described in the applicable Service 40% Publication) Local Usage Rates/Discounts: Per Minute Rate Per Message Rate State State 1 Year 2 Year 1 Year 2 Year CA - Zone 1 $0.019 $0.019 MI $0.090 $0.090 CA - Zone 2 $0.019 $0.019 OH $0.070 $0.070 CA - Zone 3 $0.024 $0.024 WI $0.110 $0.110 IL - Band A $0.016 $0.016 IL - Band B $0.034 $0.034 IL - Band C $0.055 $0.051 Local Usage Service Level Discount: For BTNs listed in section 7 that include a combination of Exchange Access Lines and/or Centrex with ISDN PRI and PBX Trunks. (Does not apply to per message rate listed above.) State Discount MI 35% OH 15% WI 30% Rates – IntraLATA/Local Toll Per Minutes of Use (MOU) - Intrastate: State 1 Year 2 Year IL, IN, MI, OH, WI $0.055 $0.054 AR, KS, MO, OK, TX $0.100 $0.100 CA $0.060 $0.060 Rates – IntraLATA Long Distance Usage Per Minutes of Use (MOU) - Interstate: State 1 Year 2 Year IL, IN, MI, OH, WI $0.120 $0.115 AT&T and Customer Confidential Information Standard completelink_2_0_standard_cso Page 3 of 5 v031518-1 Page 485 of 503  COMPLETELINK® 2.0 AT&T ILEC Confirmation of Service Order Provided Pursuant to Standard Service Publication Rates and Terms 5. SHORTFALL CHARGE Shortfall Charge: if Customer fails to meet the MARC in any completed year of the Term, the difference between the MARC and the actual billings for Contributory Services 6. EARLY TERMINATION CHARGE Main BTN State Early Termination Charge AR, CA, KS, IN, MI, MO, With No IL BTNs OH, OK, TX, WI • 50% of the unsatisfied MARC (after application of any Shortfall Charges) for the balance of the Term With IL BTNs • MARC is prorated for amount of MARC Eligible Charges in IL and outside IL o For IL BTNs, IL MARC Termination Charge; plus o For non-IL BTNs, 50% of the unsatisfied MARC (prorated after application of any Shortfall Charges) for the balance of the Term IL • the amount of unearned discounts for the 12-month period immediately preceding Customer’s early termination (“IL MARC Termination Charge”). Unearned discounts are calculated by subtracting the discounted charges for Eligible services actually incurred during the twelve months immediately preceding termination from the discounted charges for those Eligible services that Customer would have incurred during that period under the longest CompleteLink 2.0 term for which the Customer would have actually qualified based upon the actual term of service (or Service Publication month-to-month rates for those Eligible services if the Customer would not have qualified for any CompleteLink 2.0 term) 7. BILLING TELEPHONE NUMBER (BTN) LIST Eligibility: All BTNs listed below or in an attachment: (max. of 1,000 BTNs) • must be valid business lines; • may not be Consolidated or Special Bill Numbers; • may not include Bill-Under, Working Telephone Numbers (WTNs), Account Telephone Numbers (ATNs), Cross Reference, Pager, Cell Phone, Pay Phone, Directory Advertising, Toll Free (800, 866, etc.) or Residential Numbers • are all of the BTNs intended by Customer to be included on Effective Date To qualify as an Eligible or Contributory Service, a service must be billed under one of the listed BTNs or under a BTN added by Customer through Customer’s AT&T Sales Contact. BTN List follows AT&T and Customer Confidential Information Standard completelink_2_0_standard_cso Page 4 of 5 v031518-1 Page 486 of 503  COMPLETELINK® 2.0 AT&T ILEC Confirmation of Service Order Provided Pursuant to Standard Service Publication Rates and Terms BTN LIST Main BTN, with area code and 847 253 0174 813 State of Main BTN: IL customer code: (ex: IL) Area Code, Prefix, Line #, BTN Area Code, Prefix, Line #, BTN Area Code, Prefix, Line #, BTN Customer Code State Customer Code State Customer Code State (no dashes, example: 312 555 (ex: (no dashes, example: 312 555 (ex: (no dashes, example: 312 555 (ex: 1234 xxx, or 3122551234xxx) IL) 1234 xxx, or 3122551234xxx) IL) 1234 xxx, or 3122551234xxx) IL) 847 253 0174 813 IL 847 593 9141 174 IL 847 259 6124 894 IL 847 577 5795 155 IL 847 253 0978 242 IL 847 253 3120 395 IL 847 253 0967 299 IL 847 342 1511 522 IL 847 253 3438 200 IL 847 255 3505 815 IL 847 259 9841 354 IL 847 392 0866 173 IL 847 394 2062 470 IL 847 394 4368 211 IL 847 398 9336 150 IL 847 437 4684 277 IL 847 439 7868 665 IL 847 797 1321 348 IL 847 398 9390 133 IL AT&T and Customer Confidential Information Standard completelink_2_0_standard_cso Page 5 of 5 v031518-1 Page 487 of 503  Village Board of Trustees 3/16/2026 Item: Recommendation to Amend Article X (Raffles) Regarding Bond Requirements Department: Building & Life Safety Item Description: Background Under the current Municipal Code, Section 10-1007 requires raffle licensees to appoint a manager who must provide a fidelity bond in an amount equal to the aggregate retail value of all prizes. Currently, this bond can only be waived by a unanimous vote of the Village Board. This creates a significant administrative bottleneck, requiring Village Board intervention for routine non-profit fundraising activities which appear to be unnecessary tasks and procedures by multiple Village staff members when all of these are waived that are submitted to the Village Board. Research A review of current operations reveals that the bond requirement and the subsequent Board-level waiver process are frequently bypassed or seen as overly burdensome for local non-profits. Many modern municipal codes have moved toward exempting bona fide non-profit organizations from such bonding requirements to encourage community engagement and reduce the red tape associated with small-to-medium scale charitable raffles. Level of Service Impact The proposed changes will significantly streamline the licensing process. By removing the mandatory bond or allowing for administrative waivers, the approval authority stays within the Permitting and Licensing Team. This eliminates the need for items to be placed on the Village Manager’s or Village Board’s agenda, reducing the turnaround time for applicants from weeks to days. Budget Impact There is no direct negative impact on the Village budget. While the bond acts as a financial safeguard for the raffle participants, the Village itself does not collect revenue from the bond. Streamlining the process will, however, reduce staff hours currently spent coordinating Board approvals and managing complex filings for low-risk charitable events. Page 488 of 503 Options to Consider Option 1: Waive Bond Requirements for All Qualified Non-Profits (Preferred) • Amend the ordinance to completely exempt all organizations defined in Section 10-1002 (Charitable, Educational, Fraternal, etc.) from the fidelity bond requirement. This provides the highest level of efficiency and support for local organizations. Option 2: Amend Ordinance for Specific Entity Exemptions • Update the code to exempt only specific "low-risk" categories, such as Religious or Educational institutions, while maintaining the bond requirement for others. This is less efficient than Option 1 but maintains oversight for certain groups. Option 3: Administrative Waiver Authority • Amend the ordinance to transfer the power to waive the bond from the Village Board to the Village Manager or their designee. This keeps the bond on the books but removes the requirement for a unanimous Board vote. Recommendation It is recommended that the Village Board proceed with Option 1. By striking the language in Section 10-1007 as indicated in the provided draft, the Village will modernize its code to reflect actual practice and support the mission of local non-profits. Thank you for your consideration of this recommendation. ATTACHMENTS: 1. Redlines to chapter 10 Article X Page 489 of 503 Page 490 of 503 Page 491 of 503 Page 492 of 503 Page 493 of 503  Village Board of Trustees 3/16/2026 Item: Resolution Approving a Contract for Sounds of Summer 2026 Production Department: Integrated Services Item Description: Background Sounds of Summer concerts are hosted and managed by the Village of Arlington Heights, on Thursday evenings in Harmony Park, June through August. The Village of Arlington Heights recently issued a Request for Proposals for qualified companies to provide bids for stage, sound, and lighting production for the Arlington Heights Sounds of Summer Concert Series 2026, including 12 outdoor, live-music concerts in Harmony Park, 7 – 8:30 p.m. The 2026 lineup of events will include concerts on June 4, 11, 18, 25; July 2, 9, 16, 23, 30; and August 6, 13, 20 & 27. Budget Impact Sound Company Total for Per 2026 Concert Ayre Productions $42,000 $3,500 HRP Chicago $47,700 $3,975 Stage Art Chicago LLC $109,440 $9,120 Accutrack - Recording & $109,517 $9,126 Sound Inc Kinasthetics $137,952 $11,496 Options to Consider The lowest quote provided was for Ayre Productions at $42,000. However, their submitted quote did not include the specified categories and was missing the cost of a TV screen. Additionally, Ayre Productions would staff events with one on-site technician. The second lowest quote was from HRP Chicago at $47,700. Their fully responsive quote included all components of the Village’s RFP, including a 60” TV display onstage. Additionally, HRP Productions would staff events with two dedicated technicians. HRP further provided quotes for potential Page 494 of 503 schedule change options for 2027, as requested in the RFP, which allows staff to explore future options. HRP Chicago has worked with the Village in the past and staff has expressed feedback that HRP Chicago has provided the Village with a high level of quality services, and have been professional, responsive, and easy to work with. Additionally, bands have expressed confidence in HRP Chicago’s services and their reputation. Recommendation It is recommended that the Village Board award the 2026 Sounds of Summer Production contract to HRP Chicago as the lowest responsible bidder for $47,700. Funds for this contract are available and budgeted in the Arts and Entertainment account #515-7101-525.33-05. ATTACHMENTS: 1. AH Resolution Approving Agreement with HRP Chicago 2026 2. HRP Terms Page 495 of 503  VILLAGE OF ARLINGTON HEIGHTS RESOLUTION NO. A RESOLUTION APPROVING THE AWARD OF A CONTRACT FOR SOUNDS OF SUMMER 2026 PRODUCTION TO HRP CHICAGO WHEREAS, the Village sought bids for the award of a contract for stage, sound and lighting production (“Contract”); and WHEREAS, HRP Chicago (“Production Company”) was the lowest fully responsive bidder of the firms that submitted bid packages to the Village for the Contract; and WHEREAS, the Village President and Board of Trustees have determined that entering into the Contract with Production Company will serve and be in the best interest of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2. APPROVAL OF CONTRACT. The Board of Trustees hereby approves the Contract by and between the Village and Production Company, in substantially the form attached to this Resolution as Exhibit A, and in final form and substance acceptable to the Village Administrator and Village Attorney. SECTION 3. EXECUTION OF CONTRACT. The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one original copy of the Contract executed by Production Company; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 30 days after the effective date of this Resolution, then this authority to execute and attest will, at the option of the President and Board of Trustees, be null and void. SECTION 4. EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and approval as provided by law. [SIGNATURE PAGE FOLLOWS] Page 496 of 503  AYES: NAYS: PASSED AND APPROVED THIS day of , 2026 Village President ATTEST: Village Clerk 1 4854-9671-5926, v. 1 Page 497 of 503  EXHIBIT A CONTRACT 2 4854-9671-5926, v. 1 Page 498 of 503  Terms and Conditions The Terms and Conditions herein are a part of the Rental Agreement (collectively the “Agreement”) and is made and entered into by and between HRP Chicago, LLC, an Illinois limited liability company (the “Company”), and the billable contact listed on the Rental Agreement (the “Client”). RECITALS WHEREAS, Company is engaged in the business of leasing various types of concert equipment and/or systems (collectively referred to as “Equipment”) to its clients and providing labor services in relation to the delivery, set-up, tear-down, and collection of same; WHEREAS, Company desires to provide to Client certain Equipment and Services described herein, for use by the Client to meet the Client’s event requirements. NOW, THEREFORE, in consideration of the foregoing, and of the covenants and agreements hereinafter contained, the parties agree: 1. Equipment. Company agrees to provide to Client the equipment set forth in the Rental Agreement. In the event any supplemental equipment is necessary to meet the Client’s service or event requirements, Company shall provide forty-eight (48) hours advance written notice to Client and shall provide and include any supplemental equipment at an additional cost to Client. 2. Services. Company agrees to provide to Client the services, as defined in the Rental Agreement (“Services”). 3. Term. The term of this Agreement shall commence upon the delivery of the Equipment to Client (“Delivery Date”) and terminate on the collection of the Equipment from Client (“Collection Date”), as outlined in the Rental Agreement. In the event the parties mutually agree upon an early delivery or late pickup of the Equipment, all terms and conditions contained in herein and the Rental Agreement shall readjust and be in full force to include those additional dates. 4. Compensation. Client agrees to compensate Company at the rates listed in the Rental Agreement. The prices provided are estimates based on the initial scope of work. Any additional equipment or labor required beyond what is outlined in the Rental Agreement or due to unforeseen circumstances will incur additional costs, which will be communicated to Client in advance. Client shall make a non-refundable deposit payment at the time of execution of this Agreement to Company in the amount of Fifty Percent (50%) of the full amount due under this Agreement (“Service Price”). No Equipment shall be considered reserved until this Agreement is signed by Client and received by Company with the deposit amount. Any deposit returned NSF will void this Agreement. The final payment for services shall be made at the conclusion of each event, unless otherwise stated in the Rental Agreement or invoice. 5. Additional Labor Compensation. To the extent that Company’s employees and/or technicians are available, Company shall charge and Client agrees to compensate Company a premium of 1.5 times the standard labor rate per event day for the following holidays: 4th of July, Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Memorial Day, and Labor Day. 6. Late Charges. Any unpaid balance will be assessed a 1.5% monthly (18% annually) service charge after the 30th day after due date and continuing until paid in full. Client acknowledges and agrees that it shall be liable to Company for all cost of such legal action, including attorneys’ fees, costs, and expenses of suit or bringing suit. 7. Cancellations. Client agrees to provide at least forty-eight (48) hours written notice for all cancellations. Company will be entitled to One-Hundred Percent (100%) of the Service Price for cancelations made less than forty-eight (48) hours before the scheduled load-in start time of the event. 8. Additional Labor Costs. Client acknowledges and agrees that all costs associated with additional labor, including but not limited to union labor, security, or venue-required labor, whether required by the venue, local regulations, or requested by Client, shall be the sole responsibility of Client. Company will use reasonable efforts to notify Client in advance of any such additional labor requirements and the related costs as soon as they become known. Page 499 of 503  9. Relationship of the Parties. It is the express intent of the parties hereto that Company is an independent contractor, and not an employee, lessee, agent, joint venture, or partner of Client for any purpose whatsoever. Client shall have no right to, and shall not, control the manner or prescribe the method of accomplishing Company’s Services. 10. Location and Identification of the Equipment. Client shall not remove, nor permit the removal of, the Equipment from the address of delivery set forth herein without the prior express written consent of Company. Client shall not cause nor permit the Equipment to be affixed or attached to real estate so as to cause the Equipment to be deemed a fixture. In the event that Company provides Client with any tags or other markers identifying Company as the owner or Company of the Equipment, Client shall properly and promptly affix such tags or markers and prominently display them on the Equipment during the term of this Agreement. Client shall not cover or remove any serial numbers, insignia, or other identification markings existing on the Equipment. 11. Client’s Care of the Equipment. Client agrees to (i) use the Equipment in a careful and prudent manner in the regular course of its business; and (ii) comply with all rules, regulations, laws, and ordinances and any and all insurance provisions applicable to Client’s use, maintenance, or possession of the Equipment. Client, without the prior written consent of Company, shall not make any modifications, additions, or alterations to the Equipment. Any and all such modifications, additions, and alterations shall belong to and become Company’s property and be subject to the provisions of this Agreement. 12. Maintenance; Repair. Client, at its own cost and expense, shall (i) maintain the Equipment in good condition and working order as when delivered; and (ii) furnish any and all mechanisms and parts needed to maintain the Equipment in good working order. Any and all manuals and operating instructions provided by Company shall be carefully maintained by Client and returned to Company upon expiration or termination of this Agreement. 13. Client Obligations. Client shall: (a) Designate one of its employees to serve as its primary contact with respect to this Agreement and to act as its authorized representative with respect to matters pertaining to this Agreement (the "Client Contract Manager"), with such designation to remain in force unless and until a successor Client Contract Manager is appointed. The Client Contact Manager, at the time of booking of services, shall promptly forward to Company, via email at info@hrpchicago.com, any and all contact information, names, addresses, phone and fax numbers, as well as any contractual obligations, riders, or special needs, received by Client for the purposes of organizing performance services; (b) Require that the Client Contract Manager respond promptly to any reasonable requests from Company for instructions, information, or approvals required by Company to provide the Services, including taking any and all such steps as are necessary and appropriate to execute, acknowledge, and deliver to Company further instruments necessary to effectuate the purpose and intent of this Agreement; (c) Require that the Client Contract Manager provide all required media files to be used during the event to the Company no later than Seventy-Two (72) hours prior to the event or service start time, whichever is earlier. In the event that the Client fails to provide required media files as stated herein, the Company, at the Company’s sole and absolute discretion, shall be permitted to terminate this Agreement. Client shall be liable for the Services performed by the Company through the date of such termination; (d) Cooperate with Company in its performance of the Services and provide access to Client’s service location as required to enable Company to provide the Services; and (e) Take all steps necessary, including obtaining any required licenses, permits, or consents, to prevent Client-caused delays in Company’s provision of the Services. It shall be the Client’s sole responsibility to obtain all required licenses and permits under state, county, and municipal laws and ordinances, including for the performance of Services by the Company. 14. Delivery and Return of Equipment and Security. Client shall: (a) Provide adequate parking immediately adjacent to the staging area for the loading and unloading of the Equipment. It shall be Client’s sole responsibility to retain access to and secure Company’s parking during the time of performance of the Services under this Agreement, including but not limited to providing any necessary parking/vehicle access or permits to Company’s designated vehicles; (b) Provide adequate security to protect Company’s personnel and Equipment; (c) Provide any and all banners, backdrops, advertisements, decorations, etc., including any supplies required to hang, adhere, or attach said items. (d) Install a solid surface, such as plywood, to ensure safe delivery and pickup of Equipment. Page 500 of 503  Upon expiration or termination of this Agreement, Company shall tear down and collect its Equipment from the service location. The Equipment shall be returned in good repair. Said Equipment shall not be moved by Client without Company’s consent. 15. Loss and Damages. Client hereby assumes all risk of loss, theft, damage, or destruction to the Equipment from any cause whatsoever, including, but not limited to the damage of any surface as a result of delivery or pickup. No such loss, theft, damage, or destruction shall affect any obligation of Client under the Agreement, which will continue in full force and effect, except as expressly provided below. In the event of any such loss, theft, damage, or destruction of the Equipment, Client shall immediately give Company written notice thereof and the facts relative thereto, and shall, at the sole option of Company, do the following: (a) promptly repair such Equipment; (b) promptly replace such Equipment with like equipment in good repair and working order, which equipment shall become subject to the provisions of this Agreement; or (c) promptly pay to Company the value of the Equipment to the full extent of Company’s interest in the Equipment, including any residual interest of Company in the Equipment. The value to be paid to Company pursuant to Subsection (c) above shall be the value of such Equipment as is reasonably established by Company from time to time. Upon Company’s receipt of indemnification from Client pursuant to Subsection (c) above, this Agreement shall terminate with respect to the Equipment for which Company has received indemnification. Company may, at its option, terminate this Agreement with respect to any remaining Equipment. Client agrees to provide Company with prompt written notice of the loss, theft, damage, or destruction of any Equipment, including, without limitation, all of the facts relevant thereto, and shall provide assistance to Company in investigating such loss, theft, damage, or destruction and in recovering damages from any and all third parties who may have any liability with respect thereto. 16. Insurance. Client, at its own cost and expense, shall maintain insurance for the Equipment in such amounts and to protect against such risks as Company shall from time to time require. Such insurance shall be maintained with a carrier or carriers acceptable to Company. All such insurance shall (i) name Company as an additional insured, (ii) contain a loss payable endorsement in favor of Company, (iii) be in a form acceptable to Company, and (iv) provide that it cannot be canceled or modified without at least ten (10) days’ prior written notice to Company. All such Insurance shall provide that Company may at its option, but shall not be obligated to, pay any premium not paid by Client, and that the coverage with respect to Company shall not be forfeited or suspended as a result of any default or breach by Client with respect thereto. From time to time as requested by Company, Client shall deliver to Company evidence, satisfactory to Company, of the insurance required to be maintained hereunder. In the event that Client fails to maintain the insurance required hereunder, Client shall not be entitled to use or possess the Equipment. The Client shall further maintain comprehensive commercial general liability insurance in an amount not less than One Million Dollars ($1,000,000.00), for any one occurrence for bodily injury, including death, property damage and contractual liability, and shall name Company as an additional insured. Client shall provide proof of insurance prior to the Delivery Date. 17. Taxes and Fees. Client shall be responsible for payment of all sales, use, occupation, income, property, and other taxes, license fees, and other assessments imposed with respect to the Equipment, except for any taxes imposed with respect to the net income of Company. Client agrees that, without the prior express written consent of Company, it will not claim on behalf of Client or Company any immunity from taxation predicated on the tax-exempt status, if any, of Client. 18. Ownership and Status of Equipment. The Equipment is, and shall at all times remain, the sole personal property of Company. Client shall hold or possess no right, title, or interest in, to, or under the Equipment except as specifically described in this Agreement. Client shall have no right to withhold the Equipment from Company for any reason whatsoever. 19. Intellectual Property. All intellectual property rights, including copyrights, patents, patent disclosures, and inventions (whether patentable or not), trademarks, service marks, trade secrets, know-how, and other confidential information, trade dress, trade names, logos, corporate names, and domain names, together with all of the goodwill associated therewith, derivative works, and all other rights (collectively, "Intellectual Property Rights") in and to all documents, work product, and other materials that are delivered to Client under this Agreement or prepared by or on behalf of the Company in the course of or in relation to performing the Services under this Agreement, including any items identified as such in the Rental Agreement, shall be owned by and the property of the Company. Client acknowledges and agrees that any and all Intellectual Property Rights may be used by the Company for any purpose whatsoever without any claim on the part of the Client for additional compensation. 20. Liens. Client hereby agrees to keep the Equipment free and clear of any and all liens, claims, and encumbrances. 21. Limitation of Liability. IN NO EVENT SHALL: (a) COMPANY BE LIABLE TO CLIENT OR TO ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE, OR PROFIT, OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES Page 501 of 503  WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. (b) COMPANY'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, EXCEED TWICE THE AGGREGATE AMOUNTS PAID OR PAYABLE TO COMPANY PURSUANT TO THIS AGREEMENT. 22. Indemnification by Client. Each Party agrees to indemnify, defend and hold harmless the other party and each of its directors, officers, employees, operator and agents (collectively, the “Indemnitees” and individually, an “Indemnitee”) from and against all liabilities, losses, claims, demands, damages, costs and expenses (including but not limited to reasonable legal fees and disbursements) suffered or incurred by an Indemnitee and arising as a direct result of any claim, proceeding, civil, criminal or administrative action, inquiry, suit or legal action instituted against an Indemnitee in respect of the Event and arising as a direct result of the negligence, fraud or willful misconduct of the Party or any of its directors, officers, employees, operator and agents. Such indemnity shall not apply to the extent that an Indemnitee is claiming indemnity for its own negligence, fraud or willful misconduct. 23. Limitation of Warranties. Company has not made and does not make any representation or warranty, express or implied, with respect to the condition, quality, durability, suitability, or merchantability of the Equipment. Company shall not be liable for any liability, loss, or damage caused or alleged to be caused by the Equipment or any defect or inadequacy thereof. 24. Cumulative Remedies. All rights and remedies are cumulative, and the exercise of any right or remedy provided hereunder shall be without prejudice to the right to exercise any other right or remedy provided herein, by law or equity. 25. Force Majeure: Company shall not be liable or be deemed to be in default for any delay or failure in performance or interruption of Services resulting directly or indirectly from any cause beyond its reasonable control. Events that shall be deemed to be beyond the control of Company shall include, but not limited to: acts of God or the public enemy, changes in laws, shortages in equipment or labor, war, sabotage, riots, unusually severe weather, explosions, other catastrophes, strikes, boycotts, other acts of workers, or other similar occurrences. In such instance, the Company will refund or credit back to Client an amount equal to the amount received for labor compensation for each Service or event Company was not able to execute and Company will have no further liability to Client. 26. Waiver. No waiver of any default hereunder by a party shall operate as a waiver of any continuing or subsequent default. Any forbearance to act shall not be construed as a waiver of any right or remedy hereunder. To be effective, any and all waivers shall be in writing and specifically state what is being waived thereby. 27. Severability. The invalidity or unenforceability of any provision of this Agreement shall not affect, impair, or render unenforceable any other provision hereof. It is intended that each provision herein that is invalid or unenforceable as written be valid and enforceable to the fullest extent possible. 28. Assignment. Client, without the prior written consent of Company, shall not do any of the following: (i) sell, transfer, assign, pledge, or hypothecate the Agreement or any of the Equipment; (ii) allow any of the Equipment to be used by any person or entity other than Client or any of Client’s employees; or (iii) sublet any of the Equipment. Company may, without notice to Client, at any time assign this Agreement or grant a security interest in this Agreement or the Equipment. In such event, Company’s assignee or secured party shall have all of Company’s rights under this Agreement and may reassign this Agreement or its security interest without prior notice to Client. Subject to the above terms, the provisions of this Agreement shall be binding on and inure to the benefit of the respective successors, assigns, and personal representatives of the parties hereto. 29. Notices. Each notice, consent, request, or other communication required or permitted by this Agreement shall be in writing (unless otherwise specifically provided herein) and shall be deemed “given” to a party (i) when delivered by hand to such party; (ii) on the THIRD day after deposit in the U.S. mail, postage prepaid and certified (return receipt requested), addressed to the party to which it is to be given at the address set forth below; (iii) on the date sent, if sent by telegram, telex, or facsimile transmission, provided confirmatory notice is sent by first-class mail, postage prepaid, to such party at the address set forth below; or (iv) on the FIRST day after proper and timely deposit, freight prepaid, with a nationally recognized next-day delivery service providing next-day service to the location of the recipient, if sent to such party at the address set forth in the Rental Agreement. Any party at any time may change the address at which such party is to be given notice by giving notice of such party’s new address to the other party in the foregoing manner. 30. Captions. Captions are for convenience only and are not to be construed as substantive parts of this Agreement. 31. Governing Law. This Agreement shall be construed and governed in accordance with the laws of the State of Illinois, without regard to conflicts of laws principles. In case of a dispute or litigation between the parties, it is hereby agreed that the jurisdiction and venue shall vest in Cook County, Illinois. All other venues are hereby expressly waived. Page 502 of 503  32. Arbitration. Any dispute, claim, or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation, or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by binding arbitration in Cook County, Illinois, before one arbitrator. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures and in accordance with the Expedited Procedures in those Rules. Judgment on the award may be entered in any court having jurisdiction. The foregoing shall not preclude the parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. 33. Attorneys’ Fees and Other Expenses. In the event that Company shall bring any action, proceeding, or suit to enforce any of its rights under this Agreement and shall be entitled to judgment, then in such action, proceeding or suit, Company may recover reasonable expenses, including attorneys’ fees, and the amount shall be included in such judgment. In the event that Company has incurred any expenses and attorneys’ fees in the enforcement, in good faith and in just cause, of any of its rights under this Agreement without having brought any action, proceeding or suit to so enforce any such right, then Company may recover from Client any reasonable expenses so incurred, including attorneys’ fees. 34. Entire Agreement. This Agreement, which includes the Rental Agreement and the Terms and Conditions executed contemporaneously herewith, sets forth the entire agreement and understanding between the parties hereto with respect to the subject matter hereof. No party shall be bound by any amendment to this Agreement unless any such amendment shall be signed by the party to be bound. 35. Counterparts; Electronic Transmission. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which shall together constitute but one and the same document. Receipt of an executed signature page by facsimile, digital imaging, or other electronic transmission shall constitute effective delivery thereof and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. AGREED AND EXECUTED ON THE DATE SET FORTH ON THE FIRST PAGE OF THE RENTAL AGREEMENT. THE UNDERSIGNED ATTEST THAT THEY ARE DULY AUTHORIZED OFFICERS OF THEIR RESPECTIVE COMPANIES AND HAVE FULL AUTHORITY TO EXECUTE THIS AGREEMENT. X_______________________________ X_______________________________ Company Client Page 503 of 503