City Council

CITY COUNCIL MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday December 22, 2020 5:00 PM THIS CITY COUNCIL MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 812 6846 7057 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON DECEMBER 22, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Alderman Llamas was not present at the start of the meeting, however, Alderman Llamas joined the meeting at 5:37 p.m. and remained present on the meeting through adjournment. Present: 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns, Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Santa and Mrs. Claus (John Jerrard and Dee Hakala - City of Aurora staff members). City of Aurora Page 1 City Council Meeting Minutes - Final December 22, 2020 INVOCATION The Invocation was led by Alderman Hart-Burns. PRESENTATIONS 20-0873 CHANGE Reform Initiative Update Clayton Muhammad - City of Aurora, presented an update regarding the CHANGE Reform Initiative. Mr. Muhammad provided information regarding applicants for membership on the Civilian Review Board. This Presentation was discussed and filed. 20-0874 Mayor’s Office Community Recognitions Mayor Irvin presented the Mayor's Award of Excellence to City of Aurora employees John Jerrard and Dee Hakala. Mayor Irvin expressed his appreciation for all who volunteered at the food drive today including City employees and several members of City Council. This Recognition was discussed and filed. PUBLIC COMMENT Clerk Stallings read the rules of public comment. Ms. Nicole Mullins addressed City Council regarding Culture Stock. CONSENT AGENDA The Consent Agenda and Direct to Council Consent Agenda were read in full. A motion was made by Alderman Mesiacos to remove items 20-0718, 20-0719 and 20-0720 from the Consent Agenda to Unfinished Business. Items 20-0718, 20-0719 and 20-0720 were placed on Unfinished Business. A motion was made by Alderman Jenkins and seconded by Alderman Hart-Burns to approve the items on the Consent Agenda and the Direct to Council Consent Agenda as presented after the removal of items 20-0718, 20-0719 and 20-0720 from the Consent Agenda to Unfinished Business. Alderman Llamas had not yet joined the meeting at the conclusion of the reading of the Consent Agenda and the Direct to Council Consent Agenda. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor. City of Aurora Page 2 City Council Meeting Minutes - Final December 22, 2020 20-0122 A Resolution adopting a Complete Streets Policy. This Resolution was approved on the Consent Agenda. Enactment No: R20-302 20-0472 An Ordinance amending Chapter 43 of the Code of Ordinances, City of Aurora, Illinois, commonly known as the “Subdivision Control Ordinance" This Ordinance was adopted on the Consent Agenda. Enactment No: O20-109 20-0638 A Resolution to approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years. This Resolution was approved on the Consent Agenda. Enactment No: R20-303 20-0716 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Christopher B. Burke Engineering, Ltd. in the not to exceed amount of $57,710.00, and the appropriation of $173,130.00 of Motor Fuel Tax (MFT) Funds for the Edgelawn Drive Bikeway Project. This Resolution was approved on the Consent Agenda. Enactment No: R20-304 20-0717 A Resolution To Approve the Acceptance of a Donation Agreement with the American Philhellenes Society for Installation of a Commemorative Monument at Wilder Park. This Resolution was approved on the Consent Agenda. Enactment No: R20-305 20-0734 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. This Resolution was approved on the Consent Agenda. Enactment No: R20-306 City of Aurora Page 3 City Council Meeting Minutes - Final December 22, 2020 20-0767 An Ordinance approving a Revision to the Orchard Gateway Corporate Centre Plan Description on 5.98 Acres for the Property located at 2655 Orchard-Gateway Road This Ordinance was adopted on the Consent Agenda. Enactment No: O20-110 20-0788 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from IJS Restaurant, Inc. d/b/a Taqueria Los Comales #13). This Resolution was approved on the Consent Agenda. Enactment No: R20-307 20-0789 An Ordinance Authorizing the Execution of a Boundary Agreement between the City of Aurora and the Village of North Aurora. This Ordinance was adopted on the Consent Agenda. Enactment No: O20-111 20-0797 A Resolution accepting the contract agreement with Oswego Animal Hospital, Oswego, Illinois for veterinary and spay/neuter services for Animal Care & Control. This Resolution was approved on the Consent Agenda. Enactment No: R20-308 20-0810 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. This Resolution was approved on the Consent Agenda. Enactment No: R20-309 20-0813 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. This Resolution was approved on the Consent Agenda. Enactment No: R20-310 City of Aurora Page 4 City Council Meeting Minutes - Final December 22, 2020 20-0815 A Resolution requesting approval to award RFQ 20-28 Managed Security Services to Data Defenders LLC, 111 W. Jackson Blvd, Suite 1700, Chicago, IL 60604 for a managed security service to reduce cybersecurity risks, protect city systems and assets, and prepare for future cyber risks. Total contract amount not to exceed $1,600,485.00 over a 5-year contract. This Resolution was approved on the Consent Agenda. Enactment No: R20-311 20-0817 A Resolution Authorizing an Extension of an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services. This Resolution was approved on the Consent Agenda. Enactment No: R20-312 20-0818 A Resolution Awarding Griffin & Strong the Contract to Conduct an "Availability and Disparity" Study on behalf of the City of Aurora. This Resolution was approved on the Consent Agenda. Enactment No: R20-313 20-0828 A Resolution to accept quotes from Ellis Systems (Woltergroup, LLC), 490 W. North Frontage Rd, Bolingbrook, IL 60440 to purchase handgun storage expansion shelving, long gun expansion shelving, reconfiguration shelving, and bulk storage expansion and reconfiguration for the Aurora Police Department. This Resolution was approved on the Consent Agenda. Enactment No: R20-314 DIRECT TO COUNCIL CONSENT 20-0226 A Resolution Accepting the Dedication of an Easement at the Northeast Corner of Liberty Street and Sartor Avenue. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R20-315 20-0227 A Resolution Accepting the Dedication of an Easement at 1875 Plain Avenue. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R20-316 City of Aurora Page 5 City Council Meeting Minutes - Final December 22, 2020 20-0766 A Resolution Accepting the Dedication of Right-of-Way for the Property Located at 410 Hill Avenue This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R20-317 20-0832 Approval of the Minutes of the Tuesday, December 8, 2020 City Council Meeting. The Minutes were approved and filed on the Direct to Council Consent Agenda. 20-0867 Approval of the Minutes of the Tuesday, December 15, 2020 Special City Council Meeting. The Minutes were approved and filed on the Direct to Council Consent Agenda. UNFINISHED BUSINESS 20-0652 A Resolution Approving a Revision to the Preliminary Plat and Plan for the Property Located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue A motion was made by Alderman Saville and Alderman Garza to approve this item. The motion carried by the following vote: Aye: 10 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman O'Connor Nay: 2- Alderman Llamas and Alderman Lofchie Enactment No: R20-318 20-0653 An Ordinance Establishing a Special Use Planned Development at the Southwest Corner of Butterfield Road and North Farnsworth Avenue, to be Incorporated Under the Existing PAS Plaza Plan Description, and the Aurora Zoning Ordinance and the Zoning Map Attached to an Underlying Zoning of B-2(S), General Retail District and OS-1(S), Conservation, Open Space, and Drainage District A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Llamas Enactment No: O20-112 City of Aurora Page 6 City Council Meeting Minutes - Final December 22, 2020 20-0718 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 1480 Reckinger Road from R-5(S) Multiple-Family Dwelling District with a Special Use to P(S) Park and Recreation District with a Special Use This item was moved from the Consent Agenda to Unfinished Business. Alderman Mesiacos recused himself from this item and took no part in the deliberations or the vote thereupon. A motion was made by Alderman Franco and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Enactment No: O20-114 20-0719 An Ordinance Requesting approval of a Special Use for an Educational services (6100) use located at 1480 Reckinger Road. This item was moved from the Consent Agenda to Unfinished Business. Alderman Mesiacos recused himself from this item and took no part in the deliberations or the vote thereupon. A motion was made by Alderman Saville and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Enactment No: O20-115 20-0720 A Resolution Approving a Final Plan located at 1480 Reckinger Road for an Educational services (6100) Use This item was moved from the Consent Agenda to Unfinished Business. Alderman Mesiacos recused himself from this item and took no part in the deliberations or the vote thereupon. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Enactment No: R20-322 City of Aurora Page 7 City Council Meeting Minutes - Final December 22, 2020 20-0764 An Ordinance Approving a Revision to the Plan Description on 4.355 Acres, for the Property Located at 410 Hill Avenue A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-113 20-0765 A Resolution Approving a Revision to the Final Plan for the Property Located at 410 Hill Avenue, for a Mini-storage, Common Corridor Units (3342) Use and a Vehicle Terminals and Vehicle Storage Yards, Major (3310) Use A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-319 20-0812 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Alicia Lewis, Director of Human Resources - City of Aurora, spoke briefly and responded to questions regarding this item. A motion was made by Alderman Jenkins and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Lofchie Enactment No: R20-320 City of Aurora Page 8 City Council Meeting Minutes - Final December 22, 2020 20-0820 An Ordinance amending O20-045 granting additional time for compliance of the Special Use for a Cannabis Dispensing Facility (2115) at 1415 Corporate Boulevard that was granted on July 28, 2020 A motion was made by Alderman Franco and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie and Alderman Jenkins Nay: 1- Alderman O'Connor Enactment No: O20-116 NEW BUSINESS A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to suspend the rules to consider items on the New Business section of the agenda. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor 20-0848 A Resolution Amending the Maintenance Agreement with Intergraph (Hexagon) Corporation of Huntsville, Alabama for Compliance with Mandatory State Police Reporting Requirement. A motion was made by Alderman Saville and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-323 20-0850 A Resolution authorizing the Mayor to execute the First Amendment to the Intergovernmental Agreement with the Illinois Department of Public Health for the use of various City owned properties to operate a temporary COVID-19 testing facility. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-324 City of Aurora Page 9 City Council Meeting Minutes - Final December 22, 2020 20-0851 A Resolution Authorizing F.H. Paschen, S.N. Nielsen & Associates LLC to replace the Aurora Police Department southwest gate using Fence Masters Inc. through the City of Aurora's Job Order Contracting program for $55,544.95 plus a contingency amount of $5,554.49. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-325 20-0862 A Resolution authorizing an Intergovernmental Agreement between the City of Aurora and the Board of Education of West Aurora School District 129 involving the Conveyance, Renovation and Beneficial Reuse of the Todd and Lincoln School Properties. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented and responded to questions regarding this item. David Dibo - City of Aurora, presented briefly regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-326 20-0869 A Resolution Authorizing Execution of a Rollover Agreement Between the City of Aurora and Local 99 of the International Association of Firefighters. Alicia Lewis, Director of Human Resources - City of Aurora, responded to questions regarding this item. Chief Gary Krienitz - Aurora Fire Department, responded to questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-321 City of Aurora Page 10 City Council Meeting Minutes - Final December 22, 2020 REPORT 20-0875 Treasurer's Report - November 2020. Martin Lyons, Chief Financial Officer - City of Aurora, presented a City of Aurora financial update. This Report was accepted and filed. APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 20-0871 Bill Summary and Large Bill List. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve and pay the bills. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderman Lofchie to adjourn this meeting. The motion carried by the following vote and the meeting adjourned at 6:41 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: ______________________________________________ Jennifer Stallings - City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 11