City Council

CITY COUNCIL MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday May 11, 2021 3:00 PM TIME CHANGE FOR THIS MEETING ONLY. THIS CITY COUNCIL MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 886 8865 0920 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 1:00 PM ON MAY 11, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 3:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present: 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns, Alderwoman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman-At-Large Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Alderman O'Connor. City of Aurora Page 1 City Council Meeting Minutes - Final May 11, 2021 INVOCATION The Invocation was led by Alderman Hart-Burns. PUBLIC COMMENT There were no members of the public wishing to comment at this meeting. CONSENT AGENDA The Clerk read the Consent Agenda and Direct to Council Consent Agenda in full. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the Consent Agenda and Direct to Council Consent Agenda as read. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor 20-0886 A Resolution requesting ratification of Professional Services for IT Project Management Office (PMO) Framework and Toolkit with Crowe, LLP, 225 W. Wacker Drive, Chicago, Illinois 60606 in the amount not to exceed $60,000. This Resolution was approved on the Consent Agenda. Enactment No: R21-109 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property. This Resolution was approved on the Consent Agenda. Enactment No: R21-110 21-0135 A Resolution to amend approved resolution R20-311, dated December 22, 2020, from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $1,601,730.00. Total amount not to exceed $3,202,215.00 over a five-year contract. This Resolution was approved on the Consent Agenda. Enactment No: R21-111 City of Aurora Page 2 City Council Meeting Minutes - Final May 11, 2021 21-0235 A Resolution to approve the contract to remodel and add a gender-neutral bathroom from P.H. Paschen S.N. Nielson & Associates, LLC, in the amount of $159,993.00 This Resolution was approved on the Consent Agenda. Enactment No: R21-112 21-0243 A Resolution authorizing the purchase of the maintenance agreement with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $46,000.00, for the annual maintenance of Arc Geographic Information System. This Resolution was approved on the Consent Agenda. Enactment No: R21-113 21-0254 A Resolution accepting the public improvements, waiving the maintenance security, and accepting and executing an Intergovernmental Agreement ( the "Agreement") by and between the City of Aurora and East Aurora School District No. 131 regarding the maintenance of street curb for the completed EASD - H.S Expansion, COA Case No. 16.040, located at 417 5th St., Aurora, IL. 60505-4700. This Resolution was approved on the Consent Agenda. Enactment No: R21-114 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2020 and Ending December 31, 2020 (Amendment #1 For The 2020 Fiscal Year). This Ordinance was approved on the Consent Agenda. Enactment No: O21-022 21-0261 A Resolution requesting approval to increase the contract with Melrose Pyrotechnics by $30,000 for the 2021 Independence Day fireworks display This Resolution was approved on the Consent Agenda. Enactment No: R21-115 21-0267 A Resolution to Enter into a Donation Agreement with Metropolitan Family Services for the Installation of a Playful Learning Project Educational Monument at the Marie Wilkinson Community Gardens This Resolution was approved on the Consent Agenda. Enactment No: R21-116 City of Aurora Page 3 City Council Meeting Minutes - Final May 11, 2021 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per ton from Compass Minerals America Inc. Overland, Kansas for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2021-2022 winter season. This Resolution was approved on the Consent Agenda. Enactment No: R21-117 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water Production Division in an amount not to exceed $180,000.00 to Layne Christensen Company, Aurora, IL. This Resolution was approved on the Consent Agenda. Enactment No: R21-118 21-0279 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Jerry E. Metzger and Rosemary Gardner for 741 Wilder Street This Resolution was approved on the Consent Agenda. Enactment No: R21-119 21-0281 A Resolution requesting approval for additional contracts as a part of the Intrado Next Gen E911 system improvements to Intrado Life and Safety Solutions for $20,160, to Word Systems, LLC for $6,690 and to Sentinel Technologies, Inc. for $14,822 for integration with the Intrado Viper NG911 phone system. This Resolution was approved on the Consent Agenda. Enactment No: R21-120 21-0290 A Resolution authorizing the issuance of a certificate of approval for a plat of subdivision for certain territory located within the unincorporated area of Kane County and within one and one half miles from the corporate limits of the City. . This Resolution was approved on the Consent Agenda. Enactment No: R21-121 21-0315 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188878878. This item was approved on the Consent Agenda. City of Aurora Page 4 City Council Meeting Minutes - Final May 11, 2021 21-0316 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188922092. This item was approved on the Consent Agenda. 21-0317 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188679387. This item was approved on the Consent Agenda. 21-0323 A Resolution Authorizing the Execution of a Redevelopment Agreement Between the City of Aurora and Magick Woods, a Business Located at 1600 Sequoia Drive, to Facilitate the Company’s Expansion and Long-Term Commitment to Maintaining Operations in the City of Aurora. This Resolution was approved on the Consent Agenda. Enactment No: R21-122 DIRECT TO COUNCIL CONSENT 21-0309 Approval of the Minutes of the Tuesday, April 27, 2021 City Council Meeting. The Minutes were approved and filed as presented. 21-0310 Approval of the Amended Minutes of the Tuesday, April 13, 2021 City Council Meeting. The Minutes were approved and filed as presented. UNFINISHED BUSINESS 21-0318 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to Cigarette, Tobacco, Alternative Nicotine Product or Vapor Products Dealer's Licenses issued on or after May 15, 2021. Rick Veenstra, Corporation Counsel - City of Aurora, presented briefly and responded to questions regarding this item. A motion was made by Alderman Garza and seconded by Alderman Hart-Burns to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderman Lofchie, Alderman-At-Large Jenkins and Alderman O'Connor Enactment No: O21-023 City of Aurora Page 5 City Council Meeting Minutes - Final May 11, 2021 NEW BUSINESS A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to suspend the rules to hear items of New Business. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor 21-0229 A Resolution authorizing the acceptance of a $50,000.00 grant from the DeMoon Family and authorizing the of expenditure funds not to exceed $50,000.00 for construction of an education area to be installed on the grounds of Phillips Park Zoo A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderman Lofchie, Alderman-At-Large Jenkins and Alderman O'Connor Enactment No: R21-123 21-0330 A Resolution to Award the contract for the Weston Avenue Water Main Replacement project located in Ward 4 to Brandt Excavating, Inc., 385 E. Hoover Street, Morris, IL 60450 in the amount of three hundred forty-two thousand, two hundred thirty-five dollars and ten cents ($342,235.10). A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderman Lofchie, Alderman-At-Large Jenkins and Alderman O'Connor Enactment No: R21-124 City of Aurora Page 6 City Council Meeting Minutes - Final May 11, 2021 APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 21-0352 Bill Summary and Large Bill List A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve and pay the bills as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderman Lofchie, Alderman-At-Large Jenkins and Alderman O'Connor CLOSED SESSION There was no need for a Closed Session at this meeting. INFORMATION ONLY 21-0353 Swearing-In of Newly Elected Officials This item was discussed and filed. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. Prior to the adjournment, Mayor Irvin again congratulated Alderman Lofchie and Alderman O'Connor for their service on City Council. Alderman Garza also thanked Alderman Lofchie for all of his work on the I&T Committee over the years. The motion to adjourn carried by the following vote and the meeting adjourned at 3:22 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: ________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 7 City Council Meeting Minutes - Final May 11, 2021 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8