City Council

City Hall - Fifth Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday December 05, 2023 5:00 PM ***THIS SPECIAL CITY COUNCIL MEETING WILL BE HELD IMMEDIATELY UPON THE ADJOURNMENT OF THE 5:00 PM COMMITTEE OF THE WHOLE MEETING*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 6:44 and the roll was called. At the time of roll call, Alderman Llamas was in contact with the Alderman's Office Chief of Staff, Rich Jacobs. Mr. Jacobs reported that Alderman Llamas was experiencing technical difficulties during his attempts to access the meeting remotely. The technical difficulties were quickly resolved and Alderman Llamas was able to access the meeting beginning at approximately 6:50 p.m. and was, therefore, marked present for this meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to allow Alderman Llamas and Alderman Bugg to participate in this meeting remotely pursuant to section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderman Llamas and Alderman Bugg participated in this meeting remotely. Present: 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman and Mayor Richard Irvin APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to appoint a Sergeant-at-Arms for this meeting. The motion carried by voice vote and Officer Sullivan served as Sergeant-at-Arms for this meeting. MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS City of Aurora Page 1 City Council Meeting Minutes - Final December 5, 2023 MAYORAL APPOINTMENTS 23-0932 A Resolution authorizing the reappointments of Gerald Butters Jr., Jared Ploger and Philip Pogue to the Grand Army of the Republic Memorial Commission. A motion was made by Alderwoman and seconded by Alderwoman to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman Absent: 1 - Alderman Llamas Enactment No: R23-363 PUBLIC COMMENT There were no members of the public present and wishing to address the City Council. PUBLIC HEARING 23-0980 A Public Hearing Pursuant to 65ILCS 5/8-2-9.1 through 9.10 for the adoption of the City of Aurora 2024 Budget. (Public Hearing for Legistar File 23-0979) Mayor Irvin opened the Public Hearing. There were no members of the public wishing to speak for the purpose of public comment during the hearing. There were no questions or comments from the City Council. A motion was made by Alderwoman Smith and seconded by Alderman Franco to close the Public Hearing. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman Absent: 1 - Alderman Llamas CONSENT AGENDA The City Clerk read the Consent Agenda and the Direct to Council Consent Agenda. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve the Consent Agenda and Direct to Council Consent Agenda in full. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding train track crossing repairs at Indian Trail. Alderman Llamas was able to access the meeting remotely at approximately 6:50 p.m. and was present for the vote on the Consent Agenda and Direct to City of Aurora Page 2 City Council Meeting Minutes - Final December 5, 2023 Council Consent Agenda. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman 23-0337 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with V3 Companies, Ltd in the not to exceed amount of $102,248.00, and the appropriation of $275 ,000.00 of MFT Funds for the Hankes-Galena Resurfacing Project . This Resolution was approved on the Consent Agenda. Enactment No: R23-364 23-0577 An Ordinance Amending Chapter 13, Article II of the Code of Ordinances Pertaining to Tobacco . This Ordinance was approved on the Consent Agenda. Enactment No: O23-086 23-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $473,545.00 and the appropriation of $1,600,000.00 of REBUILD Illinois Bond Funds for the Indian Trail (Edgelawn to Highland) Signal Modernization and Resurfacing Project . This Resolution was approved on the Consent Agenda. Enactment No: R23-365 23-0838 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2024 in an amount up to $1,320 ,000.00. This Resolution was approved on the Consent Agenda. Enactment No: R23-366 23-0907 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide construction engineering services for various underground utility improvement projects during the 2024 construction season, in an amount not to exceed $35 0,000.00. This Resolution was approved on the Consent Agenda. Enactment No: R23-367 City of Aurora Page 3 City Council Meeting Minutes - Final December 5, 2023 23-0908 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2024 calendar year . This Resolution was approved on the Consent Agenda. Enactment No: R23-368 23-0925 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, Illinois, commonly known as the "Aurora Zoning Ordinance" This Ordinance was approved on the Consent Agenda. Enactment No: O23-087 23-0939 A Resolution establishing the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from Leilani Aurora , Inc d/b/a Leilani Asian Fusion at 2 N River Street, Aurora). [Ward 2] This Resolution was approved on the Consent Agenda. Enactment No: R23-369 23-0944 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $53,808.00, and the appropriation of $25 0,000.00 of MFT Funds for the Church & Sheffer Resurfacing Project . This Resolution was approved on the Consent Agenda. Enactment No: R23-370 23-0945 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Chastain & Associates LLC in the not to exceed amount of $100,179.00, and the appropriation of $66 0,000.00 of MFT Funds for the Illinois Avenue Resurfacing Project . This Resolution was approved on the Consent Agenda. Enactment No: R23-371 23-0946 A Resolution authorizing the City to a grant award of $79,550.00 from the U.S. Department of Justice COPS Office De-Escalation Grant Program . This Resolution was approved on the Consent Agenda. Enactment No: R23-372 23-0953 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division . This Resolution was approved on the Consent Agenda. City of Aurora Page 4 City Council Meeting Minutes - Final December 5, 2023 Enactment No: R23-373 23-0954 A Resolution to accept the Proposals received for the 2024 Water & Sewer Division Emergency Repair Program . This Resolution was approved on the Consent Agenda. Enactment No: R23-374 23-0958 A Resolution to accept award number 15JCOPS-23-GG-01883-TECP from the US Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program for $2,280,000. This Resolution was approved on the Consent Agenda. Enactment No: R23-375 23-0963 A Resolution authorizing the purchase of two (2) replacement mowers, from Reinders Inc., through Sourcewell, for $231,716.42 . This Resolution was approved on the Consent Agenda. Enactment No: R23-376 23-0965 A Resolution Authorizing the Execution of a five-year Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax . This Resolution was approved on the Consent Agenda. Enactment No: R23-377 23-0972 A motion authorizing the execution of a settlement agreement between the City and John Palatine in the matter of Palatine v. City of Aurora et al; Case No. 22-LA-130 - Circuit Court of the Sixteenth Judicial Circuit, Kane County, Illinois. This item was approved on the Consent Agenda. DIRECT TO COUNCIL CONSENT AGENDA 23-0984 Approval of the Minutes of the Tuesday, November 28, 2023, City Council Meeting. The Minutes were approved and filed as presented on the Direct to Council Consent Agenda. UNFINISHED BUSINESS 23-0979 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2024 And Ending December 31, 2024 In Lieu Of Passage Of City of Aurora Page 5 City Council Meeting Minutes - Final December 5, 2023 An Appropriation Ordinance . Chris Minick, Chief Financial Officer - City of Aurora, thanked all involved in the creation, presentation and approval of the 2024 City of Aurora Budget. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: O23-088 NEW BUSINESS There were no items of New Business. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:56 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6