City Council

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday March 26, 2024 6:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Pro Tem Saville called the meeting to order at 6:00 p.m. and the roll was called. Present: 9 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman John Laesch and Alderman Ron Woerman Absent: 4 - Alderman Bill Donnell, Alderman Edward Bugg, Alderwoman Shweta Baid and Mayor Richard Irvin APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to appoint a Sergeant-At-Arms for this meeting. The motion carried by voice vote and Officer Dispensa served as Sergeant-At-Arms for this meeting. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Jack and Charlie Hilby. INVOCATION The Invocation was led by Father Sean Grismer. MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS Mayor Pro Tem Saville presented a Mayoral Proclamation to Patrick Hilby and proclaimed Patrick's birthday, July 23rd, as Patrick Hilby Day in the City of Aurora. Patrick is a Senior at Aurora Central Catholic High School and is the current Indoor National Champion for the 800 M Run with a time of 1:48.47. City of Aurora Page 1 City Council Meeting Minutes - Final March 26, 2024 MAYORAL APPOINTMENTS 24-0145 A Resolution approving the appointment of Robert Pickens to the Aurora Planning and Zoning Commission. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 9 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch, Alderman Woerman Enactment No: R24-072 24-0146 A Resolution approving the reappointment of Sean Li, Brittney Borowicz Keller, and Ivan Quinones and the appointment of Keri Davis and Kelly Waynauskas to the Aurora LGBTQ Advisory Board. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 9 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch, Alderman Woerman Enactment No: R24-073 24-0148 A Resolution authorizing the appointment of Aaron Malone and Renu Chandra Kanakamma and the reappointment of Ginger Ingram and Curtis Wilson to the Civilian Review Board. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve this item. The motion carried by the following vote: Aye: 9 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch, Alderman Woerman Enactment No: R24-074 24-0175 A Resolution approving the appointment of Christopher Bennett to the Civilian Review Board. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 9 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch, Alderman Woerman Enactment No: R24-075 City of Aurora Page 2 City Council Meeting Minutes - Final March 26, 2024 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the City Council requesting a cease fire in Gaza. 1. Michael White 2. Khurshid Hod 3. Fatis Ali 4. Zahra Ali 5. Arif Khan 6. Sam Odeh 7. Sher Eli 8. Yumna Nabi 9. Kamran Hussain 10. Sue Harvey 11. Muriyn Khan CONSENT AGENDA The City Clerk read the Consent Agenda and the Direct to Council Consent Agenda in full. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the Consent Agenda and the Direct to Council Consent Agenda in full. The motion carried by the following vote: Aye: 9 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch, Alderman Woerman 24-0017 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and EX2 Technology, LLC of Omaha, NE as the secondary vendor for 2024 City of Aurora fiber optic projects for $1,358,149.00 plus a 10% contingency. Total not to exceed $1,493,963.90. This Resolution was approved on the Consent Agenda. Enactment No: R24-076 24-0125 An Ordinance Establishing the Aging-in-Community Advisory Board Under Chapter 2, Article VI of the Code of Ordinances. This Ordinance was approved on the Consent Agenda. Enactment No: O24-024 24-0138 A Resolution authorizing Crawford, Murphy & Tilly to provide professional engineering services to update the city's water distribution system hydraulic model in an amount not-to-exceed of $200,000.00. This Resolution was approved on the Consent Agenda. Enactment No: R24-077 City of Aurora Page 3 City Council Meeting Minutes - Final March 26, 2024 24-0139 An Ordinance amending Chapter 2, Article 2, Division 2-VI-5, Sec. 2-414 entitled “Policies and Procedures”. This Ordinance was approved on the Consent Agenda. Enactment No: O24-025 24-0143 A Resolution authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90. This Resolution was approved on the Consent Agenda. Enactment No: R24-078 24-0151 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $210,600 for water main flushing. This Resolution was approved on the Consent Agenda. Enactment No: R24-079 24-0152 A Resolution authorizing the Director of Purchasing to execute a 2-year contract with Fehr Graham & Associates, LLC of Freeport, IL in the amount of $341,560.00 for monthly CSO Monitoring, DMR Reporting and new flow meters. This Resolution was approved on the Consent Agenda. Enactment No: R24-080 24-0154 A Resolution authorizing the acceptance of bid pricing for three years for the installation of playground mulch at various park playground locations, not to exceed $58,793.28. This Resolution was approved on the Consent Agenda. Enactment No: R24-081 24-0155 A Resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements. This Resolution was approved on the Consent Agenda. Enactment No: R24-082 City of Aurora Page 4 City Council Meeting Minutes - Final March 26, 2024 24-0156 A Resolution authorizing the Director of Purchasing to enter into agreements with Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in amounts not to exceed $243,818.80 and $20,370.00, respectively, for the purchase of lighting materials for various locations throughout the City. This Resolution was approved on the Consent Agenda. Enactment No: R24-083 24-0159 An Ordinance Authorizing the Execution of an Easement Agreement Between the City of Aurora and Fox Valley Habitat for Humanity, for the Properties Located at 1900 Jericho Road and the Southwest Corner of Jericho Road and South Edgelawn Drive. This Ordinance was approved on the Consent Agenda. Enactment No: O24-026 DIRECT TO COUNCIL CONSENT AGENDA 24-0071 An Ordinance Proposing the Establishment of a Special Service Area for Stormwater Management Purposes to be Designated as SSA 219 Related to Real property Commonly Known as CyrusOne Aurora DC3, 2705 Diehl Road, PIN(s) 07-07-200-009, 07-08-100-009, 07-07-200-016, 07-08-100-010 and Calling for a Public Hearing Thereon. This Ordinance was approved on the Direct to Council Consent Agenda. Enactment No: O24-027 24-0089 An Ordinance Proposing the Establishment of a Special Service Area for Stormwater Management Purposes to be Designated as SSA 220 Related to Real Property Commonly Known as 4441 Ogden Ave & 195 S Route 59, Aurora, Illinois and Calling for a Public Hearing Thereon PIN(s) 07-28-201-019, 07-28-201-018. This Ordinance was approved on the Direct to Council Consent Agenda. Enactment No: O24-028 24-0183 Approval of the Minutes of the Tuesday, March 12, 2024, City Council Meeting. The Minutes were approved and filed as presented on the Direct to Council Consent Agenda. City of Aurora Page 5 City Council Meeting Minutes - Final March 26, 2024 24-0187 A Resolution Accepting the Dedication of a City Easement Located at 628 West New York Street This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-084 UNFINISHED BUSINESS 24-0084 A Resolution to accept additional monies received from the Corridor Improvements Grant and award those monies to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for an amount not to exceed $251,592.15. Chris Minick, Chief Financial Officer - City of Aurora, addressed questions regarding this item. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions regarding this item. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions regarding this item. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 8- Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: R24-085 NEW BUSINESS A motion was made by Alderwoman Smith and seconded by Alderman Franco to suspend the rules to consider items under New Business. The motion carried by following vote: Aye: 9- Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch and Alderman Woerman 24-0205 A Resolution authorizing the execution of a notice of intent to sign a Memorandum of Agreement by July 1, 2024 to participate in the coalition led by Kane County, Illinois for the "Climate Pollution Reduction Grant" implementation application and program. Martha Paschke, Director of Innovation and Strategy - City of Aurora, presented briefly regarding this item. A motion was made by Alderman Franco and seconded by Alderman Laesch to approve this item. The motion carried by the following vote: City of Aurora Page 6 City Council Meeting Minutes - Final March 26, 2024 Aye: 9- Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch and Alderman Woerman Enactment No: R24-086 REPORT 24-0211 Treasurer's Report - December 2023. Chris Minick, Chief Financial Officer - City of Aurora, presented a brief report. Mayor Pro Tem Saville acknowledged receipt of the Treasurer's Report for December 2023. APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 24-0215 Bill Summary and Large Bill List. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve and pay the bills. The motion carried by the following vote: Aye: 9- Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Laesch and Alderman Woerman CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:17 p.m. Submitted by: __________________________________ Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 7