City Council

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday November 26, 2024 6:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Pro Tem Saville called the meeting to order at 6:00 p.m. and the roll was called. Present: 11 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman John Laesch and Alderman Ron Woerman Absent: 2 - Alderman Daniel Barreiro and Mayor Richard Irvin APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to appoint a Sergeant-at-Arms for this meeting. The motion carried by voice vote and Office Dispensa served as Sergeant-at-Arms for this meeting. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by David Tellner of the Aurora Veterans Advisory Council. INVOCATION The Invocation was presented by Reverend Katrina Boatright, Purpose City Church, Manager of Senior Services and Disabilities for the City of Aurora. City of Aurora Page 1 City Council Meeting Minutes - Final November 26, 2024 MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS Due to Jaylen Lockhart's heroic actions while working a postal delivery route on November 16, 2024, by helping Guy Miller, a resident who had fallen outside while walking his dog, Mayor Irvin presented a Mayoral Proclamation via video proclaiming August 29th as Jaylen Lockhart day in the City of Aurora. Representatives from the U.S. Postal Service presented a special recognition to Jaylen Lockhart for his actions. Gifts were presented to Jaylen Lockhart and his family and to Guy and Marcia Miller from Aurora businesses and the City of Aurora. U.S. Congressman Bill Foster presented a check for $1.9 million to the City of Aurora for the combined storm and sanitary sewer project and lead service line replacement project. Congressman Foster specifically thanked Ken Schroth the City of Aurora Director of Public Works. Mayor Pro Tem Saville thanked Congressman Foster for all of his work on behalf of the City of Aurora. MAYORAL APPOINTMENTS 24-0765 A Resolution approving the appointment of Kevin Muhammad and the reappointment of Frank Johnson and Joseph L. Grisson III to the Aurora Housing Authority Board. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-365 24-0769 A Resolution approving the reappointments of William Whitfield, Cynthia Latimer, Marc Dale Jr. to the African American Heritage Advisory Board. A motion was made by Alderwoman Smith and seconded by Alderman Bugg to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-366 City of Aurora Page 2 City Council Meeting Minutes - Final November 26, 2024 24-0828 A Resolution authorizing the reappointments of Albert Signorelli, Michael Sawdey, Spiros Koliopoulos, and Janice Lindley to the Grand Army of the Republic Memorial Commission. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-367 24-0840 A Resolution appointing six members to the "Aging-in-Community Advisory Board" (AICB). A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-368 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the City Council: 1. Christina Garcia spoke regarding pedestrian and bicyclist safety representing Aurora Strong Towns Together. 2. John Zemater requested help with fixing his car and transportation. 3. Glen C. Irvin, Jr. spoke regarding item 24-0771. 4. Ray Hull wished everyone a Happy Thanksgiving. PUBLIC HEARING 24-0927 Public Hearing Regarding An Ordinance Vacating a Portion of Dedicated Public Right of Way for Middle Avenue, near the Property located at 600 South Lake Street, in Kane County, Aurora, Illinois, 60506 The title of the Public Hearing was read by the City Clerk. There were no members of the public wishing to be heard for the purpose of public comment. There were no questions or comments from the City Council. A motion was made by Alderman Franco and seconded by Alderwoman Smith to close and adjourn the public hearing. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman City of Aurora Page 3 City Council Meeting Minutes - Final November 26, 2024 CONSENT AGENDA The City Clerk read the Consent Agenda and the Direct to Council Consent Agendas in full. A motion was made by Alderman Bugg and seconded by Alderman Laesch to remove item 24-0833 from the Direct to Council Consent Agenda and place the item on Unfinished Business. After removal of item 24-0833, a motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the Consent Agenda and the Direct to Council Consent Agendas in full. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman 24-0585 A Resolution authorizing the Director of Purchasing to process a change order in the amount of $801,000.00 to the agreement with FGM Architects of Oakbrook, IL for architectural, design, engineering and construction services for Fire Stations #9 and #13. This Resolution was approved on the Consent Agenda. Enactment No: R24-369 24-0723 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group, LLC in the not to exceed amount of $133,128.00, and the appropriation of $785,000.00 of MFT Funds for the Indian Trail (County Line to Eola Rd) Resurfacing Project. This Resolution was approved on the Consent Agenda. Enactment No: R24-370 24-0750 A Resolution authorizing the acceptance of vendor proposals and the execution of contracts for janitorial services at various City buildings, for a term of two (2) years, with two (2) optional one-year extensions. This Resolution was approved on the Consent Agenda. Enactment No: R24-371 24-0755 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2025 in an amount up to $1,359,600.00. This Resolution was approved on the Consent Agenda. Enactment No: R24-372 City of Aurora Page 4 City Council Meeting Minutes - Final November 26, 2024 24-0763 A Resolution authorizing the award of contracts to supply process chemicals for the Water Production Division. This Resolution was approved on the Consent Agenda. Enactment No: R24-373 24-0764 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Supplement with Stanley Consultants, Inc. in the not to exceed amount of $82,127.00 and the appropriation of $85,000.00 of MFT Funds for the Farnsworth Ave Traffic Signal Modernization Project. This Resolution was approved on the Consent Agenda. Enactment No: R24-374 24-0770 An Ordinance Amending Chapter 6 - Section 6-2 of the Code of Ordinances Regarding "Complimentary" Licenses. This Ordinance was approved on the Consent Agenda. Enactment No: O24-067 24-0771 An Ordinance Establishing a Conditional Use Planned Development and Approving the Gayles Memorial Baptist Church Parking Lot Plan Description, for the Property Located at 714 Gillette Avenue. Ed Sieben, Director of Zoning & Planning - City of Aurora, responded to questions. This Ordinance was approved on the Consent Agenda. Enactment No: O24-068 24-0817 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Kimley-Horn & Associates, Inc. in the not to exceed amount of $289,541.00, and the appropriation of $290,000.00 of MFT Funds for the Indian Trail Signal Modernization (Ohio St to Pennsbury Ln) project. This Resolution was approved on the Consent Agenda. Enactment No: R24-375 24-0838 An Ordinance Amending Chapter 6 - Sections 6-5, 6-7 and 6-20 of the Code of Ordinances. This Ordinance was approved on the Consent Agenda. Enactment No: O24-069 City of Aurora Page 5 City Council Meeting Minutes - Final November 26, 2024 24-0839 An Ordinance approving a revision to the Savannah Crossing Plan Description on 1.15 Acres for Property located at 1390 Butterfield Road This Ordinance was approved on the Consent Agenda. Enactment No: O24-070 24-0841 A Resolution approving a Final Plan on Lot 8 of Savannah Crossing Subdivision, located at 1390 Butterfield Road for a Drive-Through Facility Use This Resolution was approved on the Consent Agenda. Enactment No: R24-376 24-0845 An Ordinance amending Chapter 29 of the City of Aurora Code of Ordinances. This Ordinance was approved on the Consent Agenda. Enactment No: O24-071 24-0847 An Ordinance amending Chapter 22-Harassment and Discrimination by specifically adding Article 22-IV Reasonable Accommodation Process. This Ordinance was approved on the Consent Agenda. Enactment No: O24-072 24-0849 A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department. This Resolution was approved on the Consent Agenda. Enactment No: R24-377 24-0856 A Resolution to execute a five-year contract with OpenGov, Inc. in the amount of $1,166,386 for the implementation and use of their Cartegraph Enterprise Asset Management System. This Resolution was approved on the Consent Agenda. Enactment No: R24-378 24-0857 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Emergency Repair Program. This Resolution was approved on the Consent Agenda. Enactment No: R24-379 City of Aurora Page 6 City Council Meeting Minutes - Final November 26, 2024 24-0860 A Resolution Establishing Procedures For Setting Ambulance User Fees For Emergency Medical Services (EMS). This Resolution was approved on the Consent Agenda. Enactment No: R24-380 24-0866 A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Plumbing Service. This Resolution was approved on the Consent Agenda. Enactment No: R24-381 24-0867 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2025 calendar year. This Resolution was approved on the Consent Agenda. Enactment No: R24-382 24-0868 A Resolution adopting unit price bids for the on-call full replacement of disturbed lead water service lines in 2025 within the City. This Resolution was approved on the Consent Agenda. Enactment No: R24-383 24-0869 A Resolution authorizing the Director of Purchasing to execute a change order to the existing contract with WBK Engineering in the amount of $45,950.00 for stormwater modeling associated with the RiverEdge Park Phase II Expansion. This Resolution was approved on the Consent Agenda. Enactment No: R24-384 24-0872 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Middle Avenue, near the Property located at 600 South Lake Street, in Kane County, Aurora, Illinois, 60506 This Ordinance was approved on the Consent Agenda. Enactment No: O24-073 24-0873 An Ordinance Annexing Property located at 1457 Indian Avenue to the City of Aurora, pursuant to a Water Service Agreement This Ordinance was approved on the Consent Agenda. Enactment No: O24-074 City of Aurora Page 7 City Council Meeting Minutes - Final November 26, 2024 24-0874 An Ordinance Vacating a City Easement on the property located at 1002 North Farnsworth Avenue, in Kane County, Aurora, Illinois 60505 This Ordinance was approved on the Consent Agenda. Enactment No: O24-075 24-0875 An Ordinance Annexing Property located at 676 Austin Avenue to the City of Aurora, pursuant to a Water Service Agreement This Ordinance was approved on the Consent Agenda. Enactment No: O24-076 24-0876 An Ordinance Annexing Property located at 361 Eastern Avenue to the City of Aurora, pursuant to a Water Service Agreement This Ordinance was approved on the Consent Agenda. Enactment No: O24-077 24-0888 A Resolution to execute a contract with Vertosoft for the purchase of OpenGov E-Procurement and Contract Management Systems to modernize and standardize procurement functions across the City in the amount of $127,679.50 through 2025 and annual software costs through 2028. This Resolution was approved on the Consent Agenda. Enactment No: R24-385 DIRECT TO COUNCIL CONSENT AGENDA 24-0443 A Resolution accepting the improvements and maintenance security for Deerbrook Place, Canyon Creek Ct. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-386 24-0832 A Resolution approving reduction No. 01 for Lincoln Prairie Del Webb Phase1 - Traffic Signal Installation & Intersection Improvements, SEC of Del Webb Blvd and Eola Rd. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-387 24-0900 Approval of the Minutes of the Tuesday, November 12, 2024, City Council Meeting. The Minutes were approved and filed on the Direct to Council Consent Agenda. City of Aurora Page 8 City Council Meeting Minutes - Final November 26, 2024 24-0914 A Resolution accepting the improvements and waiving the maintenance security for Rush Copley Medical Center - Salt and Grounds Building, 1950/1960/1970 Odgen Ave. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-388 UNFINISHED BUSINESS 24-0632 An Ordinance approving an option agreement for the purchase of two properties located at 201 N Lake Street and 213 N Lake Street, and authorizing the City's officers and employees to complete the transactions contemplated by said agreement. Alex Minnella, Planner - City of Aurora, presented and responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve this item. Discussion was held and it was agreed by all to modify the originally proposed language of this item. A motion was made by Alderman Laesch and seconded by Alderman Tolliver to amend the language in Section 3 of this item to read: "SECTION 3: That the Mayor, City Clerk, City Treasurer and Corporation Counsel are further authorized to execute any and all additional documents necessary to complete the purchase of the Subject Properties upon the subsequent and express approval of the City Council." The motion to amend carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman The motion to approve this item as amended carried by the following vote: Aye: 10 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: O24-078 24-0708 An Ordinance Establishing a Conditional Use Planned Development, Approving the Eola Preserve Plan Description and Amending Chapter 49 of the Code of Ordinances, City of Aurora, by Modifying the Zoning Map Attached thereto to an Underlying Zoning of R-4A and OS-1, for the Property Located at 620 North Eola Road. By consent of the Council, this item was held to the City Council meeting on December 10, 2024. (HELD) City of Aurora Page 9 City Council Meeting Minutes - Final November 26, 2024 Enactment No: O24-093 24-0709 A Resolution Approving a Preliminary Plat and Plan for Eola Preserve Subdivision, Located at 620 North Eola Road. By consent of the Council, this item was held to the City Council meeting on December 10, 2024. (HELD) Enactment No: R24-404 24-0812 A Resolution requesting approval to lease computer equipment and purchase traffic cameras for the Aurora Public Safety Departments using funds received from the Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program and Emergency Telephone System Board (ETSB) funds. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-389 24-0850 A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services for the new Public Works Facility from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $255,027.72. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 10 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: R24-390 City of Aurora Page 10 City Council Meeting Minutes - Final November 26, 2024 24-0858 A Resolution approval for a one-year amendment to the existing agreement with Zencity Technologies US Inc. for the Zencity Pulse Survey platform in the amount of $45,000. Jeff Anderson, Deputy CIO - City of Aurora, responded to questions. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 9- Alderwoman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 2- Alderman Mesiacos and Alderman Laesch Enactment No: R24-391 24-0833 A Resolution approving reduction No. 02 for Lincoln Crossing, SEC of Wolf Crossing and Eola Rd. This item was removed from the Consent Agenda onto Unfinished Business. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-392 NEW BUSINESS A motion was made by Alderwoman Smith and seconded by Alderman Franco to suspend the rules to hear items of new business. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman 24-0877 A Resolution authorizing the Director of Purchasing to enter into an agreement with Wesley United Methodist Church for the hosting, managing, and operating of a Temporary Warming Center on an as needed basis from November 27, 2024 through March 31, 2025 in an amount not to exceed $44,700. The following City of Aurora staff presented and responded to questions: Viviana Ramirez, Chief Community Services Officer. Martha Paschke, Director of Innovation and Strategy. Alex Alexandrou, Chief Management Officer. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: City of Aurora Page 11 City Council Meeting Minutes - Final November 26, 2024 Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman Enactment No: R24-393 REPORT There were no reports at this meeting. APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 24-0932 Bill Summary and Large Bill List. A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve and pay the bills. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:42 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 12 City Council Meeting Minutes - Final November 26, 2024 Any individual requiring language translation and/or disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 13