Committee of the Whole

Conference Room 5B, City City of Aurora Hall 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 17, 2013 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 by Mayor Weisner, and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00420 Ordinance granting variance petition on 0.24 acres to allow a double axle recreational trailer on a residential lot located at 1317 Plain Avenue, Aurora, Illinois (Joe Van Tellingen - AU23/2-13.216-V - JR - Ward 7). (PLACED ON CONSENT AGENDA) 13-00587 An Ordinance Establishing a Special Use Planned Development and approving a Plan Description on 0.83 Acres for property located at 20-22, 28 and 30 N. Lake Street and 212 And 214 W. New York Street (PLS Investment Property of Illinois, LLC - AU22/1-13.037-Su - TV - Ward 6) (PLACED ON CONSENT AGENDA) 13-00588 Resolution approving the Final Plat and Plan for the PLS New York and Lake Subdivision located at 20-22, 28 and 30 N. Lake Street and 212 and 214 W. New York Street in the City of Aurora, IL. 60506 (PLS Investment Property of Illinois, LLC - AU22/1-13.359-Fsd/Fpn - TV - Ward 6) (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 17, 2013 FINANCE COMMITTEE RECOMMENDATIONS 13-00431 Resolution Awarding a Professional Services Contract to Crowe Horwath, LLP, Oak Brook, Illinois as Computer Consultant for the Evaluation, Procurement and Implementation of a Public Administration and Public Safety ERP System in the Amount of $147,608.00 Chief Technology Officer Mr. Ted Beck made a brief presentation, explaining the need to re-evaluate both of the main software platforms originally purchased in 1992. (PLACED ON CONSENT AGENDA) 13-00433 Ordinance for the Establishment of a Special Service Area Number #171 VNA Health Care Subdivision Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith (PLACED ON CONSENT AGENDA) 13-00561 Resolution Authorizing the Execution of a Development Agreement with Knightsbridge Global, Ltd. for 35 N Broadway (KnightsBridge Global, LTD. - AU22/3-13.179-AG - ES - Ward 2) Chief Development Services Officer Mr. Bill Wiet led a brief presentation on this item. (PLACED ON CONSENT AGENDA) 13-00579 Resolution Authorizing the Purchase of 18 HP Laptops through the National Intergovernmental Purchasing Alliance from CDW Government, Vernon Hills, Illinois in the Total Amount of $27,330.66 for the APD Technical Services Division. Chief Technology Officer Mr. Ted Beck spoke briefly about this item, explaining this is for replacement of old laptop computers. (PLACED ON CONSENT AGENDA) 13-00595 A Resolution Amending the Guidelines for the Single Family Residential Restoration Program (formerly known as the Reconversion Incentive Program) Chief Community Services Officer Dan Barreiro and Neighborhood Redevelopment Manager Jeff McLaughlin led a brief presentation on this item. (PLACED ON UNFINISHED BUSINESS) 13-00598 A Resolution Authorizing an Agreement with Global Data Solutions Inc. for Engineering Consulting Services. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 17, 2013 13-00618 Resolution Authorizing the Execution of a Development Agreement with Fitzpatrick Properties, LLC for 201 N. Lake Street (Fitzpatrick Properties, LLC - AU22/1-13.275-AG - ES - Ward 6). Chief Development Services Officer Mr. Bill Wiet spoke briefly about this item. (PLACED ON CONSENT AGENDA) 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) (Held for two weeks - to be brought back at the Committee of the Whole meeting to be held on October 1st, 2013) 13-00637 Ordinance Authorizing the Execution of a Land Lease at the Aurora Municipal Airport between the City of Aurora and Chicago Jet Maintenance, LLC (Chicago Jet) and Consent to Leasehold Mortgage and Agreement with Mortgagee. (PLACED ON CONSENT AGENDA) 13-00641 Resolution approving the sale of 498 double parking meters and 327 single parking meters to Meter Products Co/ Take a Powder Inc. of Paterson, New Jersey in the amount totaling $13,230.00. Assistant Director of Finance Mr. Charles Koch gave a brief presentation on this item. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00613 Resolution Approving Issuance of a Carnival License to Fox Valley United Way/Windy City Amusements, Inc. for October 11- 13 and 18 - 20, 2013 at City Lot W located at 309 North River Street (PLACED ON CONSENT AGENDA) 13-00624 Resolution Approving the Issuance of a Carnival License to Our Lady of Mercy Parish/Alpine Amusement Co., Inc. at Our Lady of Mercy Parish, 701 S. Eola Road, on October 10, 11, 12, and 13, 2013 (PLACED ON CONSENT AGENDA) 13-00627 Resolution Approving the Issuance of a Music Festival Permit to Our Lady of Mercy Parish, 701 S. Eola Road, on October 11, 12 and 13, 2013. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 17, 2013 13-00511 Traffic Study Request for “No Parking During School Hours” signage on the north side of Garfield Ave. between S. Commonwealth Ave. and S. Fordham Ave. (INFORMATION ONLY) 13-00544 TS13.057 regarding parking issues at Hinman and 5th Ave. Resident states customers for grocery store park in his driveway and in the No Parking zones to go into store. (INFORMATION ONLY) 13-00589 A Traffic Study Request for Consideration of a Street Closure of Squire Drive on East End to prevent cut-through traffic, except for emergency vehicles - Alderman Schuler, Ward 1 (INFORMATION ONLY) 13-00605 Street Dedication for James “Deacon” White, Hall of Fame Baseball Champion on Sunday, September 29, 2013 at 2:00 p.m. sponsored by the City of Aurora, Aurora University and Aurora Historical Society (INFORMATION ONLY) 13-00606 Vietnam Moving Wall Aurora- Moving Wall Processional on November 7, 2013 from 8:00 - 9 a.m. sponsored by Fox Valley Veterans Breakfast and the Aurora Veterans Advisory Council. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00622 A resolution to award a contract to Wills Burke Kelsey Associates to provide construction engineering services for the construction of the Green Infrastructure for CSO Control Improvement project. September 9, 2013 Buildings, Grounds, and Infrastructure Committee (PLACED ON CONSENT AGENDA) REQUESTS AND REFERRALS (None) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 17, 2013 MOTION TO GO INTO CLOSED EXECUTIVE SESSION Alderman Hart-Burns moved, seconded by Alderman Peters, that at the close of this meeting the Committee of the Whole go into Closed Session to discuss Pending Litigation pursuant to 5 ILCS 120/2(c)(11) of the Open Meetings Act, which authorizes this Meeting to be closed to the public, and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried unanimously. Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Saville, that this meeting be adjourned at 5:40 p.m. Motion carried by voice vote. CLOSED SESSION City of Aurora Page 5