Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 19, 2013 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETING OF NOVEMBER 5, 2013 13-00726 Approval of the Minutes of the November 5th, 2013 Committee of the Whole Meeting. Alderman Saville moved, seconded by Alderman Hart-Burns, to approve the minutes of the Council Meeting held on November 5, 2013. Motion carried. Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor Abstain: 1- Alderman Bohman PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00799 An Ordinance granting a Special Use Permit for a Special Purpose Recreational Institution (5200) use for a comprehensive aquatic training facility located at 3600 Thayer Court, Aurora Illinois, 60504 (ROC Thayer, LLC - NA32/2-13.377-SU - TM - Ward 8) Petitioner Jim Gosselin, with Swim Labs, spoke briefly about this item - the development of a 23,000 square foot aquatic facility, with a pro shop in it. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 19, 2013 13-00812 An Ordinance granting a Special Use Permit Revision for an addition to a religious institution use at 1101 Foran Lane Aurora, Illinois, 60506 (Sai Samsthan USA - AU16/1-13.443-Su/R - TV/ST - Ward 6) Alderman Saville introduced this item, which is related to item #13-00813. Petitioners Nagi Konery and Thakor Patel spoke briefly about this item - the construction of an addition to the existing religious institution located at 1101 Foran Ln. (PLACED ON CONSENT AGENDA) 13-00813 A Resolution approving a Final Plat for the Sai Sansthan USA Subdivision on 5.658 acres located at 1101 Foran Lane, in the City of Aurora, IL. 60506 (Sai Samsthan USA - AU16/1-13.466-Fsd - TV/ST - Ward 6) (APPEALABLE) (INFORMATION ONLY) 13-00814 An Ordinance Granting a Variance to increase the maximum building height on 10 acres located at 301 E. Sullivan Road, Aurora, Illinois (Unilock - AU10/4-13.408-V - JR - Ward 1) Project architect John Swierk (DDCA architects) spoke briefly about this item, and explained the project involves raising the height of a portion of the building to put new equipment. (PLACED ON CONSENT AGENDA) 13-00801 Resolution Approving a Revision to the Final Plan on Lots 1 and 2 of the Oakhurst Center Subdivision to remove previously approved restrictions on the use of the Electronic Message Center in the Shopping Center sign on the property located at 444 N Eola Road (Oakhurst Center, LLC - NA20/3-13.388-Fpn/R - TM - Ward 7) (APPEALABLE) (INFORMATION ONLY) 13-00811 Resolution approving a revision to the Final Plan of West Aurora Plaza for the addition of a Goodwill retail store at 1925 W Galena Boulevard, Aurora, IL (West Aurora Plaza, llc - AU19/2-13.303-Fpn/R - TM - Ward 5) (APPEALABLE) Jeff Grahl, representing the owner of the property and Goodwill Industries spoke briefly about this item, which involves demolishing the laundromat in the West Aurora Plaza, and making some modifications to accomodate a Goodwill retail store. Mr. Grahl stated they hope to generate 40 to 50 new jobs for the community. (INFORMATION ONLY) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 19, 2013 FINANCE COMMITTEE RECOMMENDATIONS 13-00447 Ordinance for the Establishment of a Special Service Area Number 174 McDonald’s USA, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 13-00455 Ordinance for the Establishment of a Special Service Area Number 175 Marmion Campus - Abbey Farms, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 13-00709 Resolution Requesting Authority to Purchase Seven WatchGuard 4RE In-Car Camera Systems for use with the Police Department’s WatchGuard In-Car Video System in the Amount not to Exceed $36,000.00 (PLACED ON CONSENT AGENDA) 13-00770 Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. (PLACED ON CONSENT AGENDA) 13-00777 An Ordinance Authorizing the Execution of an Agreement Concerning the Granting of a License for use of City Owned Property Located at 329 Plum Street (PIN: 15-15-352-055) (PLACED ON CONSENT AGENDA) 13-00781 A resolution authorizing the purchase and installation of a communications tower at 649 South River St. (Water and Sewer Maintenance Facility). Purchases to be made with Sentinel Downers Grove, IL and RA Ubert Yorkville, IL. Total project cost of $188,243.00. Ted Beck spoke briefly about this item. Beck said this if for the purchase and installation of a public safety tower, and that the placement on city property (649 S. River St.) would provide great coverage around a stretch of the river with twists and turns, which is now a weak signal area. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 19, 2013 13-00783 Resolution Accepting an Illinois Housing Development Authority (IHDA) Grant in the Amount of $279,300 to Fund a First Time Homebuyer Acquisition and Rehabilitation Program and Authorization to Execute Agreements with IHDA and the Joseph Corporation to Implement the Program Jeff McLaughling, with Neighborhood Redevelopment, spoke about this item. McLaughling explained that if we accept the IHDA grant, and obtain authorization to execute agreements with IHDA, we will be able to help up to ten(10) households purchase and rehab their first home over the next two(2) years. (PLACED ON CONSENT AGENDA) 13-00794 Resolution approving and Intergovernmental Agreement with the Illinois Department of Transportation for the IL Route 34 Overpass over the Canadian National Railroad Tracks and corresponding ordinances for Discharge of Waste Restrictions, Parking Restrictions, and Prohibition of Encroachment. (PLACED ON CONSENT AGENDA) 13-00797 Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency Agreement for Federal Participation with the State of Illinois, to Execute the Engineering Agreement with Wills Burke Kelsey Associates, Ltd. and to Appropriate Motor Fuel Tax Funds for the Sheffer Road Bridge Project (PLACED ON CONSENT AGENDA) 13-00800 Resolution Accepting the Bid from Fire Service Inc , St John, Indiana in the Amount of $195,246.00 for the Purchase of One 2013 Ford F450 Type I Ambulance. (PLACED ON CONSENT AGENDA) 13-00808 An Ordinance Proposing the Establishment of a Special Service Area Number 172 Aurora University Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 13-00820 Resolution Authorizing the Sale of One (1) 1992 Surplus Fire Apparatus for the Fire Department through B & P Fire Apparatus of Aurora, Illinois. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 19, 2013 13-00824 A resolution authorizing the purchase and installation of a communications tower at 2680 Church Road. (Church Road Water Tower). Purchases to be made with Sentinel Downers Grove, IL and RA Ubert Yorkville, IL. Total project cost of $169,418.00. Chief Technology Officer Ted Beck spoke briefly about this item . The purchase and installation of a communications tower at 2680 Church Rd will allow improved coverage for public safety equipment, and will support economic development as an extension to the fiberoptic network we have in the area. Mr. Beck said it is projected to have both towers (13-824 and 13-781) built before the end of the year. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00687 A Traffic Study for the installation of a Handicap Parking Space in front of 411 Weston Ave. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 13-00749 A Traffic Study for Plum Street and N. View Street intersection for possibility of four-way STOP signage. Ward 6, Alderman Saville (INFORMATION ONLY) 13-00786 A Traffic Study for Sixth Avenue between Union Street and Gates Street for parking restrictions. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 13-00787 A Traffic Study at the Spruce St. and N. Fordham Av. intersection for the possibility of installing all-way Stop signage. Ward 4, Alderman Donnell (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00758 Resolution Authorizing the Execution of an Amended and Restated Potable Water Service Agreement with Calgon Carbon Corporation for the Continued Lease of Granular Activated Carbon for the Water Production Division. Superintendent of Water Production Dave Schumacher spoke about this item . Schumacher explained that the amended agreement would include options for virgin and reactivated GAC, which could offer considerable cost savings. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 19, 2013 13-00764 Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) 13-00768 Resolution Authorizing a One-Year Instrumentation Service Agreement with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) 13-00788 Resolution for acceptance of improvements and waiving the maintenance period for the Ogden Avenue Professional Center This Resolution was returned to the Building Grounds & Infrastructure Committee. COMMITTEE OF THE WHOLE RECOMMENDATIONS 13-00859 A Resolution Appointing James Butler and Reappointing Juan Delatorre, Bob McKnight, John Muschler and Joe Toma to the Aurora Veterans Advisory Council Mayor Weisner explained that this resolution is to appoint one new member to fill a vacancy at the Aurora Veterans Advisory Council, and to reappoint four members. (PLACED ON CONSENT AGENDA) 13-00862 A Resolution Authorizing the Execution of A Parking Access Agreement Between the City of Aurora and Simon/Chelsea Chicago Development LLC, for Use of City Owned Property at 2500-02 North Farnsworth Avenue Chief Development Officer Bill Wiet spoke about this item. Wiet said the agreement would allow the Premium Outlets to utilize the city owned property at the corner of Farnsworth and Bilter for additional parking during the holiday season. (PLACED ON UNFINISHED BUSINESS) REQUESTS AND REFERRALS 13-00856 AU13/1-13.078-M - Plat of Dedication for right-of-way dedication of Farnsworth Avenue and easements located at 1185 N. Farnsworth Avenue by MCDONALDS CORPORATION (Ward 1 - JR/ST) AU13/1-13.483-M - Easement Agreement for a temporary construction easement at 1185 N. Farnsworth Avenue by MCDONALDS CORPORATION (Ward 1 - JR) The above Requests and Referrals were referred to the Planning Council and Planning Commission. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 19, 2013 MAYOR’S REPORT Mayor Weisner introduced Patrick Kelsey, with WBK engineering. Mr. Kelsey announced that at the ALA dinner and awards event, RiverEdge Park won the gold ribbon for its music venue. RiverEdge was one of 6 winning projects out of approximately 100 competing projects representing 16 states throughout the Midwest. Director of Public Information Clayton Muhammad announced that following this meeting at 6:00 p.m., at the City Council Chambers, the City of Aurora would be recognizing six young men and six young ladies who participated in the 2013 Jack Frost and Miss Merry Christmas contest. Clayton also invited all to celebrate the start of the holiday season and join us at the Winter Lights and Holiday Walk on Friday, November 22nd. ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Peters, to adjourn this meeting at 5:39. The motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 7