Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 17, 2013 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:15 p.m. by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETINGS OF DECEMBER 3 and DECEMBER 10, 2013 13-00484 Approval of the Minutes of the December 3, 2013 Committee of the Whole Meeting. Alderman Irvin moved, seconded by Alderman Mervine to approve the minutes of the Council Meeting held on December 3, 2013. Motion carried by voice vote. 13-00403 Approval of the Minutes of the Special Committee of the Whole Meeting held on December 10, 2013 Alderman Hart-Burns moved, seconded by Alderman Mervine to approve the minutes of the Council Meeting held on December 10, 2013. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00839 An Ordinance amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by rezoning property from O Office District and B-2 Business District, General Retail to B-2(S) Business District, General Retail Special Use Planned Development, and establishing a Plan Description for 2.7334 acres located at 212 N. Lake Street and 221 Spruce Street, Aurora, IL (N. L. and J. S. Titiner, Declaration of Trust/Save-a-Lot - AU22/1-13.436-Rz/Su - TV - Ward 6) Chief Development Officer Bill Wiet spoke briefly about this item , which is related to file# 13-00840. Petitioner Joe Rossi was present to answer questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00840 Resolution approving the Final Plat and Plan for the Save-A-Lot Subdivision located at 212 N. Lake Street and 221 Spruce Street in the City of Aurora, IL (N. L. and J. S. Titiner, Declaration of Trust/Save-a-Lot - AU22/1-13.437-Fsd/Fpn - TV - Ward 6) (PLACED ON CONSENT AGENDA) 13-00857 An Ordinance amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by rezoning property from R-4 to R-3 located at 121 N. Highland Avenue (The City of Aurora - AU21/2-13.467-Rz - JR - Ward 4) (PLACED ON CONSENT AGENDA) 13-00882 Resolution authorizing a Temporary Construction Easement and Barrier Median Agreement located at 1185 N. Farnsworth Avenue, Aurora, Illinois (McDonalds Corporation - AU13/1-13.483-M - JR/ST - Ward 1) Items 13-00882 and 13-00883 are related. A representative for McDonalds spoke briefly about this item . Chief Management Officer Carie Anne Ergo clarified that, at this point, the median is not going to be constructed. There will be signs directing traffic to Tollview, and an evaluation period of 24 months to determine the impact of the access on Tollview . (PLACED ON CONSENT AGENDA) 13-00883 Resolution accepting the dedication of 7 feet of public right-of-way for N. Farnsworth Avenue and easements located at 1185 N. Farnsworth Avenue, Aurora, Illinois (McDonalds Corporation - AU13/1-13.078-M - JR/ST - Ward 1) (PLACED ON CONSENT AGENDA) 13-00885 Resolution Authorizing an Annual Action Plan Substantial Amendment (2014 - #1) to Reflect Funding Allocations for the Home Investment Partnerships Program and Neighborhood Stabilization Program. Neighborhood Redevelopment Manager Jeff McLaughlin spoke about this item, explaining this is the reallocation of $525,000 of Neighborhood Stabilization Program and Home Investment Partnership Program money into the Aurora Impact Initiative . (HELD) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 17, 2013 FINANCE COMMITTEE RECOMMENDATIONS 13-00838 A Resolution to Approve a Leak Detection Survey of the City of Aurora Water Distribution System to ADS Environmental Services LLC, Huntsville, AL in the Amount Not to Exceed $38,150.00 for the Water & Sewer Division. (PLACED ON CONSENT AGENDA) 13-00845 A Resolution to Purchase 1100 Additional SmartPoint Transceivers Units to Wirelessly Read Water Meters thereby Amending Resolution R13-123. (PLACED ON CONSENT AGENDA) 13-00880 An Ordinance authorizing the modification of the existing T-Mobile lease for tower colocation at 1325 West Indian Trail. This lease modification is required to allow for the move of their equipment from the City of Aurora water tower to the City owned communication monopole on the same site. (PLACED ON CONSENT AGENDA) 13-00886 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number One) (PLACED ON CONSENT AGENDA) 13-00887 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Twenty-Four) (PLACED ON CONSENT AGENDA) 13-00888 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Twenty-Five) (PLACED ON CONSENT AGENDA) 13-00889 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Twenty-Seven) (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00890 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Thirty-Two) (PLACED ON CONSENT AGENDA) 13-00891 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) 13-00892 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty) (PLACED ON CONSENT AGENDA) 13-00893 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty-Three) (PLACED ON CONSENT AGENDA) 13-00894 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) 13-00895 An ordinance levying certain special service area taxes for the fiscal year January 1, 2013 through December 31,2013 (Special Service Area Number 66A) (PLACED ON CONSENT AGENDA) 13-00896 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six B) (PLACED ON CONSENT AGENDA) 13-00897 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00898 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Six D) (PLACED ON CONSENT AGENDA) 13-00899 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) 13-00900 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Seventy) (PLACED ON CONSENT AGENDA) 13-00901 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Eighty-Eight) (PLACED ON CONSENT AGENDA) 13-00902 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number Ninety) (PLACED ON CONSENT AGENDA) 13-00903 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number One Thirty Four) (PLACED ON CONSENT AGENDA) 13-00904 An Ordinance Levying Certain Special Service Area Taxes for the Fiscal Year January 1, 2013 through December 31, 2013 (Special Service Area Number One Hundred Forty One) (PLACED ON CONSENT AGENDA) 13-00905 An Ordinance Authorizing and Providing for the Abatement of Special Service Area Tax Levies, 2013 Tax Levy Extension Chief Financial Officer Brian Caputo spoke briefly about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00909 An Ordinance Authorizing and Providing for the Abatement of General Obligation Bond Tax Levies, 2013 Tax Levy Extension Chief Financial Officer Brian Caputo spoke about this item. (PLACED ON CONSENT AGENDA) 13-00910 An Ordinance Levying Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2013 through December 31, 2013 Items13-00910 and 13-00923 are related. Brian Caputo spoke about this item, and explained that the General Fund Levy is dropping by $1.1 Million. Caputo said that with the General Fund Levy, they are trying to blunt the impact of the pension increases (primarily public safety pensions). (PLACED ON UNFINISHED BUSINESS) 13-00923 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2013 through December 31, 2013 (PLACED ON UNFINISHED BUSINESS) 13-00916 A Resolution Authorizing Agreement for Administrative Services with Allied Benefit Systems, Inc. for PPO Group Health Plan Administration for Period January 1, 2014 through December 31, 2014 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item . (PLACED ON CONSENT AGENDA) 13-00917 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO Effective 1/1/13 through 12/31/16 Chief Administrative Services Officer Alex Alexandrou spoke about this item . (PLACED ON CONSENT AGENDA) 13-00918 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2014 through December 31, 2014 Chief Administrative Services Officer Alex Alexandrou spoke about this item , and advised that we had a number of competitive bids. Mr. Alexandrou said the recommendation is to stay with QBE, with a 7% reduction over last year. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00920 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2013 through December 31, 2014 Items 13-00920 and 13-00921 are related. Chief Administrative Services Officer Alex Alexandrou spoke about this item , and introduced the City's insurance consultant, Mike Nugent. (PLACED ON CONSENT AGENDA) 13-00921 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and Fine Arts Insurance for the Period of December 31, 2013 through December 31, 2014. (PLACED ON CONSENT AGENDA) 13-00926 Resolution Superseding All Previous Resolutions Pertaining To And Amending Salary And Benefit Plans For Employees In The Executive Pay Plan. Human Resources Director Alisia Lewis spoke about this item and some of the changes in city benefits and pay plans. (PLACED ON CONSENT AGENDA) 13-00927 Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00884 Resolution Establishing the Maximum Number of City of Aurora Liquor Licenses by Class Corporation Counsel Alayne Weingartz spoke about this item , and explained this is increasing class E for Khas Indian Restaurant on New York St . Weingartz said all requirements have been met, and introduced one of the owners, Radhika. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 17, 2013 13-00906 Resolution Establishing the Indian American Community Outreach Advisory Board Dan Barreiro spoke about this item, a resolution establishing a third Advisory Board for the City of Aurora. Barreiro said a group of leaders in the Indian American community approached Ald. Mervine, looking for a vehicle to get involved in the community. This group is interested in civic engagement and working with the business community. Alderman Mervine said this adequately represents the approach the City of Aurora has always taken - a wide-open approach, welcoming of a broad and diverse community. Alderman Mervine said we will continue working to keep it that way, and to involve different groups within the city. (PLACED ON CONSENT AGENDA) 13-00865 A Traffic Study to determine the appropriateness of prohibiting the five existing parking spaces on the West side of Union from Galena Blvd . to New York Street. Ward 2, Alderman Garza (INFORMATION ONLY) 13-00866 A Traffic Study to determine appropriate parking regulations at 345 S. Lincoln Ave. Ward 4, Alderman Donnell (INFORMATION ONLY) 13-00869 A Traffic Study to review the placement of a NO DUMPING sign across the street from 657 Aurora Ave. Ward 1, Alderman Bohman (INFORMATION ONLY) 13-00870 A Traffic Study for additional NO DUMPING signage in the alley behind 922 Liberty St. Ward 2, Alderman Garza (INFORMATION ONLY) 13-00881 A Traffic Study for the Prairie St. and S. Evanslawn Ave. intersection regarding parking on Evanslawn. Wards 4 and 5, Aldermen Donnell and Peters. (INFORMATION ONLY) 13-00912 A Traffic Study was requested to restrict parking along Crane St. between Solfisburg Ave. and Indian Ave., particularly during Johnson School pick-up and drop-off. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 17, 2013 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00852 A resolution authorizing the Mayor and City Clerk to enter into an agreement with Walter E. Deuchler Associates for design engineering services for the Prairie Street CSO 10 Sewer Separation Project. (PLACED ON CONSENT AGENDA) 13-00863 Resolution to award a contract for the Indian Trail Elevated Tank Rehabilitation Improvements for the Water Production Division (PLACED ON CONSENT AGENDA) ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:58 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 9