Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 01, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:01 p.m. by Mayor Pro Tem O'Connor, and the Roll was called. Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 3 - Mayor Tom Weisner, Alderman Scheketa Hart-Burns , and Alderman Richard Irvin MINUTES OF THE MEETING OF MARCH 18, 2014 14-00160 Approval of the Minutes of the March 18, 2014 Committee of the Whole meeting. Alderman Donnell moved, seconded by Alderman Peters, to approve the minutes of the Committee of the Whole Meeting held on March 18, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00142 A Resolution Approving a Preliminary Plat and Plan for Property located at 1901 Bilter Road, Aurora, Illinois 60502 Attorney Sanford Stein, representing the petitioner, led a presentation on this item, highlighting some of the changes such as the increase in the number of parking spaces and increase in the ratio over the entire lot. Mr. John Villapiano, senior manager with Simon Property Group, and representing the development team, showed some renderings of the proposed expansion, explaining that improvements and ammenities are also being added to the existing phase I of this project, to make those consistent throughout the center. Project Engineer Dwayne Gillian, with V3 companies, explained they are adding nearly 300,000 sq. ft. of retail area, 1,900 parking spaces, and improving Sealmaster Dr. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 1, 2014 14-00143 A Resolution Approving the Final Plat and Plan for the 1st Resubdivision of Chicago Premium Outlets being Vacant Land located at 1901 Bilter Road, Aurora, Illinois 60502 . (PLACED ON CONSENT AGENDA) 14-00209 An Ordinance granting a Variance Petition with a Final Plan on 8.472 acres for parking setbacks for a new 50,000 square foot medical office and associated parking on the Property located at Located at 2363 Sequoia Drive, Aurora, Illinois 60506 . Mark Bratkiv, owner of the property, spoke briefly in regards to this item - an office building to be constructed on the remaining land at 2363 Sequoia Dr. (PLACED ON CONSENT AGENDA) 14-00210 A Resolution Approving the Final Plat on Lot 3B in the Second Resubdivision of Toyota Subdivision for an Office Use located at 2363 Sequoia Drive, Aurora, Illinois 60506. (APPEALABLE) (INFORMATION ONLY) 14-00249 An Ordinance Annexing Certain Territory Within Naperville Township, DuPage County, Illinois, to the City of Aurora (9S774 Route 59) Assistant Corporation Counsel, Blanca Dominguez, spoke briefly in regards to this item. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00111 A Resolution Authorizing the Mayor to Execute a Contract to Accept the Donation of Real Estate Known as Property Located at 101 S. Lincoln Avenue, Aurora, Illinois. (PLACED ON CONSENT AGENDA) 14-00125 A Resolution Authorizing Application for Kane County Riverboat Funds for a Neighborhood Park and Execution of All Necessary Documents Chief Community Services Officer Dan Barreiro led a brief presentation on this item. (PLACED ON CONSENT AGENDA) 14-00128 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 (Amendment #1 for the 2014 Fiscal Year). Chief Financial Officer Brian Caputo led a brief presentation on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 1, 2014 14-00189 A Resolution Authorizing the Mayor and City Clerk to Execute an Agency Agreement Between the State of Illinois and the City of Aurora for Funding of the Clean and Seal Joints on Runway 15/33 Project at the Aurora Municipal Airport . (PLACED ON CONSENT AGENDA) 14-00199 A Resolution approving the purchase of a new Utility truck for Water Production in the amount not to exceed $35,000.00 from Bob Ridings, Inc., Taylorville, Illinois, under the Illinois Department of Central Management Services Contract . (PLACED ON CONSENT AGENDA) 14-00211 A Resolution Authorizing the Mayor and City Clerk to execute a not to exceed agreement in the amount of $55,500 between Crawford, Murphy & Tilly, Inc. and the City of Aurora for Construction Phase Engineering and Special Services for the Clean and Seal Joints on Runway 15/33 Project at the Aurora Municipal Airport . (PLACED ON CONSENT AGENDA) 14-00215 A Resolution Accepting the Proposal from Communities in Schools of Aurora (CIS) to Serve as Third Party Administrator (TPA) for Youth Programs in the Amount of $412,000.00 in 2014 and for 2 One Year Extensions in 2015 and 2016 for a Total of Three Years, with Increases Based on the Consumer Price Index for All Urban Users (CPI-U). Chief Community Services Officer Dan Barreiro led a brief presentation on this item. Communities in Schools Executive Director, Theresa Shoemaker, spoke about this item and gave an overview of their programs. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00117 A Resolution approving the issuance of a Carnival License to Variety Children's Charity / Fantasy Amusement Company for a carnival to be held at the Westfield Fox Valley Mall on May 1-4, and May 8-11, 2014. (PLACED ON UNFINISHED BUSINESS) 14-00147 A Resolution approving the issuance of a Music Festival permit to the Warehouse Church for Sunday, May 4th, 2014 at the Phillips Park Pavilion area from 9:30 a.m. to 4:00 p.m . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 1, 2014 14-00202 A Resolution Amending the Aurora Hispanic Heritage Advisory Board By-Laws. Management Analyst Alex Voight spoke briefly about this item . (PLACED ON CONSENT AGENDA) 14-00169 Requesting approval for the City of Aurora's annual Memorial Day Parade to be held on Monday, May 26th at Noon. (INFORMATION ONLY) 14-00172 Requesting approval for the Friends of LaSalle Street Historic Auto Row to hold the annual Friends of LaSalle Street Classic Car Show on Sunday, August 24th from 11:00 am to 3:00 pm. (INFORMATION ONLY) 14-00173 Requesting approval for the three City of Aurora's Farmers Markets to be held throughout the summer and fall of 2014 . (INFORMATION ONLY) 14-00180 Requesting approval to stage the Two Brothers Summer Festival Friday, June 20th through Sunday, June 22nd . (INFORMATION ONLY) 14-00186 Aurora Noon Lions Club Lions in the Park 5K Walk/Run, Sunday May 18, 2014, 9:00am to 11:00am. (INFORMATION ONLY) 14-00192 The YWCA is requesting permission to stage their annual Peace in the Park event on Saturday, October 4, 2014 from 11 am to 2 pm at Phillips Park. (INFORMATION ONLY) 14-00198 American Diabetes Association (ADA) Tour de Cure, Sunday June 8, 2014 from 5:30am to 4:00pm . (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 1, 2014 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00184 A Resolution to Award a Contract to American Underground of Illinois LLC of 373 S. Schmale Road, Carol Stream, IL. 60188 for the CSO #10 Diversion Structure and Outfall Replacement Project . Public Works Director Ken Schroth spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00201 A Resolution Authorizing the Mayor and City Clerk to Enter Into an Agreement with Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, IL. 60554 to Provide Construction Engineering Services on the Farnsworth Avenue Water Main Replacement Project . (PLACED ON CONSENT AGENDA) MAYOR’S REPORT MAYORAL APPOINTMENTS 14-00240 A Resolution Reappointing At-Large Members William Bergeron and Kenneth Cameron and School District 204 Representative Rose Smilgys to the Aurora Planning Commission . (REFERRED TO THE CITY COUNCIL) REQUESTS AND REFERRALS 14-00246 SG13/3-14.001-Fpn/R - Final Plan Revision for Tanglewood Oaks Subdivision by BCB DEVELOPMENT XXII, LLC/TANGLEWOOD OAKS (Ward 5 - ES) AU12/4-14.008-V - Authorized Variance Petition to reduce the rear yard setback from 25 feet to 20 feet to add a screened in porch by MARC DECKER (Ward 1 - ES). The above Requests and Referrals were referred to the Planning Council and Planning Commission. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 1, 2014 ADJOURN Alderman Mervine moved, seconded by Alderman Peters, to adjourn the meeting at 6:02 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 6