Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 03, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:04 p.m. by Mayor Weisner, and the Roll was called. Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 2 - Alderman Juany Garza, and Alderman Lynne Johnson MINUTES OF THE MEETING OF MAY 20, 2014. 14-00435 Approval of the minutes of the May 20, 2014 Committee of the Whole Meeting. Alderman Hart-Burns moved, seconded by Alderman Saville, to approve the minutes of the Council Meeting held on May 20th, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning Commission” Planning Director Stephane Phifer spoke about this item, which relates to the need to consolidate zoning ordinance language into the city Code, and the need to have Planning Commission bi-laws go through Council for approval. (PLACED ON CONSENT AGENDA) 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning Commission (PLACED ON CONSENT AGENDA) 14-00289 An Ordinance Amending Chapter 34 To Create A New Article IV, Entitled “Zoning Board of Appeals” (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 3, 2014 14-00290 A Resolution Establishing New By-Laws For The Zoning Board of Appeals (PLACED ON CONSENT AGENDA) 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled "Aurora Neighborhood Council" (PLACED ON CONSENT AGENDA) 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws (PLACED ON CONSENT AGENDA) 14-00300 An Ordinance Granting a Variance to reduce the north side yard setback from 15 feet to 5.6 feet for the Expansion to the Existing Facility Located at 2435 Church Road, Aurora, Illinois 60502 Zoning Administrator Ed Sieben introduced Chris Maggio, with Northern Builders, and Mike Lucchesi, with Gonnella bakery, who spoke briefly about this item, a 50,000 square foot expansion to their existing facility with no change to the equipment or current use of the facility, and which will create additional jobs (estimated between 15 to 20) as a result. (PLACED ON CONSENT AGENDA) 14-00322 A Resolution Approving the Final Plan for a Montessori School Use located at 4100 Westbrook Drive, Aurora, Illinois 60504 . General contractor and construction manager with Chappel West , Jim Alabastro, spoke about this item, and presented a rendering of the proposed Montessori School building. Owner and operator of the business, Silvia Dei Rossi, explained that their current facility, which is located by Rush Copley hospital, serves approximately 110 children from 6 weeks old to third grade, and has been in business for about four (4) years. Dei Rossi said they are also looking into the possibility of expanding the facility in the future. (PLACED ON CONSENT AGENDA) 14-00331 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning the Property located at 65 S. Chestnut Street from R-5 Multiple Family Dwelling to R-2 One Family Dwelling (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 3, 2014 FINANCE COMMITTEE RECOMMENDATIONS 14-00297 A Resolution Authorizing the Reimbursement of Funds to Aurora Civic Center Authority for RiverEdge Park Not to Exceed $162,000 for 2014 Facility Enhancements Planning Director Stephane Phifer spoke about this item, an agreement which will allow for certain RiverEdge Park facility enhancements. Paramount Theater president and CEO talked about basic enhancement needs, such as emergency lights, signage, and ceiling fans, and addressed the enhancement request for a video wall. Mr. Rater said that this purchase would add to the customer experience, and would translate into long term savings, as they would no longer need to rent one for the bigger concerts. In addition, this item would be available for smaller concerts as well. (PLACED ON CONSENT AGENDA) 14-00382 A Resolution Authorizing the First Amendment to the Agreement between the City of Aurora and Two Brothers Roundhouse Inc. for the Main Food Vendor Services at RiverEdge Park Music Garden Planning Director Stephane Phifer spoke about this item, a one year extension to the contract with Two Brothers Roundhouse. (PLACED ON CONSENT AGENDA) 14-00380 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with IMS Infrastructure Services, LLC. Public Works Director Ken Schroth spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00386 A Resolution Authorizing a Professional Services Agreement for the Development of a Strategic Plan to Reduce Water Loss for the Water Loss Mitigation Task Force Public Works Director Ken Schroth spoke about this item, an effort to develop a plan to minimize non-revenue water. (PLACED ON CONSENT AGENDA) 14-00391 A Resolution Authorizing acceptance of the bid for the replacement of the roof of the Aurora Central Fire Station, (75 N. Broadway St). From Elens & Maichin Roofing of Joliet, Illinois for $129,370. 00. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 3, 2014 14-00406 A Resolution Approving Annual Grant Funding To Seize The Future Development Foundation For A Downtown Grant Initiative To Be Called Finish Line Downtown Grant Program Seize the Future Development Foundation President and CEO, Dave Hulseberg, spoke about this item, a downtown grant program that would utilize TIF 1 and TIF 3 funds to cover 20% of building improvement costs for properties with first floor commercial use, and upper floor residential units. (PLACED ON CONSENT AGENDA) 14-00412 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2013 And Ending December 31, 2013. (Amendment #2 For The 2013 Fiscal Year) City Treasurer and CEO Brian Caputo spoke about this item. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00378 A Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation . Chief of Police Greg Thomas spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00408 A Resolution approving the issuance of a music festival permit to St . Nicholas Church, 308 High St., for Saturday June 28th, 2014 from 12:00 noon to 8:00 p.m., and Sunday June 29th, 2014, from 12:00 noon until 7:30 p.m. (PLACED ON CONSENT AGENDA) 14-00255 A Traffic Study for Station Blvd and the Lehigh Station community for the installation of Pedestrian Crosswalk signage. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00348 Requesting approval to stage the City of Aurora's annual 4th of July Fireworks Display and Evening Activities to be held on Friday, July 4, 2014 from 5:00 p.m. to 10:30 p.m. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 3, 2014 14-00361 A Traffic Study for W. Downer Place near Garfield Avenue to determine Speeds and Truck Traffic volumes. Ward 5; Alderman Peters (INFORMATION ONLY) 14-00365 Request to close Palace from California to Colorado for the "10 on 10th" on June 10, 2014 from 6:00 to 8:00 pm sponsored by Cease Fire. (INFORMATION ONLY) 14-00366 A Traffic Study for the Intersection N. Elmwood Drive and Old Indian Trail Ward 6; Alderman Saville (INFORMATION ONLY) 14-00367 A Traffic Study on N. Highland Avenue for special signage. Ward 6; Alderman Saville (INFORMATION ONLY) 14-00375 A Traffic Study for E. New York Street and Commons Drive regarding eastbound NO RIGHT TURN ON RED signage. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00376 A Traffic Study near Summerlin Park. Ward 9, Alderman Bugg (INFORMATION ONLY) 14-00377 A Traffic Study for S. Farnsworth Avenue and Hafenrichter Road intersection for installing Pedestrian Crossing signage and pavement markings from the south side of Hafenrichter Road across Farnsworth Avenue. Ward 9, Alderman Bugg (INFORMATION ONLY) 14-00394 A Traffic Study on Cumberland Road for the installation of a Handicap Parking. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00401 Requesting permission for the Family Bible Church to close Marseillaise between Commonwealth and LeGrande on June 11 between the hours of 8:00 am and 4:00 pm to kick off their summer program for kids. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 3, 2014 14-00403 Your Health Vision City of Lights 10K, Friday, July 4, 2014 from 7:00am to 8:30am. (INFORMATION ONLY) 14-00404 Fox Valley Park District Amazing Race, Saturday, August 9, 2014 from 9:00am to 1:00pm. (INFORMATION ONLY) 14-00407 Three Fires Council Foxfire District is requesting permission to have an Archery and BB Gun Range at its Cub Scout Day Camp, proposed to be held at Phillips Park from July 13, 2014 to July 18, 2014 from 7:00am to 8:30pm. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00383 A Resolution for accepting of improvements and maintenance security for The Supreme Courts - 880 Frontenac Ct. (PLACED ON CONSENT AGENDA) 14-00411 A Resolution for Reduction of the Developer's Security for Station Blvd. Roadway Improvements (PLACED ON CONSENT AGENDA) MAYOR’S REPORT 14-00436 An Ordinance Accepting an Assignment of an Agreement for Purchase and Sale of Certain Improved Real Property Commonly Known as 143 Middle Avenue, Aurora, Illinois (Jeffrey L. and Karen Sue Anderson, Seller). Seize the Future Development Foundation President and CEO, Dave Hulseberg, spoke about this item, which will allow for the relocation of the business currently operating at 143 Middle Av. (PLACED ON UNFINISHED BUSINESS) 14-00437 A Resolution Authorizing the Execution of a Redevelopment Agreement with Aurora Curbside Limited for the Property Located at 260 South Highland Avenue Chief Development Services Officer Bill Wiet spoke briefly about this item , which is related to 14-00436. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 3, 2014 MAYORAL APPOINTMENTS 14-00396 A Resolution Appointing Marge Linnane and Reappointing Judith Morrison, Leticia Morales-Perez and William Powell to the Civil Service Commission. (REFERRED TO THE CITY COUNCIL) REQUESTS AND REFERRALS 14-00441 AU21/2-14.179-V - Variance Petition for side and rear yard setbacks to allow for a single car detached 20 foot by 12 foot garage by SUSAN LAIS AND EMILY DUMONT (Ward 6 - ES) The above Requests and Referrals were referred to the Planning Council and Planning Commission. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:49 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 7