Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 17, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:06 by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETING OF JUNE 3, 2014 14-00455 Approval of the Minutes of the June 3, 2014 Committee of the Whole Meeting. Alderman Hart-Burns moved, seconded by Alderman Johnson, to approve the minutes of the Committee of the Whole Meeting held on June 3, 2014. Motion carried. Aye: 10 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Irvin and Alderman O'Connor Abstain: 2- Alderman Garza and Alderman Johnson PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00291 An Ordinance Amending Sections 10.4; 11.1; 11.2; 11.3 and 14.1-1 of the Aurora Zoning Ordinance . Planning Director Stephane Phifer explained that this strikes the language in the current zoning ordinance which was approved for inclusion under Chapter 34 at the last Council meeting. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 17, 2014 14-00397 An Ordinance Granting a Special Use Permit for a Class (F) Liquor License within 500 feet of a residential property on the Property located at 2711 E. New York Street, Aurora, Illinois, 60502 (Chase Management Group, Inc. / Thomas Barbeque - NA19/4-12.041-Su - TM - Ward 8) Zoning Administrator Ed Sieben spoke about this item, explaining they are working with the current property owner in regards to the landscaping requirements. (PLACED ON CONSENT AGENDA) 14-00440 A Resolution Accepting a Plat of Easement granting a City Watermain Easement and a Stormwater Control Easement on the property located at 2650 N. Farnsworth Avenue, Aurora, IL Planner Tracey Vacek spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00442 A Resolution Accepting the Dedication of Right of Way for Farnsworth Avenue along the property located at 2650 N. Farnsworth Avenue, Aurora, Illinois 60502 (PLACED ON CONSENT AGENDA) 14-00480 A Resolution approving a Preservation Grant to Daniel and Tara Chavez for the property located at 727 Oak Avenue, Aurora, Illinois. Planning Director Stephane Phifer explained the homeowners are looking to repair the front porch and some tuckpointing. (PLACED ON CONSENT AGENDA) 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder for the property located at 211 Center Avenue, Aurora, Illinois. (HELD) FINANCE COMMITTEE RECOMMENDATIONS 14-00417 A Resolution approving an agreement with Executime Software, Inc. for use of their hosted scheduling and timekeeping system for the Aurora Fire Department. Assistant Fire Chief Don Davids explained they are currently using the 1994 CAD scheduling system, and because of changes in the last two decades, it is difficult to keep shift information current. Davids added they have worked with MIS in the evaluation of alternative scheduling software that would accomodate the unique schedule at the Fire Department. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 17, 2014 14-00423 A Resolution to Award the Contract for the 2014 Street Resurfacing Project - Phase 3 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $4,328,450.54 . (PLACED ON CONSENT AGENDA) 14-00425 A Resolution approving installation of a microwave link between the City network and the Aurora Airport in the amount of $29,880.50, with a $4,500.00 contingency and Annual Maintenance costs of $4,838.00. (PLACED ON CONSENT AGENDA) 14-00446 A Resolution Approving Change Order #1 to Weatherproofing Technologies, Inc for Sci-Tech Roof Replacement project R13-278 in the amount of $55,062.18 for the Division of Central Services Neighborhood Standards Director Jim Pilmer spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00447 A Resolution for the approval of Smith Maintenance Company of Chicago, Illinois as the lowest and most qualified bidder for the janitorial contract for the Aurora Police Department Complex at 1200 East Indian Trail in the monthly amount of $11,334.40 effective July 1, 2014. Neighborhood Standards Director, Jim Pilmer, spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00451 A Resolution authorizing the Mayor to accept a grant and execute the Program Funding Agreement in the amount of $250,000.00 from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program . Neighborhood Standards Director, Jim Pilmer, said this has been a collaboration of several divisions working together. Pilmer explained the City of Aurora was one of only three (3) communities in Kane County to get the award. Pilmer added that Aurora received the highest award in the amount of $250,000, to be used over two years in connection with maintenance and demolition of vacant properties in the city of Aurora. (PLACED ON CONSENT AGENDA) 14-00472 A Resolution Approving an Extension of Contract with Allied Waste Services of North America, LLC, D/B/A Republic Services of Aurora for Refuse, Recyclables, and Yard Waste Collection Services . Neighborhood Standards Director Jim Pilmer spoke about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 17, 2014 14-00456 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects . (PLACED ON CONSENT AGENDA) 14-00460 An Ordinance Proposing the Establishment of a Special Service Area Number #179 Gonnella Baking Company Expansion, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00426 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Red Lobster LLC, d/b/a Red Lobster #6234, located at 1036 N. State Route 59). (PLACED ON CONSENT AGENDA) 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces. Ward 6, Alderman Saville (RETURNED TO THE GOVERNMENT OPERATIONS COMMITTEE) 14-00165 A Traffic Study for Jungels Avenue and Northfield Drive to optimize parking signage and markings. Ward 1, Alderman Bohman (INFORMATION ONLY) 14-00390 A Traffic Study for the Hinman Street and 4th Avenue intersection regarding a 4-way STOP. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 14-00416 A Traffic Study for two alleys that meet in a "T" intersection in the rear of the 600 block of Jefferson Street. Ward 1; Alderman Bohman (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE 14-00452 A Resolution to Award a Contract to Brandt Builders, Inc. of 385 E. Hoover Street, Morris, IL. 60450 for the 2014 Storm Sewer Extensions Project - Fourth Street, Marion Avenue, and Maple Avenue. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 17, 2014 MAYORAL APPOINTMENTS 14-00422 A Resolution Appointing Debra Meeks (Ward 7 representative) to the Block Grant Working Committee. (FORWARDED TO CITY COUNCIL) 14-00444 A Resolution Appointing Krishna Bansal, Prasad Garkhedkar, Sanjeev Panday, Roopa Anajanappa, Anupama Setty, Gautam Bhatia, Deepak Mehta, Shabbir Shikora, Shailaja McSwiggen and Himanshu Trivedi to the Indian American Community Outreach Advisory Board. (FORWARDED TO CITY COUNCIL) REQUESTS AND REFERRALS 14-00493 NA21/2-13.316-Fpn - Final Plan on 2.07 acres for 88 apartment units located on Lot 61 of Lehigh Station at the SWC of Milford Lane and Station Boulevard by TCCI, LLC (Ward 10 - ES) NA21/4-13.441-Fpn/R - Final Plan Revision on 1.186 acres for parking lot modifications located at 4461 Fox Valley Center Drive by JP MORGAN CHASE BANK (Ward 10 - ES) AU22/4-14.035-Fsd - Final Plat to consolidate 4 parcels into 3 lots for 79, 85, and 89 N. Root Street by JUAN GUERRERO (Ward 2 - ES) AU22/4-14.197-V - Variance Petition for garage door height of 9 feet and sidewall height of 15 feet 10 inches located at 79 N. Root Street by JUAN GUERRERO (Ward 2 - ES) The above Requests and Referrals were referred to the Planning Council and Planning Commission. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 17, 2014 MAYOR’S REPORT Public Works Director Ken Schroth reported a gas main hit by a contractor, which resulted in the need to shut down all four lanes on Farnsworth, just south of I88. Nicor was able to quickly isolate the service, and we have opened the two Southbound lanes . The city expects the two Northbound lanes to be opened between 8:00 and 9:00 p.m. Chief Management Officer Carie Anne Ergo reported a ComEd outage on Monday, June 16th, which lasted about an hour and affected approximately 1,800 customers in the MLK Park area. Mayor Weisner announced that the City of Aurora received a $750,000.00 grant for the GAR project through the IDNR and the Governor's office. In addition, the city has also received an $80,000.00 summer employment program grant through IDNR. Approximately 120 students, ages 16 through 19, will be employed through summer programs thanks to the $293,000 grants total awarded to the City of Aurora, CIS and the Aurora Township. CLOSED SESSION Alderman Irvin moved, seconded by Alderman Hart-Burns, that, after a short recess, the City Council go into Closed Session to discuss Real Estate acquisition, exception Section 2 (c)(5) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried at 5:27 p.m. Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN Alderman O'Connor moved, seconded by Alderman Irvin, to adjourn the meeting at 5:44 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 6