Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 01, 2014 5:00 PM ROLL CALL The Comittee of the Whole meeting was called to order at 5:08 p.m. by Mayor Weisner, and the Roll was called. Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 2 - Alderman John Peters, and Alderman Bob O'Connor PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00323 An Ordinance Granting a Variance for parking setbacks due to the IDOT taking located at 956-996 N. State Route 59, Aurora, Illinois 60504 (PLACED ON CONSENT AGENDA) 14-00328 A Resolution approving a Final Plan Revision on 10.13 acres of the southern campus for Aurora University located at 347 S. Gladstone Avenue Zoning Administrator Ed Sieben, and Attorney Bruce Goldsmith, spoke about this item - a revision to convert the existing Detention pond to a structured detention pond with landscaping, and a parking lot reconfiguration. (PLACED ON CONSENT AGENDA) 14-00329 An Ordinance Granting a Variance from the enclosed parking standards within the R-5 Zoning District to convert the existing 3 car garage into office space located at 523-531 N. Edgelawn Drive, Aurora, Illinois 60506 . (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 1, 2014 14-00421 An Ordinance Granting a Variance Petition reducing side and rear yard setbacks to allow for a single car detached 20 foot by 12 foot garage at 214 N. Chestnut Street, Aurora, Illinois 60506 (PLACED ON CONSENT AGENDA) 14-00467 A Resolution Approving the Final Plan on Lot 61 of Lehigh Station Subdivision, Unit 2 for a mixed use building located at southwest corner of Milford Lane and Station Boulevard, Aurora, Illinois Planning Director Stephane Phifer spoke about this item, a multi-story building, part of Lehigh Station, which will consist of 88 multi-family units. Dave Smith, representing developer TCCI spoke about this item. Smith and Phifer addressed questions from several Aldermen. (PLACED ON CONSENT AGENDA) 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder for the property located at 211 Center Avenue, Aurora, Illinois. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00428 A Resolution approving an Intergovernmental Agreement between the City of Aurora, Illinois and the Illinois Department of Transportation (IDOT) for sharing of geospatial data. MIS Director Jim Dahl spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The Amount of $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the Division of Street Maintenance . Public Property Director Rosario DeLeon spoke briefly about this item, and a new purchasing strategy involving an alternative source or rock salt. (PLACED ON CONSENT AGENDA) 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency Agreement for Federal Participation with the State of Illinois, to Execute the Construction Engineering Agreement with TranSystems and to Appropriate Motor Fuel Tax Funds for the Acquisitions, Construction and Engineering Services related to the Ohio Street Bridge Replacement Project . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 1, 2014 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and execute the Phase II Engineering Services Agreement with HR Green, Inc. for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV . (PLACED ON CONSENT AGENDA) 14-00469 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, the County of Kane, and the City of Elgin; the participation in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and the use of the City of Aurora's portion toward special equipment purchases. Aurora Police Department Lieutenant Abbs spoke briefly about this item. (PLACED ON CONSENT AGENDA) Alderman O'Connor arrived at the meeting at 5:40 p.m. 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for snow removal for the 2014 - 2015 winter season. (PLACED ON CONSENT AGENDA) 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling of City vehicles as a backup to the Central Garage fuel station). Maintenance Services Superintendent Joe Hopp spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding Agreement with Illinois Department of Commerce and Economic Opportunity (DCEO) in the amount of $100,000.00 for eligible uses in connection with the Illinois Recycling Grants Program (IRGP) for Aurora, Illinois. (PLACED ON CONSENT AGENDA) 14-00499 A Resolution to ratify the purchase of street light poles in the total amount of $48,996 from Ameron Pole Products . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 1, 2014 14-00503 A Resolution authorizing the execution of a contract to purchase real property known as 1044 Gates Street, Aurora, Illinois . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00485 An Ordinance Amending Article VI of Chapter 25 of the Aurora Code of Ordinances Entitled "Pawnbrokers and Secondhand Dealers" Aurora Police Department Commander Nelson spoke about the history of the Ordinance. Corporation Counsel Alayne Weingartz spoke about the proposed amendments to this Ordinance. Nelson and Weingartz addressed questions from several Aldermen. (PLACED ON UNFINISHED BUSINESS) 14-00032 A Traffic Study for Hermitage Drive and W Illinois Avenue to investigate the appropriateness of installing STOP signage. Ward 5; Alderman Peters (INFORMATION ONLY) 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces. Ward 6, Alderman Saville (INFORMATION ONLY) 14-00427 A Traffic Study for Parker Avenue between Elliott Avenue and Douglas Avenue. Ward 4, Alderman Donnell (INFORMATION ONLY) 14-00477 A Traffic Study for the intersection of Lakelawn Blvd and Iowa Avenue. Ward 6, Alderman Saville (INFORMATION ONLY) 14-00491 A Traffic Study for the intersection of Teasel Lane and Heinz Drive. Ward 8, Alderman Mervine (INFORMATION ONLY) 14-00502 Tag Day Permit request for the Boy Scouts of America - Troop 11 out of Wesley Methodist Church, 14 N. May St., to conduct their Summer Camp Fund Raiser by selling BBQ tickets door to door from 6-23-14 to 7-8-14. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 1, 2014 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00509 Authorization to utilize BGI funds to replace the dual storm sewers on Hankes Road north of Galena Blvd . (INFORMATION ONLY) MAYORAL APPOINTMENTS 14-00245 A Resolution Appointing Paul Chabez, Jr. and Reappointing Paul Buddy, Terry Bohr, Kevin Ream, Mike Kluber, Richard Ray and Michael Cotteleer to the Permanent Building and Fire Code Committee. (REFERRED TO THE CITY COUNCIL) 14-00413 A Resolution Appointing Jacqueline Herrarte-Arellano and Mark Rising to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). (REFERRED TO THE CITY COUNCIL) MAYOR’S REPORT Mayor Weisner gave an update on the damage caused by the storms on the evening of Monday, June 30th. Mayor Weisner also spoke about the Blues on the Fox event, which brought in the largest attendance at a musical event since RiverEdge Park opened up. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 6:22 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 5