Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 19, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 p.m. by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETING OF AUGUST 5, 2014 14-00672 Approval of the Minutes of the August 5, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Saville, to approve the minutes of the Council Meeting held on August 5, 2014. Motion carried by voice vote. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor Abstain: 1- Alderman Peters PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00183 A Resolution Granting an Easement to Nicor Gas Company on the property located at 720 N. Broadway, Aurora, IL 60505 (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00548 A Resolution Approving a Preliminary Plat and Plan for Lot 60 of Lehigh Station Subdivision located at the south east corner of Station Boulevard and Liberty Street, Aurora, Illinois 60504 Planning Director Stephane Phifer, and Matt Pagoria, with M/I Homes, spoke about this item, a proposed 40 townhome units development at the southeast corner of Station Blvd. and Liberty St. (PLACED ON CONSENT AGENDA) 14-00557 An Ordinance Authorizing the Execution of an IDOT Agreement to restrict access from Lake Street to city owned property located at 16-18 N. Lake Street between the City of Aurora and PLS Investment Property of Illinois, LLC. City of Aurora Planner Tracey Vacek spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00571 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 146 N. State Street from R-4 Two Family Dwelling to R-3 One Family Dwelling (PLACED ON CONSENT AGENDA) 14-00609 A Resolution Approving a Revision to the Final Plan on Lot 1 of Unit 1 of Zanjoy Subdivision for a Commercial Use located at 4444 Ogden Avenue, Aurora, Illinois 60504 Aldi representative Chris Stair spoke about the proposed expansion of the Aldi store located at 4444 Ogden Av. (PLACED ON CONSENT AGENDA) 14-00610 A Resolution Approving the Final Plan Revision on Lot 2 of Naftali Subdivision for a Commercial Use located at 1260 Orchard Road, Aurora, Illinois 60506 Ken Price, with Watermark Engineering, spoke about this item - a proposal to add a patio to the existing Wendy's restaurant located at 1260 Orchard Rd. (PLACED ON CONSENT AGENDA) 14-00621 An Ordinance Vacating a City Easement on the Property located at 250 E. Indian Trail, in the City of Aurora, Illinois, 60505 (PLACED ON CONSENT AGENDA) 14-00622 A Resolution Accepting Dedication of right-of-way for Indian Trail Road and Dedication of a City Easement located at 250 E. Indian Trail, Aurora, Illinois 60505 (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00623 A Resolution Accepting the Dedication of a City Easement at 254 E. Indian Trail Road, Illinois, 60505 (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00244 A Resolution Amending the 2013 Fence Improvement Program to Include Revised 2005 Guidelines and Authorizing the Continuation of Ward 2 Fence Improvement Program for the City of Aurora and to Request Authority to Bid the Project . (PLACED ON CONSENT AGENDA) 14-00369 An Ordinance for the Establishment of a Special Service Area Number 173 Chicago Premium Outlets - Parking Lot Expansion Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith. (PLACED ON CONSENT AGENDA) 14-00371 An Ordinance for the Establishment of a Special Service Area Number 176 Sai Samstahn USA Addition Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith (PLACED ON CONSENT AGENDA) 14-00373 An Ordinance for the Establishment of a Special Service Area Number 177 Pipe Fitters Local 597 Training Center Kane County in the City of Aurora Following Notice and Public Hearing in Connection Therewith . (PLACED ON CONSENT AGENDA) 14-00385 An Ordinance for the Establishment of a Special Service Area Number 178 Main Baptist Church Expansion Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON CONSENT AGENDA) 14-00583 A Resolution to accept a grant from the State of Illinois in the Amount of $750,000 for the Interior Restoration of the Grand Army of the Republic Memorial Museum . Chief Community Services Officer Dan Barreiro and Grant Writer John Russell spoke about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00604 A Resolution to purchase one six inch trash pump from Xylem Dewatering Solutions Inc. of Lansing, IL 60438 in the amount of $53,572.10 for the Water and Sewer Maintenance division . (PLACED ON CONSENT AGENDA) 14-00627 A Resolution to purchase a Self -Contained Snow Blower from Fair Manufacturing, Inc., P.O. Box 536, Menno, SD 57045 . (PLACED ON CONSENT AGENDA) 14-00630 A Resolution authorizing the purchase, installation, and configuration of equipment at two new Harris Public Radio System high profile tower sites from AMK Services, Johnstown, OH. These sites are located at 649 S. River St. (Water and Sewer Maintenance Facility and 2680 Church Rd. (Church Rd. Water Tower). Total project cost of $566,559.00. Chief Technology Officer Ted Beck spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00631 A Resolution authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement between the Illinois State Toll Highway Authority, the City of Aurora, and the Aurora Township Highway Department regarding the replacement of the bridge at Church Road and the Ronald Reagan Memorial Tollway (I-88) . (PLACED ON CONSENT AGENDA) 14-00632 A Resolution authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement between the County of Kane and the City of Aurora regarding the widening and replacement of the Jericho Road Bridge over Blackberry Creek in the anticipated amount of $249,000. (PLACED ON CONSENT AGENDA) 14-00634 A Resolution Authorizing the Purchase of a Runway Paint Striping Machine for the Aurora Municipal Airport from RAE Products & Chemicals Corporation, Alsip, Il in the amount of $37,762.50 . (PLACED ON CONSENT AGENDA) 14-00642 A Resolution Authorizing the Purchase of a used John Deere Model 9330 Agricultural Tractor from Wright Implement, 2981 Industrial Blvd., Crawfordsville, IN 47933 in the amount of $195,450.00 for the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00643 A Resolution Purchase one Caterpillar 430F EX41T backhoe loader from Patten as a sole source for $107,500.00 for the Water and Sewer Maintenance Division . (PLACED ON CONSENT AGENDA) 14-00658 An Ordinance Providing for the Issuance of $9,150,000 Aggregate Principal Amount of General Obligation Refunding Bonds, Series 2014, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, Confirming the Sale Thereof, and Providing for the Levy and Collection of a Direct Annual Tax for the Payment of Principal of and Interest on Said Bonds . Chief Financial Officer Brian Caputo spoke briefly about this item. (PLACED ON UNFINISHED BUSINESS) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00552 A Resolution Approving A Memorandum of Understanding between Kane County, Illinois and the City of Aurora, Illinois Governing A Shared Fiber Network. Chief Management Officer Carie Anne Ergo spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00600 The West Aurora High School PTSO is requesting permission to close Downer Pl between Randall Rd and Gladstone and block off the corner of Calumet and W. Galena Blvd for its parade line-up and close streets for the parade route south on Calumet to Garfield; east on Garfield to Fordham; south on Fordham to Kensington; west on Kensington to Calumet; and north on Calumet back to Downer Pl for its Homecoming Parade scheduled for Thursday, September 25, 2014 from 2:00pm to 4:00pm. (INFORMATION ONLY) 14-00602 Requesting approval to stage Alley Art Festival on the Water Street Mall on Saturday, August 30, 2014 from Noon to 5:00 PM . (INFORMATION ONLY) 14-00605 Requesting Permission to close Chestnut between Galena and 19 S. Chestnut on Sunday, September 7, 2014 from 8:00 am to 1:00 pm for New England Congregational Church to stage it's Fall Fest . (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00606 Requesting approval for Community Christian Church to hold Celebrando Unidos at the Phillips Park Pavilion on Sunday, September 14, 2014 from 11:00 am to 3:00 pm . (INFORMATION ONLY) 14-00617 Still Middle School is requesting permission to conduct 1 mile and 5 mile races on the school's neighborhood streets, that does not require closing or barricading off any of the streets while the Still Shuffle is being held on Sunday, September 28, 2014 from 7:00am to 12:00pm (INFORMATION ONLY) 14-00633 Requesting permission for the Rotary Club of Aurora to hold the annual Festival of Lights at Phillips Park from November 28th through December 28th, 2014 . (INFORMATION ONLY) 14-00651 The Knights of Columbus of Illinois St. Rita of Cascia Council submitted a charitable solicitations campaign permit application to conduct their annual Tootsie Roll Drive on September 13, 2014 to raise funds for individuals with intellectual disabilities . (INFORMATION ONLY) 14-00653 The Boy Scouts of America Three Fires Council submitted a charitable solicitations campaign permit application to conduct their annual Boy Scout Popcorn Sale from September 1, 2014 to October 31, 2014 to raise money to support pack, troop, and council programs. (INFORMATION ONLY) 14-00655 Monica Henley is requesting permission for a block party on the 700 block of W. Downer Place, between Russell and Lancaster Streets on Saturday, September 13, 2014 from 9:00 a.m. until dusk . (INFORMATION ONLY) 14-00657 The Knights of Columbus Council #4849 of Illinois submitted a charitable solicitations campaign permit application to conduct their 45th annual Intellectual Disabilities/Tootsie Roll Fund Drive on September 5-6, 2014 to raise funds for individuals with special needs . (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00663 Boy Scout Troop 81 submitted a charitable solicitations campaign permit application to sell tickets for the annual Pancake Breakfast fundraiser held at Metea Valley High School on October 25, 2014. Selling will be on weekends from September 5, 2014 to October 19, 2014, on Saturdays from 9:00 am to noon and 1:00 p.m. to 4:00 p.m. and on Sundays from 10:00 am to 4:00 pm. . (INFORMATION ONLY) 14-00669 The 27th Annual Dr. Martin Luther King Park Funfest and Back to School Bash will be held Sunday, August 17, 2014 from 1:00 p.m. to 6:00 p.m. at the Dr. Martin Luther King Park on the corner of Farnsworth Ave. and Grand Blvd. - Ward 7, Alderman Scheketa Hart-Burns (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00529 A Resolution for acceptance of improvements and waiving the maintenance period for Linden Grove . (PLACED ON CONSENT AGENDA) 14-00596 A Resolution to Award a Contract to H. Linden and Sons Sewer and Water, Inc. of 722 E. South Street, Unit D, Plano, IL. 60545 for the Woodlawn Avenue, Prairie Street, and Highland Avenue Storm Sewer Improvements. (PLACED ON CONSENT AGENDA) 14-00601 A Resolution Authorizing Well Maintenance Services for Well Nos. 17 and 103 for the Water Production Division . (PLACED ON CONSENT AGENDA) 14-00603 A Resolution for acceptance of improvements , refunding $22,990.90 and retaining $5,748.00 as the one year maintenance value, of the original cash security for Indian Prairie Animal Hospital - 1195 Frontenac St. (PLACED ON CONSENT AGENDA) 14-00619 A Resolution authorizing the Mayor and City Clerk to enter into an agreement with Engineering Enterprises, Inc., 52 Wheeler Road, Sugar Grove, IL. 60554 to provide construction engineering services for the 2014 Storm Sewer Extension Project . (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 19, 2014 14-00624 A Resolution authorizing the Mayor and City Clerk to enter into an agreement with Wills Burke Kelsey Associates, 8 East Galena Boulevard, Suite 402 Aurora, Illinois 60506 to provide construction engineering services for the Woodlawn Avenue, Prairie Street, and Highland Avenue (Overflow #10) Storm Sewer Project . (PLACED ON CONSENT AGENDA) 14-00628 A Resolution Authorizing an Addendum to the Amended and Restated Potable Water Service Agreement with Calgon Carbon Corporation for the lease of Granular Activated Carbon in filters 5 - 8 for the Water Production Division. (PLACED ON CONSENT AGENDA) 14-00649 A Resolution to award a Contract to Superior Excavating Co. of P.O. Box 575 Channahon, IL 60410 for the Charles-Harrison Sewer Separation project. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Weisner spoke about the recent "Back to School" event sponsored by mainly CIS, and with the participation of other charitable organizations, such as the Aurora Kiwanis and the Interfaith Food Pantry. Mayor Weisner said that 2014 was one of the best attended years, as was the event organized by Alderman Hart-Burns at Martin Luther King Park last Sunday. The MLK Park event was the best attended event in its 27 years. Finally, the United Way Cardboard Boat Race held at Phillips Park also had record attendance. Mayor Weisner was glad to announce that the community spirit and participation is strong. REQUESTS AND REFERRALS 14-00694 Rezoning Petition rezoning from ORI(S) to PDD (Farnsworth International) for the property located at 1923 Bilter Road (Chicago Premium Outlets - 14-00694 / AU01/2-14.221-Rz/Fsd/Fpn - ES - Ward 1). This was referred to the Planning Council and Planning Commission. 14-00695 Final Plat and Plan including a parking lot with 357 spaces on the property located at 1923 Bilter Road (Chicago Premium Outlets - 14-00695 / AU01/2-14.221-Rz/Fsd/Fpn - ES - Ward 1) This was referred to the Planning Council and Planning Commission. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final August 19, 2014 ADJOURN Alderman Hart-Burns moved, seconded by Alderman O'Connor to adjourn the meeting at 5:40 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 9