Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 16, 2014 5:00 PM ROLL CALL The Committee of the Whole was called to order at 5:09 p.m. by Mayor Pro Tem Bob O'Connor, and roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF THE MEETING OF SEPTEMBER 2, 2014 14-00761 Approval of the Minutes of the September 2, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the minutes of the Committee of the Whole Meeting held on September 2, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00572 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 311 Locust Street from R-3 One Family Dwelling to NC-Neighborhood Commercial . Ed Sieben spoke on this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 16, 2014 14-00694 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 1923 Bilter Road from ORI(S) to PDD Planned Development District and Granting a Variance to Parking Stall Width Mr. Stein, Representative of the Chicago Outlet Mall spoke briefly on this item. Mr. Stein stated that during the expansion discussions of the Outlet mall, parking issues were addressed at Community Meetings. They have acquired this lot and will put in 349 parking spaces. This parking is for weekends and heavy shopping days. Customer only parking on weekdays and possibly employees will use this parking depending on the volume of customers. Variance for the width of the parking stalls which are consistent with all the parking on the site. They want all parking spaces to be uniform. Matt Browley, Project Engineer of V3 Companies spoke briefly on Rezoning and variances. He stated that with this expansion they were able to put detention for sealmaster drive on the mentioned lot opposed to the main lot to obtain more parking stalls. Mr. Browley stated that going through the process there were drainage concerns, construction related. He also mentioned that one of the conditions and questions that staff had was to put in a left turn lane into the parking lot. They have added that to the plans. Project completed by Black Friday. (PLACED ON CONSENT AGENDA) 14-00695 A Resolution Approving the Final Plat and Plan for the 1st Addition to Chicago Premium Outlets for a Parking Lot Located at 1923 Bilter Road, Aurora, Illinois 60502 (PLACED ON CONSENT AGENDA) 14-00698 A Resolution Accepting an Easement for the purpose of signalizing the intersection at 1900 Bilter Road . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 16, 2014 14-00722 An Ordinance Amending Ordinance O06-131 Approving An Expansion To The River Edge Redevelopment Zone Known As The "Aurora River Zone" In The City Of Aurora Following Notice and Public Hearing In Connection Therewith Chief Development Officer Bill Wiet spoke on this item. In 2007 the City of Aurora applied for and received, and is only 1 of 4 communities that achieved the River Edge Community Zone status. The other communities that were granted REZ status other than Aurora were Elgin, Rockford and East St. Louis. They have similar characteristics, the River towns, many challenged environmental sites and therefore along with this designation, there was the advantage of Brownfield grant funds which the City received over the past several years to do environmental remediation on city owned properties along the River in the zone. A Pulbic Hearing was opened at the City Council Meeting on September 23, 2014. Speakers were heard and then closed. (PLACED ON UNFINISHED BUSINESS) FINANCE COMMITTEE RECOMMENDATIONS 14-00641 An Ordinance Amending Chapter 5, Article IV of the City of Aurora Code of Ordinances Entitled "Fuel Flowage Charge" Chief Development Officer Bill Wiet spoke on this item. This request is to approve an amendment to Chapter 5, which is the air craft and airport chapter, specifically the flowage charge. The proposed amendment is meant to protect fixed space operator tenants at the airport from unreasonable unfair competition. There are currently two FBO's at the airport one being Lumanair Aviation Services and the other being JA Air center. Mr. Wiet noted that the full taxes on fuel at the airport are based on 5 cents per gallon. It will not affect the fuel taxes that the city receives. (PLACED ON CONSENT AGENDA) 14-00730 A Resolution to reject the bid from Geneva Construction for the 2014 Downtown Parking Lot Maintenance Program (PLACED ON CONSENT AGENDA) 14-00732 A Resolution authorizing the purchase of two Morpho Trust live scan units. (PLACED ON CONSENT AGENDA) 14-00745 A Resolution to enter into an agreement with the Illinois Emergency Services Management Association / Logan County to be a host site for five state emergency generators and associated equipment . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 16, 2014 14-00746 A Resolution to Award the Contract for the City Hall Vault Filling Project to Copenhaver Construction, 75 Koppie Drive, Gilberts, IL 60136 in the amount of $95 ,000. (PLACED ON CONSENT AGENDA) 14-00758 A Resolution Awarding Thorne Electric Inc. the low bid of $1,012,099.86 for the Two Way Conversion of New York Street and Galena Boulevard east to existing two configuration. Traffic Engineer Eric Gallt led a presentation on this item. This is the downtown traffic reversal. The first part of this started about two years ago. East New York Street Project, this will include conversion E. New York Street from one way to two way, Broadway East to Smith Street. Smith Street is where the two way configuration is as you came from the East. All on street parking, between Root and Smith, will be removed. Left turn lanes on all signal light intersections will be added. Mr. Gallt presented a spreadsheet that was evaluated during the process, on how the existing traffic flows and how the proposed traffic would flow. Mr. Gallt stated that one of the biggest comments, that made sense to the public, was doing both E New York and Galena at the same time. If Galena is not done at the same time, New York Street will be heavily congested. He also stated that parking will not be removed on Galena Blvd. except for a few on major intersections due to left turn lanes added. Mr. Gallt concluded by stating that this project was beneficial and would improve the ease of access to and from the downtown area. Will also improve emergency vehicle access to the area as they still have to obey the one ways as we take a block to a block and a half off response time. (PLACED ON UNFINISHED BUSINESS) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00754 A Parking Study of Lawndale Avenue concerning Parking Restrictions, Ward 6, Alderman Saville (INFORMATION ONLY) 14-00760 New York Street from Broadway to Smith Street and Galena Boulevard from Broadway to Ohio Street Two Way Conversion (INFORMATION ONLY) 13-00762 A Traffic Study for W. Benton St. between W. Downer Pl. and S. Lake St. to determine need for SPEED LIMIT signage and appropriate TWO-WAY STREET signage on W. Benton St. Ward 4, Alderman Donnell Ward 6, Alderman Saville (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 16, 2014 13-00766 A Traffic Study on the north side of Weston Avenue to review the existing one-side-of-the-street parking restrictions. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 14-00504 A Traffic Study of W. Illinois Avenue and N. Constitution Drive intersection for STOP signage. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00598 A Traffic Study for Pedestrian Crosswalk installation on County Line Road. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00659 A Traffic Study for the 400 Block of Oak Avenue. Ward 6, Alderman Saville (INFORMATION ONLY) 14-00683 A Traffic Study for the New Haven Avenue and Sheldon Avenue intersection. Ward 6, Alderman Saville (INFORMATION ONLY) 14-00737 Requesting approval to stage the City's annual Veterans Day Parade in downtown Aurora on Tuesday, November 11, 2014 beginning at 10:15 am. (INFORMATION ONLY) 14-00756 Halloween "Trick or Treat" Hours: Friday, October 31, 2014 from 4:00pm to 7:30pm. (INFORMATION ONLY) 14-00757 East High School of Aurora is requesting permission to use a block area consisting of 5th Ave to Smith Blvd, Smith Blvd to 4th Ave, 4th Ave to Union St., and Union St back to the High School on 5th Ave for its Homecoming Parade on Wednesday October 1, 2014 from 3:00pm to 5:30pm. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 16, 2014 14-00762 Request by the Girl Scouts of Greater Chicago & NW Indiana to participate in the Fall Product Program, October, 2014; Delivery, before Thanksgiving November 2014; Annual Cookie Sale Program, January, 2015. Delivery of Order Card Sales February 2015 and Cookie Booths from February-May 2015) . (INFORMATION ONLY) 14-00764 St. John UCC is requesting the closure of the 300 block of 5th Street on Sunday, September 21, 2014 from 11:00 am to 5:00 pm . (INFORMATION ONLY) 14-00775 For information only, Main Baptist Church is planning a community outreach event "Unity in the Community" to be held on Saturday, September 20, 2014 between 4:00 p.m. and 9:00 p.m . (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00753 A Resolution Authorizing the Mayor and City Clerk to enter into an agreement with Wills Burke and Kelsey Associates to provide Construction Engineering Services for the Charles Harrison Sewer Separation Project. (PLACED ON CONSENT AGENDA) 14-00678 Discussion and possible committee action on a drainage issue located at 1931 Sapphire Ln. (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 16, 2014 REQUESTS AND REFERRALS 14-00786 Final Plat and Plan for a 238,000 square foot office warehouse facility located at 958 Corporate Boulevard, Aurora, Illinois 60502 (Mitutoyo America Corporation - 14-00786 / AU02/3-14.038-Fsd/Fpn - ES - Ward 1) The above Request and Referral was referred to the Planning and Council and Planning Commission. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:47 p.m. Motion carried by voice vote. City of Aurora Page 7