Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 07, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF SEPTEMBER 16, 2014 14-00847 Approval of the Minutes of the September 16, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the minutes of the Committee of the Whole Meeting held on September 16, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00646 A Resolution Approving the Final Plat for Lot 1 of Eola Crossing Subdivision, being vacant land located at 2230 S. Eola Road, Aurora, Illinois 60503 This Resolution was returned to the Planning Commission 14-00647 An Ordinance Granting a Special Use Permit with a Final Plan for a restaurant with a drive-thru on the Property located at 2230 S. Eola Road, Aurora, Illinois, 60503 This Ordinance was returned to the Planning Commission 14-00726 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by downzoning the property located at 121 N. 4th Street from R-4 Two Family Dwelling to R-3 One Family Dwelling . (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 7, 2014 14-00747 An Ordinance Authorizing the Execution of A Boundary Agreement Between the City of Aurora and the City of Naperville . Chief Development Services Officer Bill Wiet led a presentation in regards to the proposed revised boundary agreement between the City of Aurora and the City of Naperville. Wiet pointed at some of the changes and differences from the previous 20 year boundary agreement, which was drafted in 1994 and is set to expire in November. Wiet explained that due to the most recent state statutes on anexations, a 30 day notice is required prior to the adoption of a boundary agreement. This notice has been published, and both Aurora and Naperville will be approving the agreement on Tuesday, November 4, 2014. (PLACED ON CONSENT AGENDA for the City Council meeting to be held on November 4, 2014) 14-00790 A Resolution Accepting the Dedication of a City Easement at 701 S. Eola Road (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00629 A Resolution authorizing the purchase and implementation of a Cisco VOIP (voice over IP) system upgrade with Cisco and Sentinel Technologies, Downers Grove, IL. Total project cost of $ 227,963.43 . (PLACED ON CONSENT AGENDA) 14-00763 A Resolution to accept the bid from Geneva Construction for the patching of the RT 59 commuter lot in the amount of $76,091.60 . (PLACED ON CONSENT AGENDA) 14-00788 A Resolution Authorizing the Mayor to Execute an Agreement and All other Necessary Documentation to Accept the Donation of Real Estate Known as Property Located at 270 N. Calhoun Street, Aurora, Illinois . (PLACED ON CONSENT AGENDA) 14-00789 A Resolution Authorizing the Mayor to Execute an Agreement and All other Necessary Documentation to Accept the Donation of Real Estate Known as Property Located at 562 Middle Avenue, Aurora, Illinois . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 7, 2014 14-00799 A Resolution Approving an Intergovernmental Agreement Between the City of Aurora and the Aurora Public Library Regarding Parking Improvements in the Vicinity of the New Main Library (101 S. River Street) and Disposition of the Old Main Library (1 E. Benton Street) . Chief Development Services Officer Bill Wiet led a presentation on this item. Wiet explained that the the Intergovernmental Agreement deals primarily with construction of the parking improvements, and the disposition of the existing library building. Wiet pointed out a portion of the last section of the intergovernmental agreement that deals with an easement for a memorial garden and proposed open space. (PLACED ON UNFINISHED BUSINESS) 14-00841 A Resolution to accept a proposal from M/M Peters Construction, Inc., 178 S. Western Ave., Aurora, IL 60506 for the 27-37 South LaSalle Street Sidewalk Vault Closure Project in the amount of $69,205.73. (PLACED ON UNFINISHED BUSINESS) 14-00844 A Resolution authorizing The Mayor and City Clerk to execute all of the aforementioned documents for the acquisition of real property known as 333 West Park Avenue, Aurora, IL in the amount of $47,000.00 . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00798 A Resolution approving the issuance of a Carnival License and a Music Festival Permit to Our Lady of Mercy Church / Alpine Amusement Company, Inc. as part of their Mercy Fest on October 16-19, 2014. (PLACED ON CONSENT AGENDA) 14-00561 A Traffic Study in the 200 block of N. Loucks Street for the installation of VISUALLY IMPAIRED CHILD signage. Ward 2 & 7, Aldermen Garza and Hart-Burns (INFORMATION ONLY) 14-00661 A Traffic Study for the Westgate Drive/ Illinois Avenue intersection. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00680 A Traffic Study for the 90-degree intersection of Richard Street and Alameda Drive. Ward 5, Alderman Peters (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 7, 2014 14-00702 A Traffic Study at the Palace Street and Colorado Avenue intersection. Ward 6, Alderman Saville (INFORMATION ONLY) 14-00705 A Traffic Study for Sullivan Road and Randall Road intersection. Ward 5 and 6, Aldermen Peters and Alderman Saville (INFORMATION ONLY) 14-00706 A Traffic Study for N. Randall Road, 1300 block. Wards 5 & 6, Alderman Peters and Saville (INFORMATION ONLY) 14-00710 A Traffic Study for the Wagner Road and Mesa Lane intersection. Ward 1, Alderman Bohman (INFORMATION ONLY) 14-00715 A Traffic Study for Hill Avenue, 400 Block. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00716 A Parking Study for S. Eola Road and Oakfield Drive. Ward 9, Alderman Bugg (INFORMATION ONLY) 14-00733 A Traffic Study on Bilter Road at the Prairie Path. Ward 1, Alderman Bohman (INFORMATION ONLY) 14-00734 A Traffic Study for Clarendon Lane, 2000 block. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00735 A Traffic Study for Deerpath Road, 1300 and 1000 block. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00793 A Traffic Study for Deerpath Road south of W. Indian Trail. Ward 5, Alderman Peters (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 7, 2014 14-00803 Tag Day - Request by the Girl Scouts of Northern Illinois to participate in the Fall Product Program (Nuts & Candies), October 10 - 24, 2014 for order taking and money collection, November 13 - 15, 2014 for product delivery; Annual Cookie Sale Program January 9 - 30, 2015 for order taking, February 17 - 21, 2015 for product delivery and money collection; and Annual Booth Cookie Sales February 27 - March 22, 2015 with permission solicited from local merchants . (INFORMATION ONLY) 14-00816 Charitable Solicitation Permit request from Amy Chally. She is requesting permission to go door to door collecting pledges October 4 - 11, 2014 with her dog, Portland, to support Canine Companions for Independence at the annual Canine Companions DogFest on Saturday, October 18, 2014, in Naperville, IL. (INFORMATION ONLY) MAYOR'S REPORT Mayor Weisner spoke about the recently formed Indian American Community Outreach Advisory Board. Mayor Weisner mentioned that the Indian community is the fastest growing community in Aurora, and encouraged all those present at the meeting, as well as the public, to attend the Diwali festival coming up on Sunday, October 12, 2014. MAYORAL APPOINTMENTS 14-00840 A Resolution Appointing Meloyne Wimbley to the Aurora Housing Authority Board. This Resolution was referred to the City Council 14-00846 A Resolution Appointing Jose Garcia and Robert "Rob" Vaughan to the Aurora Preservation Commission. This Resolution was referred to the City Council REQUESTS AND REFERRALS 14-00819 Requesting a Final Plat and Plan Revision to construct a 14,780 square foot commercial building on Lots 4 and 5 within Butterfield Village Center at 1535 and 1545 Butterfield Road (Butterfield Village Center, LLC - 14-00819 / BA36/3-14.145-Fsd/Fpn/R - Ward 1 - AM) This Requests and Referral was referred to the Planning Council and Planning Commission. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 7, 2014 14-00820 Requesting a Variance from the enclosed parking standards to convert an existing one car garage to living space at 1180 Morton Avenue (Boreas, LLC - Aurora Housing Authority / Brinshore Development LLC - 14-00820 / AU16/1-14.290-V - ES - Ward 6) This Requests and Referral was referred to the Planning Council and Planning Commission. 14-00821 Requesting approval of a Final Plat and Plan for property at SEC of Station Boulevard and Liberty Street - Lot 60 of Lehigh Station (M/I Homes of Chicago - 14-00821 / NA21/2-14.272-Fsd/Fpn - SP - Ward 10) This Requests and Referral was referred to the Planning Council and Planning Commission. 14-00845 Requesting the approval of a Final Plat for Fox Valley Medical/Business Campus Resubdivision No. 1 (MB Financial - 14-00845 / NA28/1-14.118-Fsd - AM - Ward 10) This Requests and Referral was referred to the Planning Council and Planning Commission. CLOSED SESSION Alderman Irvin moved, seconded by Alderman O'Connor, that at the close of this meeting, the City Council go into Closed Session to discuss a subject within exception Section 2(c)(11) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried. Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN Alderman O'Connor moved, seconded by Alderman Irvin, to adjourn the meeting at 5:44 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 6