Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 17, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor Weisner, and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman John Peters MINUTES OF MEETING OF FEBRUARY 3, 2015 15-00147 Approval of the Minutes of the February 17, 2015 Committee of the Whole meeting. Alderman Bohman moved, seconded by Alderman Mervine, to approve the minutes of the Committee of the Whole meeting held on February 3, 2015. Motion carried by a voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-01056 An Ordinance Granting a Parking Setback Variance to the north property line, from 23 feet to 5 feet with Final Plan for a medical use for property located at 2285 Sequoia Drive, in Kane County, Aurora Illinois 60506. City staff provided a brief update to the Council, staff continues to work with Advocate Dryer Healthcare Clinic on the future of the current Advocate Dreyer property. Peter Messina, representing Advocate Dreyer, spoke briefly on Dreyer's interest in continuing to work with the city. (PLACED ON UNFINISHED BUSINESS) 14-01057 A Resolution Requesting approval of a Final Plat for a medical use located at 2285 Sequoia Drive . (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 17, 2015 15-00002 A Resolution Approving a Revision to the Final Plan on Lot 12 of McCarty Center Subdivision for a Dunkin Donuts with a drive-thru located at 3999 75th Street, Aurora, IL, 60504 (PLACED ON CONSENT AGENDA) Enactment No: R15-032 FINANCE COMMITTEE RECOMMENDATIONS 15-00036 A Resolution authorizing the purchase of a three year Microsoft Enterprise License renewal From CDW-G, Inc. for the MIS Division under the State of Illinois Central Management Services contract in amount the amount of $112 ,646.01 annually. (PLACED ON CONSENT AGENDA) Enactment No: R15-034 15-00050 A Resolution approving the use of professional services from Mr. Dennis M. Smith for optical fiber infrastructure consulting services in an amount of $80.00 per hour not to exceed $40,000.00 annually for the MIS Division. (PLACED ON CONSENT AGENDA) Enactment No: R15-035 15-00062 A Resolution authorizing a 5 year Lease Agreement with Key Government Finance (Cisco) for Cisco Smartnet maintenance for the City's voice over IP phone system. (PLACED ON CONSENT AGENDA) Enactment No: R15-036 15-00066 A Resolution to accept the Parts and Material Quotations for the Water and Sewer Maintenance Division . (PLACED ON CONSENT AGENDA) Enactment No: R15-038 15-00067 A Resolution requesting approval to purchase 16 Cale CWT Daily Parking Machines from Total Parking Solutions 2721Curtiss St. Downers Grove, IL 60515 for the RT 59 Transit Center in the amount not to exceed $200,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R15-039 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 17, 2015 15-00071 An Ordinance Approving a Settlement Agreement for the Acquisition of 330 North Broadway Avenue, Aurora Illinois (PLACED ON CONSENT AGENDA) Enactment No: O15-002 15-00084 A Resolution to purchase a used 2014 Freightliner with a Century rollback car carrier from Zip's Truck Equipment as a sole source in the amount of $62,575.00 . (PLACED ON CONSENT AGENDA) Enactment No: R15-041 15-00087 A Resolution Approving a Memorandum of Understanding between the City of Aurora and DuPage Properties Venture for Lots 502 and 503 of Butterfield Center for Commerce and Industry Bill Wiet provided an overview of the items 15-00087 and 15-00089 and addressed questions from the Council. (PLACED ON CONSENT AGENDA) Enactment No: R15-043 15-00089 A Resolution Authorizing ComEd to Bury the Proposed ComEd 12kv Overhead Feeder W1133 Transmission Line Along Bilter Road from Eola Road West to the Prairie Path in an Amount Estimated to be $550,000. (PLACED ON UNFINISHED BUSINESS) Enactment No: R15-045 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 15-00085 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: A.B.J., LLC d/b/a Belle Salle Banquets, located at 1920 E. New York St.). (PLACED ON CONSENT AGENDA) Enactment No: R15-042 15-00054 Washington Middle School General Jog, Saturday, March 21, 2015 from 9:00am to 11:00am. (INFORMATION ONLY) 15-00056 Steck Fun Run, Saturday, September 26, 2015 from 9:00am to 10:30am. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 17, 2015 15-00058 Requesting permission for pastors from the area United Methodist Churches to distribute ashes to commuters at the Metra Train Stations (ATC & Route 59) on Ash Wednesday, February 18, 2015, in the early morning and afternoon and, in addition, to pedestrians on New York St., Galena Blvd., River St., Broadway, Stolp Ave. and Downer Pl. during the hours of 7:00 a.m. to 6:00 p.m. (FROM THE SIDEWALKS, NOT FROM THE PLATFORM OR IN THE STREETS). (INFORMATION ONLY) 15-00063 Communities in Schools and Aurora Area Interfaith Food Pantry 2nd 2 None 5K-10K Run Walk, Sunday, April 26, 2015 from 8:00am to 10:00am. (INFORMATION ONLY) 15-00069 Nancy Young PTA Dolphin Dash 5K and 1Mile, Saturday, May 9, 2015 from 7:30am to 10:30am. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 15-00033 A Resolution authorizing the Director of Purchasing to enter into an agreement with Wills Burke Kelsey Associates for providing engineering services for the design of raingardens within the combined sewer system. (PLACED ON CONSENT AGENDA) Enactment No: R15-033 15-00064 A Resolution to allow the Director of Purchasing to sign an agreement with Len Cox & Sons Excavating of 1203 Theodore St. Crest Hill, IL 60403 for the construction of the Lake St. Sewer Separation project in the amount of one million two hundred twenty thousand six hundred seventy seven dollars and fifty cents ($1,220,677.50) (PLACED ON CONSENT AGENDA) Enactment No: R15-037 15-00070 A Resolution authorizing the Director of Purchasing and City Clerk to enter into an agreement with Wills Burke Kelsey Associates to provide construction engineering services for the Lake Street Sewer Separation Project. (PLACED ON CONSENT AGENDA) Enactment No: R15-040 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 17, 2015 15-00112 A Resolution to award a Contract to Superior Excavating Company of P.O. Box 575, Channahon, IL 60410 for the East Galena Blvd. and New York St. Sewer Separation from Root St. to Smith St. project in the amount of three million, nine hundred forty seven thousand, and seventy nine dollars ($3,947,079.00) . (PLACED ON CONSENT AGENDA) Enactment No: R15-044 REQUESTS AND REFERRALS 15-00111 Requesting approval of a Revised Preliminary Plan and Plat for property in Butterfield East Subdivision located at Ferry Road and Duke Parkway (Duke Realty - 15-00111 / WI33/3-13.494-Ppn/Psd/R - TV/TD - Ward 10) The Requests and Referrals were referred to the DST Staff Council (Planning Council) 15-00117 Requesting approval of a Special Sign District for Chicago Premium Outlets (Simon/Chelsea Chicago Development, LLC/Chicago Premium Outlets Expansion, LLC - 15-00117 / AU01/4-15.011-V/SD - SP - Ward 1) The Requests and Referrals were referred to the DST Staff Council (Planning Council) ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:39 p.m. Motion carried by a voice vote. ____________________________________ Alexandra E. K. Voigt City Clerk City of Aurora Page 5