Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 17, 2015 5:00 PM ROLL CALL The Commitee of the Whole was called to order at 5:06 pm by Alderman O'connor and the roll call was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 2 - Mayor Tom Weisner, and Alderman Mike Saville MINUTES OF THE MEETING OF MARCH 3, 2015 15-00185 Approval of the Minutes of the March 3, 2015 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the minutes of the Committee of the Whole meeting held on March 3, 2015. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 17, 2015 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 15-00151 A Resolution Authorizing Approval of the City of Aurora Fifth Program Year (2014) Consolidated Annual Performance Evaluation Report (CAPER) for the Federal Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs . Jeff McLaughlin Manager of Neighborhood Redevelopment introduced Justin Root, Management Assistant of the Neighborhood Redevelopment Department and spoke briefly on this item. The consolidated annual performance report CAPER is a retrospective report summited yearly to HUD. The CAPER includes information on how the City of Aurora's annual allocation was used. (PLACED ON CONSENT AGENDA) 15-00184 A Resolution Authorizing an Annual Action Plan Substantial Amendment (2015 - #1) to Reflect Funding Allocations for the Community Development Block Grant Program - Downtown Façade Improvement Project and Aurora Interfaith Food Pantry Vehicular/Pedestrian Safety Project Jeff McLaughlin, Manager of Neighborhood Redevelopment spoke briefly on this item. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 15-00108 A Resolution Authorizing the Execution of an Intergovernmental and Lease Agreement between the City of Aurora, Aurora East School District #131 and the Fox Valley Park District for the tennis facility at Phillips Park, six owned by the City of Aurora and six owned by Aurora East School District #131 . Dan Anderson, Superintendent of Parks, spoke briefly on this item. (PLACED ON UNFINISHED BUSINESS) 15-00135 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL for the East Side Landscape Maintenance for the Divisions of Street Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016 . (PLACED ON CONSENT AGENDA) 15-00138 A Resolution authorizing the Mayor to execute an amendment to the 2006 agreement for the North Aurora Road Underpass between the City of Aurora, City of Naperville, and Naperville Township Road District and corresponding Motor Fuel Tax appropriation. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 17, 2015 15-00155 A Resolution Authorizing the execution of a contract to hire a Contractual Golf Professional for the 2015 golf season in the amount not to exceed $31 ,500.00 (PLACED ON CONSENT AGENDA) 15-00172 A Resolution Authorizing the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, authorizing the Director of Purchasing to sign the Construction Engineering Agreement with V3 Companies and to Appropriate Motor Fuel Tax Funds for the Sheffer Road Bridge Replacement Project . (PLACED ON CONSENT AGENDA) 15-00173 A Resolution Accepting the Bid from Twin Oaks Landscaping, Inc., Oswego, IL for the West Side Landscape Maintenance for the Divisions of Street Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016 . (PLACED ON CONSENT AGENDA) 15-00176 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions . (PLACED ON CONSENT AGENDA) 15-00178 A Resolution Accepting the Bid from Beary Landscape Management, Lockport, IL for the Facilities and Grounds Landscape Maintenance for Various City Divisions for 2015 and 2016 . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 15-00174 A Resolution approving the issuance of a Music Festival permit to the Warehouse Church for Sunday, May 3rd, 2015 at the Phillips Park Pavilion area from 9:30 a.m. to 4:00 p.m . (PLACED ON CONSENT AGENDA) 15-00175 A Resolution approving the issuance of a Carnival License to Variety the Children's Charity of Illinois / Fantasy Amusement Company for a carnival to be held at the Westfield Fox Valley Mall on April 30-May 3 and May 7-10, 2015 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 17, 2015 15-00132 A Parking Study for the 450 block of West Park Avenue. Ward 6, Alderman Saville (INFORMATION ONLY) 15-00158 The Fox Valley Garden Club is requesting permission to conduct their annual Aurora Gardener's Plant Sale on Saturday, May 16, 2015 from 8:00 am to 1:00 pm at the Aurora Transportation Center. (INFORMATION ONLY) 15-00159 Requesting Approval to Stage the Three City of Aurora Farmers Markets to be held Throughout the Summer and Fall of 2015. (INFORMATION ONLY) 15-00162 The Homestead Elementary School PTA Husky Hustle 5K and 1 Mile Fun Run, Saturday, April 25, 2015 from 8:30am to 10:15am. (INFORMATION ONLY) 15-00163 Metea LIFE Run, Saturday, June 6, 2015 from 9:00am to 10:00am. (INFORMATION ONLY) 15-00166 Rosary High School Road Scholars 5K Run Walk, Sunday, May 17, 2015 from 9:00am to 10:30am. (INFORMATION ONLY) 15-00168 The Aurora Hispanic Heritage Advisory Board is requesting approval to stage El Dia de los Niño's on Saturday, April 25, 2015 from 1:00 pm to 5:00 pm. at the spring and Lincoln parking lot. (INFORMATION ONLY) 15-00134 A Traffic Study for the intersection of Bromley Lane and Sheffer Road. Ward 10, Alderman Johnson (INFORMATION ONLY) 15-00169 American Diabetes Association "Tour de Cure", Sunday, June 14, 2015 from 5:00am to 5:00pm. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 17, 2015 15-00181 INFORMATION ONLY - St. Therese Parish, 271 N. Farnsworth Ave., Aurora, IL, is requesting permission to conduct their Annual Parish Festival on Sunday, August 9, 2015 from 10:00 AM to 8:00 PM on the parish parking lot grounds. The Parish is aware that a music festival permit will be required if live musical entertainment is provided and if more than three hundred fifty (350) persons are in attendance. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 15-00016 A Resolution for Security Reduction No. 1 for Verona Ridge Unit 3. (PLACED ON UNFINISHED BUSINESS) 15-00020 A Resolution Authorizing the Conditional Purchase of a PAX Model PWM600 Water Mixing Unit for the Water Production Division . (PLACED ON CONSENT AGENDA) 15-00046 A Resolution Authorizing Well Maintenance Services for Well No. 17 for the Water Production Division . (PLACED ON CONSENT AGENDA) 15-00079 A Resolution to Authorize a Professional Services Agreement to perform water main flushing and design work for several areas of the City-Wide Water Main Distribution System Flushing Program for the Water Production Division (PLACED ON CONSENT AGENDA) MAYORAL APPOINTMENTS 15-00198 A Resolution Appointing Susan Sosa Bachmeier and Tony Martinez to Aurora's Human Relations Commission. (PLACED ON CONSENT AGENDA) REQUESTS AND REFERRALS 15-00200 Requesting a Final Plat for Lots 1 and 2 of Maruti Subdivision on the property located at 1271 N. Lake Street. (Jay Maruti #3 Corporation - L15-00200 / AU10/3-13.071-SU/FSD/FPN - TV - WARD 6) The request and Referrals were referred to the DST Staff Council (Planning Council) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 17, 2015 15-00201 Requesting to Rezone Lots 1 and 2 of Maruti Subdivision to an underlying zoning district designation of B-2 General Retail (Jay Maruti #3 Corporation - L15-00201 / AU10/3-13.071-RZ/SU/FSD/FPN - TV - Ward 6) The request and Referrals were referred to the DST Staff Council (Planning Council) 15-00202 Requesting approval of a Special Use Permit for a Restaurant Drive-Thru Use and a Final Plan on Lot 2 of Maruti Subdivision. (Dunkin Donuts / Jay Maruti #3 Corporation - L15-00202 / AU10/3-13.071-R/SU/FSD/FPN - TV - Ward 6) The request and Referrals were referred to the DST Staff Council (Planning Council) 15-00209 Text amendment modifying certain portions of Section 3.3 Definitions, Section 4.3 Special Uses and Structures and Table One: Use Categories of Ordinance Number 3100, being the Aurora Zoning Ordinance. The request and Referrals were referred to the DST Staff Council (Planning Council) ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:29 p.m. Motion carried by voice vote. ____________________________________ Alexandra E. K. Voigt City Clerk City of Aurora Page 6