Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 21, 2015 5:00 PM ROLL CALL The Committee of the Whole Meeting was called to order at 5:11 p.m. by Mayor Weisner and the role was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Edward Bugg MINUTES OF THE MEETING OF JULY 7, 2015 15-00636 Approval of the Tuesday, July 7, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine, that this agenda item be approved and filed. Alderman Saville and Alderman O'Connor abstained. The motion carried. Abstain: 2- Alderman Saville and Alderman O'Connor REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, July 16, 2015 and Reviewed the Following Items: 15-00565 A Resolution Authorizing the Mayor to Execute an Agreement with Burlington Northern Santa Fe Granting the City of Aurora a Permanent Easement over a Certain Vacated Portion of McClure Road (PLACED ON CONSENT AGENDA) 15-00567 A Resolution Authorizing an Easement Agreement between the City of Aurora and Burlington Northern Santa Fe Railway Company over the Property located between BNSF Railroad Tracks, Spring Street and City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 21, 2015 Liberty Street. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On July 14, 2015 and Reviewed the Following Items: . 15-00350 A Resolution Approving an Amended Intergovernmental Parking Agreement Between the City of Aurora and Waubonsee Community College Located at 18 South River Street, Aurora, Illinois. Bill Wiet, Chief Development Services Officer, briefly presented on this item. He updated the City Council on actions taking place since the last Finance Committee Meeting on the request for approval of an amended Intergovernmental Agreement between the City of Aurora and Waubonsee Community College (WCC) regarding a permanent parking solution for WCC students . He discussed an attachment to the item, a proposed timetable of the phases of the key tasks related to the project inlcuding a placeholder for any discussions between the City, WCC and a private developer. Both the City of Aurora and Waubonsee Community College are committed to adhering to the process outlined. The agreement will also allow for a study of parking in the downtown area to be conducted. (PLACED ON CONSENT AGENDA) 15-00568 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2015 And Ending December 31, 2015 . (Amendment #1 For The 2015 Fiscal Year) Stacey Hamling, Assistant Director of Finance, Budget, briefly presented on this item. She summarized the twelve line items and that most explain the off- setting of revenues and expenditures primarily from grants. The other items were carryovers from previous year or items approved by the City Council in previous meetings. (PLACED ON CONSENT AGENDA) 15-00575 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County, and the City of Elgin; the participation in the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchases. . (Public Hearing at City Council on July 28, 2015.) Lt. Abbs, Aurora Police Department and Carie Anne Ergo, Chief Management Officer, briefly presented and answered questions regarding the item. Discussion primarily addressed the proposal for the City of Aurora to utilize the Justice Assistance Grant (JAG) to purchase water rescue equipment to allow for the Aurora Police Department to respond to emergency water rescue incidents as needed and not need to wait for the Fire Department who currently have this equipment. A public hearing will be held at the next City Council meeting regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 21, 2015 15-00594 A Resolution to Execute an Agreement with Illinois Emergency Management Agency to receive grant funds in the amount of $53,831.25 for reimbursement of certain expenditures. (PLACED ON CONSENT AGENDA) 15-00600 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement Change Order with Engineering Enterprises, Inc. (PLACED ON CONSENT AGENDA) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On July 14, 2015 and Reviewed the Following Items: 15-00281 A Traffic Study for the intersection of Cheshire Drive and McCoy Drive. Ward 8, Alderman Mervine. (INFORMATION ONLY) 15-00309 A Traffic Study for the Ashland Avenue and Lafayette Street intersection. Ward 4, Alderman Donnell . (INFORMATION ONLY) 15-00325 A Parking Study for E. Pleasure Court in the 500 block. Ward 4, Alderman Donnell (INFORMATION ONLY) 15-00438 A Traffic Study for Traffic Calming in the backyard of 990-992 Alyce Lane on E. Indian Trail near Traffic Signal. Ward 1, Alderman Bohman (INFORMATION ONLY) 15-00501 A Traffic Study for Hammond Avenue between Illinois Avenue and Florida Avenue. Ward 6, Alderman Saville. (INFORMATION ONLY) 15-00503 A Traffic Study for Howell Place. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 15-00509 A Parking Study for Trade Street on the west side next to Napleton's Valley Hyundai. Ward 10, Alderman Johnson. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 21, 2015 (INFORMATION ONLY) 15-00518 A Parking Study for College Avenue in the 600 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 15-00519 A Traffic Study for Princeton Avenue in the 3500 block. Ward 10, Alderman Johnson. (INFORMATION ONLY) 15-00556 A Traffic Study for the Trask Street and Midlane Drive intersection. Ward 1, Alderman Bohman. (INFORMATION ONLY) 15-00557 A Parking Study for Edinburgh Lane in the 2000 block. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 15-00558 A Traffic Study for Conifer Court by Evergreen Lane. Ward 10, Alderman Johnson. (INFORMATION ONLY) 15-00576 A Traffic Study for the Watson Street and Simms Street intersection. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 15-00582 Hike for Hesed Walk from River St. to Benton St. to Broadway to the Aurora Transportation Center by Sidewalks, Saturday, October 3, 2015 from 8:00am to 11:30am. (INFORMATION ONLY) 15-00587 A Parking Study for Eastwood Drive in the 1300 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 15-00591 KJ Multisport Aurora Duathalon 2 Mile Run on Barnes Road between Prairie and W. Galena Blvd, and 20K Bike at Blackberry Farm and Various Surrounding Roads on Sunday, August 23, 2015 from 7:00am to 12:00pm. (INFORMATION ONLY) 15-00611 New England Church is requesting permission to close Chestnut for their Fall Picnic on September 13, 2015 from 9:00 am to 2:00 pm. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 21, 2015 (INFORMATION ONLY) 15-00612 Communities in Schools is requesting traffic control assistance to stage the annual Back to School Fair on Saturday, August 15, 2015 on Fourth, Downer and Benton from 7:30 am to 2:00 pm. (INFORMATION ONLY) 15-00613 Requesting approval of additional street closures and barricades to #15-00208 for the Friends of LaSalle Street Historic Auto Row Car Show on August 23, 2015. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On July 13, 2015 and Reviewed the Following Items: 15-00590 A Resolution accepting the improvements and maintenance security for New York Centre - 918 E. New York Street. . (PLACED ON CONSENT AGENDA) 15-00601 A Resolution to allow the Director of Purchasing to enter into an agreement with Superior Excavating, Inc. of PO Box 575, Channahon, IL 60447 for construction of the Church Road Water Main Replacement project in the amount of six hundred eighty eight thousand, four hundred five dollars, and no cents ($688,405.00) . (PLACED ON CONSENT AGENDA) 15-00602 A Resolution to allow the Director of Purchasing to enter into an agreement with Superior Excavating, Inc. of PO Box 575, Channahon, IL 60447 for construction of the Prairie St. Water Main Replacement project in the amount of seven hundred ninety four thousand, five hundred one dollars, and no cents ($794,501.00) . (PLACED ON CONSENT AGENDA) 15-00610 Returned to committee from City Council 7-28-2015-1126 Homer Ave-Drainage Issue. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 21, 2015 MAYORAL APPOINTMENTS 15-00627 A Resolution Appointing Cinthia Salgado, Samuel Nunez , Iliana Rivera and Carmen Julia Rodriguez Torres and reappointing Adrienne Mercad Holloway and Mariana Ponce Hill to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council. REQUESTS AND REFERRALS 15-00640 Requesting approval of a Special Use Permit for a Religious Institution (6400) Use on the Property located at 78 S. LaSalle Street. (Community Christian Church - L15-00640 / AU22/3-15.129-SU - TV - Ward 2). The above Request and Approval was referred to the Planning Council and Planning Commission. 15-00642 Requesting approval of a Special Use Permit for a Special Purpose Recreational Use on the Property located at 2300 S. Eola Road (Horizon Realty Services, Inc. - L15-00642 / WH06/4-15.102-SU - TV - Ward 9). The above Request and Approval was referred to the Planning Council and Planning Commission. CLOSED SESSION Alderman O'Connor moved, seconded by Alderman Hart-Burns, that at the close of this meeting, the City Council go into Closed Session to discuss property acquisition, exception Section 2(c)(5) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this vote. Motion carried. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Donnell, to adjourn the meeting at 5:30 P.M.. Motion carried by a voice vote. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Edward Bugg City of Aurora Page 6