Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 04, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting called to order at 5:02 P.M. and the role was called. Alderman Bugg arrived at the meeting at 5:15 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 1 - Alderman Richard Irvin MINUTES FROM THE MEETING OF JULY 21, 2015 15-00660 Approval of the Tuesday, July 21, 2015 Committee of the Whole Meeting Minutes. Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the minutes of the Committee of the Whole meeting held on July 21, 2015. Motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, July 30, 2015 and Reviewed the Following Items: 15-00407 A Resolution Approving a Revision to the Final Plat for Lots 5, 6, and 7 in Unit Two of Deerpath Commerce Center Subdivision being Vacant Land located at the southwest corner of Orchard Gateway and Deerpath Road, Aurora, Illinois 60506 (PPG/Conor Commercial Real Estate - L15-00407 / SG01/4-15.088-Fpn/Fsd/R - TV - WARD 5) Tracey Vacek, Planner, presented briefly on the item. Representatives of the petitioners, Conor Commercial Real Estate (Amy Rzepka), and Ware Malcomb (Cameron Trefry) were present and spoke briefly about the final landscaping plan seeking approval. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 4, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-205 15-00408 A Resolution Approving the Final Plan on Lot 5A, 6A, 7A, and 10 for Unit Two of the Resubdivision of Deerpath Commerce Center Subdivision being Vacant Land located at the southwest corner of Orchard Gateway and Deerpath Road, Aurora, Illinois 60506 (PLACED ON CONSENT AGENDA) Enactment No: R15-206 15-00452 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 536 North Avenue from B-2 General Retail to R-3 One Family Dwelling in Kane County, Aurora Illinois 60505 Tracey Vacek, Planner, presented briefly. (PLACED ON CONSENT AGENDA) Enactment No: O15-044 15-00497 An Ordinance Granting a Special Use Permit for an Automotive Retail (2820) Use with a Final Plan on Lot 9 of Savannah Crossings Subdivision located at 1386 Butterfield Road, Aurora, Illinois, 60502 Tracey Vacek, Planner, briefly presented on the item regarding a request for a special use permit for Advanced Auto Parts. The petitioner present- Inland Properties represented by Pam Sullivan. The item was placed onto Unfinished Business to allow for special conditions to be added to the agreement regarding allowing additional requirements requested by the City to be negotiated into the contract. (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-048 15-00529 A Resolution Approving the Final Plat for Unit 4 of The Estate Homes of Verona Ridge Subdivision, being Vacant Land located north of Indian Trail Road and west of Deerpath Road, Aurora, Illinois Tracey Vacek, Planner, presented briefly on the item. Rick Zirk from Orleand Homes was present and briefly spoke about the future development and work completed to mitigate the sewer and drainage issues previously reported near the development. (PLACED ON CONSENT AGENDA) Enactment No: R15-207 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 4, 2015 The Finance Committee Met On Tuesday, July 28, 2015 and Reviewed the Following Items: At the conclusion of the report Alderman At Large O'Connor mentioned briefly the financial reports that will be made available at the next City Council meeting. Brian Caputo, Chief Financial Officer, briefly described that there are a number of financial reports covering the previous fiscal year ending December 31, 2014 including an audit report. 14-00983 A Resolution approving Professional Engineering Services Agreement-Phase II with Engineering Enterprises, Inc. for Montgomery Road Multi-Use Path Project). (PLACED ON CONSENT AGENDA) Enactment No: R15-203 14-00987 A Resolution approving Professional Engineering Services Agreement (Phase 1) with Engineering Enterprises, Inc . for Kautz road Multi-use path extension (from New York Street to McCoy Drive). (PLACED ON CONSENT AGENDA) Enactment No: R15-204 15-00546 A Resolution Authorizing the approval of Bid Package 15-25 Plum Street Pocket Park in the amount not to exceed $84,108 .00 to the lowest bidder, Fuerte Systems Landscaping, Inc., Plainfield, IL for the 6th Ward/Alderman Saville (PLACED ON CONSENT AGENDA) Enactment No: R15-208 15-00599 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 817 Forest Avenue. (PLACED ON CONSENT AGENDA) Enactment No: R15-210 15-00609 A Resolution Authorizing the Acquisition of Property from Francis J. & Elisabeth S. Henry for Right of Way Road Purposes For the Lake Street and River Street Two Way Conversion Project Partial Acquisition PIN: 15-21-476-016), 258 South Lake Street . (PLACED ON CONSENT AGENDA) Enactment No: R15-212 15-00645 A Resolution Authorizing the Execution of Permits with the State of Illinois for Maintenance and Construction on State Highways (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 4, 2015 Enactment No: R15-216 15-00649 A Resolution approving supplement #1 for the professional services agreement for the Lake Street and River Street Two Way Conversion with HR Green Inc. (PLACED ON CONSENT AGENDA) Enactment No: R15-218 15-00652 A Resolution Authorizing the Execution of a Development Agreement between the City of Aurora and Metro 59, LLC for a Partial Building Permit Fee Reduction for Property Known as Metro 59, Station Boulevard, in the City of Aurora Bill Wiet, Chief Development Services Officer, presented briefly on the item. Jim Hughes from Metro 59 LLC was present to provide a project update. The item was placed on UNFINISHED BUSINESS to add a clause regarding a restriction on the number of units allowed to be rental properties. (PLACED ON UNFINISHED BUSINESS) Enactment No: R15-221 15-00654 An Ordinance for the Establishment of Special Service Area Number 184 Rush-Copley Medical Center (Main Entrance, Surgery, Parking) Kane County in the City of Aurora (PLACED ON CONSENT AGENDA) Enactment No: O15-046 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, July 28, 2015 and Reviewed the Following Items: 15-00617 An Ordinance Amending the City of Aurora Code of Ordinances, Chapter 17, Article IV, Section 17-135 entitled "Maintenance" (PLACED ON CONSENT AGENDA) Enactment No: O15-045 15-00641 A Resolution approving the issuance of a music festival permit to St. Mary's Church, 430 E. Downer Pl., for Saturday, August 15th and Sunday, August 16, 2015 from 3:00 p.m. to 8:00 p.m . (PLACED ON CONSENT AGENDA) Enactment No: R15-214 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 4, 2015 15-00643 A Resolution approving the issuance of a Carnival License to Covenant Christian School / Windy City Amusements, Inc. for a carnival to be held at the West Aurora Plaza, LLC parking lot on August 28 - 30, 2015 . Carie Anne Ergo, Chief Management Officer, reported there was one outstanding request that the City is working on with the property owner and the City has assurances that this repair will be made prior to the event. (PLACED ON CONSENT AGENDA) Enactment No: R15-215 15-00664 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Central Florida Restaurants, Inc. d/b/a TGI Friday's, located at 888 N. State Route 59, Aurora, Illinois.). (HELD) Enactment No: R15-235 15-00669 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". (HELD) Enactment No: O15-053 15-00279 A Traffic Study for the intersection of Laurel Drive and Charleston Drive. Ward 5, Alderman Franco. (INFORMATION ONLY) 15-00555 A Traffic Study for the driveway at 642 Redwood Drive. Ward 5, Alderman Franco. (INFORMATION ONLY) 15-00604 A Traffic Study for the 2nd Avenue and S. Kendall Street intersection. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 15-00605 A Parking Study for W. Downer Place in the 400 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 15-00614 Family Focus Aurora is requesting permission to stage Roots Aurora on LaSalle Street between Benton and Downer on Saturday, September 26, 2015 from 4:00 to 8:00 pm. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 4, 2015 15-00615 The Aurora Hispanic Chamber of Commerce is requesting permission to stage Claim's Festival at Claim Street Park on Saturday, August 8, 2015 from 1:00 to 6:00 pm. (INFORMATION ONLY) 15-00626 Amend the permit request of Kiwanis Peanut Days Fundraiser file 15-00424 previously approved by the Government Operations Committee on 5-26-15. Request to change starting date to Friday, September 11, 2015 from Tuesday, September 15, 2015 . (End date remains December 31, 2015.) (INFORMATION ONLY) 15-00639 The Aurora Hispanic Heritage Advisory Board is requesting permission to stage the annual Fiestas Patrias parade in downtown Aurora on Sunday, September 13, 2015. (INFORMATION ONLY) 15-00646 The 28th Annual Dr. Martin Luther King Park Funfest and Back to School Bash will be held Sunday, August 16, 2015 from 1:00 p.m. to 6:00 p.m. at the Dr. Martin Luther King Park on the corner of Farnsworth Ave. and Grand Blvd. - Ward 7, Alderman Scheketa Hart-Burns (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, July 27, 2015 and Reviewed the Following Items: 15-00595 A Resolution Authorizing Well Maintenance Services for Well No. 23 for the Water Production Division . (PLACED ON CONSENT AGENDA) Enactment No: R15-209 15-00606 A Resolution Authorizing the Procurement and Integration of Video Cameras at Three Finished Water Storage Sites for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R15-211 15-00618 A Resolution to Reject All Bids for the Indian Trail Elevated Tank Site Improvements Project for the Water Production Division City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 4, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-213 15-00648 A Resolution accepting the improvements and maintenance security for The Learning Center - 1555 Mesa Ln. (PLACED ON CONSENT AGENDA) Enactment No: R15-217 15-00651 A Resolution accepting the improvements and maintenance security for Excel Container Addition - 4390 Liberty St. (PLACED ON CONSENT AGENDA) Enactment No: R15-219 NEW BUSINESS 15-00673 An Ordinance Amending Chapter 13.5, Section 13.5-3 of the City of Aurora Code of Ordinances Entitled "Chief Examiner-Generally" Alayne Weingartz, Corporation Counsel, spoke briefly on how this can be on the agenda and introduced the item. Alisia Lewis, Human Resources Director, and Carie Anne Ergo, Chief Management Officer, also spoke briefly on the item to update the ordinance with the recommendation of the Civil Service Commission to reclassify the position of "Examiner" to be a Human Resource Specialist and align the activities with the current needs of the City. (PLACED ON CONSENT AGENDA) Enactment No: O15-047 15-00620 A Resolution Approving a Preliminary Plan and Plat for Balaji Homes Condominiums Subdivision Being Vacant Land located at Southwest corner of Sequoia Drive and Randall Road, Aurora, Illinois 60506 Bill Wiet, Chief Development Services Officer, spoke briefly on this item regarding the reason that the resolution was not forwarded with the ordinance and is being reintroduced to have the resolution to match the ordinance. (PLACED ON UNFINISHED BUSINESS) Enactment No: R15-220 MAYOR’S REPORT Mayor spoke briefly regarding National Night Out 18 different sites MAYORAL APPOINTMENTS 15-00689 A Resolution Appointing Alberto Reynaga-Arreola and Janel Cabadas to the Aurora Hispanic Heritage Advisory Board. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 4, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-202 REQUESTS AND REFERRALS 15-00692 Requesting approval of a Final Plan of 3.79 acres of Meijer Subdivision located at Route 59 & Liberty St. for a Montessori School (FHS Design Build LLC - L15-00692 / NA21/2-15.058-Fpn - TV - Ward 10) This Petition was Forwarded to the Planning Commission to the DST Staff Council (Planning Council) 15-00694 Requesting an Ordinance Annexing Territory located at 2065 Bilter Road to the City of Aurora, Illinois 60502 (City of Aurora - L15-00694 / AU01/2-15.195-A - TV - Ward 1) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION ADJOURN A motion was made by Alderman Scheketa Hart-Burns , seconded by Alderman Bob O'Connor, that this meeting be adjourned at 5:42 P.M. The motion carried: unanimously. City of Aurora Page 8