Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 18, 2015 5:00 PM CALL TO ORDER Mayor Weisner called the meeting to order at 5:09 P.M. ROLL CALL The role was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Bill Donnell MINUTES OF MEETING OF AUGUST 4, 2015 15-00742 Approval of the Tuesday, August 4, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adopt the minutes from the Tuesday, August 4, 2015 Committee of the Whole Meeting. The motion carred by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 13, 2015 and Reviewed the Following Items: 15-00209 An Ordinance Approving an amendment to Ordinance Number 3100, entitled the Aurora Zoning Ordinance to modify certain portions of Sec. 19.2 Adoption, Sec. 3 Specific Rules, Sec. 4.3 Special Uses & Structures, Sec. 5.13 Off-Street Parking & Loading, Sec. 8.8-3.1.C-ii Standards, Sec. 10.5-3 Standard for variations, Sec. 10.6-5 Standards, Sec. 10.8-13 Standards, Sec. 11 Amendments, and Table One: Use Categories City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 18, 2015 Biet Wiet, Chief Development Services Officer, Ed Sieben, Zoning Administrator and Stephane Phifer, Director of Planning and Zoning spoke briefly regarding the changes being recommended for this item. Alderman Irvin requested City staff to investigate the increase in minimum feet of separation for alternative financial institutions to be increased to be one-half mile (2640 feet). City staff agreed to investigate. This Ordinance was (PLACED ON UNFINISHED BUSINESS) to the City Council Enactment No: O15-054 15-00498 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property from R-1(S) to R-1(S), R-5(S) and OS-1(S), and Establishing a Special Use Planned Development and Approving a Plan Description for 9.026 Acres located at southwest corner of Orchard Road and Galena Boulevard . Tracey Vacek, Planner, for the City of Aurora and the Petitioner, Richard Eby representing Bickford was present and provided an overview of the development for seniors requiring assisted living (44 units), memory care (16 units) and single family residences (5). This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-050 15-00499 A Resolution Approving a Preliminary Plan and Plat for Bickford of Aurora Subdivision being Vacant Land located at southwest corner of Orchard Road and Galena Boulevard This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-227 15-00508 An Ordinance Granting a Special Use Permit for a Special Purpose Recreational Facility Use on the Property located at 954 N. Lake Street Tracey Vacek, Planner, Mike Curran representative of Planet Fitness, and Loren Eatman, Northgate spoke briefly regarding the plan to develop a new 24/7 Planet Fitness location with tanning on Lake Street in Northgate Plaza. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-051 15-00574 A Resolution Approving a Final Plan on Lot 3 for Unit 1A of Orchard Lake Development Subdivision located at 2287 W. Galena Boulevard Tracey Vacek, Planner, Scott Richmond, attorney, St Charles Bank and Michael Vander Ploeg, Architect, Charles Vincent George Architects spoke briefly regarding the request to build a St. Charles Bank on the site next to Walgreen's on Galena Boulevard. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-228 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 18, 2015 15-00647 A Resolution Accepting the Dedication of a City Easement at 423 Sperry Court This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-232 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 11, 2015 and Reviewed the Following Items: 15-00477 A Resolution Authorizing The Execution Of An Intergovernmental Agreement Between The City Of Aurora And West Aurora School District No. 129. Brian Caputo, Chief Financial Officer, and Angie Smith, Assistant Superintendant for Business Affairs for the West Aurora School District 129, spoke briefly on the item to transfer the city’s allocation of volume cap for qualified energy conservation bonds (QECBs) to the school district. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-226 15-00588 An Ordinance Authorizing the Sale of the Northerly 1/2 of City-owned Real Estate Located at 350 West Illinois Avenue and 352 West Illinois Avenue, Aurora, Illinois Permanent Index No(s): Part of 15-351-002 and Part of 15-15-351-001 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-052 15-00589 A Resolution Authorizing the Mayor to Execute a Contract to Accept the Donation of Real Estate Known as Property Located at 1129 Talma Street, Aurora, Illinois This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-229 15-00623 A Resolution to Execute a Professional Consulting Services Contract with CB&I Environmental & Infrastructure, Inc. for an Environmental Site Assessment for the RiverEdge Park Expansion Parcels . Stephane Phifer, Planning and Zoning Director, spoke briefly on the item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-230 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 18, 2015 15-00628 A Resolution Authorizing the Ward 5 Residential and Nonprofit Grant Program for 2015. Alderman Franco explained that the program would be for residents and non-profits in his ward to apply for assistance for projects up to $15,000 involving property improvements. The proposal would be a 50/50 arrangement. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-231 15-00658 A Resolution to purchase a 2015 Ford F-550 with an Altec Forestry Aerial truck for the Street Maintenance Division from NJPA contracts from Altec Industries in the amount of $96,450.00. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-234 15-00668 A Resolution authorizing the procurement of network switches and optical fiber installation in support of security cameras at water and public safety towers in the amount of $78,654.00. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-236 15-00674 A Resolution authorizing the renewal of a three year Websense web filtering software subscription from RKON Technologies in the amount of $26,742.00. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-237 15-00699 A Resolution .authorizing a six year contract agreement with RedSpeed Illinois for their red light camera system and services. Lt. Abbs and Chief Thomas from the Aurora Police Department presented on this item. Alderman Bugg requested a list of other comparable municipalities in Illinois that uses Red Speed. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-240 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 11, 2015 and Reviewed the Following Items: 15-00656 A Resolution requesting approval for Digity Media LLC to have a Music Festival during their Cock-A-Doodle Festival Event on Saturday, City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 18, 2015 October 10, 2015 be held at Hollywood Casino Parking Lot, 201 N. River Street. Brian Foster, General Manager for 95.9, was present to speak regarding the Cock-A-Doodle-Brew Festival. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-233 15-00664 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Central Florida Restaurants, Inc. d/b/a TGI Friday's, located at 888 N. State Route 59, Aurora, Illinois.). Kevin Gerow, attorney representing Central Florida Restaurant Inc. d/b/a TGI Friday's was present regarding the change in ownership of TGI Friday's on Route 59 by his client. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-235 15-00669 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". Alexandra Voigt, Management Analyst in the Mayor's Office, Alayne Weingartz, Corporation Counsel, Police Sgt. McNamara, and Fire Chief Lehman presented on the changes to the Liquor Ordinance. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-053 15-00701 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Pepper Flower dba Szechuan House, located at 4309 E. New York Street, Aurora, Illinois.). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-241 15-00711 A Resolution approving the issuance of a Music Festival permit to Family Focus, 550 Second Avenue, for the Roots Aurora Event on Saturday, September 26, 2015 from 4:00 p.m. to 8:00 p.m . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-242 15-00717 A Resolution approving the issuance of a Circus License to Circo Hermanos Vazques for a circus to be held at the Fox Valley Mall located at 195 Fox Valley Center on September 4 - 14, 2015. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 18, 2015 Enactment No: R15-243 15-00720 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: U SAMBA Corp,dba U Samba? located at 37 W. New York Street, Aurora, Illinois.). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-244 15-00629 Block Party Request - Monica Henley is requesting block party permit for the 700 block of W Downer Place between S Russell Ave. and S Lancaster Ave Saturday, September 19, 2015 from 9:00 am to dusk . This Event was (INFORMATION ONLY) 15-00676 The Knights of Columbus of Illinois St. Rita of Cascia Council 14825 submitted a charitable solicitations campaign permit application to conduct their 46th Annual Tootsie Roll Drive on two dates only, September 5, 2015 and September 12, 2015, on the street corners of Indian Trail and Orchard Road to raise funds for individuals with intellectual disabilities . This Event was (INFORMATION ONLY) 15-00680 Requesting approval to stage the City of Aurora Veterans Day Parade and Ceremony downtown on Wednesday, November 11, 2015 beginning at 10:15 am. This Event was (INFORMATION ONLY) 15-00693 The Knights of Columbus Council #4849 of Illinois submitted a charitable solicitations campaign permit application to conduct their annual Intellectual Disabilities/Tootsie Roll Fund Drive from September 11-13, 2015 to raise funds for individuals with special needs . This Event was (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 10, 2015 and Reviewed the Following Items: 15-00686 A Resolution to allow the Director of Purchasing to enter into an agreement with Gerardi Sewer & Water Co., 4520 North Osage, Norridge, IL 60706 for construction of the Michigan Ave. Water Main Replacement project in the amount of two hundred two thousand, six hundred and seventy dollars, and no cents ($202,670.00). City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 18, 2015 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-238 15-00690 A Resolution to allow the Director of Purchasing to enter into an agreement with Superior Excavating Company, Inc, of P.O. Box 575, Channahon, IL 60410 for construction of the Sperry Ct. Utility Improvements project in the amount of one hundred eighty three thousand, one hundred forty six dollars, and no cents ($183,146.00). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-239 15-00679 2690 Asbury Drive-Drainage Issue . This Information/Discussion Only was (INFORMATION ONLY) 15-00610 Returned to committee from City Council 7-28-2015-1126 Homer Ave-Drainage Issue. This Information/Discussion Only was (INFORMATION ONLY) MAYOR’S REPORT MAYORAL APPOINTMENTS 15-00738 A Resolution Appointing Maria Hernandez as the Ward 1 Representative to the Block Grant Working Committee. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-223 15-00739 A Resolution Appointing Fran Caffee and Reappointing Caryl Riley and John O'Neill to "Sustainable Aurora" (The Mayors Sustainable Aurora Advisory Board). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-224 15-00746 A Resolution Appointing Andrew R. Smith to the Aurora Public Library Board. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-225 REQUESTS AND REFERRALS City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 18, 2015 15-00748 Requesting approval of a Final Plan and Plat for Lots 1, 2 , 3, 4 and 5 of PAS Plaza Subdivision located at the southwest corner of Butterfield Road and Farnsworth Avenue (CIMA Developers, Inc. - L15-00748 / BA36/3-15.148-Fsd/Fpn - TV - Ward 1) This Petition was Forwarded to the Planning Commission to the DST Staff Council (Planning Council) 15-00749 Requesting approval of a Special Use Permit for Educational Services (6100) with a Final Plan for West Aurora School Dist. 129 Freeman Elementary located at 153 S . Randall Road (Whitt Law LLC - L15-00749 / AU20/3-15.160-Su/Fpn - TV - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00751 Requesting approval of a Special Use Permit for Educational Services (6100) with a Final Plan for West Aurora School Dist. 129 Jefferson Middle located at 1151 Plum Street (Whitt Law LLC - L15-00751 / AU17/4-15.161-Su/Fpn - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00752 Requesting approval of a Special Use Permit for Educational Services (6100) with a Final Plan for West Aurora School District 129 McCleery Elementary at 1002 W. Illionis Avenue (Whitt Law LLC - L15-00752 / AU17/4-15.162-Su/Fpn - TV - Ward 4) . This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION ADJOURN A motion was made by Alderman Mervine , seconded by Alderman Garza, that this agenda item be adjourned. The motion carried by voice vote. Disability Access Statement City of Aurora Page 8