Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 01, 2015 5:00 PM CALL TO ORDER Mayor Pro Tem O'Connor called the meeting to order at 5:05 P.M. ROLE CALL Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF THE MEETING OF AUGUST 18, 2015 15-00798 Approval of the Tuesday, August 18, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine, that the minutes from the Committee of the Whole Meeting from August 18, 2015 be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 27, 2015 and Reviewed the Following Items: 15-00552 A Resolution Approving a Revision to the Final Plan on Lot 6 for Unit 2 of White Eagle Commons Subdivision located at 1309 Macom Drive The Petitioner was present, Thakor Patel, Engineer for Vantage Point Engineering and Dr. Jigar Thakkar the occupant for the space. Tracey Vacek, Planner also spoke briefly on the project. PLACED ON CONSENT AGENDA 15-00593 A Resolution Approving a Final Plan on Lot 14 for Phase II of Fox City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 1, 2015 Valley Properties, LTD Subdivision located at 480 N. Oakhurst Drive Tracey Vacek spoke briefly regarding the item to answer the question that arose at P& D regarding the building of a sidewalk between the properties. (PLACED ON CONSENT AGENDA) 15-00598 An Ordinance Granting a Setback Variance for property located at 939 Montgomery Avenue Scott Van Duzor, General Manager from Van Duzor Construction and Lance Weber, Architect were present. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 25, 2015 and Reviewed the Following Items: 15-00688 A Resolution Authorizing the Execution of a Sales Tax Revenue Sharing Agreement between the City of Aurora and JTE Family Properties, LLC for the Property Located at 1032 Prairie Street, Aurora Illinois Alderman Mesiacos abstained from the discussion because of his involvement with the project as the architect. Bill Wiet, Chief Development Officer, answered questions regarding this item. Michael Poulikidas was present representing the petitioner, JTE Family Properties the prospective owner and answered questions. A request was made by Mayor Pro Tem O'Connor to be provided with a sales tax agreement matrix from the past 10-15 years and the portion of the incentive to the total. (PLACED ON UNFINISHED BUSINESS) 15-00747 A Resolution Consenting to the Assignment of Aviation Operating Agreement at the Aurora Municipal Airport between the City of Aurora and ARR-OW 2, Inc. to Glass Simulation Center & Logistics, Inc., a Wisconsin Corporation. Beth Penesis, interim airport manager, and Dave Rosebraugh, ARR-ow, Inc. was present to speak briefly on the sale of the company at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 15-00754 A Resolution Approving the Second Amendment to the Seize the Future Development Foundation Finish Line Grant Program to Provide for the Downtown Restaurant Forgivable loan Program. Bill Wiet, Chief Development Officer, spoke briefly regarding the project. A report was passed out for anticipated grants that have been provided to date or anticipated through the end of the calendar year. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 1, 2015 (PLACED ON CONSENT AGENDA) 15-00756 A Resolution Approving the Third Amendment to the Seize the Future Development Foundation Finish Line Grant Program to Provide for the Grease Trap and Sanitary Relocation Grant Bill Wiet, Chief Development Officer, spoke briefly regarding this item regarding the installment of connection to a newer sanitary sewer for restaurants using the line. (PLACED ON CONSENT AGENDA) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 25, 2015 and Reviewed the Following Items: 15-00700 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Gillerson’s LLC. d/b/a Gillerson’s Grubbery, located at 31 W. New York Street, Aurora, Illinois.). Matt Gillie and Dan Emerson owners were present to discuss plans to open a restaurant, Gillerson's Grubbery and answer questions of the Council Members. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00718 An Ordinance Amending Chapter 27 of the Aurora Code of Ordinances Regarding Parking Enforcement Issues. Alayne Weingartz, Corporation Counsel, spoke briefly regarding the item and the upgrades and enforcement efforts at the train commuter lots. (PLACED ON CONSENT AGENDA) 15-00737 A Resolution approving the issuance of a music festival permit to St. George Catholic Church, 720 Rural Street for Saturday, September 19th, 2015 from 3:00 p.m. to 8:00 p.m . (PLACED ON CONSENT AGENDA) 15-00741 A Resolution approving the issuance of a music festival permit to St. Joseph Catholic Church, 722 High Street for Sunday, October 11, 2015 from 12:00 p.m. to 5:00 p.m. (PLACED ON CONSENT AGENDA) 15-00763 A Resolution approving the issuance of a Music Festival permit to Crossroads Community Church, 3017 Lundquist Drive, for the Crossroads Fall Festival Event on Sunday, October 4th, 2015 with a rain date of Sunday, October 11th, 2015 from 4:00 p.m. to 6:00 p.m . City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 1, 2015 (PLACED ON CONSENT AGENDA) 15-00675 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the Boot” drive to benefit the Muscular Dystrophy Association (MDA) from September 4th to September 6th, 2015 at various intersections within the City of Aurora . (INFORMATION ONLY) 15-00681 A Parking Study for the Gabrielle Lane at Frontenac Street intersection. Ward 10, Alderman Johnson. (INFORMATION ONLY) 15-00698 A Traffic Study for W. Indian Trail and Robert Street. Ward 6, Alderman Saville. (INFORMATION ONLY) 15-00708 The Rotary Club of Aurora is requesting permission to hold the annual Festival of Lights at Phillips Park from November 27 through December 28, 2015. (INFORMATION ONLY) 15-00713 A Parking Study for the Alameda Drive and Coral Avenue intersection. Ward 5, Alderman Franco. (INFORMATION ONLY) 15-00714 Boy Scout Troop 81 submitted a charitable solicitations campaign permit application to sell tickets for their annual Pancake Breakfast fundraiser held at Metea Valley High School on October 31, 2015. Selling will be on weekends from September 12 to October 25, 2015, on Saturdays from 9:00 am to noon and 1:00 p.m. to 4:00 p.m. and on Sundays from 10:00 am to 4:00 pm . (INFORMATION ONLY) 15-00715 A Parking Study for Savannah Drive between Mesa Lane and Solitude Lane. Ward 1, Alderman Bohman. (INFORMATION ONLY) 15-00716 A Traffic Study for Station Blvd. Ward 10, Alderman Johnson. (INFORMATION ONLY) 15-00726 West Aurora High School Homecoming Parade Held on Streets Near the High School on Thursday October 1, 2015 from 2:00pm to 4:30pm. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 1, 2015 15-00731 The Knights of Columbus Robert Weaver Council #12005 submitted a charitable solicitations campaign permit application to conduct their annual Tootsie Roll Drive on September 18-19, 2015 to raise funds for individuals with intellectual disabilities. (INFORMATION ONLY) 15-00750 Halloween Trick or Treat Hours on Saturday, October 31, 2015 from 4:00pm to 7:30pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 24, 2015 and Reviewed the Following Items: 15-00697 A Resolution authorizing the Director of Purchasing and the City Clerk to enter into an agreement with Wills Burke Kelsey Associates, Ltd. to provide Construction Engineering Services on the Church Road Water Main Replacement Project . (PLACED ON CONSENT AGENDA) 15-00702 A Resolution authorizing the Director of Purchasing and the City Clerk to enter into an agreement with Wills Burke Kelsey Associates, Ltd. to provide Construction Engineering Services on the Prairie Street Water Main Replacement Project. (PLACED ON CONSENT AGENDA) 15-00704 A Resolution authorizing the Director of Purchasing and the City Clerk to enter into an agreement with Wills Burke Kelsey Associates, Ltd. To provide Construction Engineering Services on the Sperry Court Storm Sewer Project. (PLACED ON CONSENT AGENDA) 15-00753 A Resolution authorizing the Director of Purchasing to enter into an agreement with Wills Burke Kelsey Associates Ltd., 8 East Galena Boulevard, Suite 402, Aurora, IL 60506 for construction engineering services in an amount not to exceed forty three thousand, seven hundred fifty dollars and no cents ($43,750.00) . (PLACED ON CONSENT AGENDA) 15-00758 A Resolution authorizing the Director of Purchasing to Execute the Contract Change Order with H. Linden & Sons Sewer & Water, Inc. for City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 1, 2015 the 2013 Sanitary Sewer Rehabilitation Project . (PLACED ON CONSENT AGENDA) 15-00759 A Resolution accepting the improvements and maintenance security for Dreyer Support Building - 2357 Sequoia Dr. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT REQUESTS AND REFERRALS 15-00793 Requesting to amend Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to rezone Lots 2 and 3 of Hercules Park Addition Subdivision, generally known as 1032 Prairie Street, from B-2 General Retail District to B-1 Local Retail District (Michael Poulakidas - L15-00793 / AU29/2-15.115-Rz/Su/Fpn - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00786 Requesting a Text amendment modifying certain portions of Section 3.3. Definitions, Section 4.3. Special Use & Structures, Section 6.6-4. Use Regulations, Sec. 19.2 Adoption, and Table One: Use Categories of Ordinance Number 3100, being the Aurora Zoning Ordinance (City of Aurora - L15-00786 / KDWK-15.209-TXT - TV - All Wards) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting. The motion carried by a voice vote and the meeting was adjourned at 5:37 P.M. Disability Access Statement City of Aurora Page 6