Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 01, 2016 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the meeting to order at 5:06 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF MEETINGS OF TUESDAY, FEBRUARY 2 AND FEBRUARY 16, 2016 16-00113 Approval of the Tuesday, February 2, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to approve the minutes from the Tuesday, February 2, 2016 Committee of the Whole. The motion carried by a voice vote. 16-00171 Approval of the Tuesday, February 16, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Saville to approve the minutes from the Tuesday, February 16, 2016 Committee of the Whole. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, February 25, 2016 and Reviewed the Following Items: 15-01051 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Dancer Drive, in Kane County, Aurora Illinois Ed Sieben, Zoning Director, provided a presentation with PowerPoint slides regarding the request by the petitioner to vacate a portion of dedicated public right of way for City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 1, 2016 Dancer Drive. Stephane Phifer, Director of Planning and Zoning, spoke regarding the Countryside Vision Plan regarding the area that is discussed. She utilized a PowerPoint document for her presentation. The plan was discussed that had been developed by City Council in the past. Bill Wiet, Chief Development Officer, spoke regarding the request and what the City Council would have to undo regarding the Countryside Vision Plan and the standards by City Council in the past. If these actions were taken then the original plan would need to be re-evaluated and determined whether there would need to be changes. The plans for the residential development would also need to be re-evaluated. (PLACED ON UNFINISHED BUSINESS) 16-00058 A Resolution Accepting the Dedication of a Stormwater Easement on certain portions of Farnswood Condominium No. 1, No. 2, and No.3 located at 1545 Perry Court . Alderman Saville announced that his company, Baum Properties, is working on this project. However, he is not directly involved with the project or the development and has no financial gain from the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-046 16-00106 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and the City of Warrenville regarding the Disconnection and Annexation of Certain Territory Bill Wiet, Chief Development Officer, spoke regarding the proposed agreement with the City of Warrenville and the benefits both municipalities could gain as a result. (PLACED ON CONSENT AGENDA) Enactment No: R16-053 16-00143 An Ordinance Appointing Seize the Future Development Foundation a/k/a/ Invest Aurora as the Designated Zone Organization for the Aurora River Zone, an Illinois River Edge Redevelopment Zone Bill Wiet, Chief Development Officer, spoke regarding the proposal and benefits for designating a non-profit development organization to be responsible for RiverEdge Redevelopment Zone. The recommendation is to name Seize the Future Development Foundation as the non-profit for this function. (PLACED ON CONSENT AGENDA) Enactment No: O16-012 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 1, 2016 The Finance Committee Met On Tuesday, February 23, 2016 and Reviewed the Following Items: 15-01135 A Resolution Authorizing Execution of an Amendment to a Development Agreement for a HOME Program Loan Between the City of Aurora and VeriGreen Development, LLC (DBA Aurora St. Charles Senior Living L.P.) for a Senior Housing Development in the City of Aurora. (PLACED ON CONSENT AGENDA) Enactment No: R16-041 16-00064 A Resolution Ratifying payments to Deuchler Environmental Incorporated in the amount of Twenty Six Thousand Thirteen Dollars and 62 Cents ($26,013.62). (PLACED ON CONSENT AGENDA) Enactment No: R16-048 16-00069 A Resolution authorizing the purchase of a five-year Cisco Systems SMARTnet support and maintenance agreement from Sentinel Technologies to be financed through Key Government Finance, Inc. in the amount of $452,271.80 annually. Ted Beck, Chief Information Officer, spoke regarding the process that was taken to enter into one consolidated agreement for service and support and the cost savings associated with this arrangement. (PLACED ON CONSENT AGENDA) Enactment No: R16-049 16-00082 A Resolution to approve the purchase a 2016 GMC 3500 cargo van for the Police Department from Coffman Truck Sales in the amount of $26,547.00 (PLACED ON CONSENT AGENDA) Enactment No: R16-050 16-00111 A Resolution Authorizing the purchase of replacement Cisco network switches and equipment and consulting services from Sentinel Technologies, Inc. in the amount of $777 ,417.00 for City Hall, Water Production, and Fire Station #8 . Ted Beck, Chief Information Officer, and Carie Anne Ergo, Chief Management Officer spoke briefly regarding this item. The plan is to replace equipment at a discount prior to the lapse of support by Cisco. The length of time for service varies across equipment and often depends on the availability of upgraded equipment. (PLACED ON CONSENT AGENDA) Enactment No: R16-054 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 1, 2016 16-00121 A Resolution authorizing the purchase of Cisco UCS computing and networking equipment for the Police and Fire Departments in the amount of $244,770 from Sentinel Technologies, Inc. of Downers Grove, IL. (PLACED ON CONSENT AGENDA) Enactment No: R16-055 16-00129 A Resolution Ratifying the 2015 Citywide Pavement Patching Water and Sewer Maintenance Contract with Geneva Construction in the Amount of One Hundred and Three Thousand, Seven Hundred and Seven Dollars ($103,707.42) . (PLACED ON CONSENT AGENDA) Enactment No: R16-058 16-00135 An Ordinance Amending Article IV Of Chapter 18 Of The Aurora Code Of Ordinances Entitled "EPA-Mandated Long-Term Control Plan Fee" Ken Schroth, Public Works Director, and Brian Caputo, Chief Financial Officer, spoke regarding the plan to raise the rates for the EPA-Mandated Long-Term Control Plan (LTCP) Fee to cover the costs of work required under the EPA mandate. (PLACED ON CONSENT AGENDA) Enactment No: O16-011 16-00136 A Resolution Ratifying Purchases from LaFarge Aggregates Illinois in the Amount of Seventeen Thousand Four Hundred and Twenty Four Dollars and 46 Cents ($17,424.46) for the Purchase of Materials Received by the Water and Sewer Division (PLACED ON CONSENT AGENDA) Enactment No: R16-060 16-00138 A Resolution to accept the bid from Utility Dynamics Corporation for the 2016 Electrical Service Contract for the Public Works Department Electrical Division. (PLACED ON CONSENT AGENDA) Enactment No: R16-061 16-00141 A Resolution Authorizing Change Order Number One with Bluestone Design Build for Design/Build Services for the Grand Army of the Republic Memorial Museum in the Amount of $52,586. Dan Barreiro, Chief Community Services Officer, spoke regarding the request to change the scope of work to be completed for the renovation of the Grand Army of the Republic Museum because of the changes in funding available for the project. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 1, 2016 Enactment No: R16-062 16-00142 A Resolution authorizing payment to JULIE Incorporated for distribution of utility locate request to the City of Aurora for 2016 in the amount of Twenty Eight Thousand Nine Hundred and Six Dollars and 49 Cents ($28,906.49) . (PLACED ON CONSENT AGENDA) Enactment No: R16-063 16-00144 A Resolution Authorizing the Mayor to Execute the Engineering Agreement with HR Green, Inc . for the Lake Street Median Improvements Project. Ken Schroth, Director of Public Works, spoke regarding an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-064 16-00150 A Resolution for interior work in the Grand Army of the Republic (GAR) Memorial Museum located at 23 E. Downer Place in the Amount not to exceed $140,000 from F.H. Pashen, S.N. Nielsen & Associates, LLC Chicago, IL through the Naperville Job Order Contract Program. (PLACED ON CONSENT AGENDA) Enactment No: R16-067 16-00151 A Resolution Establishing 2016 Golf Rates at Phillips Park Golf Course Superseding Previous Resolutions for the Department of Public Properties. Jeff Schmidt, Manager- Golf Operations, spoke regarding the proposal to raise golf rates. (PLACED ON CONSENT AGENDA) Enactment No: R16-068 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, February 23, 2016 and Reviewed the Following Items: 16-00087 A Resolution authorizing an extended hour of sale and consumption of alcoholic liquor for Liquor License classifications A, B, E and F on Thursday, March 17, 2016 only, upon approval by the Local Liquor Control Commissioner. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 1, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-051 16-00103 A Resolution approving the issuance of a Music Festival permit to the Warehouse Church for Sunday, May 1st, 2016 at the Phillips Park Pavilion area from 9:30 a.m. to 4:00 p.m . (PLACED ON CONSENT AGENDA) Enactment No: R16-052 16-00123 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: OM LLC. d/b/a Sunshine Pantry, located at 2958 Ogden Avenue, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-056 16-00157 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". Wendy McCambridge, City Clerk, provided a summary of the proposed changes to the Ordinances specific to the G-1 Beer and Wine sales with gasoline liquor class. (PLACED ON CONSENT AGENDA) Enactment No: O16-013 15-00650 A Parking Study for Smith Street between Spring Street and Kane Street. Ward 2, Alderman Garza. (INFORMATION ONLY) 15-01088 A Parking Study for Crestwood Drive in the 700 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-00001 The Aurora Sports Festival, Friday, May 13, 2016 at Phillips Park from 8:30am to 3:00pm. (INFORMATION ONLY) 16-00051 Aurora Veterans Advisory Council 5K Fun Run, Walk, Woof and Roll at Phillips Park, Sunday May 29, 2016 from 7:30am to 9:30am. (INFORMATION ONLY) 16-00066 A Parking Study for the Luxemburg Club at 416 High Street. Ward 2, Alderman Garza. (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 1, 2016 16-00089 Seth Egger Memorial Fund 5K Run Walk at Phillips Park, Saturday July 9, 2016 from 8:00am to 9:00am. (INFORMATION ONLY) 16-00095 Nancy Young Elementary School PTA Dolphin Dash 5K Run and 1 Mile Walk/Run, Saturday May 14, 2016 from 7:30am to 10:30am. (INFORMATION ONLY) 16-00114 For information only - Annual Ward 2 Meet the Easter Bunny and Easter Egg Hunt at McCarty Park, 350 E Galena Blvd. - Sunday, March 27, 2016 from noon to 1:30 p.m . - Ward 2, Alderman Juany Garza (INFORMATION ONLY) 16-00115 For information only - Annual Ward 2 Ice Cream Social at McCarty Park, 350 E. Galena Blvd. - Sunday, August 14, 2016 from 12:00 p.m. to 5:00 p.m. - Ward 2, Alderman Juany Garza (INFORMATION ONLY) 16-00118 Requesting approval for the Warehouse Church to hold their annual Motorcycle Sunday at Phillips Park on May 1, 2016 from 9:30 am to 4:00 pm. (INFORMATION ONLY) 16-00155 Sacred Heart Church is requesting permission to conduct "Live Stations of the Cross" procession on Friday, March 25, 2016 from 10:00 am to 1:00 pm. (INFORMATION ONLY) 16-00168 For information only - The 29th Annual Dr. Martin Luther King Park Funfest and Back to School Bash will be held Sunday, August 21, 2016 from 1:00 p.m. to 6:00 p.m. at the Dr. Martin Luther King Park on the corner of Farnsworth Ave. and Grand Blvd. - Ward 7, Alderman Scheketa Hart-Burns (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Tuesday, February 23, 2016 and Reviewed the Following Items: City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final March 1, 2016 16-00029 A Resolution to authorize a Professional Services Agreement to assist with water main flushing for several areas of the City-Wide Water Main Distribution System Flushing Program and to update all flushing sequences for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R16-043 16-00038 A Resolution to authorize a Professional Services Agreement for professional engineering consulting services for several maintenance and improvement projects for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R16-044 16-00054 A Resolution Authorizing the Rehabilitation of River Intake Pumps in 2016 for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R16-045 16-00062 A Resolution Authorizing the Replacement of Programmable Logic Controllers for Filter Nos. 1 - 8 at the Water Treatment Plant. (PLACED ON CONSENT AGENDA) Enactment No: R16-047 16-00127 A Resolution accepting the improvements and maintenance security for Cosmic Montessori - 4100 Westbrook Dr. . (PLACED ON CONSENT AGENDA) Enactment No: R16-057 16-00132 A Resolution accepting the improvements and waiving the maintenance period for a Sanitary Sewer Extension at 237 Ashland Ave. (PLACED ON CONSENT AGENDA) Enactment No: R16-059 16-00145 A Resolution authorizing the Director of Purchasing to enter into an agreement with WBK Engineering, LLC to provide on-site construction engineering services for the Farnsworth Avenue and Sheffer Road Water Main Replacement Project. (PLACED ON CONSENT AGENDA) Enactment No: R16-065 City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final March 1, 2016 16-00146 A Resolution to allow the Director of Purchasing to enter into an agreement with Swallow Construction Corporation of 4250 Lacey Road, Downers Grove, IL 60515 for the Sheffer Road & Farnsworth Avenue Water Main Replacement in the amount of one million, nine hundred and ninety-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($1,999,999.99). (PLACED ON CONSENT AGENDA) Enactment No: R16-066 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE AND FINANCE COMMITEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure and Finance Committee Met On Tuesday, February 23, 2016 and Reviewed the Following Items: 15-00773 A Resolution to Authorize a Professional Services Agreement for design and construction observation services for the Lime Residual Underground Injection Control project for the Water Production Division Dave Schumacher, Water Production Superindendent, provided information accompanying a PowerPoint slide presentation regarding the lime residual underground injection control project. (PLACED ON CONSENT AGENDA) Enactment No: R16-040 16-00027 A Resolution to Authorize a Professional Services Agreement for mine repurposing consulting services for the Lime Residual Underground Injection Control project for the Water Production Division Ken Schroth, Public Work Director, discussed that this proposal would be for review expert services for the work involved in the lime removal project. (PLACED ON CONSENT AGENDA) Enactment No: R16-042 NEW BUSINESS 16-00159 A Resolution Authorizing the Mayor and City Clerk to enter into an Access Agreement between Commonwealth Edison Company and the City of Aurora for property located at 330 N Broadway . Stephane Phifer, Director of Planning and Zoning, presented on this item regarding the clean-up at 33 N Broadway. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-070 City of Aurora Page 9 Committee of the Whole Meeting Minutes - Final March 1, 2016 MAYORAL APPOINTMENTS 16-00134 A Resolution Reappointing Donald Pilmer as an At-Large member and Mike Reynolds as the Aurora Township representative and Appointing Ivan Chambers as the Fox Valley Park District representative to the Aurora Planning Commission. REFERRED TO CITY COUNCIL Enactment No: R16-038 16-00177 A Resolution Authorizing the Appointment of Javan Cross as Fire Marshal for the City of Aurora, Illinois. REFERRED TO CITY COUNCIL Enactment No: R16-039 16-00186 A Resolution Authorizing the Appointment of John Gilbert as Deputy Chief of Fire for the City of Aurora, Illinois. REFERRED TO CITY COUNCIL Enactment No: R16-069 MAYOR’S REPORT REQUESTS AND REFERRALS 16-00179 Requesting approval of a Final Plat for CLA of Aurora Subdivision located at the SWC of 75th Street and Meadowridge Drive (Children's Learning Adventure Childcare Centers - L16-00179 / NA28/3-15.274-Fsd/Fpn - AM - Ward 8) This Petition was Forwarded to the Planning Commission to the DST Staff Council (Planning Council) 16-00180 Requesting approval of a Final Plan for Lots 1 and 3 of CLA of Aurora Subdivision for a Daycare facility (6310) and related stormwater detention facility. (Children's Learning Adventure Childcare Centers - L16-00180 / NA28/3-15.274-Fsd/Fpn - AM - Ward 8) This Petition was Forwarded to the Planning Commission to the DST Staff Council (Planning Council) CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman City of Aurora Page 10 Committee of the Whole Meeting Minutes - Final March 1, 2016 to adjourn the Committee of the Whole Meeting. The motion carried by a voice vote. Submitted by: ____________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 11