Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 15, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole Meeting to order at 5:10 P.M. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, MARCH 1, 2016 16-00253 Approval of the Tuesday, March 1, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Saville to approve the Minutes from the Tuesday, March 1, 2016 Committee of the Whole Meeting. The motion passed by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning and Development Committee Meeting scheduled for Thursday, March 10, 2016 was cancelled. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 8, 2016 and Reviewed the Following Items: 16-00052 A Resolution authorizing the City of Aurora to enter into a ten (10) year License Agreement with the Fox Valley Park District for the use and development of land located immediately south of the City of Aurora Animal Control and Care Facility located at 600 S River Street. Chuck Nelson, Interim Neighborhood Standards Director, spoke briefly regarding the City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 15, 2016 item. The agreement between the City of Aurora and the Fox Valley Park District would allow the City of Aurora to add an additional seventeen parking spaces to be available for use by volunteer and visitors to the Animal Control Facility. (PLACED ON CONSENT AGENDA) Enactment No: R16-074 16-00084 A Resolution to establish a city-wide janitorial supplies program . (PLACED ON CONSENT AGENDA) Enactment No: R16-075 16-00125 A Resolution to authorize the purchase of a 2016 Elgin Whirlwind MV sweeper from Standard Equipment for the Street Maintenance Division in the amount not to exceed $270,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R16-076 16-00154 A Resolution Authorizing a professional services contract with Kluber Inc. for $27,500 for design, specification development and construction management to install an emergency backup generator at AFD Fire Station 3. (PLACED ON CONSENT AGENDA) Enactment No: R16-077 16-00173 A Resolution Authorizing the Sale of Obsolete and Surplus Property (PLACED ON CONSENT AGENDA) Enactment No: R16-079 16-00201 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507 in the amount of $444,815.00 for the 2016 Citywide Water and Sewer Maintenance Patching Program. (PLACED ON CONSENT AGENDA) Enactment No: R16-084 16-00204 A Resolution Authorizing the 2016 Ward Neighborhood Cleanup and Shred Event Programs for the City of Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R16-086 16-00205 A Resolution to Award the Contract for the 2016 Neighborhood Street Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 15, 2016 Suite 108, Hillside, IL 60162 in the amount of $4,038,960.95 . (PLACED ON CONSENT AGENDA) Enactment No: R16-087 16-00208 An Ordinance Amending Chapter 44, Article VII, Entitled "Privilege Tax On Service Of Food Or Alcoholic Liquor Or The Sale Of Alcoholic Liquor At Retail" Of The Aurora Code Of Ordinances . Brian Caputo, Chief Financial Officer, spoke regarding the item and provided a summary of the proposed changes to the code. (PLACED ON CONSENT AGENDA) Enactment No: O16-014 16-00210 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with V3 Companies . (PLACED ON CONSENT AGENDA) Enactment No: R16-088 16-00211 A Resolution Authorizing the City to apply for and accept a Kane County Grand Victoria Riverboat Fund grant for a project to light up the Water Street Mall. Gina Moga, Coordinator of Special Events and John Russell, Grant Writer spoke regarding the ability to apply for the grant. The grant would be to request funds to off-set costs to install permanent lights at the Water Street Mall. (PLACED ON CONSENT AGENDA) Enactment No: R16-089 16-00212 A Resolution Authorizing the City to apply for and accept a Kane County Grand Victoria Riverboat Fund grant to help improve the environmental condition of Millennium Plaza . John Russell, Grant Writer spoke regarding the ability to apply for the grant. The grant would be for environmental improvements to Milennium Plaza to replant greenery and install new walk-ways. (PLACED ON CONSENT AGENDA) Enactment No: R16-090 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 8, 2016 and Reviewed the Following Items: 15-01096 A Resolution establishing the maximum number of Class G City of City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 15, 2016 Aurora liquor licenses ( unofficially related to application from: Carrerra, Inc., d/b/a Supermercado Carrerra, 710 Foran Lane) . (PLACED ON CONSENT AGENDA) Enactment No: R16-073 16-00223 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: Karademas Hospitality, LLC- Leland Sky Club Series d/b/a Leland Sky Club, located at 7 South Stolp, Aurora, Illinois, 60506). Helen Nowak, Lauren Jones and David Karademas from Karademas Hospitality were present and spoke about the new restaurant concept for the space. The targeted opening date is May 1, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R16-091 16-00085 A Traffic Study for the Montrose Drive and Savoy Court intersection. Ward 9, Alderman Bugg. This Reports/Studies was (INFORMATION ONLY) 16-00147 A Parking Study for the 0 to 100 block of N. Ohio Street. Ward 7, Alderman Hart-Burns. This Reports/Studies was (INFORMATION ONLY) 16-00160 Riverfront Playhouse is requesting permission to stage Shakespeare on the Mall on Water Street Mall Saturday, July 23, 2016 from 7:00 to 9:00 pm. This Event was (INFORMATION ONLY) 16-00178 Steck Elementary School PTA Fun Run, Saturday September 24, 2016 from 9:00am to 10:00am. This Event was (INFORMATION ONLY) 16-00181 The American Diabetes Association Tour de Cure 10, 20, 40, 65, and 100 Mile Bike Rides Beginning and Ending at River Edge Park, Sunday June 12, 2016 from 5:00am to 4:00pm. This Event was (INFORMATION ONLY) 16-00183 The Color Vibe 5K Downtown Beginning and Ending at River Edge Park, Sunday May 29, 2016 from 7:30am to 9:30am. This Event was (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 15, 2016 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 7, 2016 and Reviewed the Following Items: 16-00158 A Resolution accepting the improvements and maintenance security for Pipefitters Training Center - 2650 N. Farnsworth Av. (PLACED ON CONSENT AGENDA) Enactment No: R16-078 16-00189 A Resolution authorizing the Director of Purchasing to enter into a contract with Gerardi Sewer & Water Co. of 4520 N. Osage, Norridge, IL 60706 for the Melrose-Homer-Elliot Water Main Replacement Project in the amount of $969,773.77 . (PLACED ON CONSENT AGENDA) Enactment No: R16-080 16-00190 A Resolution authorizing the Director of Purchasing to enter into an agreement with Engineering Enterprises, Inc. (EEI) to perform on-site construction engineering services for the Melrose-Homer-Elliot Water Main Replacement Project in an amount not to exceed $83,277. (PLACED ON CONSENT AGENDA) Enactment No: R16-081 16-00191 A Resolution authorizing the Director of Purchasing to enter into an agreement with Visu-Sewer of Illinois, LLC, 9014 S. Thomas Avenue, Bridgeview, IL 60455 for the Lincoln Avenue CIPP Lining Project in the amount of $280,188.00. (PLACED ON CONSENT AGENDA) Enactment No: R16-082 16-00192 A Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with D Construction, 1488 S. Broadway, Coal City, IL 60416 for the Farnsworth Avenue Water Main Replacement Project in the amount of $111,865.25. (PLACED ON CONSENT AGENDA) Enactment No: R16-093 16-00196 A Resolution authorizing the Director of Purchasing to enter into a three year agreement with Semper Fi Yard Services Inc. for the Landscape Maintenance of the East Side Rain Gardens in the amount City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 15, 2016 of $80,178.00 per year . (PLACED ON CONSENT AGENDA) Enactment No: R16-083 16-00202 A Resolution authorizing the Director of Purchasing to enter into a three year agreement with Semper Fi Yard Services Inc. for the Landscape Maintenance of Stormwater Best Management Practice Areas in the amount of $11,910.00 per year . (PLACED ON CONSENT AGENDA) Enactment No: R16-085 MAYOR’S REPORT Mayor Weisner announced that nominations for the Grand Marshal for the Memorial Day and Fourth of July Parades are now being accepted. Mayor Weisner stated that to be considered as Grand Marshal for the Memorial Day parade the nominee would be required to have military experience or affiliation. MAYORAL APPOINTMENTS 16-00206 A Resolution Appointing Chief Gary Krienitz to the Aurora Fireman Pension Board. This Resolution was referred to the City Council Enactment No: R16-072 16-00237 A Resolution Appointing John Savage and Kevin Fitzpatrick and Reappointing Jonathan Hylton to the Aurora Civic Center Authority Board. This Resolution was referred to the City Council Enactment No: R16-092 REQUESTS AND REFERRALS 16-00245 Requesting approval of a Final Plan for Lot 5 of Butterfield East , Unit 3 for a Warehouse, Distribution and Storage Services Facility (3300) (Duke Realty - L16-00245 / WI33/4-16.010-Fpn - TV - Ward 10) This Petition was Forwarded to the Planning Commission 16-00246 Requesting the Vacation of a public utility easement on the property at Lot 5 of Butterfield East , Unit 3 (Duke Realty - L16-00246 / WI33/4-16.010-Fpn - TV - Ward 10) This Petition was Forwarded to the Planning Commission City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 15, 2016 16-00247 Requesting approval of a Plat of Easement on Lot 5 of Butterfield East, Unit 3 (Duke Realty - L16-00247 / WI33/4-16.010-Fpn - TV - Ward 10) This Petition was Forwarded to the Planning Commission 16-00248 Requesting a Plan Description Revision to the Special Use Planned Development on the property located at 941-951 and 971-981 Old Indian Trail (Aurora Properties, LLC - L16-00248 / AU16/1-14.200-Su/PD/R/Fpn - ES - Ward 6) This Petition was Forwarded to the Planning Commission 16-00249 Requesting approval of a Final Plan for Lots 72-76 of Heritage Subdivision, Unit 2 located at 941-951 and 971-981 Old Indian Trail for Multi-Family Dwellings (1140) (Aurora Properties, LLC - L16-00249 / AU16/1-14.200-Su/PD/R/Fpn - ES - Ward 6) This Petition was Forwarded to the Planning Commission CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to move to Closed Session after the conclusion of the Committee of the Whole Meeting. The motion passed by the following vote: Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN A motion was made by Alderman Mervine, seconded by Alderman Bohman to adjourn the Committee of the Whole. The motion carried by a voice vote. The meeting was adjourned by 5:50 P.M. City of Aurora Page 7