Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 05, 2016 5:00 PM ROLL CALL Mayor Weisner called the meeting to order at 5:09 P.M. and roll was called. Mayor Weisner excused himself from the meeting at 5:18 P.M. and Mayor Pro Tem O'Connor led the meeting from that time forward. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, MARCH 15, 2016 16-00274 Approval of the Tuesday, March 15, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Donnell, seconded by Alderman Garza to accept the minutes as presented. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 24, 2016 and Reviewed the Following Items: 15-00748 A Resolution Approving the Final Plat and Plan for the PAS Plaza Subdivision for property located at the southwest corner of Butterfield Road and Farnsworth Avenue, Aurora, Illinois Tracey Vacek, City Planner, spoke briefly regarding the item. The petitioner, Dan Soltis, CIMA Developers spoke regarding the item and the anticipated plan for the development. (PLACED ON CONSENT AGENDA) Enactment No: R16-096 16-00096 An Ordinance Granting a Special Use Permit for a Religious Institution (6400) Use on the Property located at 850 Ridgeway Avenue City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 5, 2016 Ed Sieben, Zoning Administrator, spoke briefly regarding the item and the request of the petitioner. The Petitioner, Toussant Smith, Lighthouse Worship Center was present regarding the requests for the current and following item (16-00098) regarding a request for a Special Use Permit. (PLACED ON CONSENT AGENDA) Enactment No: O16-015 16-00098 A Resolution Approving a Final Plan for the property located at 850 Ridgeway Avenue, Lighthouse Worship Center (PLACED ON CONSENT AGENDA) Enactment No: R16-098 16-00224 A Resolution Approving the City of Aurora 1st Program Year (2015) Consolidated Annual Performance Evaluation Report (CAPER) for the Federal Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Amy Munro, Development Coordinator, was present and briefly spoke regarding the consolidated report. (PLACED ON CONSENT AGENDA) Enactment No: R16-107 16-00226 A Resolution Authorizing Annual Action Plan Substantial Amendments (2014-#7 and 2015-#3) to Reflect Funding Reallocations for the Community Development Block Grant Program . Amy Munro, Development Coordinator, spoke briefly regarding the request for approval of funding allocations regarding the Community Development Block Grant. (PLACED ON CONSENT AGENDA) Enactment No: R16-108 16-00261 An Ordinance Disconnecting Territory from the City of Aurora being the extension of Duke Parkway to Route 59 Bill Wiet, Chief Development Officer, spoke regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: O16-016 15-00983 An Ordinance authorizing an Agreement between the City of Aurora, Maruti Real Estate LLC, Philip E. Hotchkin and Gary G. Piccony, as Executor of the Estate of Paul W. Soderstrom to convey a portion of the City's property at 1275 N. Lake Street to Maruti Real Estate LLC, to terminate the ingress-egress access easement created by Document No. 2013K014624, and to grant a new ingress-egress access easement City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 5, 2016 This item is related to the three items from the Special Planning and Development Committee Meeting and was discussed together. Bill Wiet, Chief Development Officer, spoke briefly regarding the item and indicated that the owner would like an additional two weeks to clear up outstanding issues with the City before further discussion on the items. (HELD IN COMMITTEE OF THE WHOLE) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 5, 2016 The Planning & Development Committee had a Special meeting on Thursday, March 31, 2016 and Reviewed the Following Items: 15-00200 A Resolution Approving the Final Plat for Maruti Subdivision on the property located on east side of Lake Street north of Indian Trail Road (HELD IN COMMITTEE OF THE WHOLE) 15-00201 An Ordinance Establishing a Special Use Planned Development, Approving the Maruti Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of B-2 Business District, General Retail for the property located on east side of Lake Street north of Indian Trail Road (HELD IN COMMITTEE OF THE WHOLE) 15-00202 A Resolution Approving a Final Plan on Lot 1 & Lot 2 of Maruti Subdivision located on east side of Lake Street north of Indian Trail Road (HELD IN COMMITTEE OF THE WHOLE) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 22, 2016 and Reviewed the Following Items: 16-00197 A Resolution Authorizing an agreement with Semper Fi Land Services, Inc. for the Site Improvements for RiverEdge Park Expansion Parcels at 310 and 330 N Broadway Bill Wiet, Chief Development Officer, spoke regarding items 16-00197, 16-00198 and 16-00267 which are related to the properties located at 310 and 330 N. Broadway that are anticipated to be used to expand RiverEdge Park. (PLACED ON CONSENT AGENDA) Enactment No: R16-103 16-00198 A Resolution to Execute a Professional Consulting Services Contract with WBK Engineering, LLC for Construction Services for the RiverEdge Park Expansion Parcels at 310 and 330 N Broadway . Pat Kelsey, WBK Engineering LLC, spoke regarding the additional work needed to prepare the property to be used by RiverEdge Park. (PLACED ON CONSENT AGENDA) Enactment No: R16-104 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 5, 2016 16-00203 A Resolution to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment through the Suburban Purchasing Cooperative in the amount of Three Hundred and Four Thousand Four Hundred and Sixty Dollars and no Cents ($304,460.00). (PLACED ON CONSENT AGENDA) Enactment No: R16-105 16-00215 A Resolution Authorizing the purchase of Nimble Storage equipment for the Police and Fire Departments in the amount of $257,157 .00 from Sentinel Technologies, Inc. of Downers Grove, IL. via a National Association of State Procurement Officials contract. . (PLACED ON CONSENT AGENDA) Enactment No: R16-106 16-00244 A Resolution Requesting Approval to Accept the Five (5) Year Lease Proposal from Pitney Bowes for Connect + 2000 Series Postage Machine for the City Hall Mailroom . (PLACED ON CONSENT AGENDA) Enactment No: R16-110 16-00251 A Resolution Requesting Approval to Accept the Five (5) Year Lease Proposal from Pitney Bowes for Relay 4000 Inserting System for the City Hall Mailroom. (PLACED ON CONSENT AGENDA) Enactment No: R16-111 16-00252 A Resolution Authorizing the Mayor to sign all documents for participation in the Blight Reduction Program through the Illinois Housing Development Authority Chuck Nelson, Interim Neighborhood Standards Director, spoke regarding the Illinois Housing Development Authority Blight Reduction Plan requirements and abilities for re-development under the program. (PLACED ON CONSENT AGENDA) Enactment No: R16-112 16-00267 A Resolution to Execute a Professional Consulting Services Contract with CB&I Environmental & Infrastructure, Inc. for Environmental Consulting Services for the RiverEdge Park Expansion Parcels at 310 and 330 N Broadway. Pat Kelsey, WBK Engineering LLC, spoke regarding the clean-up and testing of the properties at 310 and 330 N. Broadway. He provided an update of the process and the next steps for completing the work. Bill Wiet, Chief Development Officer, spoke City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 5, 2016 regarding the basics of the funding for the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-114 16-00276 An Ordinance Reserving 2016 Volume Cap in Connection with Private Activity Bond Issues, and related matters . Brian Caputo, Chief Financial Officer, spoke regarding the item and the bonding authority of the City. If the CIty of Aurora does not use the funds then it must be returned to the state. (PLACED ON CONSENT AGENDA) Enactment No: O16-017 16-00277 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2016 and Ending December 31, 2016 (Amendment #1 for the 2016 Fiscal Year) . Brian Caputo, Chief Financial Officer, spoke regarding the amendment to the City Budget for 2016. He explained the events that have affected the amount available mostly off-set by grants. (PLACED ON CONSENT AGENDA) Enactment No: O16-018 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 22, 2016 and Reviewed the Following Items: 16-00044 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: Brahm Inc. d/b/a Yorkshire Liquors, located at 4300 E. New York Street, #B, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-097 16-00161 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: The Pride Stores. d/b/a The Pride of Aurora, located at 1395 Butterfield Road, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-099 16-00164 A Resolution establishing the maximum number of Class G-1 City of City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 5, 2016 Aurora liquor licenses (unofficially related to application from: Shrigi LLC. d/b/a BP Eola, located at 1207 N. Eola Road, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-100 16-00165 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Hashmi & Hashmi d/b/a 7-Eleven, located at 2241 S. Eola Road, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-101 16-00166 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Hashmi Inc. d/b/a 7-Eleven, located at 600 Frontenac Road, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-102 City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 5, 2016 16-00067 A Traffic Study for S. River Street in the 600 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 16-00086 A Traffic Study for the Emma Circle and Dorothy Drive western intersection (these roadways intersect twice). Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00148 A Parking Study for the business on the E. Galena Blvd. and Spencer Street intersection on the northwest corner. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00194 A Traffic Study for Summerhill Drive at the intersections of Suncrest Drive and Summerhill Court. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00209 Fischer Middle School PTSA Family Fun Run 5K and 1Mile, Saturday May 7, 2016 from 9:00am to 11:00am. (INFORMATION ONLY) 16-00214 Requesting approval for Aurora Downtown to hold the first Downer Place Block Party in conjunction First Friday's on Friday, May 6, 2016 from 5:00 to 10:00 pm. between Stolp and Hoyt (INFORMATION ONLY) 16-00216 The Homestead Elementary School PTA Husky Hustle 5K and 1Mile Family Fun Run, Saturday April 30, 2016 from 8:30am to 10:15am. (INFORMATION ONLY) 16-00239 A Parking Study for the northern end of Cleveland Avenue. Ward 4, Alderman Donnell. (INFORMATION ONLY) The Government Operations Committee has requested a special meeting for Tuesday, April 5, 2016 and Reviewed the Following Item: 16-00304 SciTech Hands on Museum is requesting street closure of Benton from River to Stolp on Saturday, April 9, 2016 from 1:30 to 3:30 pm. for Mathletes Day. (INFORMATION ONLY) City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final April 5, 2016 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 21, 2016 and Reviewed the Following Items: 16-00227 A Resolution for accepting the improvements and maintenance security for Little Explorer's Daycare - Parking Lot Improvements - 323 E. Galena Blvd.. (PLACED ON CONSENT AGENDA) Enactment No: R16-109 16-00255 A Resolution Authorizing an Agreement with Martam Construction Inc., 1200 Gasket Dr., Elgin, IL 60120 for the E. Galena Blvd. & E. Downer Pl. Sewer Separation, Water St. to State St. Project in the amount of Nine Million, Eight Hundred Thousand, Nine Hundred and Eighty-Nine Dollars and Seventy Cents ($9,800,989.70), pending the approval of a loan from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program . Eric Schoeny, Engineer Coordinator, spoke briefly regarding the item and provided information regarding the vendor. (PLACED ON CONSENT AGENDA) Enactment No: R16-113 MAYOR’S REPORT Alex Alexandrou, Chief Administrative Officer, spoke regarding the outage of the e-mail for the City of Aurora from Sunday through today. Brian Caputo, Chief Financial Officer, was asked to speak about the budget in brief document that was created and sent regarding the City budget. There are two other documents related to the City's finances that were also being developed, a popular budget document and a companion to the Comprehensive Annual Financial Report (CAFR). MAYORAL APPOINTMENTS 16-00282 A Resolution Appointing Anthony Stanford to Aurora's Human Relations Commission. This Resolution was referred to the City Council Enactment No: R16-094 City of Aurora Page 9 Committee of the Whole Meeting Minutes - Final April 5, 2016 16-00283 A Resolution Appointing Joseph Grisson to the Aurora Housing Authority Board. This Resolution was referred to the City Council Enactment No: R16-095 REQUESTS AND REFERRALS 16-00285 Requesting approval of a Special Use for a Religious Institution (6400) Use on the property located at 303 N. Lake Street (Ministerios Adonai - L16-00285 / AU22/1-15.277-Su/Fpn - ES - Ward 6) Forwarded to the DST Staff Council (Planning Council) 16-00286 Requesting approval of a Final Plan for 303 N. Lake Street (Ministerios Adonai - L16-00286 / AU22/1-15.277-Su/Fpn - ES - Ward 6) Forwarded to the DST Staff Council (Planning Council) 16-00290 Requesting to rezone the property at 917 E. Benton Street from R-4 Two Family Dwelling District to R-2 One-Family Dwelling District (Barbara Rivera - L16-00290 / AU26/1-16.020-Rz - TV - Ward 7) Forwarded to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Mervine, seconded by Alderman Bohman to adjourn the Committee of the Whole meeting. The motion passed with a voice vote. The meeting was adjourned at 5:45 P.M. __________________________________________________________ Submitted by Wendy McCambridge, City Clerk: City of Aurora Page 10