Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 19, 2016 5:00 PM ROLL CALL Mayor Weisner called the meeting to order at 5:08 P.M. and the roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF THE MEETING OF TUESDAY, APRIL 5, 2016 16-00347 Approval of the Tuesday, April 5, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Mervine, seconded by Alderman Irvin to approve the Minutes from the Tuesday, April 5, 2016 Committee of the Whole. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 14, 2016 and Reviewed the Following Items: 15-00983 An Ordinance authorizing an Agreement between the City of Aurora, Maruti Real Estate LLC, Philip E. Hotchkin and Gary G. Piccony, as Executor of the Estate of Paul W. Soderstrom to convey a portion of the City's property at 1275 N. Lake Street to Maruti Real Estate LLC, to terminate the ingress-egress access easement created by Document No. 2013K014624, and to grant a new ingress-egress access easement Tracey Vacek, Planner, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 19, 2016 Enactment No: O16-023 16-00109 An Ordinance Granting a Special Use Permit for a Liquor License within 500 feet of residential property for Hills Banquet Hall located at 649 Hill Avenue Fidel Valerio, the petitioner was present, regarding the request for a special use permit for the banquet hall. (PLACED ON CONSENT AGENDA) Enactment No: O16-024 16-00110 A Resolution Approving a Final Plan on Lots 4, 5, 6 and 15 of Sunnymere Addition Subdivision and adjacent unsubdivided property located at 649 Hill Avenue (PLACED ON CONSENT AGENDA) Enactment No: R16-118 16-00179 A Resolution Approving the Final Plat for the CLA of Aurora Subdivision, being Vacant Land located at southwest corner of 75th Street and Meadowridge Drive . Stephane Phifer, Director of Planning and Zoning, spoke briefly on the item regarding Children's Learning Academy. The representative for the petitioner, Michael Paddison, was present. (PLACED ON CONSENT AGENDA) Enactment No: R16-119 16-00180 A Resolution Approving the Final Plan for Lot 1 and Lot 3 of CLA of Aurora Subdivision, being Vacant Land located at southwest corner of 75th Street and Meadowridge Drive . Stephane Phifer, Director of Planning and Zoning, spoke briefly on the item regarding Children's Learning Academy. The representative for the petitioner, Michael Paddison, was present. (PLACED ON CONSENT AGENDA) Enactment No: R16-120 16-00245 A Resolution Approving a Final Plan on Lot 5 for Unit 3 of Butterfield East Subdivision located at East of Duke Parkway north of Ferry Road (PLACED ON CONSENT AGENDA) Enactment No: R16-123 16-00246 An Ordinance Vacating Certain City Easements on Lot 5 for Unit 3 of Butterfield East Subdivision, in DuPage County, Aurora, Illinois (Duke Realty - L16-00246 / WI33/4-16.010-Fpn - TV - Ward10) (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 19, 2016 Enactment No: O16-026 16-00247 A Resolution Accepting the Dedication of City Easements on Lot 5 for Unit 3 of Butterfield East Subdivision, in DuPage County, Aurora, Illinois (Duke Realty - L16-00247 / WI33/4-16.010-Fpn - TV - Ward 10) (PLACED ON CONSENT AGENDA) Enactment No: R16-124 The Planning & Development Committee had a Special meeting on Thursday, March 31, 2016 and Reviewed the Following Items: 15-00200 A Resolution Approving the Final Plat for Maruti Subdivision on the property located on east side of Lake Street north of Indian Trail Road (PLACED ON CONSENT AGENDA) Enactment No: R16-115 15-00201 An Ordinance Establishing a Special Use Planned Development, Approving the Maruti Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of B-2 Business District, General Retail for the property located on east side of Lake Street north of Indian Trail Road (PLACED ON CONSENT AGENDA) Enactment No: O16-022 15-00202 A Resolution Approving a Final Plan on Lot 1 & Lot 2 of Maruti Subdivision located on east side of Lake Street north of Indian Trail Road (PLACED ON CONSENT AGENDA) Enactment No: R16-116 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 12, 2016 and Reviewed the Following Items: 16-00139 An Ordinance Authorizing the Mayor and City Clerk to Enter into an Agreement with Metra for Operation and Maintenance of the Commuter Parking Facility in the City of Aurora at the Route 59 Commuter Train Station. Joe Hopp, Superintendant Maintenance Services, was present and spoke briefly City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 19, 2016 regarding the item and clarified the new agreement (PLACED ON CONSENT AGENDA) Enactment No: O16-025 16-00222 A Resolution authorizing the purchase of the Wireless Surveillance System - All in One Camera (WSSAOC) from Tactical Video, Inc. of Naperville, IL in the amount of $25,739 . (PLACED ON CONSENT AGENDA) Enactment No: R16-122 16-00259 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. (PLACED ON CONSENT AGENDA) Enactment No: R16-126 16-00268 A Resolution to accept the low bid from Schroeder Asphalt Services , P.O. Box 831, Huntley, IL 60142 for the mill and patching of sections of the Aurora Transit Centers main lot in the amount not to exceed $38,000.00. (PLACED ON CONSENT AGENDA) Enactment No: R16-128 16-00294 A Resolution Authorizing the Mayor to Execute an Agreement and All other Necessary Documentation to Accept the Donation of Real Estate Known as Property Located at 1126 S. Fourth Street, Aurora, Illinois (PLACED ON CONSENT AGENDA) Enactment No: R16-129 16-00313 A Resolution Authorizing the Execution of a Contract to Hire a Contractual Assistant Golf Operations Manager for the Phillips Park Golf Course. (PLACED ON CONSENT AGENDA) Enactment No: R16-132 16-00325 A Resolution authorizing the Ward 5 Residential and Nonprofit Grant Program to change the stipulation from Year 2015 to an Annual Program (PLACED ON CONSENT AGENDA) Enactment No: R16-133 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 19, 2016 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 12, 2016 and Reviewed the Following Items: 16-00099 A Resolution approving the issuance of a Carnival License to Fantasy Amusement Company for a carnival to be held at the Westfield Fox Valley Mall on May 5 - 8th, 2016 and May 12 - 15th, 2016 . A representative from Fantasy Amusement was present to answer any questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-117 16-00195 A Resolution authorizing an extended hour of sale and consumption of alcoholic liquor for Liquor License classifications A, B, E and F on Thursday, May 5, 2016 only, upon approval by the Local Liquor Control Commissioner. (PLACED ON CONSENT AGENDA) Enactment No: R16-121 16-00262 A Resolution Approving a Music Festival for the Aurora Veterans Advisory Council during their "Vets Week Car Show" event on May 21st, 2016, to be held at 309 N. River Street (Lot W) (PLACED ON CONSENT AGENDA) Enactment No: R16-127 16-00330 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: McBride’s Aurora Inc. d/b/a McBride’s North, located at 2340 S. Eola Rd., Aurora, Illinois.). Tracy Stary from McBride's North was present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-134 16-00332 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: Gillerson’s LLC. d/b/a Gillerson’s Grubbery, located at 31 W. New York Street, Aurora, Illinois.). Dan Emerson and Matt Gillie were present from Gillerson's Grubbery to answer questions. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 19, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-135 16-00233 Requesting approval for the Friends of LaSalle Street Historic Auto Row to stage the annual Friends of LaSalle Street Auto Row Car Show on Sunday, August 21, 2016 from 11:00 am to 3:00 pm. (INFORMATION ONLY) 16-00234 Requesting approval for the Aurora Veterans Advisory Council to hold a Classic Car Show in Lot W, 309 N. River Street on Saturday, May 21 from 11:00 am to 3:00 pm. (INFORMATION ONLY) 16-00238 The Aurora Hispanic Heritage Advisory Board is requesting approval to stage El Dia de Los Niños at the Spring and Lincoln parking lot on Saturday, April 30, 2016 from 1:00 to 5:00 pm. (INFORMATION ONLY) 16-00240 Requesting permission to stage the City of Aurora's annual Memorial Day Parade to be held Monday, May 30, 2016 stepping off at 12:00 pm. (INFORMATION ONLY) 16-00243 Requesting approval to stage the three City of Aurora Farmers Markets to be held throughout the summer and fall of 2016. (INFORMATION ONLY) 16-00250 The Fox Valley Garden Club is requesting permission to hold their annual Aurora Gardener's Plant Sale on Saturday, May 14, 2016 from 8:00 am to 12:00 pm at the Aurora Transportation Center. (INFORMATION ONLY) 16-00270 A Traffic Study for the 800 block of Sheldon Avenue. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-00271 A Parking Study for N. Westlawn Avenue in the 500 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00299 The Three Fires Council Foxfire District Cub Scout Day Camp at Phillips Park, Skate Board and Gazebo Areas, from July 17, 2016 to July 23, 2016 from 7:30am to 4:00pm daily . City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 19, 2016 (INFORMATION ONLY) 16-00300 The Advocate Dreyer Fox Valley Marathon, from St. Charles to Aurora and Back, on the West River Trail, Turnaround Before West Park Ave, on Sunday September 18, 2016 from 7:45am to 11:00am. (INFORMATION ONLY) 16-00305 The Wheatland's Elementary School PTA Running of the Wolves 5K Run/Walk, Sunday May 1, 2016 from 8:00am to 10:00am. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 11, 2016 and Reviewed the Following Items: 16-00254 A Resolution Authorizing the 2016-2017 Professional Services Agreement for Soil Management & CCDD Documentation services with Huff & Huff, Inc. of 915 Harger Road, Suite 330, Oak Brook, IL in the amount not to exceed $100,000.00 . (PLACED ON CONSENT AGENDA) Enactment No: R16-125 16-00298 A Resolution for Reduction No. 1 of the Developer's Security for Advocate - Dreyer Medical Center - 2285 Sequoia Dr. (PLACED ON CONSENT AGENDA) Enactment No: R16-130 16-00308 A Resolution Authorizing an Agreement with WBK Engineering, LLC to perform on-site construction engineering services for the East Galena Boulevard and East Downer Place Sewer Separation Project, Water Street to State Street, in the amount of $480,381.57, pending approval of a loan from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program). (PLACED ON CONSENT AGENDA) Enactment No: R16-131 16-00326 An Ordinance Amending Section 48-28 Entitled "Service Outside City; Prohibition of Private and Public Wells" of Division 1, Article II, Chapter 48 of the Aurora Code of Ordinances. Alayne Weingartz, Corporation Counsel, spoke regarding past history of similar City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 19, 2016 circumstances and how this change would benefit the City of Aurora. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT CLOSED SESSION A motion was made by Alderman Irvin, seconded by Alderman Franco to move into a closed session immediately following the close of the Committee of the Whole Meeting. The motion carried by the following vote. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN A motion was made by Alderman Irvin, seconded by Alderman Mervine to adjourn the meeting. The motion was carried by a voice vote. The meeting was adjourned at 5:25 P.M. Submitted by: ____________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8