Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 03, 2016 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the meeting to order at 5:11 P.M. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 2 - Mayor Tom Weisner, and Alderman Scheketa Hart-Burns MINUTES OF THE MEETING OF TUESDAY, APRIL 19, 2016 16-00386 Approval of the Tuesday, April 19, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco , seconded by Alderman Garza, that the Minutes from the Tuesday, April 19, 2016 meeting of the Committee of the Whole be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 28, 2016 and Reviewed the Following Items: 16-00218 An Ordinance Annexing Territory located at Vacant Property located just south of 1400 Mitchell Road to the City of Aurora, Illinois 60505 Tracey Vacek, Planner, spoke briefly regarding items 16-00218, 16-00219, 16-00220, and 16-221. (PLACED ON CONSENT AGENDA) Enactment No: O16-029 16-00219 An Ordinance Approving a Revision to the Special Use Planned Development for Unilock Aurora, and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 3, 2016 attached thereto, with an underlying zoning for a portion of the property from R-1 Single Family Dwelling District to M-1 Manufacturing - Limited District for property located at 1400 Mitchell Road and 301, 307, 309 E. Sullivan Road Tracey Vacek, Planner, spoke briefly regarding items 16-00218, 16-00219, 16-00220, and 16-221. (PLACED ON CONSENT AGENDA) Enactment No: O16-030 16-00220 A Resolution Approving a Final Plan on property located at 1400 Mitchell Road, 301, 307 and 309 E. Sullivan Road Tracey Vacek, Planner, spoke briefly regarding items 16-00218, 16-00219, 16-00220, and 16-221. (PLACED ON CONSENT AGENDA) Enactment No: R16-138 16-00221 A Resolution Accepting the Dedication of Right of Way for Mitchell Road along the property located at 1400 Mitchell Road (Wight & Company - 16-00221 / AU10/4-15.025-Fpn - TV - Ward 1) Tracey Vacek, Planner, spoke briefly regarding items 16-00218, 16-00219, 16-00220, and 16-221. (PLACED ON CONSENT AGENDA) Enactment No: R16-139 16-00248 An Ordinance Granting Revisions to the Special Use Permit for a Parking Lot expansion on the Property located at 941-951 and 971-981 Old Indian Trail Ed Sieben, Zoning Administrator, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O16-031 16-00249 A Resolution Approving a Final Plan on Lots 72-76 for Unit 2 of Heritage Subdivision located at 941-951 and 971-981 Old Indian Trail Ed Sieben, Zoning Administrator, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R16-140 16-00290 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by rezoning Property located at 917 E. Benton Street from R-4 Two Family Dwelling to R-2 One Family Dwelling City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 3, 2016 (PLACED ON CONSENT AGENDA) Enactment No: O16-032 16-00306 An Ordinance Providing for the Execution of an Easement Agreement between the City of Aurora and JTE Family Properties, LLC for the Hartford Avenue public right of way adjacent to 1032 Prairie Street The petitioner, Michael Poulakidas, was present to answer any questions regarding the item. Alderman Mesiacos abstained from the discussion on the item. (PLACED ON CONSENT AGENDA) Enactment No: O16-033 16-00365 A Resolution Accepting the Dedication of an Easement at 1386 Butterfield Road, being Lot 9 of Savannah Crossing Subdivision (PLACED ON CONSENT AGENDA) Enactment No: R16-146 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 26, 2016 and Reviewed the Following Items: 16-00333 A Resolution to accept the bid for the purchase of 100 Mustang Survival First Responder Water Rescue Kits (MRK110) to equip Aurora Police squad cars , from Dive Rescue International of Fort Collins, CO, in the total amount of $27,262.00. Lt. Eppard, Aurora Police Department, was present to discuss the request for the purchase to be made with Justice Assistance Grant (JAG) grant funds. (PLACED ON CONSENT AGENDA) Enactment No: R16-141 16-00348 A Resolution authorizing the City of Aurora to accept a $99,965 grant from the U.S. Department of Agriculture Farmers Market Promotion Program, to assist Aurora's Farmers Market . John Russell, Grant Writer, and Dale Hazlewood, Special Event Assistant both spoke briefly regarding the item and provided an overview of the farmer's market and intent of the grant. (PLACED ON CONSENT AGENDA) Enactment No: R16-142 16-00349 A Resolution authorizing purchase of Altosid Natular XRT tablet insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2016 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 3, 2016 Mosquito Abatement Program in the amount of $40,337.00 under the Illinois Central Management Contract for the Division of Street Maintenance. (PLACED ON CONSENT AGENDA) Enactment No: R16-143 16-00357 A Resolution to accept the bid of Crescent Electric Supply for the 2016 Electrical Materials and Supplies for the Electrical Division . (PLACED ON CONSENT AGENDA) Enactment No: R16-144 16-00360 A Resolution Authorizing the Purchase of Pollution Liability Insurance for the Period of April 30, 2016 through March 31, 2019 . Alex Alexandrou, Chief Administrative Officer, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R16-145 16-00366 A Resolution Approving and Requiring Commonwealth Edison to Install underground Improvements in accordance with Rider LGC as approved by the Illinois Commerce Commission at East New York Street from Eola Road to Asbury Drive . (PLACED ON CONSENT AGENDA) Enactment No: R16-147 16-00367 A Resolution Rejecting Bids for Highland Avenue and Sullivan Road Roundabout Ken Schroth, Public Works Director, spoke regarding the item and the reason for the request and the plan going forward to address the issue. (PLACED ON CONSENT AGENDA) Enactment No: R16-148 16-00368 A Resolution Authorizing the Mayor to Execute a Service Agreement and All Other Necessary Documentation Between the City of Aurora and Fox Valley Habitat for Humanity Under Illinois Housing and Development Authority (IHDA) Blight Reduction Program, Round 1 and Authorizing the Disposition of Real Estate Property known as 823 Gillette Avenue, Aurora, Illinois and Real Estate Property known as 1126 S. Fourth Street, Aurora Illinois to Fox Valley Habitat for Humanity. Amy Munro, Development Coordinator and Chuck Nelson, Interim Neighborhood Standards Director, were present to address questions regarding the item and to provide information of how the grant program could be utilized. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 3, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-149 16-00371 A Resolution to Reject All Bids for Printing and Mailing of the City of Aurora's Aurora Borealis Newsletter Clayton Muhammed, Director Community Relations and Public Information, spoke regarding the item and the reason for the requested action. (PLACED ON CONSENT AGENDA) Enactment No: R16-150 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 26, 2016 and Reviewed the Following Items: 16-00241 Requesting permission to stage the City of Aurora's annual 4th of July Parade on Monday, July 4, 2016 stepping off at 10:00 am. (INFORMATION ONLY) 16-00269 A Traffic Study for Almond Drive in the 1100 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00280 Requesting approval to stage the City of Aurora's annual fireworks display and evening activities on Monday, July 4, 2016 from 6:00 to 11:00 pm. (INFORMATION ONLY) 16-00281 A Traffic Study for Lakelawn Blvd from Lake Street to the west. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-00287 The Aurora Hispanic Heritage Advisory Board is requesting permission to stage the annual Fiestas Patrias parade in downtown Aurora on Sunday, September 11, 2016. (INFORMATION ONLY) 16-00297 A Parking Study for Wild Cherry Court at Fox Drive. Ward 5, Alderman Franco. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 3, 2016 16-00327 The Granger Middle School Roaring 5K in the Stonebridge Neighborhood of Aurora, Sunday October 2, 2016 from 7:00am to 11:00am. (INFORMATION ONLY) 16-00358 Request for Charitable Solicitation Campaign Permit for the Aurora Area Shrine Club to sell Vidalia onions as a fundraiser at the transportation center on May 20, 2016 . (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building Grounds & Infrastructure Committee meeting was cancelled. There was no information to report. MAYOR’S REPORT CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Mervine, seconded by Alderman Bohman to adjourn the Committee of the Whole meeting. The motion carried by a voice vote. The meeting wa adjourned at 5:36 P.M. Submitted by: ____________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6