Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 17, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole meeting to order at 5:06 P.M. and roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF MAY 3, 2016 16-00437 Approval of the Tuesday, May 3, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approve and file the minutes from the Tuesday, May 3, 2016, Committee of the Whole meeting. The motion carried with an abstention from Alderman Hart-Burns. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, May 12, 2016 and Reviewed the Following Items: 16-00387 An Ordinance Approving a Text Amendment to Ordinance Number 3100, being the Aurora Zoning Ordinance to modify Section 3.3. Definitions, Sec. 19.2 Adoption, and Table One: Use Categories Regarding "Truck Stop Establishments". (PLACED ON CONSENT AGENDA) Enactment No: O16-035 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 17, 2016 The Finance Committee Met On Tuesday, May 10, 2016 and Reviewed the Following Items: 16-00258 A Resolution Authorizing the Construction and Financing Agreement with Farnswood Condominium Association for drainage and storm sewer improvements. Ken Schroth, Public Works Director, spoke regarding the item. Alderman Saville stated that Baum Properties oversees the property, but he is not involved with the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-151 16-00396 A Resolution to Award the Contract for the 2016 MFT Street Resurfacing Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $2,419,705.95 and to Appropriate Motor Fuel Tax Funds, 16-00000-01-GM . (PLACED ON CONSENT AGENDA) Enactment No: R16-154 16-00401 A Resolution Authorizing the Execution of a Contract for Professional Geotechnical Engineering Services with Testing Services Corporation (TSC) for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project (PLACED ON CONSENT AGENDA) Enactment No: R16-157 16-00410 A Resolution awarding Zagster Inc. the City Aurora of Rideshare Program with three stations with a total of eighteen bicycles at a cost of $32,400 annually, renewable for up to a total of three years . Eric Gallt, Traffic Engineer, spoke regarding the Zagster contract. There will be three (3) stations across the City. The anticipated plan would be to have one station at City Hall, the library and near ATC/RiverEdge Park. (PLACED ON CONSENT AGENDA) Enactment No: R16-160 16-00411 A Resolution Approving the Third Amendment to Resolution R14-152 Amending the Finish Line Grant Program Boundary to Include an Expanded Portion of Tax Increment Financing (TIF) District No. 3 Dave Hulseberg, President/CEO of Invest Aurora, spoke briefly regarding the item and passed out a map to display the area referenced in the item. (PLACED ON CONSENT AGENDA) Enactment No: R16-162 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 17, 2016 16-00329 Recommendation to solicit bids for the design and construction of a new airport entrance sign. (INFORMATION ONLY) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, May 10, 2016 and Reviewed the Following Items: 16-00307 A Resolution authorizing participation as a member in the Illinois Emergency Management Mutual Aid System Response to an intergovernmental agreement by and between the City of Aurora and the Illinois Emergency Services Management Association for the establishment of a mutual aid intergovernmental service agreement. Joe Jones, Emergency Management Coordinator, spoke briefly regarding the project and the impact of this activity. (PLACED ON CONSENT AGENDA) Enactment No: R16-152 16-00398 A Resolution Approving an Intergovernmental Agreement for the installation of an outdoor warning siren at 3025 Heggs Road. (PLACED ON CONSENT AGENDA) Enactment No: R16-155 16-00399 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: JTE Family Properties, LLC Series E d/b/a Spartan House, located at 1032 Prairie, Aurora, Illinois, 60506). Alderman Mesiacos will be abstaining from the discussion on this item. (PLACED ON CONSENT AGENDA) Enactment No: R16-156 16-00408 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: ASRR Corporation d/b/a 7-Eleven #33064, located at 2411 Sullivan Road, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-159 16-00417 A Resolution Establishing the Maximum Number of Class F City of City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 17, 2016 Aurora liquor licenses ( unofficially related to application from: Chan's Gourmet Inc., doing business as Lucky Panda, 2400 S. Eola Road, Aurora, 60503.) (PLACED ON CONSENT AGENDA) Enactment No: R16-163 16-00295 A Parking Study for N. Randall Road in the 700-800 block. Ward 6, Alderman Saville; and Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00296 A Traffic Study for the Middlebury Drive and Grayhawk Ct/Dr intersection. Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00336 A Traffic Study for the Palace Street near the Florida Avenue intersection. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-00337 A Traffic Study for Liberty Street in the 700 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00344 A Parking Study for the 900 block of E. Benton Street. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 16-00379 Communities in Schools is requesting traffic control assistance to stage the annual Back to School Fair on Saturday, August 6, 2016 on Fourth, Downer and Benton from 7:00 am to 2:00 pm. (INFORMATION ONLY) 16-00397 Charitable Solicitation Request - Roosevelt-Aurora Post 84 Poppy Days May 25th thru May 27th (INFORMATION ONLY) 16-00433 Add-On - William V Plum Park Ribbon Cutting at the Corner of Plum Street and Grand Avenue Saturday, May 21, 2016 at 12:30 pm (Information Only) - Alderman Michael Saville (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 17, 2016 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 9, 2016 and Reviewed the Following Items: 16-00355 A Resolution execute the IEPA SRF loan agreement in the amount of $7,326,943.13 to provide funding for a portion of the construction and construction engineering associated with the E. Galena Blvd. & E. Downer Pl. Sewer Separation. Ken Schroth, Public Works Director, spoke regarding this item and an update on the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-153 16-00403 A Resolution to reject the single bid received for the 2016 Water & Sewer Division Emergency Repair Program . Ken Schroth, Public Works Director, spoke regarding this item and the need to have a list of vendors. (PLACED ON CONSENT AGENDA) Enactment No: R16-158 MAYOR’S REPORT Mayor Weisner reminded those present that this week is Police Week and next week is Vets Week.. He encouraged participation in the events. MAYORAL APPOINTMENTS 16-00385 A Resolution Appointing Kathleen Flannery to "Sustainable Aurora" (The Mayors Sustainable Aurora Advisory Board). This Resolution was referred to the City Council CLOSED SESSION A motion was made by Alderman Mervine, seconded by Alderman Hart-Burns to enter into a Closed Session at the conclusion of the meeting. The motion passed by the following vote: Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to adjourn the Committee of the Whole Meeting. The motion passed with a voice vote. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 17, 2016 Submitted by:_____________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6