Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 07, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole Meeting to order at 5:05 P.M. and the roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, MAY 17, 2016 16-00494 Approval of the Tuesday, May 17, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approve and file the minutes from the Committee of the Whole Meeting on Tuesday, May 17, 2016. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, May 26, 2016 and Reviewed the Following Items: 16-00480 An Ordinance Authorizing an Intergovernmental Agreement between the City Of Aurora and the Fox Valley Park District Regarding Land Conveyance and Contribution for Blues Island (PLACED ON CONSENT AGENDA) Enactment No: O16-039 16-00481 A Resolution Accepting the Dedication of Right of Way for Diehl Road located along the property at the northwest corner of Diehl Road and Eola Road (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 7, 2016 Enactment No: R16-177 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, May 24, 2016 and Reviewed the Following Items: 16-00152 A Resolution authorizing an Intergovernmental Agreement between the Illinois State Toll Highway Authority, the City of Aurora, and the Aurora Township Highway Department regarding the replacement of the bridge at Farnsworth Avenue and the Ronald Reagan Memorial Tollway (I-88). (PLACED ON CONSENT AGENDA) Enactment No: R16-166 16-00353 A Resolution authorizing the Director of Purchasing to enter into a 2016-2018 professional services agreement for water system leak detection services with ADS Environmental Services, 935 W. Chestnut Street, Suite 415, Chicago, IL 60642 for an amount not to exceed two hundred thirty-six thousand, six hundred forty dollars and thirty-two cents ($236,640.32), with extensions based on mutual agreement between the City and the consultant . (PLACED ON CONSENT AGENDA) Enactment No: R16-167 16-00354 A Resolution to reject the one bid received for the 2016 Stone Material Bid for the Public Works Water and Sewer Division . (PLACED ON CONSENT AGENDA) Enactment No: R16-168 16-00425 An Ordinance Approving the Second Commercial Real Estate Sales Contract for the sale of City-owned Property located at 2500 North River Road, North Aurora, Illinois, Commonly Known as the Fox Valley Golf Course Bill Wiet spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O16-036 16-00429 An Ordinance Approving First Amendment to Ordinance O14-097, an Ordinance Authorizing the Execution of a Redevelopment Agreement with Fox Island Apartments LLC for Properties Located at 7 South City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 7, 2016 Stolp, 33-35 South Stolp, and 77 South Stolp Avenue Bill Wiet spoke briefly regarding the item and the extension of the completion date of the residential portion of the building. (PLACED ON CONSENT AGENDA) Enactment No: O16-037 16-00431 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015 (Amendment #2 for the 2015 Fiscal Year . Brian Caputo, Chief Financial Officer, spoke briefly regarding the item and the final amendment to the 2015 budget. (PLACED ON CONSENT AGENDA) Enactment No: O16-038 16-00441 A Resolution Authorizing the Execution of a Contract for Phase II Engineering Design Services with WBK Engineering LLC and Santacruz Land Acquistion for the Aurora Transportation Center (ATC) and Regional Enhancement Project. Ken Schroth and Stephane Phifer spoke regarding the item and the contracts to be entered into for (PLACED ON CONSENT AGENDA) Enactment No: R16-170 16-00445 A Resolution Authorizing the Execution of a New Golf Car Lease Agreement for Phillips Park Golf Course . (PLACED ON CONSENT AGENDA) Enactment No: R16-171 16-00456 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc., Authorizing the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, and to Appropriate Motor Fuel Tax Funds for the Montgomery Road Bridge Project, MFT #16-00315-00-BR . (PLACED ON CONSENT AGENDA) Enactment No: R16-173 16-00461 A Resolution Authorizing the Execution of a Redevelopment Agreement Between the City of Aurora and Sandri Properties LLC for Property Located at 115 West Indian Trail Road . Bill Wiet spoke briefly regarding the item and the reason the redevelopment is being pursued at this time. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 7, 2016 Enactment No: R16-174 16-00462 A Resolution Authorizing the City to apply for and accept an Illinois Transportation Enhancement (ITEP) grant for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project (PLACED ON CONSENT AGENDA) Enactment No: R16-175 16-00473 A Resolution Ratifying Payment of $20,400.00 to Kelmscott Communications for the design, printing and distribution of the final edition of the 2015 Aurora Borealis newsletter for City of Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R16-176 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, May 24, 2016 and Reviewed the Following Items: 16-00436 A Resolution Approving a Music Festival permit to St. Nicholas Church, 308 High St., for Saturday June 25th, 2016 from 10:00 a.m. to 8:00 p.m., and Sunday June 26, 2016 from 10:00 a.m. to 8:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R16-169 16-00351 A Parking Study for the 5th Avenue and Jackson Street intersection. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 16-00362 A Traffic Study for Barrington Drive East in the 2200 block. Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00421 A Parking Study for Claim Street in the 800 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00423 A Parking Study for N. Highland in the 800 block. Ward 6, Alderman Saville. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 7, 2016 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, May 23, 2016 and Reviewed the Following Items: 16-00453 A Resolution Authorizing an Agreement with H. Linden & Sons Sewer & Water, Inc. for the Rosewood and North Avenues Sanitary Service Replacement Project in the amount of one hundred twenty-four thousand, eight hundred fifty-five dollars ($124,855.00). (PLACED ON CONSENT AGENDA) Enactment No: R16-172 MAYOR’S REPORT GreenFest at Prisco Community Center. St. Nick's Festival on Saturday and Sunday. 16-00476 Commonwealth Edison: Smart Meter Presentation. David Dorherty from ComEd spoke regarding the Smart Meter installation and use for customers in the City of Aurora. (INFORMATION ONLY) 16-00514 Aurora Public Library Update . Update provided by Daisy Porter-Reynolds, Library Director and John Savage, Board Chairman regarding the Aurora Public Library operating budget for 2016 and the 2017 budget year. (INFORMATION ONLY) REQUESTS AND REFERRALS 16-00484 Requesting approval of a size and setback variance for a shed on the property at 551 Old Indian Trail. (Mark Keith - 16-00484 / AU16/2-15.260-V - ES - Ward 6) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to adjourn the Committee of the Whole meeting. The motion carried by a voice City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 7, 2016 vote. The meeting was adjourned at 6:11 P.M. Submitted by:_________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6