Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 07, 2017 5:00 PM ROLL CALL Mayor O'Connor called the Committee of the Whole Meeting to order at 5:12 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, JANUARY 17, 2017 17-00071 Approval of the Tuesday, January 17, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco, seconded by Alderman Donnell to approve and file the minutes from the January 17, 2017 Committee of the Whole Meeting. The Minutes were approved and filed. Alderman Johnson abstained. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, January 26, 2017and Reviewed the Following Items: 16-01115 An Ordinance Establishing a Special Use Planned Development, Approving the Salerno Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of M-1 Manufacturing - Limited for the property located at 285 NE Industrial Drive being north of Sullivan Road, west of Industrial Drive and south of Mettel Road (PLACED ON CONSENT AGENDA) Enactment No: O17-003 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 7, 2017 16-01183 A Resolution Approving a Final Plan on Lot 11 of Orchard Road Business Park Subdivision located at 2410 Bushwood Drive being the southwest corner of Orchard Road and Bushwood Drive Jill Morgan, Planner, spoke regarding the project. She stated that a fire lane would be installed along August Way to prohibit parking on the road. The petitioners, Claudio and Melissa Da Rosa, were present and provided information regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-038 17-00026 A Resolution Authorizing Execution of Amendments to the Intergovernmental Agreement between the City of Aurora and the Kane County Forest Preserve Regarding a Financial Contribution for the Construction of the RiverEdge Park Pedestrian Bridge Stephane Phifer, Director of Planning and Zoning, spoke briefly regarding the project and the changes being proposed to the existing agreement. (PLACED ON CONSENT AGENDA) Enactment No: R17-026 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, January 24, 2017 and Reviewed the Following Items: 16-01216 A Resolution authorizing the purchase of One (1) E-One, 95 Ft aerial platform truck from Fire Services, Inc., St. John, Indiana, through the Houston-Galveston Area Council, in the amount not to exceed, $987,855.000 for the Aurora Fire Department. Deputy Fire Chief, John Gilbert, spoke regarding the purchase of the aerial fire truck and reported that it would take approximately 300 days for the vehicle to be constructed. (PLACED ON CONSENT AGENDA) Enactment No: R17-021 16-01220 A Resolution authorizing the purchase of Two (2) 2016 Wheeled Coach Ford F-450 type 1 ambulances . From Fire Services Inc., St. John, Indiana In the amount of $478,722.00.00 for the Aurora Fire Department. Deputy Fire Chief, John Gilbert, was present to answer any questions regarding the purchase of two (2) ambulances. One was a planned replacement and the other was because of a recent accident. The vehicles will take approximately ninety (90) days to build. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 7, 2017 Enactment No: R17-022 17-00021 A Resolution authorizing the purchase of thirteen Panasonic Toughpad computers off of State of Illinois Master Contract #CMS5848520 from CDS Office Technologies in the amount of $48 ,464.00. (PLACED ON CONSENT AGENDA) Enactment No: R17-024 17-00023 A Resolution Expressing Official Intent Regarding Certain Capital Expenditures To Be Reimbursed From The Proceeds Of An Obligation. (PLACED ON CONSENT AGENDA) Enactment No: R17-025 17-00027 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and the City of Warrenville regarding Duke Parkway and Route 59 Intersection Stephane Phifer, Director of Planning and Zoning, spoke regarding items 17-00027, 17-00028 and 17-00051. The items are related to the same development with each item addressing an agreement with different parties involved in the projest. The final agreements will be uploaded before City Council next week. (PLACED ON CONSENT AGENDA) Enactment No: R17-027 17-00028 A Resolution Authorizing Execution of a Roadway Agreement for Duke Parkway extended to Route 59 in DuPage County, Aurora, Illinois 60502 Stephane Phifer, Director of Planning and Zoning, spoke regarding items 17-00027, 17-00028 and 17-00051. The items are related to the same development with each item addressing an agreement with different parties involved in the projest. The final agreements will be uploaded before City Council next week. (PLACED ON CONSENT AGENDA) Enactment No: R17-028 17-00042 A Resolution increasing the reimbursement to Kane County from $249,000 to $444,861.22 for water main relocation associated with the new Jericho Road Bridge over Blackberry Creek in Ward 5. Ken Schroth, Public Works Director, spoke regarding the project. The project initially only included the movement of one watermain, however, based on the needs of the project another creek crossing is now needed causing the increase of the project total. (PLACED ON CONSENT AGENDA) Enactment No: R17-030 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 7, 2017 17-00047 A Resolution Authorizing a Supplemental Grant to 210 N. Lake Street, LLC for Save-A-Lot Store Located at 210 N. Lake Street Aurora Illinois. (PLACED ON CONSENT AGENDA) Enactment No: R17-031 17-00051 A Resolution Authorizing the Mayor to sign the Economic Development Program Agreement with the State of Illinois and the Local Agency/Company Agreement with Amazon.com, Inc. and the Director of Procurement to sign the Engineering Services Agreement with HR Green, Inc. Stephane Phifer, Director of Planning and Zoning, spoke regarding items 17-00027, 17-00028 and 17-00051. The items are related to the same development with each item addressing an agreement with different parties involved in the projest. The final agreements will be uploaded before City Council next week. (PLACED ON CONSENT AGENDA) Enactment No: R17-032 17-00062 A Resolution to request approval to enter into an agreement with The Strathmore Company to print and mail six (6) issues of Aurora's community newsletter, The Borealis, in the amount of $66,830.40 per year for two years. (PLACED ON CONSENT AGENDA) Enactment No: R17-034 17-00063 A Resolution Ratifying Payment of $16, 020.00 to Kelmscott Communications to printing and distribution the Aurora Borealis newsletter. (PLACED ON CONSENT AGENDA) Enactment No: R17-035 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, January 24, 2017 and Reviewed the Following Items: 17-00057 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". (PLACED ON CONSENT AGENDA) Enactment No: O17-004 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 7, 2017 17-00058 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: Tavern 25 Ltd. d/b/a Tavern 25, to be located at 24 N. Broadway, Aurora, Illinois 60505). (PLACED ON CONSENT AGENDA) Enactment No: R17-033 16-01197 Run and Achieve Pure Pikermi Half Marathon, Sunday, April 30, 2017 from 8:00am to 11:00am. (INFORMATION ONLY) 17-00044 Sacred Heart Church is requesting permission to conduct the "Live Stations of the Cross" procession on Friday, April 14, 2017 from 10:00 am to 1:00 pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met on Monday, Janaury 23, 2017 and Reviewed the Following Items: 17-00018 A Resolution accepting the improvements and maintenance security for Yorkshire Square Unit 3. (PLACED ON CONSENT AGENDA) Enactment No: R17-023 17-00038 A Resolution Authorizing a Professional Services Agreement with Crawford, Murphy and Tilly to assist with the City-Wide Water Main Distribution System Flushing Program . (PLACED ON CONSENT AGENDA) Enactment No: R17-029 NEW BUSINESS 17-00073 A Resolution Approving an Intergovernmental Agreement between the Kane County Emergency Telephone System Board, the City of Aurora, the City of Naperville, and the Village of North Aurora Authorizing the Removal of Aurora and North Aurora from the Kane County 9-1-1 System and the Transfer of 9-1-1 service for Aurora and North Aurora to the Naperville Emergency Telephone System Board . Carie Anne Ergo, Chief Management Officer, spoke regarding items 17-00073 and City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 7, 2017 17-00076 related to the transfer of the Aurora Emergency Telephone System Board (ETSB) from the Kane County 9-1-1 system to the Naperville ETSB. 17-00073 involves the transfer out of the Kane County system and 17-00076 involves the entrance into the Naperville system. (PLACED ON CONSENT AGENDA) Enactment No: R17-036 17-00076 A Resolution authorizing the City of Aurora to enter into Intergovernmental Agreement between the City of Naperville, the City of Aurora, and the Village of North Aurora regarding the function of the Naperville Emergency Telephone System Board Carie Anne Ergo, Chief Management Officer, spoke regarding items 17-00073 and 17-00076 related to the transfer of the Aurora Emergency Telephone System Board (ETSB) from the Kane County 9-1-1 system to the Naperville ETSB. 17-00073 involves the transfer out of the Kane County system and 17-00076 involves the entrance into the Naperville system. (PLACED ON CONSENT AGENDA) Enactment No: R17-037 MAYOR’S REPORT Mayor O'Connor announced that he received news that Chet Albright, former Ward 6 Alderman, passed away yesterday. Alderman Saville spoke briefly regarding the impact Mr. Albright had on the community and on him. MAYORAL APPOINTMENTS 17-00033 A Resolution Reappointing Terry Bohr and Appointing Bert Wickham, Jasmir Singh, Kelly Schomer and Paul Chabez to Aurora's Fire Code Board of Appeals. This Resolution was referred to the City Council Enactment No: R17-018 17-00059 A Resolution Appointing Lynn Head as the School District 129 Representative and Reappointing William Bergeron and Kenneth Cameron as At-Large Representatives and Nestor Garcia as the School District 131 Representative to the Aurora Planning Commission. This Resolution was referred to the City Council Enactment No: R17-019 17-00087 A Resolution Appointing Thomas J. Weisner to the Aurora Civic Center Authority Board. This Resolution was referred to the City Council City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 7, 2017 Enactment No: R17-020 REQUESTS AND REFERRALS There were no Requests and Referrals to report. CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to adjourn this meeting of the Committee of the Whole. The motion carried by a voice vote. The meeting was adjourned at 5:35 P.M. Submmitted by: ________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7