Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 21, 2017 5:00 PM ROLL CALL Mayor O'Connor called the Committee of the Whole to order at 5:14 pm and the roll was called. Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 2 - Alderman Ted Mesiacos, and Alderman Bill Donnell MINUTES OF THE MEETING OF TUESDAY, MARCH 7, 2017 17-00221 Approval of the Tuesday, March 7, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to approve and file the minutes from the Tuesday, March 7, 2017 Committee of the Whole meeting. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 16, 2017 and Reviewed the Following Items: 17-00170 A Resolution Approving the Final Plat for River Street Plaza Phase One Resubdivision Subdivision, located at west bank of the Fox River south of Benton Street (PLACED ON CONSENT AGENDA) 14-01088 A Resolution Authorizing the Execution of a Dedication Agreement with Centrue Bank, River & Benton, LLC, and Fitzpatrick Properties, LLC for Lot 2 of River Street Plaza, Phase One (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 21, 2017 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 14, 2017 and Reviewed the Following Items: 17-00050 A Resolution Accepting The Proposal From Communities In Schools (CIS) of Aurora To Serve As Third Party Administrator (TPA) For 2017 Summer Related Youth Programs In The Amount Not To Exceed $300,000.00. Theresa Shoemaker, Executive Director of Communities in Schools, spoke briefly on this item. (PLACED ON CONSENT AGENDA) 17-00072 A Resolution authorizing the purchase, in excess of $25,000 of certain fuels (On-road diesel, Off-road diesel and gasoline) for various City of Aurora departments for daily operations and backup generator usage, From Gas Depot Oil Co, as part of the Northwest Municipal Purchasing Co-op. This item was placed on the Consent Agenda for Denial. (PLACED ON CONSENT AGENDA) 17-00124 A Resolution Authorizing a Subcontracting Agreement with AMK Services LLC For Placement with the City of Aurora of a Contract Communications Specialist for the Information Technology Department, Communications Division in the amount of $125,000 . (PLACED ON CONSENT AGENDA) 17-00184 A Resolution Authorizing the Execution of an Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District Concerning the Fireworks and Other Programmed Activities on Park District Property on July 4, 2017, 2018 and 2019 (PLACED ON CONSENT AGENDA) 17-00192 A Resolution awarding the Traffic Signal Installation and Modernization of Galena Boulevard and Smith Street Intersection construction to the low bidder in the amount of $146,228.98 to Virgil Cook & Son Inc. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 21, 2017 17-00195 A Resolution Authorizing a Contract for the upgrading of the Stolp Island Elevator controls to Suburban Elevator, located in East Dundee, IL, in the amount of $87,000. (PLACED ON CONSENT AGENDA) 17-00199 An Ordinance Amending Chapter 29, Article IX entitled "Cannabis & Drug Paraphernalia Violations" of the Aurora Code of Ordinances . Lt. Mark Weeks of the Aurora Police Department spoke briefly on this item. (PLACED ON CONSENT AGENDA) 17-00202 A Resolution Approving the Contract to Hire a Contractual Assistant Golf Operations Manager for the Phillips Park Golf Course . (PLACED ON CONSENT AGENDA) 17-00203 A Resolution Authorizing the First Amendment to the Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District concerning Police Services at Phillips Park and other City Park Properties. (PLACED ON CONSENT AGENDA) 17-00210 A Resolution Ratifying the 2016 Citywide Pavement Patching Water and Sewer Maintenance Contract with Geneva Construction in the Amount of One Hundred Thirty One Thousand One Hundred Thirty Seven Dollars and Thirty-Six Cents ($131,137.36) . Ken Schroth, Director of Public Works, Spoke briefly on this item (PLACED ON CONSENT AGENDA) 17-00216 A Resolution Approving Redevelopment Agreement between the City of Aurora and Model 51, L.L.C. For the Disposition of City Owned Property Located at 59 South LaSalle Street, Aurora, Illinois David Hulseberg, President and CEO of Invent Aurora, made a brief statement on this item. (PLACED ON CONSENT AGENDA) 17-00217 A Resolution Approving Redevelopment Agreement between the City of Aurora and Mr. Dan Sledz for the Disposition of City-owned Property Located at 55 South Lake Street, Aurora, Illinois (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 21, 2017 17-00222 An Ordinance Approving the Commercial Real Estate Sales Contract Between the City of Aurora and DRH Cambridge Homes, Inc. for the Sale of City-Owned Property Located at 2500 North River Road, North Aurora, Illinois, Commonly Known as The Fox Valley Golf Course. (PLACED ON CONSENT AGENDA) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 14, 2017 and Reviewed the Following Items: 17-00167 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". (PLACED ON CONSENT AGENDA) 17-00207 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Two Brothers Restaurant Group LLC, RH Series, d/b/a Two Brothers Roundhouse, located at 205 N. Broadway) . (PLACED ON CONSENT AGENDA) 17-00208 A Resolution establishing the maximum number of Class G City of Aurora liquor licenses ( unofficially related to application from: Two Brothers Restaurant group, LLC, RH Series , d/b/a Two Brothers Roundhouse located at 205 N. Broadway) . (PLACED ON CONSENT AGENDA) 17-00173 A Parking Study for South Hampton Drive intersections. Ward 5, Alderman Franco. 17-00175 Request for Charitable Solicitation Permit for the World Relief DuPage/Aurora Bag Drive - collect school supplies & youth club supplies for refugee children new to the area. April 1, 2017 (INFORMATION ONLY) 17-00178 Granger Middle School Roaring 5K, Sunday, October 1, 2017 from 7:00am to 11:00am. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 21, 2017 17-00179 The Aurora Veterans Advisory Council 5K Fun Run Walk Woof and Roll, Sunday, May 21, 2017 from 7:30am to 9:30am. (INFORMATION ONLY) 17-00183 Requesting permission for the Aurora Veterans Advisory Council to hold a Civil War Memorial Dedication Ceremony on Wednesday, May 24, 2017 from 6:00 to 7:00 pm at the East Aurora Cemetery on Root Street. (INFORMATION ONLY) 17-00186 Requesting permission to stage the City of Aurora's annual Memorial Day Parade to be held Monday, May 29, 2017 stepping off at 12:00 pm. (INFORMATION ONLY) 17-00188 Requesting approval to stage the City of Aurora Farmers Markets to be held throughout the summer and fall of 2017. (INFORMATION ONLY) 17-00194 Homestead Elementary School PTA Husky Hustle 5K and 1 Mile Fun Run Walk, Saturday, May 6, 2017 from 8:30am to 10:15am. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 13, 2017 and Reviewed the Following Items: 17-00176 A Resolution for accepting the improvements and maintenance security for PSM Wellness Center - 1309 Macom Dr. (PLACED ON CONSENT AGENDA) 17-00201 A Resolution Approving the Sanitary Sewer Root Control Contract with Dukes Root Control, Inc. in the amount of one hundred seventeen thousand, six hundred thirty-six dollars and thirteen cents ($117,636.13). (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 21, 2017 MAYOR’S REPORT Mayor O'Connor announced the arrival of City Clerk Wendy McCambridge's daughter, Sabrina Cecile McCambridge. Mayor O'Connor visited Springfield and spoke to legislators which were very responsive and supportive in regards to the concerns we have with a number of issues in Aurora. MAYORAL APPOINTMENTS 17-00228 A Resolution Appointing Durrell Williams to the Aurora African American Heritage Advisory Board . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 17-00260 A Resolution Appointing Dr. Michelle Evans and Reappointing Mae Smith, Ryan Maley, Sheila Gray and William Small to the Aurora Human Relations Commission. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 17-00261 A Resolution Appointing Estrella Ugalde and Simon Rodriguez, Jr. and Reappointing Hector Ochoa, Maria Hidalgo del Carmen, Dr. Adrienne Holloway, Mariana Ponce-Hill, Barbara Hernandez, Ashley Martinez, Josie Alcarez Tanksley, Junelly Gonzalez, Alberto Reynaga-Arreola and Janel Cabadas to the Aurora Hispanic Heritage Advisory Board. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council REQUESTS AND REFERRALS 17-00245 Requesting a Plan Description Revision to the Special Use Planned Development on the property located at 100 S. River Street being the southeast corner of River Street and Benton Street (Project Canvas and Whitt Law, LLC - 17-00245 / AU22/3-17.020-PD/R - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00250 Requesting approval of a Preliminary Plan for Lot 2 of Bell-Gale Business Park Resubdivision located at 335 Marshall Avenue being the northwest corner of Marshall Avenue and Gale Street (A & E Roofing and Siding, Inc. - 17-00250 / AU21/4-16.032-Ppn - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 21, 2017 17-00253 Requesting approval of a Final Plan for Lot 2 of Bell Gale Business Park Resubdivision located at 335 Marshall Avenue being the northwest corner of Marshall Avenue and Gale Street for two Business and Professional, Office (2400) & Warehouse, Distribution and Storage Services (3300) Uses (A & E Roofing and Siding, Inc. - 17-00253 / AU21/4-17.033-Fpn - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00256 Requesting approval of a Final Plan Revision for additional building elevation options for Lots 93, 97, 100-102, 106, 109, 110, 113, 117-119, 121, 124, 128, 130-132 of The Estate Homes of Verona Ridge Subdivision, Unit Four (Taylor Morrison of Illinois, Inc. - 17-00256 / SG12/3-17.023-Fpn/R - ES - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine, for the Council to enter into Closed Session at the conclusion of the Committee of the Whole. The motion carried by the following vote: Aye: 10 - Alderman Bohman, Alderman Garza, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN A motion was made by Alderman Franco, seconded by Alderman Hart-Burns to adjourn the Committee of the Whole meeting. The motion carried by a voice vote and the meeting was adjourned at 5:30 p.m. ____________________________________ Sara N. Townsend Acting City Clerk City of Aurora Page 7