Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 18, 2017 5:00 PM ROLL CALL Mayor O'connor called the meeting to order and roll was called at 5:08 p.m. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 1 - Alderman Richard Irvin MINUTES OF THE MEETING OF TUESDAY, APRIL 4, 2017 17-00341 Approval of the Tuesday, April 4, 2017 Committee of the Whole Meeting Minutes. A Motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to approve and file the minutes from the Tuesday, April 4, 2017 Committee of the Whole Meeting. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 13, 2017 and Reviewed the Following Items: 17-00105 An Ordinance Establishing a Special Use Planned Development, Approving the Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of B-2 Business District, General Retail and P Park and Recreation District for the property located on the south side of New York Street, west of Welsh Drive Tracey Vacek, City of Aurora Planner and John Duggan, Attorney to the petitioners, spoke briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 18, 2017 Enactment No: O17-018 17-00106 A Resolution Approving a Preliminary Plan and Plat for the Fox Valley Square Subdivision Being Vacant Land located on the south side of New York Street, west of Welsh Drive Tracey Vacek, City of Aurora Planner, spoke briefly on this item. Tracey Vacek also introduced Theresa McGreevy, Representative for Miller Al House Restaurant. (PLACED ON CONSENT AGENDA) Enactment No: R17-126 17-00196 A Resolution Approving a Revision to the Final Plan on Lots 8 and 9 of Meijer Subdivision located at 778 N. State Route 59 for a Restaurant Use (2500) (PLACED ON CONSENT AGENDA) Enactment No: R17-127 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 18, 2017 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 11, 2017 and Reviewed the Following Items: 17-00269 A Resolution Authorizing the purchase of dress/work uniform clothing from Ray O'Herron Company for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R17-128 17-00274 A Resolution authorizing the Mayor to accept a grant and execute the Program Funding Agreement in the amount of $250,000 from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program . (PLACED ON CONSENT AGENDA) Enactment No: R17-129 17-00285 A Resolution to purchase a replacement 2017 Ford Utility Police Interceptor from Currie Motors 9423 W. Lincoln Hwy., Frankfort, IL in the amount of $31,049 .00. (PLACED ON CONSENT AGENDA) Enactment No: R17-130 17-00288 A Resolution to purchase a replacement 2017 Ford F-150 pickup truck from Roesch Ford - 333 W. Grand Ave, Bensenville, IL for $27,203 .00 (PLACED ON CONSENT AGENDA) Enactment No: R17-132 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 18, 2017 17-00296 A Resolution Authorizing the Execution of an Amended and Restated Development Agreement Between the City of Aurora, The Aurora Metropolitan Exposition, Auditorium and Office Building Authority and Aurora Arts Center Developer LLC for the Properties Located at 5 East Galena Boulevard and 2-20 South Stolp Avenue - Aurora Arts Centre Commercial Project. Bill Wiet spoke briefly on this item. Mr. Wiet made an introduction of the staff involved in the project. David Hulseberg, President and CEO of Invest Aurora, Rick Guzman, Assistant Chief of Staff of the Mayor's Office, Kirk Elbinson of Community Builders, Tim Rater and Cynthia Latimer of the Aurora Civic Center Authority. Alderman Mesiaco obstained from disucssion and voting on this item. (PLACED ON CONSENT AGENDA) Enactment No: R17-133 17-00297 A Resolution Authorizing the purchase of a new rough mower for Phillips Park Golf Course . (PLACED ON CONSENT AGENDA) Enactment No: R17-134 17-00302 A Resolution to apply for an Illinois Department of Natural Resources Recreational Trails Program grant to install a new, safer staircase linking the south end of the Fox River Trail East Branch with New York Street in downtown Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R17-136 17-00303 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled “Charges for Services” Of the Aurora Code of Ordinances . Stacy Peterson, Interim Chief Finanical Officer, Ken Schroth, Director of Public Works and Dave Shoemaker, Superintendent - Water Production, spoke and answered questions on this item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-019 17-00307 A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $100,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards. (PLACED ON CONSENT AGENDA) Enactment No: R17-137 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 18, 2017 17-00308 A Resolution to accept the bid from Advantage Chevrolet in the amount of $23,883.51 for a 2017 2500 cargo van and the approval to have Mavron reinstall an animal interior in this van for $14,055 for Aurora's Animal Control Division as a sole source . (PLACED ON CONSENT AGENDA) Enactment No: R17-138 17-00309 A Resolution to accept the low bid from Advantage Chevrolet for two cargo vans in the amount of $47,912.22 for the Police Patrol and Water Meter Divisions. . (PLACED ON CONSENT AGENDA) Enactment No: R17-139 17-00316 A Resolution Authorizing a new Commercial Lease Agreement with Jolene Ryan of 16727 Grace St Lockport IL 60441, d/b/a Jumpin Java Coffee, for commercial Space at the Route 59 Commuter Station. (PLACED ON CONSENT AGENDA) Enactment No: R17-140 17-00317 A Resolution Authorizing a new Commercial Lease Agreement with Ms. Jolene Ryan, d/b/a Jumpin Java Coffee for commercial space at the Aurora Transportation Center located at 233 N. Broadway Aurora, Illinois 60505. (PLACED ON CONSENT AGENDA) Enactment No: R17-141 17-00318 A Resolution Authorizing a new Commercial Lease Agreement with Jolene Ryan, d/b/a Jumpin Java Coffee for commercial space at the Aurora Transportation Center located at 233 N. Broadway Aurora, Illinois 60505. (PLACED ON CONSENT AGENDA) Enactment No: R17-142 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 11, 2017 and Reviewed the Following Items: City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 18, 2017 17-00016 A Traffic Study for a Pedestrian Crossing on Hoffman Blvd. Ward 9, Alderman Bugg. (INFORMATION ONLY) 17-00017 A Traffic Study for a Pedestrian Crossing on Spinnaker Drive. Ward 9, Alderman Bugg. (INFORMATION ONLY) 17-00048 A Parking Study for the N. Highland Avenue and Michigan Avenue intersection. Ward 6, Alderman Saville. (INFORMATION ONLY) 17-00259 Requesting approval for Aurora Downtown to close Stolp Avenue between Downer and Galena for First Friday on August 4 and September 1, 2017 from 4:00 pm to 11:00 pm. (INFORMATION ONLY) 17-00264 The Aurora Hispanic Heritage Advisory Board is requesting permission to stage the annual Fiestas Patrias parade in downtown Aurora stepping off at 11:00 am on Sunday, September 17, 2017 . (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 10, 2017 and Reviewed the Following Items: 16-00936 A Resolution for accepting the Mass Grading, Improvements and Maintenance Security for Deerpath Commerce Center - 2570 Orchard-Gateway Rd. (PLACED ON CONSENT AGENDA) Enactment No: R17-125 17-00286 A Resolution Authorizing a Contract with Superior Excavating Co. in the amount of $108,112.50 for the Sperry Court Water Main Replacement project. (PLACED ON CONSENT AGENDA) Enactment No: R17-131 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 18, 2017 17-00301 A Resolution for accepting the improvements and maintenance security for DuPage Swimming Center - Parking Expansion - 480 N. Oakhurst Dr. (PLACED ON CONSENT AGENDA) Enactment No: R17-135 NEW BUSINESS 17-00344 A Resolution Authorizing Execution of the Wage Rollover Agreement Between the City of Aurora and Local 3298, Council 31 American Federation of State, County and Municipal Employees AFL/CIO . Alex Alexandrou, Chief Administrative Services Officer, spoke on items 17-00344, 17-00346, 17-00347 and 17-00350 (PLACED ON CONSENT AGENDA) Enactment No: R17-143 17-00346 A Resolution Authorizing Execution of the Wage Rollover Agreement Between the City of Aurora and Local 1514, Council 31 American Federation of State, County and Municipal Employees AFL/CIO . (PLACED ON CONSENT AGENDA) Enactment No: R17-144 17-00347 A Resolution Authorizing Execution of the Wage Rollover Agreement Between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers (I.B.E.W.), AFL/CIO . (PLACED ON CONSENT AGENDA) Enactment No: R17-145 17-00350 A Resolution Authorizing Execution of the Wage Rollover Agreement Between the City of Aurora and the Aurora Supervisor's Association . (PLACED ON CONSENT AGENDA) Enactment No: R17-146 City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 18, 2017 17-00351 Motion to approve a contract with Kane, McKenna and Associates, Inc. authorizing the study of the feasibility of establishing a Tax Increment Financing District within the general area of Galena Boulevard, Stolp Avenue, Downer Place and the Fox River, assuming that the area is removed from the Aurora Downtown TIF District No. 1. . PLACED ON CONSENT AGENDA Alderman Mesiaco obstained from discussion and voting on this item. 17-00352 Motion to Approve a Resolution Declaring the City's Official Intent to Reimburse Expenditures (Aurora Stolp Avenue Tax Increment Financing District NO. 9) PLACED ON CONSENT AGENDA Alderman Mesiaco obstained from discussion and voting on this item. MAYOR’S REPORT MAYORAL APPOINTMENTS 17-00326 A Resolution Appointing Jonathan Nunez to the Aurora Hispanic Heritage Advisory Board. (PLACED ON CONSENT AGENDA) Enactment No: R17-122 17-00327 A Resolution Appointing Albert "Al" Signorelli to the Aurora Preservation Commission. (PLACED ON CONSENT AGENDA) Enactment No: R17-121 17-00332 A Resolution Appointing Joseph Henning, Douglas Grier, Peter Aguilera, Jeff Long, Christine Goerlich Weber, Phil Whitsel and Patrick Ruffalo as the City of Aurora's At-Large Representatives to the Aurora Area Convention and Visitors Bureau (AACVB). (PLACED ON CONSENT AGENDA) Enactment No: R17-123 17-00343 A Resolution Appointing Roberto Saenz to the Aquatics Administrative Board. (PLACED ON CONSENT AGENDA) Enactment No: R17-124 City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final April 18, 2017 REQUESTS AND REFERRALS 17-00333 Requesting to downzone the properties located at the northeast corner of Orchard Road and Prairie Street (R-1 One Family Dwelling), 137 N. 4th Street (R-3 One Family Dwelling), and 14 Blackhawk Street (R-4A Two Family Dwelling District) to P Park and Recreation District (Fox Valley Park District - 17-00333 / AU22/2-16.098-AG/IGA/A - TV - Wards 5, 2 and 6) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00338 Requesting approval of a Final Plat for the Marie Wilkinson Subdivision located at 844-838 N . Highland Avenue and 834 N . Highland Avenue being the west side of Highland Avenue between New Haven Avenue and Florida Avenue (Marie Wilkinson Food Pantry - 17-00338 / AU16/4-17.032-Fsd/Rz - SB - Ward 6) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00339 Requesting to rezone the property at 844-838 N . Highland Avenue and 834 N. Highland Avenue being the west side of Highland Avenue between New Haven Avenue and Florida Avenue from R-3 One Family Dwelling District and B-3 Business and Wholesale District to B-2 General Retail District (Marie Wilkinson Food Pantry - 17-00339 / AU16/4-17.032-Fsd/Rz - SB - Ward 6) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session. ADJOURN A Motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting of the Committee of the Whole. The motion was carried by voice vote. The meeting was adjourned at 5:56 p.m. ____________________________________ Sara Townsend Deputy City Clerk City of Aurora Page 9