Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 11, 2017 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole to order at 5:05 and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Bill Donnell MINUTES OF THE MEETING OF TUESDAY, JUNE 20, 2017 17-00594 Approval of the Tuesday, June 20, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, June 29, 2017 and Reviewed the Following Items: 17-00456 A Resolution Approving a Preliminary Plat for Butterfield Phase II, Unit 4B Subdivision Being Vacant Land located south of Ferry Road and Frieder Lane Jill Morgan, Planner, was present and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-208 17-00476 A Resolution Approving a Preliminary Plan for Butterfield Phase II, Unit 4B Subdivision Being Vacant Land located south of Ferry Road and City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 11, 2017 Frieder Lane Jill Morgan, Planner, was present and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-209 17-00486 A Resolution Approving the Final Plat for Femosh Subdivision, being Vacant Land, located on the west side of Elder Drive between Birch Lane and Foxcroft Drive Jill Morgan, Planner, was present and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-210 17-00487 A Resolution Approving a Final Plan on Lot 1 and Lot 2 of Femosh Subdivision located on the west side of Elder Drive between Birch Lane and Foxcroft Drive Jill Morgan, Planner, was present and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-211 17-00566 An Ordinance Changing the Name of Marilyn Lane to Friar Drive between Mitchell Road and Schomer Road in Kane County, Aurora Illinois (PLACED ON CONSENT AGENDA) Enactment No: O17-042 17-00568 An Ordinance Changing the Name of 4th Street to East 4th Street between Reid Place and Poss Road in DuPage County, Aurora Illinois (PLACED ON CONSENT AGENDA) Enactment No: O17-043 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, June 27, 2017 and Reviewed the Following Items: 17-00516 A Resolution to accept the quote from Watch Guard, 415 Century, Parkway, Allen Texas, 75013, for the purchase of the EL4 software system with two redactive licenses and technical support for the Aurora Police Department. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 11, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-212 17-00578 A Resolution Authorizing Execution of the Wage Rollover Agreement Between the City of Aurora and Police Management . (PLACED ON CONSENT AGENDA) Enactment No: R17-220 The Finance Committee Met On Tuesday, July 11, 2017 and Reviewed the Following Items: 17-00528 A Resolution for the purchasing authority of professional engineering services not to exceed $75,000 for City demolition projects coordinated by the Department of Neighborhood Standards. (PLACED ON CONSENT AGENDA) Enactment No: R17-214 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On June 27, 2017 and Reviewed the Following Items: 17-00503 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses ( unofficially related to application from: OM Sainath Liquor Inc, dba: Royal Food & Liquor, 335 E. Indian Trail, Aurora, IL 60505). (PLACED ON CONSENT AGENDA) Enactment No: R17-213 16-00950 A Traffic Study for S. Eola Road from Hafenrichter Road to Wolfs Crossing. Ward 9, Alderman Bugg. (INFORMATION ONLY) 17-00015 A Traffic Study for the N. Ohio Street and Mountain Street intersection. Ward 1, Alderman Bohman. (INFORMATION ONLY) 17-00149 A Traffic Study for the Shannon Drive and Marikay Avenue intersection. Ward 1, Alderman Bohman. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 11, 2017 17-00247 A Traffic Study for N. Constitution Drive near Constitution Court. Ward 5, Alderman Franco. (INFORMATION ONLY) 17-00383 A Traffic Study for the Fenton Street and N. Loucks Street intersection. Ward 2, Alderman Garza. (INFORMATION ONLY) 17-00557 Wayside Cross Ministries want to raise awareness that Wayside accepts donations of used furniture/clothing, etc. They will have volunteers from various colleges, church groups distribute the attached door hanger. (INFORMATION ONLY) 17-00559 A Parking Study for Prairie Street in the 1000 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, June 26, 2017 and Reviewed the Following Items: 17-00530 A Resolution accepting the improvements and maintenance security for Aurora St. Charles Senior Apartments - 400 E. New York St. (PLACED ON CONSENT AGENDA) Enactment No: R17-215 17-00536 A Resolution Authorizing a Contract with Swallow Construction Corporation in the amount of four hundred forty-two thousand, five hundred forty-nine dollars and zero cents ($442,549.00) for the Citywide Sanitary Sewer Spot Repair - Contract B project . (PLACED ON CONSENT AGENDA) Enactment No: R17-216 17-00539 A Resolution accepting the improvements and maintenance security for Seefried Properties - 1600 Sequoia Dr. (PLACED ON CONSENT AGENDA) Enactment No: R17-217 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 11, 2017 17-00548 A Resolution to award a contract to Brandt Excavating, Inc., Inc. in the amount of $93,248.76 for the North Gregory Street Water Main Replacement Project.. (PLACED ON CONSENT AGENDA) Enactment No: R17-218 17-00552 Request to proceed with appropriate bidding procedure for corrective action of a drainage related issue located at 2690 Asbury Dr. in an amount not to exceed $35,000.00. (INFORMATION ONLY) NEW BUSINESS 17-00597 A Resolution Approving First Amendment to Contract for the Purchase and Sale of a Portion of City Owned Real Estate Located at the Northeast Corner of Sullivan Road and State Route 25 (PLACED ON CONSENT AGENDA) Enactment No: R17-221 MAYOR’S REPORT The Mayor announced that the City of Aurora has been named one of the Top 20 Run Cities in the United States by WalletHub. The Mayor announced that he would like to begin having periodic updates from the Aldermen at Committee of the Whole (COW) meetings. The updates will be called "Alderman's Corner" and each Alderman will be given a chance to update Council on activities in his/her ward. The order of presentations is yet to be determined. This will begin at the next COW meeting. MAYORAL APPOINTMENTS 16-00519 A Resolution Appointing Ranjan Mohanty and Reappointing Prasad Garkhedkar to the Indian American Community Outreach Advisory Board. This Resolution was referred to the City Council Enactment No: R17-205 17-00564 A Resolution Appointing Joe Fuller, Aziz Alam, Debra Newman Roe and reappointing Gerald Lubshina and Marlin Mittag to the Block Grant Working Committee. This Resolution was referred to the City Council Enactment No: R17-206 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 11, 2017 17-00605 A Resolution Appointing the Chief Financial Officer and Reappointing John Duggan Aurora to the Aurora Police Pension Board. This Resolution was referred to the City Council Enactment No: R17-207 REQUESTS AND REFERRALS 17-00477 Requesting to downzone the property at 753 Liberty Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (Penny Falcon - 17-00477 / AU23/3-17.118-DZ - TV - Ward 2) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00611 Requesting approval of a Special Use for a Parking Facilities, Non-Residential (4170) use and a a setback variance pursuant to Section 10.5, Section 10.6 and Section 4.3 on Lot 18 of Robinson's Addition to Aurora and a portion of Lot 1 of McKee's Subdivision being a portion of the property at 659 S. Elmwood Drive located along Hartford Avenue (ATMI Precast/930 Ridgeway LP - 17-00611 / AU29/2-16.018-Su/V - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00612 Requesting approval of a setback variance pursuant to Section 10.5 for the property at 659 S. Elmwood Drive located on the west side of Elmwood Drive between Rathbone Avenue and Ridgeway Avenue (ATMI Precast/930 Ridgeway LP - 17-00612 / AU29/2-16.018-Su/V - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, that this agenda item be adjourned. The motion carried by voice vote. The meeting was adjourned at 5:18 P.M. Submitted by: ____________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6