Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 15, 2017 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole Meeting to order at 5:07 P.M. and the roll was called. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, AUGUST 1, 2017 17-00757 Approval of the Tuesday, August 1, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to approve and file the minutes from the August 1, 2017 meeting as presented. The motion carried by voice vote with abstentions from Alderman Mesiacos and Alderman Lofchie. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 10, 2017 and Reviewed the Following Items: 17-00477 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Downzoning Property located at 753 Liberty Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O17-054 17-00541 An Ordinance Vacating an Ingress/Egress Easement on the Property located at 4020-4090 East New York Street, North of New York Street City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 15, 2017 and West of Station Boulevard, in DuPage County, Aurora Illinois 60504 (PLACED ON CONSENT AGENDA) Enactment No: O17-055 17-00542 A Resolution Approving a Final Plat for Transitional Care-Aurora Subdivision Located at the Northwest Corner of New York Street and Station Boulevard John Philipchuck, attorney for the petitioner and Steve Broadwell, City Planner, were present to provide an update and answer questions regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-256 17-00543 A Resolution Approving a Final Plan for Lot 1 of Transitional Care-Aurora Subdivision located north of New York Street, west of Station Boulevard for a Nursing, Supervision, and other Rehabilitative Services (6320) Use John Philipchuck, attorney for the petitioner and Steve Broadwell, City Planner, were present to provide an update and answer questions regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-257 17-00611 An Ordinance Granting a Special Use Permit for a Parking Facilities, Non-Residential (4170) Use on a portion of the property at 659 S. Elmwood Drive located along Hartford Avenue Jill Morgan, City Planner, and the petitioner, Marty Jacyno, were present to provide a summary of the request and answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O17-056 17-00612 An Ordinance Granting a Setback Requirement Variance pursuant to Section 10.5 for property located at 659 S. Elmwood Drive being the west side of Elmwood Drive between Rathbone Avenue and Ridgeway Avenue Jill Morgan, City Planner, and the petitioner, Marty Jacyno, were present to provide a summary of the request and answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O17-057 17-00645 A Resolution Approving a Final Plan on Lot 2 for Unit 1 of the Orchard Lake Development Subdivision located at 2275 W. Galena Boulevard for a Retail Sales or Service (2100) Use Ed Sieben, Zoning Administrator, and Peter Thomas representing ALDI, the petitioner, were present and provided an overview of the recommendation from the Planning City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 15, 2017 Council and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-258 17-00646 An Ordinance An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Downzoning Property located at 730 Columbia Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O17-058 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 8, 2017 and Reviewed the Following Items: 17-00672 An Ordinance Proposing the Establishment of a Special Service Area Number #193 M14 Hoops Basketball Facility, Church Road & Bilter Road, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PUBLIC HEARING). (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-060 17-00676 A Resolution to approve a Professional Service contract with Reliance One for technology staff augmentation for the Information Technology Division. Referred to New Business on the City Council agenda for August 15, 2017. Enactment No: R17-255 17-00694 A Resolution Authorizing the Purchase of Bulk Rock Salt in the amount of $51.49 Per Ton for the 2017-2018 Season . (PLACED ON CONSENT AGENDA) Enactment No: R17-261 17-00715 An Ordinance Approving Second Amendment to Ordinance O14-097, an Ordinance Authorizing the Execution of a Redevelopment Agreement with Fox Island Apartments LLC for Properties Located at 7 South Stolp, 33-35 South Stolp, and 77 South Stolp Avenue Bill Wiet, Chief Development Officer, spoke regarding the recommended changes and City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 15, 2017 summary of the amendment. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-059 17-00730 A Resolution to accept a donation of Community Emergency Response Team (CERT) equipment from the Toyota Motor Sales, Inc. Chicago Parts Distribution Center . (PLACED ON CONSENT AGENDA) Enactment No: R17-267 17-00742 A Resolution Seeking Approval for Municipal Driving Under the Influence (DUI) Prosecution Process Services by the Law Offices of Kimberly M. DiGiovanni LTD. Chief Ziman, Police and Alex Alexandrou, Chief Management Officer and Kim DiGiovanni provided an overview and answered questions regarding the proposed services. (PLACED ON CONSENT AGENDA) Enactment No: R17-268 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 8, 2017 and Reviewed the Following Items: 17-00680 A Resolution Establishing the Aurora Youth Council . Adrienne Holloway, Mayor's Office, spoke regarding the item briefly. (PLACED ON CONSENT AGENDA) Enactment No: R17-259 17-00681 A Resolution Authorizing a Circus License to Circo Hermanos Vazques for a Circus at the Fox Valley Mall , 195 Fox Valley Center, September 1 - 5 and September 7 - 11, 2017 . Sara Townsend, Deputy City Clerk and Carlos de la Garza, representative from Circo Hermanos Vazquez were present to answer questions regarding this year's proposed event. (PLACED ON CONSENT AGENDA) Enactment No: R17-260 17-00705 A Resolution to Modify City of Aurora Municipal Codes that Make City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 15, 2017 Reference to Persons with Disabilities . Adrienne Holloway, Mayor's Office, spoke briefly regarding the proposed changes. (PLACED ON CONSENT AGENDA) Enactment No: R17-263 17-00613 A Parking Study for S. Ohio Street in the 401 to 418 block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 17-00621 A Parking Study for Longmeadow Drive approaching Ogden Avenue from the south. Ward 10, Alderman Lofchie. (INFORMATION ONLY) 17-00628 Muscular Dystrophy with the Aurora Fire Department Fill the Boot Campaign on September 1 to September 3, 2017 at various locations in the City of Aurora. (INFORMATION ONLY) 17-00709 The Knights of Columbus of Illinois St. Rita of Cascia Council 14825 submitted a charitable solicitations campaign permit application to conduct their 48th Annual Tootsie Roll Drive on 9-16 -17 and 9-23-17 at the street corners of Indian Trail and Orchard Road . (INFORMATION ONLY) 17-00710 Block Party Request - Monica Henley is requesting a block party permit for the 700 block of W Downer Place between S Russell Ave and S Lancaster Ave Saturday, September 23, 2017 from 9:30 am to dusk . (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 7, 2017 and Reviewed the Following Items: 17-00695 A Resolution accepting the improvements and maintenance security for Poly USA, Inc. - 821 N. Russell Av. (PLACED ON CONSENT AGENDA) Enactment No: R17-262 17-00713 A Resolution Authorizing a Contract with National Power Rodding City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 15, 2017 Corporation the amount of three hundred forty-one thousand, eight hundred dollars and zero cents ($341,800.00) for the Sanitary Sewer Heavy Cleaning Contract. Ken Schroth, Public Works Director, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-264 17-00722 A Resolution for the acceptance of improvements and waiving the maintenance period for Wayside Cross Ministries - 215 E. New York St. (PLACED ON CONSENT AGENDA) Enactment No: R17-265 17-00727 A Resolution accepting the improvements and maintenance security for PTI Building Addition - 2655 White Oak Cir. (PLACED ON CONSENT AGENDA) Enactment No: R17-266 NEW BUSINESS 17-00759 An Ordinance Amending Chapter 2 of the City of Aurora Code of Ordinances Entitled "Administration". Mayor Irvin, Alex Alexandrou, Chief Management Officer, Bill Wiet, Chief Development Officer and Dennis Walsh, Acting Corporation Counsel, spoke regarding the changes being recommended to the City Code and answered questions. (PLACED ON UNFINISHED BUSINESS) MAYOR’S REPORT Mayor Irvin reported he will be setting up time to meet and speak to each ward across the City. He asked that the community groups in each ward combine to attend the meeting. Adrienne Holloway, Mayor's Office, spoke regarding a new volunteer community interfaith liaison and a volunteer group from the Mayor's Office- MOST (Mayor's Office Street Team) being created. The purpose of MOST will be to encourage public involvement at citywide events and activities. ALDERMAN'S CORNER Alderman Mesiacos, 3rd Ward Alderman, spoke regarding upcoming and recent events within his ward: ward newsletter to be sent out, garbage refuse program, annual curbside appeal award, Thanksgiving turkey raffle in November, and National Night Out groups had high attendance. Alderman Mesiacos holds Alderman chats at 7pm at the Phillips Park Visitor Center. Other ward announcements: Ward 4: no report, Ward 5: opening of 5th ward meeting space, Ward 1: no report, Ward 2: Hispanic Pioneer Breakfast, Ward 6: annual block City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 15, 2017 parties in August and September and Hope for Tomorrow Picnic and Annual Sundowners Track Club events, Ward 7: Back to School Bash, Ward 8: Shop Local and safety meeting, shred event, National Night Out, Eola widening finished, bike path to be completed this week, Ward 9: Tri-county clean out, announced Aurora in 60503 named top in country for affordable housing and schools, Ward 10: event to see Led Zepplin cover band and block parties. REQUESTS AND REFERRALS 17-00545 Requesting to downzone the Palace Street Park property located west of Palace Street and north and south of Michigan Avenue from R-1 One Family Dwelling and R-5 Multiple Family Dwelling District to P Park and Recreation District (City of Aurora - 17-00545 / AU15/1-17.010-DZ - JM - Ward 6) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session following the Committee of the Whole Meeting. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to adjourn the Committee of the Whole meeting. The motion carried by voice vote. The meeting was adjourned at 6:53 P.M. Submitted by: ___________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7