Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 05, 2017 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order at 5:11 P.M. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Alderman Bob O'Connor Absent 2 - Alderman Juany Garza, and Mayor Richard Irvin MINUTES OF THE MEETING OF NOVEMBER 21, 2017 17-01090 Approval of the Tuesday, November 21, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, November 30, 2017 and Reviewed the Following Items: 17-00976 An Ordinance Granting a Special Use Permit for a Liquor License within 500 feet of residential property located at 518 S. Lake Street generally located east of Lake Street south of Prairie Street Tracey Vacek, Senior Planner, spoke regarding the item. Diana Muniz, the petitioner was present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O17-084 17-01091 A Resolution Authorizing the Execution of a Single License Agreement for a Wireless and Pole Mounted Communication Facility Located at 2800 Diehl Road being the northeast corner of Diehl Road and north City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 5, 2017 Eola Road with World Class Wireless LLC Tracey Vacek, Senior Planner, provided a brief overview. Attorney Bruce Goldsmith from Dykema was present to answer questions regarding the project. (PLACED ON UNFINISHED BUSINESS) Enactment No: R17-398 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, November 28, 2017 and Reviewed the Following Items: 17-01027 A Resolution to accept the Proposals received for the 2018 Water & Sewer Division Emergency Repair Program . (PLACED ON CONSENT AGENDA) Enactment No: R17-386 17-01058 A Resolution approving the remodel of the Development Service Center first floor, Phase 1 by FH Paschen, S.N. Nielsen & Associates LLC in the in the amount not to exceed, $431,500.00. John Curley, Chief Development Officer, was present and provided an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-388 17-01063 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division . (PLACED ON CONSENT AGENDA) Enactment No: R17-389 17-01064 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials . (PLACED ON CONSENT AGENDA) Enactment No: R17-390 17-01074 A Resolution Authorizing the Approval of Bid Package 17-44 Phillips Park Mastodon Island Adventure Project in the Amount not to exceed $758,000.00 to the lowest bidder, Elanar Construction, Chicago, IL and Purchase Playground Equipment in the Amount not to exceed $167,149.41 through an RFP from GameTime c/o Cunningham Recreation, Charlotte, NC for the Division of Parks & Recreation. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 5, 2017 Dan Anderson, Superintendent of Parks, and Bob Collins, architect at RGC Designs, spoke regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-391 17-01075 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 7 South Broadway, Aurora, Illinois, and to Lease said Property to Existing Tenant . This Resolution was returned to the Finance Committee Enactment No: R17-403 17-01076 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 15-17 South Broadway, Aurora, Illinois Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-392 17-01077 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 110 South LaSalle, Aurora, Illinois Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-393 17-01078 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 120 South LaSalle, Aurora, Illinois Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-394 17-01080 A Resolution Authorizing Lease Agreement of City Owned Real Estate Located at 13 South Broadway Street, Aurora Illinois Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-395 17-01082 A Resolution Approving a Lease between Fifth Third Bank and the City of Aurora for a portion of Property Located at the Southwest Corner of Downer and Broadway City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 5, 2017 Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-396 17-01083 A Resolution Approving Contract for the Purchase and Sale of City Owned Real Estate Located at 66-74 South Broadway Street, Aurora, Illinois This Resolution was returned to the Finance Committee Enactment No: R17-404 17-01084 A Resolution Approving Contract for the Purchase and Sale of a Portion of City Owned Real Estate Located at 10 East Downer Place, Aurora, Illinois Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-397 The Finance Committee held a Special meeting On Tuesday, December 5, 2017 and Reviewed the Following Items: 17-01095 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2018 And Ending December 31, 2018 In Lieu Of Passage Of An Appropriation Ordinance (PUBLIC HEARING) . Stacey Hamling, Interim Chief Financial Officer, provided an overview of the proposed budget. John Curley and Alex Alexandrou provided information regarding the role of Economic Development Division and Invest Aurora. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-087 17-01112 An Ordinance Amending Chapter 44, Article V, Section 44-63 of the Code of Ordinances of the City of Aurora Entitled "Taxation" (Municipal Gas Use Tax). Alex Alexandrou, Chief Management Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O17-085 17-01114 An Ordinance Amending Chapter 44, Article III, Section 44-32, of the Code of Ordinances of the City of Aurora Entitled “Taxation” (Municipal Electricity Tax). Alex Alexandrou, Chief Management Officer, spoke regarding the item. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 5, 2017 (PLACED ON CONSENT AGENDA) Enactment No: O17-086 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, November 28, 2017 and Reviewed the Following Items: 17-00973 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Hashmi Oil Company d/b/a 7-Eleven #33141C , located at 1680 Montgomery Rd., Aurora, Illinois). (PLACED ON CONSENT AGENDA) Enactment No: R17-385 17-00997 A Parking Study for N. May Street in the 300 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 17-01005 A Parking Study for Charles Lane. Ward 1, Alderman Bohman. (INFORMATION ONLY) 17-01031 A Parking Study for Andover Circle. Ward 8, Alderman Mervine. (INFORMATION ONLY) 17-01033 A Parking Study for Nancy Hill School on Iowa Street, Illinois Avenue, and surroundings. Ward 6, Alderman Saville. (INFORMATION ONLY) 17-01070 A Parking Study for Spruce Street near West High. Ward 4, Alderman Donnell. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, November 27,2017 and Reviewed the Following Items: 17-00947 A Resolution Authorizing a Two-Year Instrumentation Service Agreement City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 5, 2017 with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R17-383 17-00948 A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R17-384 17-01049 A Resolution Authorizing Well Maintenance Services for Well No. 21 for the Water Production Division . (PLACED ON CONSENT AGENDA) Enactment No: R17-387 MAYOR’S REPORT Mayor Pro Tem O'Connor announced that the City of Aurora was named the 16th safest city nationally from WalletHub. MAYORAL APPOINTMENTS 17-01103 A Resolution Appointing Jacqueline Gibson and Francis "Frank" Johnson to the Aurora Housing Authority Board. This Resolution was referred to the City Council Enactment No: R17-380 17-01104 A Resolution Appointing Kimberly Harris, Brandon Hayes and Kyle Welton to the Aurora African American Heritage Advisory Board . This Resolution was referred to the City Council Enactment No: R17-381 17-01105 A Resolution Appointing Hector Velazquez to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R17-382 ALDERMAN'S CORNER There was no report from the Aldermen. REQUESTS AND REFERRALS City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 5, 2017 17-01102 Requesting to downzone the property at 628 W. Downer Place from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (Charles Forslund - 17-01102 / AU21/3-17.257-DZ - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Mesiacos, seconded by Alderman Bohman to adjourn this Committee of the Whole meeting. The motion carried by voice vote. This meeting was adjourned at 6:36 P.M. Submitted by: ________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7