Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 01, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:06 P.M. and the roll was called. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, APRIL 17, 2018 18-0363 Approval of the Tuesday, April 17, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Donnell , seconded by Alderman Franco, that the minutes be approved as presented. The motion carried by voice vote with an abstention from Alderman Bohman. SPEAKERS There were no speakers present. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 6, 2018 and Reviewed the Following Items: 18-0336 A Resolution Accepting the Dedication of an Easement at 213 Mettel Road, being South of Mettel Road and East of State Route 25 (Heartland Recycling - 18-0336 / AU10/1-18.040-DED/E - SB - Ward 1) (PLACED ON CONSENT AGENDA) Enactment No: R18-116 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 1, 2018 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 24, 2018 and Reviewed the Following Items: 18-0045 A Resolution requesting authorization to purchase a cyber security software for the City of Aurora Information Technology Division under the National Intergovernmental Purchasing Alliance (IPA) Technology Solutions contract (130733) from CDW Government, Vernon Hills, Illinois for the amount of $47,237.24. Ted Beck, Chief of Information Security, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-109 18-0307 A Resolution to ratify payment to CTS of Illinois in the amount of $28,577.00. For network cabling, server rack installation and related wiring needed for the operation of fire station 7 . Marty Lyons, Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-112 18-0330 A Resolution Authorizing Payment to Northwestern Medicine up to the Amount of $200,000 Annually for Providing Occupational Health Services. (PLACED ON CONSENT AGENDA) Enactment No: R18-114 18-0334 A Resolution to purchase a new Moto Electric 28 Passenger Shuttle for Phillips Park from Moto Electric from the GSA contract GS-03F-038CA in the amount of $49,192.62). (PLACED ON CONSENT AGENDA) Enactment No: R18-115 18-0352 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2017 and Ending December 31, 2017 (Amendment #1 for the 2017 Fiscal Year). Marty Lyons, Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 1, 2018 Enactment No: O18-041 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 24, 2018 and Reviewed the Following Items: 18-0258 A Resolution approving the issuance of a Music Festival permit to Family Focus, 550 Second Avenue, for the Roots Aurora Event, which will be held on Friday, September 7 , 2018 from 5:00 p.m. to 9:00 p.m. at the Water Street Mall. (PLACED ON CONSENT AGENDA) Enactment No: R18-110 18-0295 A Resolution approval for Chicago Premium Outlet to have a Music Festival as part of their 2018 Party on the Pond Concert Series event to be held at 1650 Premium Outlets Blvd. on June15th, July 20th and August 17th, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-111 18-0310 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses ( unofficially related to application from: ASRR Corporation d/b/a 7-Eleven, 2411 W Sullivan Road, Aurora, IL) . (PLACED ON CONSENT AGENDA) Enactment No: R18-113 18-0355 A Resolution approving the issuance of a Carnival License to Windy City Amusement, Inc. / Fox Valley United Way for a carnival to be held at the Chicago Premium Outlet Mall on May 10th - 13th , 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-118 18-0366 An Ordinance Amending Chapter 47, entitled "Trees, Shrubs and Weeds", of the Aurora Code of Ordinances to modify certain provisions therein contained (Sec. 47-6. - Tree board; establishment, composition, appointment of members, duties.) (PLACED ON CONSENT AGENDA) Enactment No: O18-042 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 1, 2018 18-0104 A Traffic Study for Eastwood Drive , near Smith Elementary School. Ward 6, Alderman Saville. (INFORMATION ONLY) 18-0185 The Friends of LaSalle Street Auto Row are requesting permission to stage the LaSalle Street Car Show on Sunday, August 19, 2018 from 11:00 am to 3:00 pm. (INFORMATION ONLY) 18-0271 Happy Feet Walkers Club LLC is requesting permission to stage Happy Feet Healthy Heart 5K Walk in Phillips Park on Sunday, August 18, 2018 from 9:00 to 10:30 am. (INFORMATION ONLY) 18-0351 Mobile Summer Food Service Program to Serve Lunch at Aurora's McCarty Park and Plum Park. (INFORMATION ONLY) 18-0357 A Parking Study for Landreth Court and Pontarelli Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) 18-0358 A Parking Study for Thunderbird Court (West). Ward 9, Alderman Bugg. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Grounds & Infrastructure Committee Meeting for Monday, April 23, 2018 was canceled. NEW BUSINESS 18-0349 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (RFP 18-20) for a Two Year Contract with Two Optional One Year Extensions. Tim Forbes spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-117 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 1, 2018 MAYOR’S REPORT Mayor Irvin spoke regarding Lobby Day in Springfield, IL. On May 4th, there are a number of events across the City and the downtown area will be very busy. He reminded the Aldermen that a reception will held at Spartan House for Stephane Phifer, Director of Planning and Sustainability, that evening. MAYORAL APPOINTMENTS 18-0344 A Resolution appointing members to the newly established Aurora Education Commission. Mayor Irvin spoke regarding the item. This Resolution was referred to the City Council Enactment No: R18-107 18-0370 A Resolution Authorizing the Appointment of David McCabe as Assistant Fire Chief of the Aurora Fire Department. Chief Krienitz spoke regarding the appointment being recommended. This Resolution was referred to the City Council Enactment No: R18-108 ALDERMAN'S CORNER Alderman Donnell spoke regarding the Fourth Ward accomplishments, activities and events. CLOSED SESSION There was not a need for a closed session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to adjourn this meeting of the Committee of the Whole. The motion carried by voice vote. The meeting was adjourned at 5:42 P.M. Submitted by:_____________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 5