Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 21, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:02 P.M. and the roll was called. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin PUBLIC COMMENT The following persons addressed City Council: Todd VonOhlen spoke regarding the City of Lights Ukulele Society encouraged the attendance of the council members at the Ukulele Festival to occur on August 26, 2018. Arlene Hawks, Executive Director at SciTech Hands On Museum spoke regarding the 30th anniversary event at SciTech to occur on September 30, 2018. There were no further speakers. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 16, 2018 and Reviewed the Following Items: 18-0554 A Resolution Approving a Revision to the Preliminary Plan and Plat for the Property Located at West Side of Deerpath Road and the North Side of I-88 for a Warehouse, Distribution, and Storage Services (3300) use to elect to utilize the ORI(S) zoning classification as provided in the approved Plan Description (PLACED ON CONSENT AGENDA) Enactment No: R18-196 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 21, 2018 18-0569 An Ordinance Amending Chapter 29, Section 103 of the City of Aurora Code of Ordinances Entitled "Seasonal decorations". (PLACED ON CONSENT AGENDA) Enactment No: O18-069 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 14, 2018 and Reviewed the Following Items: 18-0547 A Resolution approving a standard Pole Attachment between Commonwealth Edison Company and City of Aurora for the use of utility pole infrastructure . Rick Veenstra, Corporation Counsel, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-195 18-0577 A Resolution Authorizing the PAS Global LLC, 16055 Space Center Blvd # 600, Houston, TX 77062 to perform a network vulnerability assessment for the City of Aurora's SCADA (supervisory control and data acquisition) system at the Water Treatment Plant for a cost not to exceed $48,000 . (PLACED ON CONSENT AGENDA) Enactment No: R18-197 18-0639 An Ordinance adopting substantive provisions of Division 5 of Article V of Chapter 2 of the Code of Ordinances of the City of Aurora, Illinois pertaining to Local Preference in Bidding for City Contracts ("Local Preference Policy"). Rick Veenstra, Corporation Counsel, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-070 18-0655 A Resolution ratifying payments to Embassy Suites for $29,302.72 for joint Active Shooter Training conference room rentals as part of the Complex Coordinated Terrorist Attack (CCTA) Grant. (PLACED ON CONSENT AGENDA) Enactment No: R18-203 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 21, 2018 18-0659 A Resolution to concur with the expenditure approval by the joint Naperville/Aurora Emergency Telephone Systems Board and accept the quote from PowerPhone, 1321 Boston Post Road, Madison, Connecticut, for the computer aided call handling software and associated support for the Aurora 9-1-1 Center . (PLACED ON CONSENT AGENDA) Enactment No: R18-206 18-0662 A Resolution for the approval of Smith Maintenance Company of Chicago, IL in the amount of $13 ,693.43 monthly, as the most qualified and the highest percentage of desired factors of all proposers for the Janitorial Services for the Aurora Police Department Complex located at 1200 East Indian Trail to be effective September 1, 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-207 18-0693 A Resolution to purchase one Vermeer BC1800XL from Vermeer Midwest from the NJPA Contract #062117-VRM for the Street Maintenance Division in the amount of $48,644.00 . (PLACED ON CONSENT AGENDA) Enactment No: R18-214 18-0700 A Resolution Authorizing the Mayor to execute the Local Agency Agreement for Federal Participation with the State of Illinois, Authorizing the Director of Purchasing to sign the Engineering Agreement with Alfred Benesch & Company and to Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue Bridge Project, MFT #18-00324-00-BR . (PLACED ON CONSENT AGENDA) Enactment No: R18-215 18-0702 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Association of Professional Police Officers (APPO) from 1/1/17 through 12/31/19 . Alisia Lewis, Director of Human Resources, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-216 18-0703 A Resolution Approving an Amendment to Resolution R15-257 With Respect to the Seize the Future Development Foundation Finish Line Grant Program Grease Trap and Sanitary Relocation Grant . John Curley, Chief Development Officer, spoke regarding the item. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 21, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-217 18-0704 A Resolution Authorizing the Execution of a Redevelopment Agreement between the City of Aurora and Pizzuti/TMD LLC (The Developer), for the development of the Property Located at the intersection of Mitchell Road and I-88, Aurora Illinois David Dibo, Economic Development Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-218 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane County Case 16 MR 1386. Rick Veenstra, Corporation Counsel, spoke regarding the item. (HELD) The Finance Committee held a Special Meeting on Tuesday, August 21, 2018 and discussed the following items: 18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of one or more Solar Photovoltaic Generation Facilities. This Resolution was returned to the Finance Committee 18-0713 A Resolution approving a Redevelopment Agreement between the City of Aurora and Fox Valley Developers, LLC to facilitate the environmental cleanup of the former Copley Hospital site located at 502 S Lincoln Av). David Dibo, Economic Development Director, John Curley, Chief Development Officer and Rick Veenstra, Corporation Counsel spoke regarding this item. Michael Poulakidas, Fox Valley Developers LLC, spoke regarding the development group for the project. (PLACED ON CONSENT AGENDA) Enactment No: R18-220 18-0714 A Resolution to approve a Memorandum of Understanding with Smart City Media, LLC of New York, NY for the installation, operation and revenue sharing of interactive outdoor kiosks using the City Post smart media platform.. Mike Pegues, Chief Information Officer and Andrew Feuerborn, Data & Analytics Director, presented information on the item with a PowerPoint presentation. Marty City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 21, 2018 Lyons, Chief Financial Officer, also spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 14, 2018 and Reviewed the Following Items: 18-0590 A Resolution requesting approval to stage the Fiestas Patrias Parade on Sunday, September 16, 2018 . This Event was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R18-198 18-0627 A Resolution approving the issuance of a music festival permit to St. Mary's Church, 430 E. Downer Pl., for Saturday, September 1st and Sunday, September 2nd, 2018 from 4:00 p.m. to 7:00 p.m . (PLACED ON CONSENT AGENDA) Enactment No: R18-199 18-0629 A Resolution requesting approval for Alpha Media LLC to have a Music Festival during their Cock-A-Doodle Festival Event on Saturday, September 29, 2018 be held at Hollywood Casino Parking Lot, 201 N. River Street. (PLACED ON CONSENT AGENDA) Enactment No: R18-200 18-0642 A Resolution Entering into an Agreement between Aurora University and the City of Aurora Regarding Local Law Enforcement Cooperation, Handling Violence and Sexual Offenses, Information Sharing, Issuance of Timely Warnings and Emergency Notifications and Mutual Aid . (PLACED ON CONSENT AGENDA) Enactment No: R18-201 18-0643 A Resolution Approving an Agreement between the City of Aurora and the Aurora University Police Department for the use of Police Radio Equipment. (PLACED ON CONSENT AGENDA) Enactment No: R18-202 18-0656 A Resolution Requesting approval for the issuance of a Carnival License City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 21, 2018 and a Music Festival permit for the Fiesta Patrias as part of their Festival event held on September 15th and 16th, 2018. (PLACED ON CONSENT AGENDA) Enactment No: R18-204 18-0658 A Resolution establishing the maximum number of Class A City of Aurora liquor licenses (unofficially related to application from: D.C.'s Good Times , LLC d/b/a The Aurora Tap House, 134 W. Downer Place, Aurora). (PLACED ON CONSENT AGENDA) Enactment No: R18-205 18-0666 A Resolution establishing the maximum number of Class S City of Aurora liquor licenses (unofficially related to application from: Balaxi FEC Aurora, LLC. d/b/a Glowzone, located at 301 S. State Route 59, Aurora, Illinois 60504). (PLACED ON CONSENT AGENDA) Enactment No: R18-208 18-0570 A Parking Study for Meadowsedge Lane. Ward 5, Alderman Franco. (INFORMATION ONLY) 18-0573 A Parking Study near 820 N.Russell Avenue. Ward 6, Alderman Saville. (INFORMATION ONLY) 18-0588 Requesting approval for Alpha Media LLC to stage the 4th annual Cock-A-Doodle Brew Festival on Saturday, September 29, 2018 from 11:00 am to 5:00 pm in the parking lot at 201 N. River Street. (INFORMATION ONLY) 18-0589 The Hispanic Heritage Advisory Board is requesting permission to stage Fiestas Patrias at the Spring and Lincoln lot on September 15 from 1:00 to 10:00 pm and September 16 from Noon to 8:00 pm. (INFORMATION ONLY) 18-0620 West Aurora High School PTSO is requesting permission to stage the Homecoming Parade on Thursday, September 27, 2018 from 3:00 to 4:00 pm. (INFORMATION ONLY) 18-0650 Aurora Fire Department "Fill the Boot" MDA Campaign on August 31 to September 2, 2018 at various intersections in the City of Aurora. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 21, 2018 (INFORMATION ONLY) 18-0683 Simply Destinee is requesting permission to stage Light the Way 5K at Phillips Park on Sunday, September 30, 2018 from 5:00 to 8:00 pm. (INFORMATION ONLY) 18-0684 The City of Aurora is requesting permission to stage the inaugural Pooch Parade on Sunday, September 9, 2018 at 1:00 pm at Phillips Park. (INFORMATION ONLY) 18-0688 Community Advocacy Awareness Network is requesting permission to stage the 2018 Unity Business Entrepreneurship Expo on Water Street Mall on Saturday, September 8, 2018 from 11:00 am to 5:00 pm. (INFORMATION ONLY) 18-0697 Batavia Container is requesting permission to stage Haunts for Hope on Saturday, September 22, 2018 from 4:00 to 9:00 pm at Tivoli Plaza. (INFORMATION ONLY) 18-0694 A Parking Study for Lakeside Drive in the 2200 block. Ward 8, Alderman Mervine. (PLACED ON CONSENT AGENDA) 18-0451 An Ordinance Amending Chapter 29 of the City of Aurora Code of Ordinances Entitled "Offenses - Miscellaneous" (PLACED ON CONSENT AGENDA) Enactment No: O18-068 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 13, 2018 and Reviewed the Following Items: 18-0676 A Resolution to Award the contract for the Morton Avenue Water Main Replacement project to Brandt Excavating, Inc., 385 E. Hoover Street, Morris, IL 60450 in the amount of three hundred thirty -three thousand, eight hundred eighty -nine dollars and eighty-two cents ($333,889.82). (PLACED ON CONSENT AGENDA) Enactment No: R18-209 18-0681 A Resolution accepting the improvements and maintenance security for City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 21, 2018 Miller's Ale House - 778 N. Rt. 59 . (PLACED ON CONSENT AGENDA) Enactment No: R18-210 18-0682 A Resolution accepting the improvements and maintenance security for 251 S. River St.: Moveable Feast . (PLACED ON CONSENT AGENDA) Enactment No: R18-211 18-0685 A Resolution to Reject All Bids for the Lakeview Drive Storm Sewer Repair project for the Engineering Division . (PLACED ON CONSENT AGENDA) Enactment No: R18-212 18-0692 A Resolution to award a contract to H. Linden & Sons Sewer and Water, Inc. in the amount of $988,901.00 for the New York-Wilder-Oak Sewer Separation project. (PLACED ON CONSENT AGENDA) Enactment No: R18-213 The Building Grounds and Infrastructure Committee held a Special Meeting on Monday, August 20, 2018 and discussed the following items: 18-0732 A Resolution to establish a Private Service Line Replacement Program . Ken Schroth, Public Works Director, spoke regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: R18-219 NEW BUSINESS 18-0741 An Ordinance approving a settlement agreement between the City of Aurora and Raghuveer P. Nayak, et. al. related to the real property commonly known as Old Copley Hospital. Rick Veenstra, Corporation Counsel, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-071 MAYOR’S REPORT Mayor Irvin spoke regarding events this upcoming weekend at Riveredge and downtown City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final August 21, 2018 (Alley Art Fest and Ukulele Festival). He also thanked the Aldermen who hosted and attended back to school events. MAYORAL APPOINTMENT 18-0739 A Resolution Appointing Carol Tidwell to the Aurora Planning Commission. This Resolution was referred to the City Council Enactment No: R18-194 ALDERMAN'S CORNER There was no report for this meeting. CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to adjourn this meeting of the Committee of the Whole. The motion carried by voice vote. This meeting was adjourned at 6:33. Submitted by:______________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 9