Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 18, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:02 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Judd Lofchie MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 4, 2018 18-0844 Approval of the Tuesday, September 4, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approve and file the minutes as approved. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present who wished to addressed members of City Council. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, September 13, 2018 and Reviewed the Following Items: 18-0698 An Ordinance Granting a Special Use Permit for a Video Gaming Terminals License on the Property Located at 4430 Fox Valley Center Drive, Unit 108 Owners, Tim Axarides and Steve Dellis were present to answer questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 18, 2018 Enactment No: O18-075 18-0816 A Resolution Authorizing Annual Action Plan Substantial Amendments (2018-#3) to Reflect Funding Re/Allocations for Prior Year Program Resources. Amy Munro, Redevelopment Coordinator, and Dan Barreiro, Chief Development Officer provided information regarding the item and answered questions. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-246 Planning & Development Committee Resolution 18-0668 A Planning and Development Committee Resolution Approving a Revision to the Final Plan on Lots 1 and 2 of Yorkshire Plaza Subdivision located at the northwest corner of Route 59 and New York Street now known as Pacifica Square Ed Sieben, Planning and Zoning Administrator, and Petitioners, David Dorgan, UIS LLC and Judy Ni, Windfall Group were present. This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-022 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, September 11, 2018 and Reviewed the Following Items: 18-0677 A resolution to authorize the Director of Purchasing to execute a contract with Group Management, Inc.,1833 Kenilworth Place, Aurora, IL 60506, in the amount of $29,100.00 for the DSC Building Engineering Division Workstations. (PLACED ON CONSENT AGENDA) Enactment No: R18-240 18-0678 A resolution authorizing the Director of Purchasing to enter into an agreement with LJ Morse Construction Company, 128 S. Broadway, Aurora, IL 60505 in the amount of $491,700.00 for the DSC Building Engineering/Planning Divisions Interior Renovations . (PLACED ON CONSENT AGENDA) Enactment No: R18-241 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 18, 2018 18-0699 A Resolution to accept the low bid from National Restoration Systems, Inc. located at 1500 Hicks Road, Rolling Meadows, IL for the repairs to the Stolp Island Place Parking Deck ("SIP") in the amount of $51,191.00 . (PLACED ON CONSENT AGENDA) Enactment No: R18-242 18-0786 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. (Public Hearing at City Council on September 25, 2018)). (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-245 18-0808 A resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $299,755.00 for the Downer Place and Water Street Improvements. (PLACED ON CONSENT AGENDA) Enactment No: R18-247 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, September 11, 2018 and Reviewed the Following Items: 18-0644 An Ordinance Amending Chapter 32 of the City of Aurora Code of Ordinances titled "Peddlers and Solicitors". (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-077 18-0782 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Fall Product Program from October 1, 2018 to October 21, 2018. (INFORMATION ONLY) 18-0783 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Cookie Sales Program from January 1, 2019 to January 21, 2019. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 18, 2018 18-0784 Tag Day: Girl Scouts of Northern Illinois Fall Product Program from October 1, 2018 to October 21, 2018. (INFORMATION ONLY) 18-0785 Tag Day: Girl Scouts of Northern Illinois Cookie Sales Program from January 4, 2019 to March 17, 2019. (INFORMATION ONLY) 18-0806 A Parking Study for Baldwin Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) 18-0809 Bednarcik Junior High School HSO is requesting permission to stage The Running of the Bulldogs 5K Run/Walk on Saturday, October 13 at 8:00 am. (INFORMATION ONLY) 18-0813 The Aurora Girl Scouts are requesting permission to stage the Girl Scout Kick-Off and Ice Cream Social on Water Street Mall on Sunday, September 30, 2018 from 1:00 to 3:00 pm. (INFORMATION ONLY) 18-0835 SciTech Hands on Museum is requesting permission to stage their 30th Birthday Bash on Sunday, September 30, 2018 from 1:00 to 6:00 pm in Lot D. (PLACED ON CONSENT AGENDA) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On [enter date] and Reviewed the Following Items: 18-0805 A Resolution authorizing the Director of Purchasing to execute Change Order Number 1 to the Contract with Swallow Construction, 4250 Lacey Road, Downers Grove, IL 60515 for the Tall Oaks Water Main Improvements - Phase 2, in Ward 1 . (PLACED ON CONSENT AGENDA) Enactment No: R18-243 18-0807 A Resolution accepting the improvements and maintenance security for Aurora University - Spartan Athletic Park - Watermain : 1000 Edgelawn Dr. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 18, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-244 18-0820 An Ordinance Amending Chapter 2, Article VI. Entitled “Sustainable Aurora” (The Mayor’s Sustainable Aurora Advisory Board). (PLACED ON CONSENT AGENDA) Enactment No: O18-076 MAYOR’S REPORT Mayor Irvin reported that Fiestas Patrias was a success and congratulated the organizers of the event. MAYORAL APPOINTMENTS 18-0847 A Resolution Reappointing Leticia Morales-Perez and Ramona Wood to the Aurora Civil Service Commission. This Resolution was referred to the City Council Enactment No: R18-239 STAFF REPORT 18-0848 Emergency Management Update. This Presentation was (INFORMATION ONLY). REQUESTS AND REFERRALS 18-0845 Requesting approval of a Plan Description Revision of the Savannah Crossing (TMK Aurora Venture, LLC) Planned Development District for the property located at 1382 Butterfield Road being north of Butterfield Road and east of Church Road (HZ Props RE, Ltd./Popeye's - 18-0845 / BA35/4-17.220--SUPD/R/Fpn - JM - Ward 1) This Petition was Forward to Planning Council to the Planning Council 18-0846 Requesting approval of a Final Plan for Lot 10 of Savannah Crossing Subdivision located at 1382 Butterfield Road being north of Butterfield Road and east of Church Road for a Restaurant with a drive-through facility (2530) Use (HZ Props RE, Ltd./Popeye's - 18- 0846 / BA35/4-17.220--SUPD/R/Fpn - JM - Ward 1) This Petition was Forward to Planning Council to the Planning Council City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 18, 2018 CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to move into Closed Session immediately following the open portion of the meeting to discuss matters relating to the appointment, employment, compensation, discipline, performance, or dismissal of specific employes of the public or legal counsel for the public body pursuant to 5 ILCS 120/2(c)(1) of the Open Meetings Act. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Jenkins and Alderman O'Connor ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to adjourn the open portion of the meeting. The motion carried by a voice vote. The open portion of the meeting was adjourned at 5:54 P.M. The closed portion of the meeting opened at 5:57 P.M. and adjounred at 6:16 P.M. Submitted by:_________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6