Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 02, 2018 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order at 5:07 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Alderman Bob O'Connor Absent 1 - Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 18, 2018 18-0905 Approval of Tuesday, October 2, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, that the minutes be approved and filed. The motion carried by voice vote with an abstention by Alderman Lofchie. PUBLIC COMMENT REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, September 27, 2018 and Reviewed the Following Items: 18-0606 An Ordinance Granting a Major Variance to exceed the forty percent lot coverage requirement in the R-2, One Family Dwelling District to allow for a driveway extension, pursuant to Section 10.5 and Section 7.6-5.6 of the Aurora Zoning Ordinance, for the property located at 816 Hinman Street Ed Sieben, Director of Planning and Zoning, spoke and answered questions regarding the plan and the proposed amendment for the request. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 2, 2018 18-0841 A Resolution Accepting the Dedication of an Easement for Fox Valley Center Drive, being Unit One of Fox Valley East, Region 1 Subdivision, Parcel 1 and 2 (City of Aurora - 18-0841 / NA21/4-18.180-DED/E - SB - Ward 10) (PLACED ON CONSENT AGENDA) Enactment No: R18-258 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 2, 2018 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, September 25, 2018 and Reviewed the Following Items: 18-0542 A Resolution authorizing the approval of a lease agreement and memorandum of the lease agreement between the City of Aurora and Verizon Wireless for the lease of space on a City-owned communication tower located at 2239 Diehl Rd, Aurora, Illinois. Marty Lyons, Chief Financial Officer, was present to answer questions and provide additional information regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-251 18-0760 A Resolution Approving the Reauthorization of Funds to Seize the Future Development Foundation for Downtown Building Rehabilitation Projects Known as the Finish Line Grant Program . John Curley, Chief Development Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-253 18-0829 A Resolution Authorizing an Agreement with Group Alternatives, Inc. to Provide Benefit Consulting Services For the Period of January 1, 2019 through December 31, 2021 . Alisia Lewis, Director of Human Resources and Mike Baker, Group Alternatives, Inc. representative were present. Ms. Lewis provided additional information and answered questions regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-256 18-0838 A Resolution to authorize the expenditure of up to $300,000 for conversion of 639 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division . Ken Schroth, Director of Public Works, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-257 18-0861 A Resolution to purchase an Eagle Air Talon II self-contained breathing City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 2, 2018 air (SCBA) compressor and fill station, in the amount of $48 ,553.00 from SCBAS Inc., of Washington , IL. Assistant Fire Chief McCabe was present to answer questions and presented additioal information regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-262 18-0869 A Resolution to approve the ratification for payment and expenses for the remainder of 2018 Fox Valley Ford/Gerald Ford for various automotive repairs to Aurora's fleet. (PLACED ON CONSENT AGENDA) Enactment No: R18-264 18-0871 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018 (Amendment #1 for the 2018 Fiscal Year). Marty Lyons, Chief Financial Officer, spoke and answered questions regarding the amendment being proposed. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O18-078 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 2, 2018 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, September 25, 2018 and Reviewed the Following Items: 18-0730 A Resolution Entering into an Agreement concerning reciprocal reporting of criminal and quasi-criminal offenses of students enrolled in East Aurora School District 131 between East Aurora School District 131 and the City of Aurora, through the Aurora Police Department , for the school year 2018 - 2019 . (HELD) 18-0810 A Resolution for the City of Aurora, through the Aurora Police Department, to enter into an agreement with East Aurora School District 131 concerning Police School Resource Officer Program and Crossing Guard Program at East Aurora School District 131 . (HELD) 18-0858 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: JAS Bar & Grille Inc. d/b/a AC's Pub, 2124 W. Galena Blvd., Aurora). Owner, Steve Edwards, was present. (PLACED ON CONSENT AGENDA) Enactment No: R18-259 18-0723 Requesting permission for the City of Aurora to stage Winter Lights on Friday, November 16, 2018 from 6:30 to 7:30 pm. (INFORMATION ONLY) 18-0857 Halloween Trick or Treat Hours, Wednesday, October 31, 2018 from 4:00pm to 7:30pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, September 24, 2018 and Reviewed the Following Items: City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 2, 2018 18-0737 A Resolution to Award the contract for the Benton Street Sanitary Sewer Pipe Bursting & Manhole Modification project to Benchmark Construction Co., Inc. 2260 Southwind Blvd. Bartlett, IL 60103 in the amount of one hundred seventy-four thousand dollars and zero cents ($174 ,000.00). Ken Schroth, Director of Public Works, spoke and answered questions regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-252 18-0814 A Resolution accepting the improvements and waiving the maintenance security for Hometown of Farnsworth - Mass Earthwork . (PLACED ON CONSENT AGENDA) Enactment No: R18-254 18-0815 A Resolution for accepting the improvements and waiving the maintenance period for Hometown of Farnsworth - Ph1 Public Improvements. (PLACED ON CONSENT AGENDA) Enactment No: R18-255 18-0859 A Resolution to award a contract to Copenhaver Construction, Inc. in the amount of $84,160.00 for the Borealis Terrace Driveway, Sidewalk, and Drainage Improvements project . (PLACED ON CONSENT AGENDA) Enactment No: R18-260 18-0860 A Resolution to award a contract to H. Linden & Sons Sewer and Water, Inc. in the amount of $45,872.00 for the 2018 Ditch Grading Project . (PLACED ON CONSENT AGENDA) Enactment No: R18-261 18-0863 A Resolution authorizing payment to the Fox River Study Group to conduct water quality studies of the Fox River and implement a plan for improving water quality . (PLACED ON CONSENT AGENDA) Enactment No: R18-263 UNFINISHED BUSINESS 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 2, 2018 County Case 16 MR 1386. (HELD) MAYOR’S REPORT ALDERMAN'S CORNER Alderman Mervine spoke regarding activities occurring in Ward 8. REQUESTS AND REFERRALS 18-0889 Requesting approval of a Final Plan Revision for 455 Mercy Lane being along private Mercy Lane, east of N. Highland Avenue and west of N. Lake Street, for a Health and Human Services (6300) Use (Christopher Kidd & Associates, LLC - 18-0889 / AU09/4-18.156-Fpn/R - JM - Ward 6) This Petition was Forward to Planning Council to the Planning Council 18-0893 Requesting approval of an Annexation Agreement for approximately 35.05 acres located on the west side of Orchard-Gateway Road, north of Vision Court for Gottemoeller Real Estate, Ltd. Development (Gottemoeller Real Estate, Ltd. - 18-0893 / SG01/3-18.179-PA - TV - Ward 5) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Mesiacos, seconded by Alderman Bohman, to adjourn this meeting. The motion carried by voice vote. The meeting adjourned at 5:59 P.M. Submitted by: _____________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7