Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 18, 2018 5:00 PM ROLL CALL The meeting was called to order by Mayor Irvin at 5:07 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Judd Lofchie MINUTES OF THE MEETING OF DECEMBER 4, 2018 COMMITTEE OF THE WHOLE 18-1123 Approval of Tuesday, December 4, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, tto approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public wishing to address members of City Council. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Meeting scheduled for Thursday, December 13, 2018 has been canceled. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, December 11, 2018 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 18, 2018 18-0657 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. (PLACED ON CONSENT AGENDA) Enactment No: R18-328 18-0991 A Resolution Approving a Professional Phase I Design Engineering Services Agreement with Christopher B. Burke Engineering LTD Related to Improvements of the Aurora Transportation Center (ATC) East Parking Lot in an Amount not to exceed $29,612.00 . (PLACED ON CONSENT AGENDA) Enactment No: R18-329 18-1056 A Resolution Establishing Alcoholic Liquor Fees and Fines Charged by the City of Aurora. Wendy McCambridge, City Clerk, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-331 18-1069 A Resolution authorizing the expenditure of Motor Fuel Tax (MFT) Funds for snow removal operations in 2019, in an amount up to $1,170,000 . (PLACED ON CONSENT AGENDA) Enactment No: R18-333 18-1073 A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution appropriating $400,000 of Motor Fuel Tax funds for snow removal operations in 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-334 18-1079 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2018 Through December 31, 2018. Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-100 18-1080 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2018 through December 31, 2018 . Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 18, 2018 (PLACED ON CONSENT AGENDA) Enactment No: O18-101 18-1081 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number One) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-102 18-1082 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Twenty-Four) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-103 18-1083 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018.(Special Service Area Number Thirty-Two) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-104 18-1084 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year Januaryt 1, 2018 Through December 31,2018. (Special Service Area Number Sixty) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-105 18-1085 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Three) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-106 18-1086 An Ordinance Levying Certain Special Service Area Taxes For The City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 18, 2018 Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six A) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-107 18-1087 An Ordinance Levying Certain Special Service Are Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Five) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-108 18-1088 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six B) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-109 18-1089 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six C) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-110 18-1090 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Six D) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-111 18-1091 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Are Number Forty-Four) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 18, 2018 (PLACED ON CONSENT AGENDA) Enactment No: O18-112 18-1092 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Seventy) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-113 18-1093 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Sixty-Seven) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-114 18-1094 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31, 2018. (Special Service Area Number Eighty-Eight) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-115 18-1095 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1,2018 Through December 31, 2018. (Special Service Area Number Ninety) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-116 18-1096 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2018 Through December 31,2018. (Special Service Area Number One Hundred Forty-One) Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-117 18-1097 An Ordinance Authorizing And Providing For The Abatement of General City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 18, 2018 Obligation Bond Tax Levies. 2018 Tax Levy Extension. Marty Lyons, Chief Financial Officer, spoke regarding items 18-1079 -through 18-1097. (PLACED ON CONSENT AGENDA) Enactment No: O18-118 18-1118 A Resolution Authorizing Purchase of Property/Boiler Machinery, Inland Marine, Employee Dishonesty/Crime, Excess Workers Compensation, Cyber Liability, Excess General Liability/Law Enforcement and Fine Arts Insurance for the Period of December 31, 2018 through December 31, 2019. (PLACED ON CONSENT AGENDA) Enactment No: R18-337 The Finance Committee held a Special Meeting on Tuesday, December 4, 2018 and Reviewed the Following Item: 18-1019 A Resolution to accept proposal for the purchase of a Storage Area Network (SAN) from CDW-G of Vernon Hills and additional consulting services from CDW-G and Sentinel Technologies of Downers Grove in the amount not to exceed $260,000.00 for the Information Technology Division. (PLACED ON CONSENT AGENDA) Enactment No: R18-330 18-1113 A Resolution authorizing the purchase of One (1) 2019 Wheeled Coach Ford F-450 type 1 ambulance from Fire Service Inc., St. John, Indiana In the amount of $262,203 .00 for the Aurora Fire Department, with a credit of $5,000.00 for the trade-in of the 2010 Reserve Medic 4, for a final cost of $257,203.00. Deputy Fire Chief, John Gilbert, was present to discuss and answer questions regarding the item. (REFERRED TO NEW BUSINESS) Enactment No: R18-338 The Finance Committee Met On Tuesday, December 18, 2018 and Reviewed the Following Items: 18-1108 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. Alisia Lewis, HR Director, spoke regarding the item and answered questions. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 18, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-335 18-1109 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Alisia Lewis, HR Director, spoke regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R18-336 18-1129 A resolution to enter into Land Lease Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of a Solar Photovoltaic Generation Facility . (HELD) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, December 11, 2018 and Reviewed the Following Items: 18-1101 A Traffic Study for Fourth Avenue and Bevier Place. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, December 10, 2018 and Reviewed the Following Items: 18-1065 A Resolution accepting the improvements and maintenance security for Aldi Parking Addition - 1315 Corporate Blvd. . (PLACED ON CONSENT AGENDA) Enactment No: R18-332 REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 18, 2018 The Special Ordinance Committee Met On Wednesday, December 12, 2018 and Reviewed the Following Items: 18-1036 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". Wendy McCambridge, City Clerk, spoke and answered questions regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-119 18-1052 An Ordinance Amending Chapter 46 of the City of Aurora Code of Ordinances entitled "Towing Services". Aurora Police Officer, Matt Fichtel, Deb Lang, Assistant Corporation Counsel, and Alex Voigt, Assistant Chief of Staff spoke and answered questions regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-120 MAYOR’S REPORT The Mayor thanked members of City Council and City staff for all their hard work in 2018. He said he looked forward to working with everyone in 2019. MAYORAL APPOINTMENTS 18-1106 A Resolution Appointing René Craig to the Aurora Bicycle, Pedestrian and Transit Advisory Board . This Resolution was referred to the City Council Enactment No: R18-327 REQUESTS AND REFERRALS 18-1147 Requesting a Plan Description Revision to the Special Use Planned Development on the property located at the northeast corner of Route 25 and Sullivan Road to allow alternative energy systems (4310) as a primary use (Ameresco - 18-1147 / AU10/1-18.214-Su/R/Fpn - TV- Ward 1) This Petition was Forward to Planning Council to the City Council 18-1148 Requesting approval of a Final Plan for the property located at the northeast corner of Route 25 and Sullivan Road (Ameresco - 18-1148 / AU10/1-18.214-Su/R/Fpn - TV- Ward 1) This Petition was Forward to Planning Council to the City Council City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 18, 2018 CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman, that this meeting be adjourned. The motion carried by voice vote. The meeting adjourned at 6:03 P.M. Submitted by: ____________________________________________________ Wendy McCambridge, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. 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