Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 05, 2019 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:05 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Juany Garza MINUTES OF THE MEETING OF TUESDAY, JANUARY 15, 2019 19-0057 Approval of the Tuesday, January 15, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to approve the minutes. The motion carried by voice vote with an abstention by Alderman O'Connor. This Minutes was approved and filed PUBLIC COMMENT After a brief statement from Clerk McCambridge regarding the rules of public comment the following addressed City Council: Mark McCoy spoke regarding Item 18-1016 and asked the City Council to consider the source of funds that would be utilized to complete the proposed project. There were no further speakers. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning and Development Committee Met On January 24, 2019 and there are no items to report. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 5, 2019 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, January 22, 2019 and Reviewed the Following Items: 18-1130 A Resolution to ratify payment to Holian Asbestos Removal & Encapsulation of Spring Grove, IL, for removal and haul-away of asbestos and lead-tainted materials from old Fire Station 7. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-025 18-1137 A Resolution to purchase a used 2016 Ford F550 hybrid aerial bucket truck from Altec Industries, as a sole source, for $98,945.00. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-026 18-1171 A Resolution Authorizing the purchase of nine (9) replacement vehicles for the City of Aurora fleet. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-028 19-0018 A Resolution Authorizing the purchase of one Zoll X series cardiac monitor/defibrillator and accessories using the Silver Cross Purchasing Cooperative in the amount of $31,054.64 for the Aurora Fire Department from Zoll Medical Corporation. . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-030 19-0021 A Resolution to purchase one (1) E-One 1500 gallon per minute fire engine from Fire Service Inc. of St. John, Indiana, for $562 ,795.00. Deputy Fire Chief Gilbert and Chief Financial Officer, Marty Lyons spoke regarding the item and answered questions. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-031 19-0022 A Resolution Authorizing the purchase of five Zoll AutoPulse Automated CPR devices and accessories using the Silver Cross Purchasing Cooperative in the amount of $76,612.50 for the Aurora Fire Department from Zoll Medical Corporation City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 5, 2019 Assistant Fire Chief McCabe was present and answered questions regarding the item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-032 19-0026 A Resolution ratifying payment to Builders Paving, LLC for a change order in conjunction with the paving of the East Ramp Parking Lot project located at the Aurora Municipal Airport in the amount of $23,357.65. . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-033 19-0030 A Resolution Authorizing the Ward 1 Business Grant Program with current guidelines). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-034 19-0049 Introduction of Public Hearing to be held on February 12, 2019 for the creation of Tax Increment Finance District #9. . This Reports/Studies was (PLACED ON UNFINISHED BUSINESS) to the City Council The Finance Committee Met On Tuesday, February 05, 2019 and Reviewed the Following Item: 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola Road to the south east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid 23-018 Fiber Optic Support Services awarded on June 12, 2018 . Alex Alexandrou, Chief Management Officer, provided an overview of the item and provided a brief history of the project. Mike Baker, Optical Network Engineer, also answered questions. This Resolution was (PLACED ON UNFINISHED BUSINESS) to the City Council Enactment No: R19-038 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, January 22, 2019 and Reviewed the Following Items: City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 5, 2019 19-0031 A Resolution establishing the maximum number of Class G City of Aurora liquor licenses ( unofficially related to application from: Two Brothers Roundhouse Inc., d/b/a Two Brothers Roundhouse located at 205 N. Broadway). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-035 19-0032 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Two Brothers Roundhouse, Inc, d/b/a Two Brothers Roundhouse, located at 205 N. Broadway). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-036 19-0034 A Resolution establishing the maximum number of Class A City of Aurora liquor licenses (unofficially related to application from: Lemono Corporation d/b/a Levee Karaoke & BBQ, 4436 E. New York Street, Aurora). This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-037 19-0001 A Parking Study for Mallette Road. Ward 1, Alderman Bohman. This Reports/Studies was (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Wednesday, January 23, 2019 and Reviewed the Following Items: 18-1153 A Resolution Ratifying payment to Eurofins Scientific for laboratory analytical services provided in excess of $25,000 during calendar year 2018 for the Water Production Division This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-027 19-0016 A Resolution to authorize a Professional Services Agreement for professional engineering consulting services for a citywide potable water system capacity analysis for the Water Production Division Dave Schumacher, Superintendent of Water Production, provided an overview of the City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 5, 2019 proposed item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-029 REPORT OF THE SPECIAL ORDINACE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Special Ordinance Committee Met On Wednesday, January 23, 2019 and there are no items to report. UNFINISHED BUSINESS 18-1129 A resolution to enter into Lease Option Agreement with Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and construction of a Solar Photovoltaic Generation Facility . Ken Schroth, Director of Public Works, spoke regarding the item and requested the item to be removed from discussion. This Resolution was removed from discussion. MAYOR’S REPORT Mayor Irvin reported that the African American Heritage Advisory Board is having an event on February 22nd to honor Officer Calice from the Aurora Police Department. He also announced that the City of Aurora has recently be awared approximately $1M in park and land improvement grants within the past week. The Mayor then introduced David Dibo, Director of Economic Development, Marty Lyons, Chief Financial Officer, and John Curley, Chief Development Officer who provided an overview of Economic Development redevelopment agreement proposals that will be presented over the next few weeks. MAYORAL APPOINTMENTS 19-0024 A Resolution Appointing Dr. Symone Lewis and Hortencia Ramos and Reappointing Susan Sosa Bachmeier to the Aurora Human Relations Commission. This Resolution was referred to the City Council Enactment No: R19-021 19-0042 A Resolution Appointing Marjorie Logman, Jonathan Monsma and Terri Voitik and reappointing Bernina Perkins, Caryl Riley, Karen Wan and Mavis Bates to "Sustainable Aurora" (The Mayors Sustainable Aurora Advisory Board). City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 5, 2019 This Resolution was referred to the City Council Enactment No: R19-022 19-0077 A Resolution Appointing Sandra Alvarez and Randy Fisher to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council Enactment No: R19-023 19-0082 A Resolution Appointing David Mertz and Reappointing Shaun Thomas and Gary Krienitz to the Electrical Commission. This Resolution was referred to the City Council Enactment No: R19-024 ALDERMAN'S CORNER Alderman Bugg spoke regarding activity in Ward 9. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman, that this meeting be adjourned. The motion carried by voice vote. The meeting adjourned at 6:31 P.M. Submitted by: _________________________________________________________ Wendy McCambridge, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 5, 2019 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7