Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 19, 2019 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:05 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Juany Garza MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 19, 2019 19-0176 Approval of the Tuesday, February 19, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge provided a brief statement the following addressed members of City Council: Judy Jarvis and Veronica Torres spoke regarding the noise ordinance. No further speakers were present. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met on Thursday, March 14, 2019 and Reviewed the Following Items: 19-0166 A Resolution Approving the City of Aurora 4th Program Year (2018) Consolidated Annual Performance Evaluation Report (CAPER) for the Federal Community Development Block Grant (CDBG), HOME City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 19, 2019 Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG) Programs Chris Ragona, Neighborhood Redevelopment Manager, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R19-079 19-0171 A Resolution authorizing the Mayor to act on behalf of the City when the governing documents of a condo or homeowner's association require the City's consent as a prerequisite to the Association's adoption or recording of any amendments to such governing documents. (PLACED ON CONSENT AGENDA) Enactment No: R19-081 19-0188 A Resolution Accepting the Dedication of a City Watermain Easement at 1155-1167 North Farnsworth Avenue (PLACED ON CONSENT AGENDA) Enactment No: R19-086 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 12, 2019 and Reviewed the Following Items: 18-0903 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement in the amount of $52,801.28 with HR Green, Inc. for the Paramount Riverwalk Promenade Project Phase II Engineering. (PLACED ON CONSENT AGENDA) Enactment No: R19-071 19-0149 A Resolution Ratifying Payment to Point B Communications for Public Relations, Marketing, Branding and Communications Services for Services Rendered in 2018. (PLACED ON CONSENT AGENDA) Enactment No: R19-073 19-0154 A Resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, IL . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 19, 2019 Enactment No: R19-075 19-0157 A Resolution requesting approval for the Innovation and Core Services Department to submit a grant application to the Kane County Grand Victoria Riverboat Fund, seeking $35,709 for laptop computers and other technology for the soon-to-open Thrive Collaborative Center . (PLACED ON CONSENT AGENDA) Enactment No: R19-076 19-0158 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of $676,625 .00 for the 2019 Citywide Pavement Patching for Water and Sewer Maintenance . (PLACED ON CONSENT AGENDA) Enactment No: R19-077 19-0159 A Resolution authorizing the purchase of video surveillance camera related hardware, software and professional installation services for the Aldermen’s Offices under a National IPA purchasing contract in the amount of $29,825 with CDW-G Corporation of Vernon Hills, IL . (PLACED ON UNFINISHED BUSINESS) Enactment No: R19-087 19-0175 A Resolution the Acceptance of Bid Pricing from Contractors for the Mowing Landscape Maintenance for Several City Departments (Bid 19-01) for a Two Year Contract with a one year optional extension. TIm Fobes, Superintendent of Street Services, spoke regarding the item (PLACED ON CONSENT AGENDA) Enactment No: R19-082 19-0183 An Ordinance Approving the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area) Redevelopment Project Area, Redevelopment Plan and Project . (PLACED ON CONSENT AGENDA) Enactment No: O19-018 19-0186 A Resolution Authorizing the purchase of one (1) additional and nine (9) replacement vehicles for the City of Aurora fleet. Alex Voigt, Assistant Chief of Staff, spoke regarding the item (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 19, 2019 Enactment No: R19-084 19-0187 A Resolution authorizing the Director of Purchasing to enter into agreements with Crescent Electric Supply, 517 S River Street, Aurora, IL and SolarMax LED, Inc., 3080 12th St, Riverside, CA 92507 in the amounts of $173,582.00 and $66,850.74, respectively, for the purchase of LED Street Lights. (PLACED ON CONSENT AGENDA) Enactment No: R19-085 19-0189 An Ordinance Proposing the Establishment of a Special Service Area Number #197, Aurora University 2nd Resubdivision, (347 S. Gladstone Avenue) Aurora, Illinois, Kane County and providing for a public hearing and other procedures in connection therewith. (PLACED ON CONSENT AGENDA) Enactment No: O19-014 19-0190 An Ordinance Proposing the Establishment of a Special Service Area Number #198, Butterfield Phase II, Unit 4B, Lots 19, 401, 403, (Vacant Lots: 2350 Frieder Lane) Aurora, Illinois, DuPage County and providing for a public hearing and other procedures in connection therewith . (PLACED ON CONSENT AGENDA) Enactment No: O19-015 19-0197 An Ordinance Designating the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area) Redevelolpment Project Area. (PLACED ON CONSENT AGENDA) Enactment No: O19-016 19-0200 An Ordinance adopting Tax Increment Financing for the City of Aurora Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown Area). (PLACED ON CONSENT AGENDA) Enactment No: O19-017 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 12, 2019 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 19, 2019 19-0153 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: Nick & Mike Fresh Market, LLC dba El Palenque at 363 N. Farnsworth, Aurora, Illinois). (PLACED ON CONSENT AGENDA) Enactment No: R19-074 19-0136 A Parking Study for roadways , on the southwest side of Aurora University. Ward 5, Alderman Franco. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 11, 2019 and Reviewed the Following Items: 19-0133 A Resolution to approve Security Reduction No. 1 for Orchard 88 Industrial - PH II. (PLACED ON CONSENT AGENDA) Enactment No: R19-072 19-0164 A Resolution accepting the improvements and maintenance security for Aurora University - Dining Hall. (PLACED ON CONSENT AGENDA) Enactment No: R19-078 19-0167 A Resolution to approve Security Reduction No. 1 for Orchard 88 Industrial - Road Improvements. (PLACED ON CONSENT AGENDA) Enactment No: R19-080 19-0181 A Resolution to award a contract to WBK Engineering, LLC in the amount of $42,080.00 for the LOMR for Fox River Floodway project . Ken Schroth, Director of Public Works, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R19-083 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 19, 2019 REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Special Ordinance Committee Met On Wednesday, March 13, 2019 and Reviewed the Following Items: 19-0051 An Ordinance Amending Articles VII (Criminal Nuisance Abatement) and VIII (Noise Abatement) of Chapter 29 of the City of Aurora Code of Ordinances. Deb Lang, Assistant Corporation Counsel, spoke regarding the item and changes proposed for the ordinance. (PLACED ON CONSENT AGENDA) Enactment No: O19-012 19-0098 An Ordinance Amending Chapter 2, Article II, Division 3 of the Code of Ordinances of the City of Aurora Entitled "Aldermen" . (PLACED ON CONSENT AGENDA) Enactment No: O19-013 MAYOR’S REPORT Mayor Irvin spoke regarding the tragedy at Henry Pratt and stated the GoFundMe page is now closed with an estimate of $385,000 for the victims family and surviving victim. He thanked the support that has been given towards this effort. MAYORAL APPOINTMENTS 19-0173 A Resolution Appointing Dr. Jamal Scott and Patrick Ruffolo as At-Large Representatives, Reappointing Joe Henning, Christine Goerlich Weber and Peter Aguilar as At-Large Representatives and Bill Donnell as Municipal Representative to the Aurora Area Convention and Visitors Bureau (AACVB). This Resolution was referred to the City Council Enactment No: R19-070 REQUESTS AND REFERRALS 19-0202 Requesting approval of a Final Plat for Cervantes Subdivision located at 594 5th Avenue, being the northwest corner of 5th Avenue and Spencer Street (City of Aurora - 19-0202 / AU27/2-19.039-Fsd - TV - Ward 3) This Petition was Forward to Planning Council to the Planning Council City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 19, 2019 19-0213 Requesting approval of a Special Use for a Liquor License within 500 feet of residential property use on Part of Lot 12 of The George Acres Subdivision located at 1271 N. Lake Street (Arechiga Group 1, Inc., DBA El Jefe - 19-0213 / AU10/3-18.104-Su - JM - Ward 6) This Petition was Forward to Planning Council to the Planning Council ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman, that this agenda item be adjourned. The motion carried by voice vote. The meeting adjourned at 5:52 P.M. Submitted by: ____________________________________________ Wendy McCambridge, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. 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