Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 02, 2019 5:00 PM ROLL CALL Mayor Irvin called the Committe of the Whole meeting to order at 5:06 P.M. and the roll called. Present 11 - Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 2 - Alderman Kristina "Tina" Bohman, and Alderman Juany Garza MINUTES OF THE MEETING OF MARCH 5, 2019 19-0229 Approval of the Tuesday, March 5, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge provided a statement on the rules of public comment, the following addressed the Committee of the Whole. Jeffrey Gilhert, Hope for Tomorrow, spoke regarding the intent to be annexed into the City. No further speakers. PRESENTATIONS 19-0258 Presentation on the Innovation & Core Services Department Thrive Collaborative Center Concept. Adrienne Holloway, Chief Innovation Officer, spoke regarding the Thrive Collaborative Center Concept. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 2, 2019 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 28, 2019 and Reviewed the Following Items: 19-0131 An Ordinance Annexing Property located at 537 Hartford Avenue to the City of Aurora, Illinois, 60506 . Steve Broadwell, Planner, and Jeffrey Gilhert, petitioner from Hope for Tomorrow, was present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O19-020 19-0132 An Ordinance Granting a Special Use Permit for a Community Residence, Major (1520) Use on the Property located at 537 Hartford Avenue Steve Broadwell, Planner, and Jeffrey Gilhert, petitioner from Hope for Tomorrow, was present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O19-021 19-0168 A Resolution Accepting the Dedication of a City Easement located at 625 W. Illinois Avenue, being south of New Haven Avenue, just west of the Burlington Northern Railroad (PLACED ON CONSENT AGENDA) Enactment No: R19-096 19-0241 A Resolution Accepting the Dedication of an Easement and the Dedication of Right of Way for the Property located at 2114 Deerpath Road. (PLACED ON CONSENT AGENDA) Enactment No: R19-110 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 26, 2019 and Reviewed the Following Items: 19-0075 A Resolution Authorizing the Purchase of a Replacement Tandem Axle Dump Truck for the Streets Maintenance Division for $210,831.00 from City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 2, 2019 Rush Truck Center, Chicago, using Sourcewell. (PLACED ON CONSENT AGENDA) Enactment No: R19-092 19-0092 An Ordinance Authorizing the Termination of an Existing Land Lease with BNB Limited Liability Company and the Execution of a New Lease of Real Estate Agreement between the City of Aurora and Highgate Aviation, Inc. for Lease of Real Estate at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) Enactment No: O19-019 19-0121 A Resolution Authorizing the Purchase of a Replacement Aerial Bucket Truck for the Parks and Recreation Division for $117,585.00 from Altec Industries, Inc. using Sourcewell. (PLACED ON CONSENT AGENDA) Enactment No: R19-093 19-0179 A Resolution Accepting the Proposal from Communities in Schools to Serve as Third Party Administrator for 2019 Summer Programs in the amount not to exceed $188,979 for the Youth Services Sub-division Dan Barreiro, Chief Community Services Officer, spoke regarding the services being proposed. (PLACED ON CONSENT AGENDA) Enactment No: R19-097 19-0210 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District and to Induce Development Interest within such area (Terminal Building at Broadway and Galena and Surrounding Properties). (PLACED ON CONSENT AGENDA) Enactment No: R19-101 19-0220 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with HR Green, Inc . for the Construction Inspection and Material Testing Services for the 2019 City Wide Resurfacing Projects (PLACED ON CONSENT AGENDA) Enactment No: R19-105 19-0221 A Resolution to authorize the Director of Purchasing to execute an agreement with Civiltech Engineering, Inc. of Two Pierce Place, Suite City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 2, 2019 1400, Itasca, IL 60143 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV. (PLACED ON CONSENT AGENDA) Enactment No: R19-106 19-0222 A Resolution authorizing an Amendment to the Ward 1 Business Grant Program to increase the budget for the program to $60,000, with current guidelines. (PLACED ON CONSENT AGENDA) Enactment No: R19-107 19-0224 A Resolution authorizing the purchase of Altosid Natular Ingot insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2019 Mosquito Abatement Program in the amount of $32,140.86 under the Illinois Central Management Contract for the Division of Street Maintenance. (PLACED ON CONSENT AGENDA) Enactment No: R19-108 19-0233 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest within Such Area (80 S. River St. and Surrounding Properties). (PLACED ON CONSENT AGENDA) Enactment No: R19-109 19-0243 A Resolution enter With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest within Such Area (Property bounded by 75th St and Route 34/Ogden Ave and the proposed Commons Drive Extension). Alex Alexandrou, Chief Management Officer, answered questions regarding the proposed project. (PLACED ON CONSENT AGENDA) Enactment No: R19-111 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 26, 2019 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 2, 2019 19-0195 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: MZBD Inc. d/b/a The Town Bar & Grill, located at 2681 E. New York Street, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R19-098 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 25, 2019 and Reviewed the Following Items: 19-0140 A Resolution Authorizing the Sealing and Abandonment of Well No. 8 by Layne Christensen Company for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R19-094 19-0163 A Resolution Authorizing a Contract with Trotter and Associates, Inc. , to provide construction engineering services for various underground utility improvement projects during the 2019 construction season, in an amount not to exceed $188,078.90 . (PLACED ON CONSENT AGENDA) Enactment No: R19-095 19-0208 A Resolution to Award the contract for the Breckenridge Drive Sanitary Sewer Improvement project to Brandt Excavating, Inc., 385 E. Hoover St., Morris, IL 60450 in the amount of two hundred four thousand, nine hundred ninety-nine dollars and seventy cents ($204 ,999.70). (PLACED ON CONSENT AGENDA) Enactment No: R19-099 19-0209 A Resolution to Award the contract for the Tollview Avenue Water Main Replacement project to Brandt Excavating Inc., 385 E. Hoover St., Morris, IL 60450 in the amount of three hundred fifty-four thousand, six hundred ninety-four dollars and seven cents ($354,694.07). (PLACED ON CONSENT AGENDA) Enactment No: R19-100 19-0211 A Resolution to Award the contract for the Basins 54 & 56 Sanitary City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 2, 2019 Manhole Rehabilitation project to Kim Construction Company Inc., 3142 Holeman, P.O. Box 276, Steger, IL 60475 in the amount of seven hundred fifty-six thousand, eight hundred eighty-five dollars and zero cents ($756,885.00). (PLACED ON CONSENT AGENDA) Enactment No: R19-102 19-0214 A Resolution accepting the improvements and maintenance security for Rush-Copley Front Parking Lot Addition . - 2000 Ogden Av. (PLACED ON CONSENT AGENDA) Enactment No: R19-103 19-0219 A Resolution approving a professional services agreement with Crawford, Murphy & Tilly, Inc. in the amount of $229,800.00 for the 2019 Water Main Flushing Program. (PLACED ON CONSENT AGENDA) Enactment No: R19-104 REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Special Ordinance Committee Met On Wednesday, March 27, 2019. All Items Discussed Were Held in Committee. MAYOR’S REPORT There was no Mayor's Report. MAYORAL APPOINTMENTS 19-0212 A Resolution Appointing Ariana Castro and Reappointing Hector Ochoa, Ashley Martinez, Erik Franzen, Juan Garcia, Viviana Ramirez and Rafael Martinez to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R19-089 19-0215 A Resolution Reappointing Fernando Castrejon to the Aurora Preservation Commission. This Resolution was referred to the City Council Enactment No: R19-090 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 2, 2019 19-0259 A Resolution Appointing Will Hart to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council Enactment No: R19-091 ALDERMAN'S CORNER REQUESTS AND REFERRALS 19-0262 Requesting a revision to the Plan Description for the Ocean Atlantic Woodland Corporation Special Use Planned Development Amending the Land Use Parcel on the property located at southwest corner of Meadowridge Drive and 75th Street, being 11.30 acres, to the Multiplex Parcels with R-4A(S) zoning (Pulte Home Company, LLC - 19-0262 / NA28/3-17.234-PD/R/Ppn/Psd/R - JM - Ward 8) This Petition was Forward to Planning Council. 19-0263 Requesting approval of a revision to the Preliminary Plan and Plat for the property located at the southwest corner of Meadowridge Drive and 75th Street for a ROW Dwelling (Party Wall) (1130) Use (Pulte Home Company, LLC - 19-0263 / NA28/3-17.234-PD/R/Ppn/Psd/R - JM - Ward 8) This Petition was Forward to Planning Council. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote. This meeting was adjourned at 5:36 P.M. Submitted by: _________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 2, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8