Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 16, 2019 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole to order at 5:07 P.M. and the roll was called. Present 10 - Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Juany Garza MINUTES OF THE MEETINGS OF TUESDAY, MARCH 19, 2019 AND TUESDAY, APRIL 2, 2019 19-0230 Approval of the Tuesday, March 19, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Mervine, seconded by Alderman Franco, that the minutes be approved and filed. The motion carried by voice vote. 19-0281 Approval of the Tuesday, April 2, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins, that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge provided the rules of public comment the following addressed members of the Committee of the Whole: Todd Von Ohlen, City of Lights Ukelele Festival, spoke against the new rules regarding special events and the relationship between the City of Aurora and the Fox Valley Music Foundation. There were no further speakers. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 16, 2019 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 11, 2019 and Reviewed the Following Items: 19-0202 A Resolution Approving the Final Plat for Cervantes Subdivision located at 594 5th Avenue (PLACED ON CONSENT AGENDA) Enactment No: R19-118 Planning & Development Committee Resolution 19-0184 A Resolution Approving the Final Plat for Triggs Addition, Lots 6-8, Block 2, Located at 361 Cleveland Avenue (Long Supply, Inc. - 19-0184 / AU21/3-19.009-Fsd/V - SB - Ward 4) This P&D Resolution was finalized (appealable) Enactment No: PDFNL19-003 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 9, 2019 and Reviewed the Following Items: 19-0151 A Resolution Authorizing the Sale of Obsolete and Surplus Property . (PLACED ON CONSENT AGENDA) Enactment No: R19-117 19-0232 A resolution authorizing the Director of Purchasing to enter into an agreement with LJ Morse Construction Company, 128 S. Broadway, Aurora, IL 60505 in the amount of $103,460 for New Carpentry required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway. (PLACED ON CONSENT AGENDA) Enactment No: R19-119 19-0250 A Resolution the Acceptance of Bid Pricing from Beary Landscape Management, Lockport, IL for the Mowing Landscape Maintenance for City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 16, 2019 the Property Standards Division (Bid 19-07) for a Two Year Contract with a one year optional extension. (PLACED ON CONSENT AGENDA) Enactment No: R19-122 19-0257 A Resolution the Acceptance of Bid Pricing from Cleanslate Chicago, LLC for Mowing/Weed Maintenance of Private Property Violations under the direction of the Property Standards Division . (PLACED ON CONSENT AGENDA) Enactment No: R19-123 19-0265 A Resolution requesting approval to procure professional services for IT Risk Assessment, development of National Institute of Standards and Technology (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of the information systems and critical infrastructure used within the City of Aurora government. Total amount will not exceed $86,000. This Resolution was returned to the Finance Committee REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 9, 2019 and Reviewed the Following Items: 19-0126 A Resolution authorizing an extended hour of sale and consumption of alcoholic liquor for Liquor License classifications A, B, E and F on Sunday, May 5, 2019 only, upon approval by the Local Liquor Control Commissioner. (PLACED ON CONSENT AGENDA) Enactment No: R19-116 19-0280 A Resolution Approving a Law Enforcement Mutual Aid Agreement between the City of Aurora and the City of Naperville . (PLACED ON CONSENT AGENDA) Enactment No: R19-124 19-0225 Parking Studies for Marigold Court, Buttercup Court, Goldenrod Court and Sunflower Court, Ward 5, Alderman Franco. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 16, 2019 19-0252 Special Events Report Out for April and May (INFORMATION ONLY) 19-0273 Information Only: 14th Annual Ice Cream Social Sunday, August 11, 2019 1:00 to 5:00 pm at McCarty Park 350 E Galena Blvd (INFORMATION ONLY) 19-0274 Information Only: Alderman Juany Garza's meet the Easter Bunny and Easter Egg Hunt at McCarty Park 350 E Galena Blvd Sunday, April 21, 2019 from 12 (Noon) to 1:00 pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 8, 2019 and Reviewed the Following Items: 19-0248 A Resolution Authorizing a Contract with Superior Excavating, Co., 424 San Carlos Road, Minooka, IL 60447 in the amount of one hundred twenty-five thousand, three hundred seventy -six dollars and zero cents ($125,376.00) for the 2019 Sanitary Sewer Spot Repair project . (PLACED ON CONSENT AGENDA) Enactment No: R19-120 19-0249 A Resolution Authorizing a Contract with Superior Excavating Co., in the amount of two hundred and seventy thousand, three hundred and sixty-four dollars and zero cents ($270,364.00) for the Commonwealth Avenue Street Sewer Separation project located in Ward 4 . (PLACED ON CONSENT AGENDA) Enactment No: R19-121 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 16, 2019 REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Special Ordinance Committee Met On Wednesday, April 10, 2019 and Reviewed the Following Items: 19-0015 An Ordinance amending Chapter 2, Article III, Division 2 of the Code of the City of Aurora pertaining to the ethical standards of the City's officers and employees and creating Chapter 15 of the Code of the City of Aurora restating and amplifying those standards. Rick Veenstra, Corporation Counsel, spoke regarding the proposed changes and answered questions. This Ordinance was (HELD) 19-0148 An Ordinance Amending Articles I through V of Chapter 29 of the City Code. The following staff provided an overview of the changes being proposed for this ordinance: Deb Lang, Assistant Corporation Counsel and Aurora Police Officer Beiriger. (PLACED ON CONSENT AGENDA) Enactment No: O19-023 18-1070 An Ordinance Amending Chapter 25 Entitled "Licenses, Permits and Miscellaneous Business Regulations" of the Aurora Code of Ordinances to establish an Aurora Business Registration Program. Adrienne Holloway, Chief Innovation Officer, provided an overview of the proposed business registration program. Aurora Police Sergeant Wallers and Aurora Fire Department Chief Krienitz were also present to address the public safety benefits from implementing this proposal. John Curley, Chief Development Officer, spoke regarding the ability to implement the program with no additional cost using technology and recent staffing efficiencies. (PLACED ON CONSENT AGENDA) Enactment No: O19-022 MAYOR’S REPORT Mayor Irvin spoke regarding the City's partnership with KnowB4 and Prairie Technology Solutions to provide free internet security training to the Aurora community. MAYORAL APPOINTMENTS 19-0311 A Resolution Appointing Zayra Gonzales to the Aurora Hispanic Heritage Advisory Board. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 16, 2019 This Resolution was referred to the City Council Enactment No: R19-115 STAFF PRESENTATION 19-0319 Aldermanic staff report on Aldermen orientation and onboarding . Sandra Strueber, Alderman's Office Chief of Staff, provided an overview of the Aldermen orientation and onboarding process. This Presentation was (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, adjourn this meeting of the Committee of the Whole. The motion carried by voice vote. The meeting adjourned at 6:08 P.M. Submitted by: ___________________________________________________________ Wendy McCambridge, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. 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