Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 07, 2019 4:00 PM NOTE: Special Start Time ROLL CALL Mayor Irvin called the meeting to order at 4:06 P.M. and the roll was called. Present 10 - Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Juany Garza MINUTES OF THE MEETING OF TUESDAY, APRIL 16, 2019 19-0355 Approval of the Tuesday, April 16, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins to approve the minutes. The motion carried. This Minutes was approved and filed PUBLIC COMMENT There were no members of the public desiring to offer public comment. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 25, 2019 and Reviewed the Following Items: 19-0227 An Ordinance Approving a Revision to the New Song Highlands Plan Description on 16.136 Acres for Property located north of Hafenrichter Road, east of Barrington Drive, and west of Whitethorn Drive Jill Morgan, Planner, spoke regarding the project. Russ Whitaker, Rosanova and Whitaker, Ltd, representative of the petitioner was present and provided an overview of the project. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 7, 2019 (PLACED ON CONSENT AGENDA) Enactment No: O19-025 19-0170 A Resolution Approving a Revision to the Preliminary Plan and Plat for Property located north of Hafenrichter Road, east of Barrington Drive, and west of Whitethorn Drive Jill Morgan, Planner, spoke regarding the project. Russ Whitaker, Rosanova and Whitaker, Ltd, representative of the petitioner was present and provided an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R19-126 19-0213 An Ordinance Granting a Special Use Permit for a Liquor License within 500 feet of residential property on the property located at 1271 N. Lake Street generally located on the east side of Lake Street, north of Indian Trail Road Jill Morgan, Planner, spoke regarding the project. Carlos Arechiga, a representative of the petitioner was present and provided an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: O19-024 19-0239 An Ordinance Establishing a Special Use Planned Development at 1500 Southlawn Place and 1501 Southlawn Place to be incorporated under the existing 2018 Aurora University Plan Description (PLACED ON CONSENT AGENDA) Enactment No: O19-026 19-0240 A Resolution Approving a Final Plan and granting a setback variance on Lot 1 of Aurora University 2nd Resubdivision located at 1330 Marseillaise Place for a 1,090 sq. ft. addition to the Parolini Music Center (PLACED ON CONSENT AGENDA) Enactment No: R19-127 19-0283 A Resolution Authorizing Modification One to Community Development Grant Subrecipient Agreement CDBG-2017-02 for The Safety First Program. Chris Ragona, Neighborhood Revelopment Manager, and Rick Guzman, The Neighbor Project Executive Director, were present to provide an overview and answer questions of the proposal. (PLACED ON CONSENT AGENDA) Enactment No: R19-131 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 7, 2019 Planning & Development Committee Resolution 19-0284 A Planning and Development Committee Resolution Approving a Revision to the Final Plan on Lot 2 of Scientel Solutions Subdivision located at 245 N. Eola Road This P&D Resolution was finalized (appealable) Enactment No: PDFNL19-004 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 23, 2019 and Reviewed the Following Items: 19-0269 A Resolution to accept the proposal from Segway, Inc, 14 Technology Drive, Bedford, New Hampshire, for the purchase of two Segway SE-3 Patrollers (Police) for the Aurora Police Department . (PLACED ON CONSENT AGENDA) Enactment No: R19-128 19-0275 A Resolution requesting approval to purchase BenTek Master Software as a Service (SaaS) as our Benefits Enrollment and Administration Software, including licenses, payroll integration and services in the amount not to exceed $75,000 . Alisia Lewis, Human Resources Director, provided an overview of the proposal and reason for the request. (PLACED ON CONSENT AGENDA) Enactment No: R19-130 19-0285 A Resolution Authorizing the Mayor to Execute an Intergovernmental Agreement with the Board of Education of East Aurora School District No. 131, Kane County, Illinois regarding the relocation of the District's Administrative Offices. Alderman Mesiacos stated he was to abstain from discussions on the project. David Dibo, Economic Dervelopment Director, Michael Poulakidas and Russ Woerman, Fox Valley Developers, LLC and Jennifer Norrell, District 131 Superintendant provided an update on phase I of the project. (PLACED ON CONSENT AGENDA) Enactment No: R19-132 19-0297 A Resolution authorizing the Director of Purchasing to purchase a new City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 7, 2019 valve maintenance trailer from E.H. Wachs of Lincolnshire, IL . (PLACED ON CONSENT AGENDA) Enactment No: R19-133 19-0299 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2019. (PLACED ON CONSENT AGENDA) Enactment No: R19-134 19-0301 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2019. (PLACED ON CONSENT AGENDA) Enactment No: R19-135 19-0308 A Resolution authorizing a Change Order for Crowe Horwath, LLP, Oak Brook, Illinois for the Public Safety Hexagon CAD/RMS project in the amount of $334,500.00 . Shanita Thompson, IT Director of Operations and Mike Pegues, Chief Information Officer provided an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R19-136 19-0313 A Resolution Authorization to Accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. (PLACED ON CONSENT AGENDA) Enactment No: R19-137 19-0314 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $82.96 per ton for the 2019-2020 Winter Season from Compass Minerals America Inc. Overland Park, Kansas This Reports/Studies was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R19-138 19-0317 A Resolution Authorizing Exterior Repairs To The Elmslie Building Located At 1 S. Broadway, Aurora, Illinois . (PLACED ON CONSENT AGENDA) Enactment No: R19-141 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 7, 2019 19-0325 An Ordinance amending the annual budget for the fiscal year beginning January 1, 2018 and ending December 31, 2018 (Amendment #2 for the 2018 fiscal year) Marty Lyons, Chief Financial Officer, spoke regarding the amendment being proposed. (PLACED ON CONSENT AGENDA) Enactment No: O19-027 19-0326 A Resolution authorizing the Director of Purchasing to enter into agreements with Alarm Detection Systems, Inc, 1111 Church Road, Aurora, IL 60505 not to exceed $82,655 for smoke detection and security systems at four City Buildings including the Development Services Center (DSC) located at 77 S. Broadway. (PLACED ON CONSENT AGENDA) Enactment No: R19-143 19-0329 A Resolution Authorizing expenditures in excess of $25,000 for purchase and installation of helical piers for observation decks for Mastodon Island from Techno Metal Post Illiana LLC, Chicago, IL . Rick Veenstra, Corporation Counsel, clarified the item (PLACED ON CONSENT AGENDA) Enactment No: R19-144 19-0333 A Resolution Authorizing the Purchase of Pollution Liability Insurance for the Period of March 31, 2019 through March 31, 2022 . Alex Alexandrou, Chief Management Officer, spoke regarding the item (PLACED ON CONSENT AGENDA) Enactment No: R19-145 19-0335 Approval of a motion authorizing Tax Increment Finance District (TIF) Feasibility Studies - Broadway and Galena/UEP Aurora LLC, Benton River St./80 S. River LLC and Ogden and 75th Street/Town Center Associates LLC, using the services of Kane McKenna . (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 7, 2019 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 23, 2019 and Reviewed the Following Items: 19-0130 A Resolution establishing the maximum number of Class A City of Aurora liquor licenses (unofficially related to application from: Chill'Axe Aurora LLC d/b/a Chill'Axe, 4302 E. New York Street, Aurora). Judy Ni and Denny Ma, owners, were present to answer questions regarding security for the facility. (PLACED ON CONSENT AGENDA) Enactment No: R19-125 19-0271 A Resolution establishing the maximum number of Class D-3 City of Aurora liquor licenses ( unofficially related to application from: Fox Valley Music Foundation, dba: The Venue, 21 S. Broadway, Aurora, IL 60506) . Melissa Mercado, Executive Director, Karen Christiansen, Board Memeber, Bill Wiet, Board Member from the Fox Valley Music Foundation were present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: R19-129 19-0321 A Resolution of the City of Aurora, through the Aurora Police Department, authorizing the execution of the Illinois Telecommunicator Emergency Response Task Force Intergovernmental Agreement. (PLACED ON CONSENT AGENDA) Enactment No: R19-142 19-0324 A Traffic Study for the intersection of High Street and Front Street. Ward 2, Alderman Garza. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 22, 2019 and Reviewed the Following Items: 19-0315 A Resolution to Award the contract for the S. Fordham Avenue and City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 7, 2019 Lancaster Avenue Sanitary Sewer Improvements project to Superior Excavating, Co., 424 San Carlos Road, Minooka, IL 60447 in the amount of three hundred thirteen thousand, seven hundred seven dollars and zero cents ($313,707.00). (PLACED ON CONSENT AGENDA) Enactment No: R19-139 19-0316 A Resolution accepting the improvements and waiving the normally required maintenance security and period for Aurora Corporate Center Public Sidewalk for Lots 2, 3, & 5. (PLACED ON CONSENT AGENDA) Enactment No: R19-140 City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 7, 2019 REPORT OF THE SPECIAL ORDINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE 19-0138 An Ordinance revising Chapter 2, Article II, Division 5 of the Code of the City of Aurora pertaining to the number, composition, jurisdiction and procedures of the committees of the City Council . Rick Veenstra, Corporation Counsel, provided a presentation regarding the proposal. Marty Lyons, Chief Finance Officer, also contributed to the presentation of the proposal. This Ordinance was (HELD) Enactment No: O19-029 19-0286 An Ordinance Amending Chapter 30 of the City of Aurora Code of Ordinances Entitled "Parks and Recreation" . This Ordinance was (HELD) Enactment No: O19-028 MAYOR’S REPORT No report this evening. ALDERMAN'S CORNER No report this evening. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to adjourn this meeting. The motion carried. This meeting was adjourned at 5:52 P.M. Submitted by: __________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final May 7, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9