Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 21, 2019 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the meeting to order at 5:07 P.M. Alderman Saville was not present when roll was called, but did arrive at 5:09 P.M. Present 11 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Sherman Jenkins, and Alderman Bob O'Connor Absent 2 - Alderman Judd Lofchie, and Mayor Richard Irvin MINUTES OF THE MEETINGS OF TUESDAY, MAY 7, 2019 19-0418 Approval of the Tuesday, May 7, 2019 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that the minutes be approved and filed. The motion carried by voice vote. PUBLIC COMMENT After Clerk McCambridge read a brief statement regarding Public Comment the following addressed members of the Committee of the Whole: Larry Elcheleichberger, Chairman of the Aurora Veterans Advisory Council (AVAC), spoke regarding AVAC activities. There were no further speakers. PRESENTATIONS 19-0350 A presentation on the City of Aurora's Financial Empowerment Center Planning Grant. Adrienne Holloway, Chief Innovation Officer, provided an overview of the grant. This Presentation was (INFORMATION ONLY) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 21, 2019 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, May 16, 2019 and Reviewed the Following Items: 19-0277 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Nantucket Road, Huntington Drive, and Coventry Place, for the property located at 1240 Nantucket Road, in Kane County, Aurora, Illinois, 60506 (Arbor West, LLC - 19-0277 / AU09/3-18.153-Fsd/R/V - SB - Ward 6) Steve Broadwell, Planner, and Brian Cunat, the petitioner, was present and provided an overview of the project proposed. (PLACED ON CONSENT AGENDA) Enactment No: O19-030 19-0337 An Ordinance Annexing the Property located at 1109 South State Street to the City of Aurora, Illinois, 60506 (PLACED ON CONSENT AGENDA) Enactment No: O19-031 Planning & Development Committee Resolution 19-0276 A Planning and Development Committee Resolution Approving a Revision to the Final Plat for Lots 25 through 120 of the Heritage Green Subdivision, Establishing Lot 1 of the Arbor West Apartments Subdivision Steve Broadwell, Planner, and Brian Cunat, the petitioner, was present and provided an overview of the project proposed. This P&D Resolution was finalized (appealable) Enactment No: PDFNL19-005 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, May 14, 2019 and Reviewed the Following Items: 19-0318 A Resolution to authorize the Director of Purchasing to purchase three new hydraulic backhoe hammers from Altorfer CAT off the Sourcewell (formally NJPA) purchasing agreement. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 21, 2019 Enactment No: R19-150 19-0332 A Resolution Authorizing the purchase three Toshiba multi-function color copier and two Toshiba multi-function black & white copiers and quarterly maintenance from The Interlocal Purchasing System (TIPS) Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. (PLACED ON CONSENT AGENDA) Enactment No: R19-152 19-0346 A Resolution authorizing the purchase and installation of a backup emergency generator and transfer switch, completion all related required work at fire station 5, from Frank Marshall Electric of Aurora, IL, and project management services from Kluber, Inc., in the amounts of $ 177,700.00 and $ 22,600.00, respectively . (PLACED ON CONSENT AGENDA) Enactment No: R19-153 19-0359 A Resolution Awarding a Contract for the Grand Army of the Republic Museum Lower Level Remodel Project to Swedberg & Associates, Inc.of Sycamore, Illinois in the Amount of $221,299 . Chris Ragona, Neighborhood Redevelopment Manager, spoke regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R19-154 19-0371 A Resolution requesting approval to accept the proposal from LSA Planning to create the 2020-2024 Consolidated Plan and to update the Neighborhood Revitalization Strategy Area Plan in the amount of $28,940. (PLACED ON CONSENT AGENDA) Enactment No: R19-157 19-0374 A Resolution to enter into a Farm Lease Agreement with Galusha Farm, LLC, 27 W 217 Galusha Road, Warrenville, Illinois 60555, for 19.5 tillable acres of farm land located near the southeast intersection of Liberty Street and Sartor Lane. (PLACED ON CONSENT AGENDA) Enactment No: R19-158 19-0375 A Resolution authorizing Lines of Credit (LOC) with Old Second Bank and Fifth Third Bank for a not to exceed amount of $10.0 million at each City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 21, 2019 institution. This resolution will authorize the use of $6.8 million of the approved LOCs for currently approved Redevelopment Agreement Funding and authorize the use of $2.0 million in land sale proceeds from the Golf Fund. Linda Read, Assistant Finance Director, provided an overview of the request. (PLACED ON CONSENT AGENDA) Enactment No: R19-159 19-0379 A Resolution for the purchase a Hostage/Crisis communication system from 836 Technologies to be used by the Aurora Police Department Special Response Team Crisis/Hostage Negotiators. (PLACED ON CONSENT AGENDA) Enactment No: R19-160 19-0384 A Resolution to reject all bids for Asbestos Abatement at Masonic Temple, Fox Valley Inn, and Motel 6 . (PLACED ON CONSENT AGENDA) Enactment No: R19-161 19-0385 A Resolution authorizing the Director of Purchasing to enter into an agreement with Youngren's Inc., 736 New Haven Avenue, Aurora, IL 60506 in the amount of $113,965 for new HVAC infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway (PLACED ON CONSENT AGENDA) Enactment No: R19-162 19-0386 A Resolution authorizing the Director of Purchasing to enter into an agreement with Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 in the amount of $137,300 for new Electrical infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway . (PLACED ON CONSENT AGENDA) Enactment No: R19-163 19-0387 A Resolution to reject all bids for DSC 2nd Floor Bridge - Plumbing . (PLACED ON CONSENT AGENDA) Enactment No: R19-164 19-0397 A Resolution Requesting approval of an agreement between the City of City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 21, 2019 Aurora and Altiro restaurants in the amount of $100,000 to facilitate the opening of a Latin Fusion restaurant in the now vacant space at the Leland Building on the corner of Galena and Stolp. This funding will be split between a $64,000 grant and $36,000 loan payable within two years. John Curley, Chief Development Officer, provided an overview of the proposal. Elle Withall, Invest Aurora, was also present. The business owners of Altiro, Roberto Avila and Erika Villanueva, were present and spoke briefly about their prospective business in Aurora. (PLACED ON CONSENT AGENDA) Enactment No: R19-167 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, May 14, 2019 and Reviewed the Following Items: 19-0327 A Resolution Amending the Aurora Municipal Airport Advisory Board By-Laws. (PLACED ON CONSENT AGENDA) Enactment No: R19-151 19-0364 A Resolution approving intergovernmental agreements between the City of Aurora and other local agencies to use the Bureau of Alcohol, Tobacco and Firearms (ATF) equipment for the National Integrated Ballistic Information Network (NIBIN). Commander Fichtel provided an overview of the intent of the memorandum of understanding. (PLACED ON CONSENT AGENDA) Enactment No: R19-155 19-0366 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and the Village of Sugar Grove . Alex Minnella, Planner, provided an overview of the project and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R19-156 19-0378 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: 255 Group LTD. d/b/a Black Door Pub, located at 255 E. Indian Trail Rd., Aurora, City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 21, 2019 Illinois.). Alderman Llamas left at 6:11 P.M. abstaining from the discussion and returned at 6:39 P.M. Officer Calice and Officer Fischer from the Aurora Police Department, Deb Land, Assistant Corporation Counsel, Wendy McCambridge, City Clerk, Mike Huseman, attorney from Dreyer, Foot, Streit, Furgason & Slocum representing Black Door Pub, and Maria Tigreros, Manager at Black Door Pub were all present and provided background information and answered questions regarding the liquor license request for Black Door Pub. (PLACED ON UNFINISHED BUSINESS) Enactment No: R19-168 19-0389 A Resolution for the reciprocal sharing of information and documents between the Aurora Housing Authority and the Aurora Police Department. (PLACED ON CONSENT AGENDA) Enactment No: R19-165 19-0391 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and the Regional Transportation Authority regarding Interagency Transit Signs located at the Aurora Transportation Center 233 N Broadway, Aurora, IL 60505 . (PLACED ON CONSENT AGENDA) Enactment No: R19-166 19-0376 A Parking Study for Oakfield Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE No meeting was held. NEW BUSINESS 19-0413 An Ordinance amending Section 2-80 of the Code of the City of Aurora to adopt rules authorizing the members of the City Council to attend meetings by other means as narrowly permitted by Section 7 of the Open Meetings Act. Jessica Kalal, Assistant Corporation Counsel, provided an overview of the proposal. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 21, 2019 Enactment No: O19-032 MAYOR’S REPORT Mayor Pro Tem O'Connor provided an announcement regarding Wendell Minor, artist and author, is being recognized in Aurora. He also announced that Smartasset.com ranked Aurora as the #1 nationwide to "Live the American Dream". MAYORAL APPOINTMENTS 19-0432 A Resolution Appointing Bethzaida Kunitzer and Mirna Lopez-Rivera to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R19-147 19-0433 A Resolution Appointing Jose Cervantes to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council Enactment No: R19-148 19-0439 A Resolution Appointing Tim Hoppa to the Aurora Civic Center Authority Board. This Resolution was referred to the City Council Enactment No: R19-149 REQUESTS AND REFERRALS 19-0434 Requesting approval of a Special Use for a Social Service Agencies, Charitable Organizations, Health Related Facilities, and Similar Uses (6630) use on Lot 1 of the Salvation Army Subdivision, located at 550 Redwood Drive (The Salvation Army - 19-0434 / AU18/4-15.213-Su/Fsd/Fpn - SB - Ward 5) This Petition was Forward to Planning Council to the Planning Council 19-0435 Requesting approval of a Final Plat for Lot 1 of the Salvation Army Subdivision, located at 550 Redwood Drive (The Salvation Army - 19-0435 / AU18/4-15.213-Su/Fsd/Fpn - SB - Ward 5) This Petition was Forward to Planning Council to the Planning Council 19-0436 Requesting approval of a Final Plan for Lot 1 of the Salvation Army Subdivision, located at 550 Redwood Drive, for a Social Service Agencies, Charitable Organizations, Health Related Facilities, and Similar Uses (6630) Use (The Salvation Army - 19-0436 / City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final May 21, 2019 AU18/4-15.213-Su/Fsd/Fpn - SB - Ward 5) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this meeting be adjourned. The motion carried by voice vote. The meeting adjourned at 6:44 P.M. Submitted by: _______________________________________________________________________ Wendy McCambridge, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8