Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 04, 2019 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:06 P.M. and the roll called. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETINGS OF TUESDAY, MAY 14, 2019 SPECIAL COMMITTEE OF THE WHOLE AND TUESDAY, MAY 21, 2019 COMMITTEE OF THE WHOLE 19-0454 Approval of the Tuesday, May 14, 2019 Special Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Franco, that this agenda item be approved and filed. The motion carried by voice vote. 19-0486 Approval of the Tuesday, May 21, 2019 Committee of the Whole Meeting Minutes. A motion was made that this agenda item be approved and filed. The motion carried by voice vote. PUBLIC COMMENT There was no Public Comment. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On May 30, 2019 and Reviewed the Following Items: 19-0262 An Ordinance Approving a Revision to the Ocean Atlantic Woodland Corporation Plan Description on 11.34 Acres for Property located at the southwest corner of Meadowridge Drive and 75th Street and Amending City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 4, 2019 Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of R-4A Two Family Dwelling District and OS-1 Conservation, Open Space, and Drainage District Jill Morgan, Planner and Russ Whittaker, attorney for the petitioner provided an overview. Rob Getz, Pulte Homes, Vice President for Land Acquisition, spoke regarding the pricing for the units. (PLACED ON CONSENT AGENDA) Enactment No: O19-033 19-0263 A Resolution Approving a Revision to the Preliminary Plan and Plat for Property located at the southwest corner of Meadowridge Drive and 75th Street Jill Morgan, Planner and Russ Whittaker, attorney for the petitioner provided an overview. Rob Getz, Pulte Homes, Vice President for Land Acquisition, spoke regarding the pricing for the units. (PLACED ON CONSENT AGENDA) Enactment No: R19-174 19-0352 A Resolution Accepting the Dedication of an Easement for the Property Located at the Northwest Corner of East Indian Trail and North Farnsworth Avenue (PLACED ON CONSENT AGENDA) Enactment No: R19-178 19-0414 A Resolution Accepting the Dedication of an Easement at 1250 N. Farnsworth Avenue (PLACED ON CONSENT AGENDA) Enactment No: R19-181 19-0415 A Resolution Accepting the Dedication of an Easement at 1304 East Indian Trail (PLACED ON CONSENT AGENDA) Enactment No: R19-182 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, May 28, 2019 and Reviewed the Following Items: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 4, 2019 19-0265 A Resolution requesting approval to procure professional services for IT Risk Assessment, development of National Institute of Standards and Technology (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of the information systems and critical infrastructure used within the City of Aurora government. Total amount will not exceed $86,000. (PLACED ON CONSENT AGENDA) Enactment No: R19-175 19-0338 A Resolution Authorizing the Purchase of two Bobcat Toolcat Utility Machines for the Fleet & Facilities Maintenance Division , from Atlas Bobcat in the amount of $90,006.00, using Sourcewell. (PLACED ON CONSENT AGENDA) Enactment No: R19-177 19-0344 An Ordinance Proposing the Creation of a Business District in the City of Aurora and the Establishment of a Public Hearing in Connection With The Same (Yorkshire Plaza/Route 59 Business District No. 1) Trevor Dick, Director of Development Strategy and Facilitation, provided an overview of the planning process for this development. (PLACED ON CONSENT AGENDA) Enactment No: O19-034 19-0360 A Resolution Authorizing the Purchase of a Replacement Cargo Van for the Aurora Police Department from Currie Motors Chevrolet, in the amount of $25,989.20 . (PLACED ON CONSENT AGENDA) Enactment No: R19-179 19-0393 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (Amendment #1 for 2019 Fiscal Year). Marty Lyons, Chief Financial Officer, provided an overview of the recommended changes to the budget. (PLACED ON CONSENT AGENDA) Enactment No: O19-036 19-0417 A Resolution to Award the Contract for the 2019 Contract #2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $1,593,196.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 4, 2019 Enactment No: R19-183 19-0431 A Resolution to accept a grant of $87,575 from the Illinois Secretary of State to support the outreach efforts of the Aurora Complete Count Committee for the 2020 U.S. Census. (PLACED ON CONSENT AGENDA) Enactment No: R19-186 19-0437 A Resolution Authorizing the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, Authorizing the Director of Purchasing to sign the Engineering Agreement with HR Green, Inc. in the amount of $101,096.00, and to Appropriate Motor Fuel Tax Funds for the Montgomery Road Bridge Project, MFT #16-00315-00-BR. (PLACED ON CONSENT AGENDA) Enactment No: R19-187 19-0448 A Resolution to authorize the City of Aurora to enter into an amended lease agreement with LaFarge Aggregates Illinois, Inc. Ken Schroth, Public Works Director, and Dave Schumacher, Superintendant of Water Production, provided an overview of the project and change to the lease. Alex Alexandrou, Chief Management Officer, spoke regarding the proposal and the change to the initial plan. (PLACED ON CONSENT AGENDA) Enactment No: R19-191 19-0450 A Resolution requesting approval to accept the proposal from Tetra Tech to conduct Threat and Vulnerability Assessments for the Cities of Aurora and Naperville critical infrastructure for $75,380.00 as a change order to Resolution R18-152 passed on June 26, 2018. (PLACED ON CONSENT AGENDA) Enactment No: R19-192 19-0453 A Resolution Awarding the Montgomery Rd & Meadowbrook Dr/W. White Eagle Dr Traffic Signal Installation project construction to the low bidder, H & H Electric Company in the amount of $ 273,718.85 . (PLACED ON CONSENT AGENDA) Enactment No: R19-193 19-0471 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled "Charges for Services" Of the Aurora Code of Ordinances Entitled “Municipal Utility Service” (Water and Sewer Rates) and establishing rates for said services. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 4, 2019 Marty Lyons, Chief Financial Officer and Ken Schroth, Public Works Director provided an overview of the proposal. (PLACED ON CONSENT AGENDA) Enactment No: O19-035 19-0474 A Resolution Amending the Redevelopment Agreement (RDA) between the City of Aurora and UEP Aurora, LLC for the Redevelopment of the Terminal Building at Galena Blvd and Broadway St. Marty Lyons, Chief Financial Officer, provided an overview of the changes being proposed. (PLACED ON CONSENT AGENDA) Enactment No: R19-171 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, May 28, 2019 and Reviewed the Following Items: 19-0223 A Resolution Establishing a Complete Count Committee for the City of Aurora, Illinois for the United States 2020 Census Dan Barreiro, Chief Community Services Officer, provided an overview of the project being proposed. Marty Lyons, Chief Financial Officer, also provided additional background information. (PLACED ON CONSENT AGENDA) Enactment No: R19-173 19-0442 A Resolution for the City of Aurora, through the Aurora Police Department, to enter into an agreement with Indian Prairie Community Unit School District No. 204 concerning Police School Resource Officer Program. Deb Lang, Assistant Corporation Counsel, provided an overview of the proposal. Lt. Weber and Sgt. Woods was present. (PLACED ON CONSENT AGENDA) Enactment No: R19-188 19-0443 A Resolution Entering into an Agreement concerning reciprocal reporting of criminal and quasi-criminal offenses of students enrolled in the Indian Prairie Community School District No. 204 and the City of Aurora, through the Aurora Police Department. Deb Lang, Assistant Corporation Counsel, provided an overview of the proposal. Lt. Weber and Sgt. Woods was present. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 4, 2019 (PLACED ON CONSENT AGENDA) Enactment No: R19-189 19-0444 A Resolution for the City of Aurora, through the Aurora Police Department, to enter into an agreement with Indian Prairie Community Unit School District No. 204 concerning the Crossing Guard Program at District 204. Deb Lang, Assistant Corporation Counsel, provided an overview of the proposal. Lt. Weber and Sgt. Woods was present. (PLACED ON CONSENT AGENDA) Enactment No: R19-190 19-0377 A Parking Study for Fulton Street in the 900 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 19-0458 A Parking Study for Greenleaf Court. Ward 5, Alderman Franco. (INFORMATION ONLY) 19-0459 A Parking Study for 982 Autumn Lane , Ward 1, Alderman Llamas. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Wednesday, May 29, 2019 and Reviewed the Following Items: 19-0278 A Resolution authorizing a Master License Agreement between the City and New Cingular Wireless PCS, LLC to facilitate the installation of small wireless facilities on City structures within public rights of way pursuant to the Small Wireless Facilities Deployment Act . Ken Schroth, Public Works Director, and Rick Veenstra, Corporation Counsel spoke regarding the proposed agreement. (PLACED ON CONSENT AGENDA) Enactment No: R19-176 19-0425 A Resolution Authorizing a Contract with Superior Excavating Co., 424 San Carlos Road, Minooka, IL 60447 in the amount of one million, five hundred and thirty-six thousand, eighty-three dollars and zero cents ($1,536,083.00) for the Garfield Avenue Sewer Separation project City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 4, 2019 located in Wards 4 and 5 . (PLACED ON CONSENT AGENDA) Enactment No: R19-184 19-0426 A Resolution Awarding the 2020 Resurfacing Sanitary Sewer Televising contract to National Power Rodding Corporation, 2500 W. Arthington St., Chicago, Illinois, 60612 in the amount of one hundred ninety-three thousand, seven hundred and fifty dollars and zero cents ($193 ,750.00). (PLACED ON CONSENT AGENDA) Enactment No: R19-185 MAYOR’S REPORT Mayor Irvin spoke regarding the "Slow Down" campaign for people to slow down and put phones down while driving. MAYORAL APPOINTMENTS 19-0485 A Resolution Reappointing John Duggan to the Aurora Police Pension Board. This Resolution was referred to the City Council Enactment No: R19-172 ALDERMAN'S CORNER Alderman Garza provided an overview of the activities within the 2nd Ward. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Franco, that this meeting be adjourned. The motion carried by voice vote.The meeting adjourned at 6:15 P.M. Submitted by: ______________________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final June 4, 2019 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8